cement corporation of india limited p.o. bokajan … · cement corporation of india limited (a...

CEMENT CORPORATION OF INDIA LIMITED

(A Govt. of India Enterprise)

P.O. BOKAJAN CEMENT FACTORY – 782490

DISTT. KARBI ANGLONG (ASSAM)

Gram: STATECEM,Dimapur

Tel. No.: 246106, 246108

Fax No.: 03675 – 246107

Email: [email protected]

No. BKJ/MECH/PHC-1768-VOL-XII/15 Dated: 27-10-2015

To,

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----------------------------------------------------------

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Dear Sir,

Sub.:- Loading and stacking of cement packed bags into Trucks / Wagons and allied packing Operations.

We are enclosing our Tender Document for the above work detailed in enclosed tender document.

Your offer in sealed cover containing separate sealed cover for (i) Commercial Bid alongwith one set of tender document &

EMD and (ii) Price Bid only is invited at the above mentioned address in accordance with our terms & conditions of tender

which should reach us as per schedule given below:-

1. TIME SCHEDULE

No. P a r t i c u l a r s Last date for submission of tender

Date of Opening of tender

i)

Commercial Bid alongwith EMD & copy of CCI Tender Document duly signed (each page initialed) in token of acceptance of terms & conditions.

(01/12/2015)

Upto 2-00 P.M.

(01/12/2015)

At 3-00 P.M.

ii)

Price Bid

-do-

*

* Time and date of opening of Price Bid will be informed to only such of those tenderers whose Commercial Bids are

found acceptable.

2. EMD must be submitted alongwith Commercial Bid for a value of Rs.1,21,900 and must not be enclosed with the Price

Bid. Offers not accompanied with requisite EMD may not be considered.

3. The validity of offer should be kept open for acceptance for four months from the date of opening of Commercial

Bid.

1

4. The Price Bid should be submitted only in prescribed CCI Price Bid format otherwise the tender would be liable for

rejection.

5. Tender document should comprise the following:

a) Covering letter, which must be submitted by the tenderers duly signed.

b) Part – I - Instructions to tenderers

c) Part – II - General Terms & Conditions

d) Part – III - Special Terms & Conditions





e) Price Bid to be submitted duly filled in, in separate sealed cover.

Please confirm your participation by return post.

Yours faithfully,

For CEMENT CORPORATION OF INDIA LTD.

Encl.: As above. H.O.D. (Mech)

2

(TO BE FILLED IN BY THE TENDRER)

Ref.: ………………………………………… Dated: ……………….

To,

H.O.D. (Mech),

Cement Corporation of India Ltd.,

P.O. Bokajan Cement Factory-782490,

Dist. Karbi Anglong (Assam).

Sub.:- Loading and Stacking of Cement Packed Bags into Trucks / Wagons and allied Packing

Operations.

Ref.:- Your Tender Notice No. _____________________________________________

Dear Sir,

With reference to your tender notice mentioned under reference for the subject work, We / I hereby submit our / my tender

alongwith the declaration form in separate sealed cover super scribed COMMERCIAL BID. The Terms & Conditions as

mentioned in the tender document are acceptable to us / me and one copy of your Terms & Conditions in Part-I, II and III

(each page duly signed with seal by us / me) is enclosed.





01. The Price Bid is enclosed in the separate sealed envelope super scribed ‘PRICE BID’.

02. A copy of our / my PAN Certificate duly self attested on _______________ is enclosed, alongwith duly attested photocopy

of PAN Card.

03. The list of present contracts / jobs in hand as per Annexure ‘C’ duly filled in is enclosed.

04. Earnest Money Deposit @ 2% of estimated cost Rs.______________ (Rupees __________________________________) only vide Bank

Draft dtd. ____________ Drawn on State Bank of India, Bokajan (Code-2028) / FDR No. ______________dtd. _____________ / BG

No. _____________ dtd. ____________ of Bank ______________________________ is enclosed.

05. A copy of our/ my allotment letter of Service Tax Registration No., duly self attested is enclosed.

06. A duly attested registered Partnership Deed / Memorandum of Articles of Association by Partnership Firm / Company

is enclosed herewith.

07. Certificate as per Annexure-B whether any Officer(s) of CCI Organization is / are related to me / us is enclosed.

08. If We / I fail to commence the work specified above and to give our / my confirmation of acceptance of work in

writing within fifteen days of being asked to do so, We / I agree that the Corporation shall be, without prejudice to

any other right or remedy, at liberty to forfeit the entire Earnest Money without reference to us / me. Otherwise,

the said Earnest Money shall be retained by the Corporation towards Security Deposit. We / I agree that the

Corporation will forfeit the Earnest Money if the offer given is modified / withdrawn within the validity period or

extended period by us / me. 3

09. We / I further agree to execute all the work referred to in the said document on the terms & conditions contained

or referred to therein and as detailed in the above documents and to carry out such deviations as may be desired by

the Corporation or its authorized representatives.

10. We / I are / am fully aware of the status / laws / rules in connection with above mentioned work. We / I agree to

abide by the statutory provisions applicable under this contract.

11. We / I hereby declare that We / I have not been debarred from tendering contracts in any of the departments of

Government, Semi-Government and local authorities.

12. We / I also certify that the information given by us / me in the tender document is correct and if at any stage the

same is found to be incorrect, the contract will be terminated / rescinded and action should be taken against us / me

by the Corporation for damages.

13. We / I am / are fully authorized / empowered to sign all the tender document on behalf of our / my firm / company.

(Note:- Strike out whichever is not applicable)

(A) NAME OF THE TENDERER : -

(IN BLOCK LETTERS)

(B) FULL POSTAL ADDRESS : -

(Permanent)

(C) PRESENT ADDRESS : -

(D) PHONE NUMBER with STD :- RESIDENCE : -

OFFICE : -

(E) MOBILE NO. : -

(F) FAX NO. : -





(G) E mail. Address : -

(H) BANK A/C NO. (Current) : -

With name of Bank

(a cancelled cheque to be enclosed)

Yours faithfully,

Place : (SIGNATURE OF TENDERER WITH SEAL)

Date :

WITNESS:

(1) …………………………………

(2) ………………………………… 4

PART – I : INSTRUCTIONS TO TENDERERS

GENERAL

1. The Tender should be addressed to the Officer who has invited the tenders.

Any offer made in response to this tender, when accepted by the Cement Corporation of India Ltd., will constitute a

contract between the parties.

2. SUBMISSION OF TENDER:

a) Every tender shall be made out in English. All amounts shall be indicated by the tenderer in figures as well as

in words. Where there is any difference between prices quoted in figures and in words, lower of the two shall

prevail. Tender should be free from over writings. All corrections and alterations should be duly attested by

the Tenderer. The word “NOT QUOTED” should be written against item in the schedule for which the tenderer

does not wish to quote.

b) Tender is to be sent by post or deposited in the tender box kept for this purpose in the office of CCI so as to

be available within the due date and time fixed, in a sealed envelope in the manner prescribed below:-

i) Commercial terms & conditions should be sent in a separate sealed cover and should be super scribed as

“COMMERCIAL BID”.

ii) The price portion should be sent in a separate sealed cover and should be super scribed “PRICE BID”.

iii) Both these sealed covers should be sent in a separate sealed cover and all the envelopes should be marked

as under:-

Offer for :-

CCI’s Tender No. :-

Date of opening of Tender :-

iv) In the event of the tender being submitted by a firm, it must be signed separately by each partner thereof.

In the event of absence of any partner, it must be signed on his behalf by a partner holding Power of

Attorney authorizing to do so.





v) In the case of a Company, the tender should be signed in the manner as laid down in the “Company’s

Articles of Association”.

vi) A true copy of the Partnership Deed / Articles of Memorandum of Company duly attested should be

furnished.

vii) Tenders received after specified time and date are liable for rejection.

c) Tenders not submitted in the prescribed format and not complete in all respects are likely to be rejected.

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d) Tender documents are non-transferable. Only those firms can participate in whose name the tenders have been

sold.

e) The tender with terms & conditions in Part-I, II & III duly signed on each page shall be sent alongwith the

Earnest Money Deposit with a covering letter as prescribed. Earnest Money Deposit shall not be kept in the

PRICE BID, but shall be enclosed with the “COMMERCIAL BID”.

f) Tenderers shall not be entitled to claim any costs, charges, expenses or incidentals in connection with the

preparation and submission of their tenders even though the Corporation may decide to withdraw the “Invitation

of Tender” or reject any/all tender(s) without assigning any reason thereof.

g) Tenderer must submit copy of his latest Income-tax Clearance Certificate from appropriate Income-tax Authority

in the form prescribed thereof duly attested by a Gazetted Officer.

3. OPENING OF TENDER:

a) Tender will be opened on the specified date and time in the office of the Officer inviting the tender or as directed

by him, in the presence of such of those tenderers who may choose to be present. The representatives will have

to establish their identity to the satisfaction of the Corporation by producing Introductory Letters from the

firm/company; otherwise they may not e allowed to be present at the tender opening.

b) The tenders, which are not received in separate covers, as explained above, are liable for rejection.

4. CLEAR UNDERSTANDING:

When a tenderer submits his tender in response to this tender document he will be deemed to have understood fully

about the requirements, terms & conditions. No extra payment will be made or any other claim, whatsoever

entertained on the pretext that the tenderer did not have a clear idea of any particular points(s).

5. VALIDITY OF OFFER:

Tenders shall remain open for acceptance for 4 months or as may be specified from the actual date of opening of

Commercial Bid. No revision/modification on the tendered rate will be allowed during the period of original validity

of tender or the extended period for any reduction/revision as may be asked for specifically by CCI during negotiations.

6. REFERENCE LIST:

The tenderer (s) should submit alongwith their tender(s) the list of unexecuted orders in hand, if any, for the

same/similar jobs and period by which jobs are proposed to be completed (Performa enclosed at Annexure “C”).

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7. AWARD OF CONTRACT:

a) The Corporation reserves the right:





i) to accept in its sole and unfettered discretion any tender for whole or part quantities / part work or to

reject any or all tenders without assigning any reasons thereof and without entitling the tenderer to any

claim whatsoever.

ii) to award the contract to one or more number of firms, either on equal price or on different price.

iii) to enter into parallel contracts simultaneously or at any time during the period of contract with one or

more tenderer(s) as the Corporation may deem fit.

iv) to place adhoc order simultaneously or at any time during the period of contract with one or more

tenderer(s) for such quantity and for such jobs as the Corporation may deem fit.

b) Normally no price negotiation will be conducted. Tenderers are advised to quote lowest rates on firm basis in

their offers. If, however, negotiation is required to be undertaken, it would be done with L-1 tenderer only.

c) Firms which have failed to fulfill earlier contractual obligations may not be considered.

d) If no separate agreement has been signed by the parties to the contract, the LOI/Order resulting from this tender

including all negotiations and detailed order to be issued subsequently, with its terms & conditions and

stipulations as agreed to by the tenderer and to the extent modified during negotiation, constitutes the contract

agreement relating to the work between the successful tenderer and the Corporation and the parties shall be

bound by the terms & conditions and all provisions of this contract.

e) The Corporation does not bind itself to accept the lowest or any tender or to assign any reason for non-

acceptance of the same.

f) The Corporation shall mean and include the administrative and executive officers of its Corporate Office at New

Delhi as well as of factories/projects as the case may be who are identified to deal with matter relating to this

contract on its behalf.

8. In case of the due date of Sale/Submission/Opening of tender falling on Govt. Holiday (s)/Bandh, the succeeding

working day/date will be treated as due day/date automatically. However, the time will remain unchanged.

9. The tenderer should have adequate experience in the field and should furnish supporting documents giving details of

similar job executed during last three years.

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PART-II: GENERAL TERMS & CONDITIONS FOR TRANSPORTATION

1.0 EARNEST MONEY DEPOSIT:

1.1 All tenderers including those registered with the Corporation should furnish Earnest Money Deposit by way of Bank

Draft or Fixed Deposit Receipt (FDR) in favour of Cement Corporation of India Ltd., payable at STATE BANK OF

INDIA, BOKAJAN (CODE 2028) or Bank Guarantee from any Scheduled Bank for equivalent amount as per CCI’s

Format. Tender received without the Earnest Money Deposit, as specified in the tender, will be liable for rejection.

Any other money held by or pending with the Corporation against any other contract will not be adjusted/treated as

EMD for this tender.

1.2 Earnest Money will be forfeited if the rates are revised or modified upwards during the validity period or extended

period. Earnest Money will also be forfeited if the Security Deposit is not furnished or work not started after acceptance

of the tenderers’ offer by CCI.

1.3 The Earnest Money Deposit will not bear any interest.





1.4 The Earnest Money Deposit of successful tenderers deposited in the form of DD, would be adjusted towards the

portion of the Security Deposit and that of other will be refunded, except in the cases mentioned in 1.2 above.

1.5 Public Sector Undertakings (Central/State) and SSI Units registered with NSIC are exempted from submission of

Earnest Money Deposit. The SSI Units shall furnish a documentary proof to the effect that they are registered with

NSIC alongwith the tender document.

2.0 SECURITY DEPOSIT

2.1 The amount of Security Deposit as specified in the terms & conditions of the tender shall be deposited by the successful

tenderers within 15 days of acceptance of offer or as per advice of the company.

2.2 Failure to furnish Security Deposit in accordance with the conditions of the tender within 15 days of the award of the

contract or as advised alternatively, will be considered to be breach of contract, which would give the Corporation the

right to terminate the contract and forfeit the EMD amount for such breach of contract. The Corporation will also

be entitled to take any course of action against the successful tenderer as it may deem fit like stoppage of business

dealings/debarring from tendering, etc.

2.3 The Security Deposit may be made either by Bank Draft or Bank Guarantee in favour of Cement Corporation of India

Ltd. from a Scheduled Bank in the prescribed form valid for a period of 6 (six) months beyond the date of completion

of contract. The Earnest Money Deposit in the form of Bank Draft will be adjusted towards portion of Security

Deposit, in the case of successful bidder.

2.4 If work is not started after acceptance of tenderer’s offer, EMD/SD will be forfeited.

8

2.5 In the event of any approved upward revision in the value of the contract, the successful tenderer will, on receiving

intimation shall make further deposit as specified by the Corporation towards the increased value of the contract.

2.6 The Security Deposit will not bear any interest. The Corporation reserves the right to adjust Security Deposit towards

any amount due to it from the successful tenderer and in such an event the successful tenderer on receipt of notice

from the Corporation shall make further deposit to restore the Security Deposit to the full amount.

2.7 The Security Deposit shall be liable to be forfeited wholly or partially at the sole discretion of the Corporation, should

the successful tenderer either fail to complete the jobs assigned to him/them as per agreed time schedule or to fulfill

his/their contractual obligations or to settle in full his/their dues to the Corporation.

2.8 The Corporation is empowered to deduct from the Security Deposit or from any other outstanding amount any sum

that may be fixed by the Corporation as being the amount of loss or losses or damages suffered by it due to delay in

performance or non-performance of any of the conditions of the tender/contract. The Corporation will, however not

be bound to prove any demonstrable loss or damages suffered.

2.9 The Corporation shall have a lien over all or any money that may become due and payable to the Contractor and

unless the Contractor pays and clears the claims of the Corporation immediately on demand, the Corporation shall be

entitled at all times to deduct the same sum due from the Contractor from any money/Security Deposit which may

have become payable to the Contractor or may become due at any future date between the Contractor and the

Corporation without prejudice and in addition to the other rights of the Corporation to recover the amount or any

such claim by other remedies legally available.

2.10 Bank Guarantee as required under this contract or agreed to against any advance made by the Corporation/contract

performance/equipment performance/guarantee etc. shall be extended by the Contractor whenever so required by the

Corporation, and without any question for covering the period of completion & finalization of work, performance etc.

Failure to do so, shall entitle the Corporation to encash the BG against it towards any dues, recoveries, LD, non-

performance etc.

3.0 MEMBER OF THE CORPORATION NOT INDIVIDUALLY LIABLE





No Director or official or employees of the Corporation shall in any way be personally bound or liable for acts or

obligation of the Corporation under the contract or answerable for any default or omission in observance or

performance of any of the acts, matters or things which are herein contained.

4.0 CORPORATION NOT BOUND BY PERSONAL REPRESENTATION

The Contractor shall not be entitled to any increase in the rates or any other right or claim whatsoever by reason of

any representation, explanation or statement or alleged representation, promise or assurance given or alleged to have

been given to him by any employees of the Corporation.

9

5.0 NON-PERFORMANCE OF CONTRACT / CANCELLATION OF CONTRACT / RIGHT OF THE CORPORATION.

5.1 The Corporation reserves the right to cancel the Contract if the Contractor fails to carry out the jobs assigned to him

as per contract and as per the instruction given by authorized representative of the Corporation. In addition,

Corporation may also take any other remedial measures, in such event, as described hereunder.

5.2 Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the tenderers, their partners,

agents or servants to officer, servant or representative of the Corporation for obtaining or for execution of this or any

other contract for receiving payment under the contract will subject the tenderer to cancellation of this or any other

contracts and also to payment of any loss resulting from any such cancellation and the Corporation shall be entitled

to deduct the amount so payable from any moneys otherwise due to the tenderer under this or any other contract.

Any question or dispute as to whether the tenderers have incurred any liability under the clause shall be settled by

the Corporation in such a manner and in such evidence or information as it may deem fit and sufficient and the

Corporation’s decision in this regard shall be final and conclusive.

5.3 In case of any compelling circumstances or for any other reasons and in the opinion of the Corporation, the contracts

needs to be determined and terminated at any stage during the execution, the Corporation shall be entitled to do so,

giving one month’s notice in writing. In such an eventuality, no compensation whatsoever for any arrangement made

by the Contractor or for any liability incurred by hi or any consequential loss will be payable by the Corporation except

the payment for work actually done at contracted rates after making good all dues, recoveries, L.D.. if any etc. CCI also

reserves its right to suspend the contract for any compelling reasons; if in the opinion of the Corporation it is so

required. In such an eventuality, the time of completion will be extended to the extent of suspended period but no

claim whatsoever for any damages, increase in rates, role/wages/machinery etc. will be payable to the Contractor.

6.0 SUB-LETTING OF CONTRACT

6.1 The contractor shall not sublet or assign this contract or any part thereof without obtaining prior written permission

of the Corporation. In the event of the contractor’ subletting or assigning the contract or any part thereof without

such permission, the Corporation shall have the right to rescind the contract and the contractor shall be liable to the

Corporation for any loss or damages which the Corporation may sustain in consequences or arising out of such

cancellation.

6.2 Even in case sub-letting is permitted by the Corporation, the party to whom sub-letting is proposed will be subject to

approval of the Corporation. However, the Corporation will not recognize any contracted obligations with the persons

or party to whom the contract has been sublet and all liabilities, damages, losses, costs, charges and expenses arising

out of such sub-letting either statutory or non-statutory shall be to the account of the contractor and the contractor

shall keep the Corporation fully indemnified and harmless in this behalf. Further, notwithstanding the sub-letting of

the contract, the contractor shall be fully responsible to the Corporation for the satisfactory, due and proper fulfillment

of the contract.

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7.0 COMPLIANCE OF RULES & REGULATIONS

7.1 The contractor shall observe all the rules/regulations of the Central and State Govt. and the local authorities as relating

to transportation of material by road and shall pay all taxes (road taxes, passenger, goods tax, toll tax, Service Tax etc.)





as levied by the authorities. If any breach of the said rules/regulations/orders is committed by him, he shall be solely

responsible for the same.

7.2 All persons employed by the contractor including drivers and cleaners of the trucks, trailers, machinery operators etc.

shall be instructed by the contractor to observe strictly all the safety regulations prescribed, either generally or by CCI,

whilst they are in the premises of the factory or the colony or on road and if any person commits breach of any of

the regulations, it shall be open to the Corporation to disqualify the person from entering the precincts of the factory

or the colony. The contractor shall be bound to comply with such instructions forthwith.

7.3 The contractor shall abide by the Contract Labour (Regulation & Abolition) Act, 1970 as well as amendment thereof

and shall keep the Corporation indemnified and harmless against costs and consequences of his non-compliance.

7.4 If any damage is caused to any property or any injury is caused to or the death occurs of any person in the precinct

of the factory or the colony or anywhere else due to any act of any person employed by the contractor or through any

machinery or activities, the contractor will be liable for damages/compensation in respect thereof and shall indemnify

the Corporation and keep the Corporation indemnified against losses, damages, costs, charges, expenses and all liability

of whatsoever nature and kind which the Corporation may incur, sustain suffer or be put in consequence or by any

reason of such damages, injury or loss of life.

7.5 If any damages are caused to any of the contractor’s

vehicles/belongings/equipments/machinery/materials/establilshment etc. or any injury is caused to or death occurs of

any person employed by him in connection with the performance of this contract, due to negligence of any person

employed by him for otherwise, the Corporation shall not be liable for damages or compensation in respect thereof

under the Workmen’s Compensation Act or otherwise.

7.6 The contractor will comply with all statutory requirements including PF & ESIC etc. for the personal employed by him.

The contractor shall observe all the rules/regulations of the central and state government.

8.0 Service Tax as per rule of Government on works contract shall be paid to Tax authority directly by CCI on actual and

after verification of service tax registration to the successful contractor on proof of payment of the same to appropriate

authority. The Contractor may not add service tax liability in their quoted rate.

9.0 CHANGES IN CONSTITUTION

9.1 Where the contractor is a partnership firm, a new partner shall not be introduced in the firm except with the previous

consent in writing of the Corporation which may be granted only upon furnishing of a written undertaking by the

partner to perform the contract and accept all liabilities incurred by the firm under the contract prior to the date of

such undertaking. 11

9.2 On the death or retirement of any partner of the contractor’s firm before complete execution and performance of the

contract, the Corporation may, at its option, rescind the contract and in such case the contractor shall have no claim

whatsoever to Corporation of any kind, consequential loss etc. against the Corporation.

9.3 Without prejudice to any of the rights or remedies under this contract, if the contractor is a proprietorship concern

and the proprietor dies during the subsistence of the contract, the Corporation shall have the option to terminate the

contract without paying compensation of any kind, consequential loss etc. to any claimant i.e. legal heirs and successors.

10.0 FORCE MAJEURE CONDITIONS

10.1 If at any time during the continuance of the agreement/contract, it becomes impossible by reasons of war, or war like

operations, strikes, lock-outs, riots, civil commotion, epidemical sickness, pestilence, earthquake, fire, storm or floods,

the contractor shall, during the continuance of such contingencies not be bound to execute the contract during this

period as per agreement/contract time schedule. The work shall be resumed immediately the contingency (ies) has/have

ceased or otherwise determined and contractor’s obligations shall continue to be in force for correspondingly extended

period after the resumption of execution. The contractor shall, however, inform the Corporation by registered post

about such acts at the beginning and end of the above causes of delay within ten days of occurrence and cessation of

such force majeure conditions.





10.2 In the event of delay in performance of Corporation work, if arising out of causes of Force Majeure, the Corporation

reserves the right to cancel the order/contract without any compensation, whatsoever and/or any consequential loss

etc.

10.3 Only event of Force Majeure which affects the work at the time of its occurrence shall be taken into cognizance. The

Corporation shall not be liable to pay any extra costs or increased rates due to delay (s) under Force Majeure conditions.

Only appropriate extension of time will be granted.

11.0 NOTICE

Any notice hereunder may be served on the contractor by registered post / mail at his last known address. Proof of

issue of any such notice at this address shall be conclusive proof of having received the notice by the contractor.

12.0 DISPUTRE UNDER THIS CONTRACT & ARBITRATION

12.1 In the event of any question/dispute, breach of or difference arising in respect of the meaning and scope of terms &

conditions herein or in connection with any matter under this agreement (except for those matter which are to be

decided as per provision made in these terms & conditions), the same shall be referred to the sole arbitrator by an

officer of CCI Ltd., New Delhi appointed by its CMD. There will be no objection if the Arbitrator is an employee of

the Corporation and he had at any time in discharge of his duties as an employee of the Corporation has expressed

views on all or any of the matters in dispute or difference. In case the employee of the Corporation who has been so

appointed as an Arbitrator ceases to be in the employment of Corporation because of his superannuation

12

or otherwise in any manner, shall no longer remain as an Arbitrator from that day and C&MD of the Corporation shall

appoint another employee of the Corporation as sole arbitrator in his place who shall proceed in this matter from the

stage where the previous arbitrator had left the proceedings. Except where the award is an arbitral award or agreed

terms under Section 30 of the Arbitration and Conciliation Act, 1996, the Arbitrator shall give award with reasons in

respect of each claim dispute or a difference referred to him. The award of the Arbitrator shall be final and okay and

binding on the parties to this contract and persons claiming under them respectively.

12.2 Subject to aforesaid, the Arbitration and Conciliation Act, 1996 and the rules made there under and any statutory

modifications thereof for the time being in force shall apply to the Arbitration proceedings under this clause.

12. The work under the contract shall be continued uninterrupted during the pendency of the arbitration proceedings and

no payment due from one to the other parties therein shall be withheld on account of pendency of such proceedings

unless such payment related to the matter under Arbitration.

12.4 The venue of the Arbitration shall be New Delhi or such other place as the arbitral tribunal at his discretion may

determine.

13.0 JURISDICTION

It is hereby agreed by the parties hitherto that only courts at Delhi/New Delhi/Karbi Anglong shall have the jurisdiction

to decide or adjudicate upon any disputes, which may arise out of or be in connection with this agreement.

14.0 LAWS GOVERNING THE CONTRACT

This contract shall be governed by the Laws of the Union of India in force.

15.0 WAIVER TO IMPAIR THE RIGHTS OF THE CORPORATION

Any delay in exercising or omission to exercise any right, power or remedy acquiring to the Corporation upon any

delay/default under this contract shall not impair any such right, power or remedy or shall be construed to be a waiver

thereof or any acquiescence in such default nor shall any action or inaction of the Corporation in respect of any such

default or inaction any acquiescence by it in any defaults affect or impair any right, power or remedy of the Corporation.





16.0 CONDITIONS GIVEN BY THE TENDERER

With the acceptance of this contract with all its terms & conditions, the contractor waives all and any of their conditions.

17.0 In the event of negotiations, only down ward revision of rates will be allowed. Any change in techno-commercial

terms, as agreed earlier, will not be permitted at this stage. Hence, any qualifying remarks in the price

bid/revised/negotiated offer will not be entertained.

-oo0oo-

13

PART – III: SPECIAL TERMS & CONDITIONS OF THE TENDER FOR THE LOADING &

STACKING OF CEMENT PACKED BAGS INTOTRUCKS / WAGONS AND ALLIED

OPERATIONS.

1. Scope of work and other related conditions

1.1 The scope of work includes –

a) Loading and stacking of cement packed bags into trucks/wagons and the allied packing operations. The details

of various elements of works are given in the enclosed Annexure-A-I, and

b) Cleaning of Packing Plant. The detailed list of areas to be cleaned is given in the enclosed Annexure-A-II.

1.2 The tenderers should see the work site, loading and stacking of packed cement bags into trucks/wagons and allied

Packing Plant operations etc. before submitting the tender.

1.3 The loading of cement into trucks/wagons shall be carried out daily as per requirement of dispatch of cement on all

the days of the week at the discretion of the Management. The contractor shall arrange adequate labour for all the

three shifts, if required, in the exigencies of dispatch. The labour shall be allowed weekly rest as per statutory

requirement.

1.4 Contractor shall keep full account of the bags issued for packing, damaged/rejected bags on shift-wise basis. This

account will be given regularly to the Packing Plant In-charge on daily basis for verification/records.

1.5 Stacking of bales in cement bags godown will be done in a systematic way so that it is possible to count them at any

time of the day as per the directives of Packing Plant In-charge or any representative of the Corporation.

1.6 The contractor shall be responsible to collect the spilt over cement bags from loading platform, belt conveyors,

diverter chutes, railway lines etc. which may occur during the process of operation. If any cement bag gets damaged

or set due to the negligence of contractor, the cost of the cement shall be recovered as per ex-factory rate on the

date of such detection.

1.7 The contractor shall maintain cleanliness of entire Packing Plant including all floors, Silos, Elevator Pits, Packing

Machine, Ground Floor, Loading Belts, Platform, Shuttle Belt Platform, Railway siding and other equipments. In case

the contractor fails to do the above job, the Corporation reserves the right to get the job done through other agency

at his risk and cost.

1.8 The burst bags and hoop iron strips should be stacked separately as directed by Packing House In-charge.

14

1.9 The name of the authorized representative of the contractor who would be responsible for the instructions from the

Manager / Officer In-charge of Packing Plant shall be communicated to the Corporation.

1.10 The contractor shall keep records of test weighment of 10% of bags every shift under the supervision of CCI Staff.





2. QUANTITY

2.1 The quantity to be handled is 1, 80,000 MT (plus/minus) 25% per year. However, this quantity may vary depending

upon the requirement of the Corporation. The contractor shall not be entitled to any claim whatsoever on this

account. The description of various elements of work as essentially required for the loading and stacking of cement

packed bags into trucks/wagons and allied packing operations is given in the enclosed Annexure-A-I.

2.2 The cleaning jobs are to be done on day-to-day basis in and around the packing plant have been specified in the

Annexure-A-II.

3. DURATION OF CONTRACT

Duration of contract will be for a period of one year. However, this can be further extended for a period of one year

at the same rate, terms & conditions at the discretion of the Corporation, if the performance is found satisfactory.

4. RATE

4.1 For the loading and stacking of cement packed bags into trucks/wagons and allied packing operations, the contractor

has to quote his margin in Rupees per unit in respect of each element of work indicated in PRICE BID. The quoted

margins will have no relation with the piece rates payable to the workmen.

4.2 For the cleaning of the Packing Plant, a lump-sum monthly rate is to be quoted.

4.3 The rates once quoted and accepted cannot be revised during the current year of the contract for any reason

whatsoever.

5. SUBMISSION AND PAYMENT OF BILLS

The contractor shall submit monthly bills after the completion of work. PAN based service tax, Registration No.

should be provided on every bill. The bills are to be submitted by 3rd of the succeeding month. Payment will be made

by cheque or E-payment. Paying Authority is HOD (Finance), CCI Bokajan. The settlement of bills shall be subject

to deductions, as may be applicable under the rules of law in vogue. Current bank A/c No. must indicate in each bill

with name of banker and IFSC code No.

6. Demurrage:

The contractor has to load rake of 40 BCN within 56 hours (seven shifts). In case he fails to do so due to factors

attributable to him the demurrage levied by the Railways beyond 56 hours will be recovered from his bills.

15

7. SECURITY DEPOSIT

The total Security Deposit is Rs.________________ (Rupees _____________________________) only. The E.M.D. of Rs.______________

(Rupees _______________) paid in the form of D.D. only alongwith the tender will be adjusted in the Security Deposit as

part amount and for balance amount, the contractor will be required to furnish FDR/DD/Bank Guarantee in prescribed

format, as given in Annexure, which should be valid for 6 (six) months beyond the date of completion of the contract.

8. REFUND OF SECURITY DEPOSIT

The Security Deposit of the contractor will be refunded after 3 (three) months of the satisfactory completion of the

contract.

9. SHORT CLOSURE OF THE CONTRACT

CCI reserves the right to Short Close of the contract at any stage with month’s notice for the same. No compensation

whatsoever on any account shall be paid by the CCI in the event of short closure of the contract.





10. WAGES & OTHER BENEFITS

10.1 The daily wages payable to the un-skilled contract labour engaged in the loading and stacking of cement packed bags

into trucks/wagons and allied packing operations as per I.D.A. pattern works out to be Rs.988.08 (Rupees Nine

hundred eighty-eight & paise eight) only. This is based on the DA rates declared for the quarter April’15 to June ’15.

The details are given in Annexure-A-III.

10.2 The contract labour engaged in work other than specified at 10.1 shall be paid wages as per the directives of

State/Central Govt. for un-skilled work. This is Rs.233.00 (Rupees Two hundred thirty-three only) including

contractor’s commission since April, 2015.

10.3 The work loads of various elements of work in respect of the loading and stacking of cement packed bas into

trucks/wagons and allied packing operations have been indicated in Annexure-A-I. On the basis of workloads and the

daily wages payable as given at 10.1 above, the piece rates per unit of element of work have been worked out and

given in the same Annexure. The payment of wages has to be made as per these piece rates only.

10.4 The Contractor shall ensure all statutory payments, i.e. P.F., Bonus, Gratuity, increase in the wages, fringe benefits

etc. due to agreement, award, Govt. Order, notification etc. to the Packing Plant Contract labour. Corporation shall

reimburse such payments to the contractor on actual basis on submission of bills. However, on such payments, no

contractor’s margin or arrear shall be paid.

10.5 If there is an increase in the wages of the un-skilled labour, declared by State/Central Govt., labour engaged in work

other than specified at 10.1 above, the same will be paid by the contractor to workers employed by him. The

Corporation shall bear any additional expenditure on such increase if Government increases the wages, in PSU.

10.6 The Corporation will notify from time to time wages applicable on the basis of the recommendation of the Cement

Wage Board including Variable DA, IR or any other amount payable to the contract labour, as notified by the Govt.

10.7 The contractor shall be responsible for deduction of P.F. of his employees and shall submit to the Corporation as per

the schedule alongwith his bills indicating such deductions made by him from the wages of the employees which

should be duly certified by Corporation’s authorized representative of the Personnel Department. The amount so

deducted towards the recovery of P.F. for his employees shall be deducted by the Corporation from monthly bills

together with any additional charges as may be applicable and amount so deducted shall be deposited alongwith

employees matching contribution with CPF Trust under intimation to the Contractor.

Matching contribution of P.F. recovered from the contract labour will be paid by the Corporation separately to P.F.

Trust of Corporation alongwith contribution recovered from the contractor’s labourers.

10.8 The payment of bonus, encashment of annual leave will be paid by the Corporation for disbursement to the contract

labour through the contractor.

10.9 The contractor shall allow annual leave to the eligible workers in terms of Factories Act, 1948. The list of workers

entitled to annual leave alongwith quantum of leave earned will be verified by P&A Deptt. The Corporation will make

payment for the encashment of such leaves for disbursement through contractor.

Medical leave and casual leave with wages at the rate admissible to workers at Bokajan will be admissible to the

contract labour as per IDA pattern.

The contractor shall not be given any margin on account of benefits of casual/annual/medical leaves.

10.10 In case loading is required to be done as per requirement of Management on National and other holidays, extra wages

linked with workload shall be disbursed by the Corporation. No contractor’s margin will be paid to the contractor

against extra wages.

10.11 The contractor shall distribute two sets of Terry cotton Uniform and one pair of safety shoes provided by the

Corporation to the contract labourer who have put in minimum 150 days attendance in the preceding calendar. The

stitching charges of the uniform will be borne by CCI Ltd., Bokajan.





10.12 The contractor will distribute jaggary @ 60 gm per day say 14.2 Kg per year and mustard oil @ 20 gm per day say

14.50Kg say 5 Ltr. Per year on the basis of actual attendance. The Jaggary & Oil will be supplied by the Corporation

to the contractor for distribution to the eligible contract workers free of cost.

10.13 The statement showing name of the workers alongwith address, number of days worked and wages to be paid or any

other information as required by the Corporation is to be prepared by the contractor.

10.14 The contractor shall maintain the record of work done by each labour on the basis either on the individual cards or

in register. Based on this the payment shall be calculated and paid to the concerned labour by the contractor.

17

11. RULES & REGULATIONS

11.1 In case of (i) stoppage/cessation of work by the workmen acting in combination, or (ii) a concerted refusal to work,

or (iii) a refusal of work under common understanding of the workmen employed by the contractor, which amounts

to strike, the principle of ‘No Work No Wage’ will be adopted by the contractor as per the provisions of Industrial

Disputes Act, 1947 or Payment of Wages Act and Rules framed there under, as amended from time to time.

11.2 The contractor shall comply with all provisions of various labour enactment including Contract Labour (Regulation

& Abolition) Act, 1971, Factory Act, 1948, Payment of Bonus Act, 1965, Payment of Wages Act, 1936, Employees

Pension Scheme, 1995 and the rules amended there under or any other rules/acts applicable from time to time. The

contractor shall also maintain relevant records as per above laws as applicable to him. He shall produce the records

before Central/State/Management Authorities as and when required. In the event of any default on the part of the

contractor in compliance with the provisions of labour enactments or rules framed there under, the contract shall be

terminated without notice and the Management shall have the right to take such steps, as may be in its interest and

as may be considered necessary.

11.3 The contractor shall ensure that the workmen engaged by him are medically examined as per the amended Factories

Act.

11.4 The contractor will ensure verification of Character and Antecedents of his workmen from the concerned District

Authorities and produce the same for verification by the Management.

11.5 The contractor will ensure that all workers engaged by him for Packing Plant operations are physically as well as

medically fit. However, no worker should be engaged who is below the age of 18 years or has attained the age of 60

years. Further, no female labour will be allowed to work between 6-00 pm and 6-00 am inside the Plant. Female

labour should not be allowed to work at hazardous work spot.

11.6 The contactor shall observe all the statutory laws as on date or enacted from time to time and shall be liable for

violation of any of the laws.

11.7 The contractor shall indemnify the Corporation for any loss or damage due to the non-implementation of any of the

provisions of various labour legislations applicable in respect of the labourers engaged by him.

11.8 The contractor has to adhere to all measures for providing safety equipment for safe working of his employee inside

the factory and will give adequate First Aid/Medical Facilities to his employees. The cost of medicines supplied by

the Corporation will be recovered from the Contractor’s bill.

18





11.9 The contractor shall be liable for compensation to his labourer, payable under the Workmen’s Compensation Act,

1923 or any other Act in case of accident. In case he fails to pay the compensation, the Corporation reserves the

right to make the payment and recover the same from any of his bills or security deposit. The contractor must

obtain license from the Labour Licensing Authority before starting the work. Labour license and Insurance premium

will be liability of the contractor. Photocopies of the above will be submitted to the P & A Dept. before the start of

the work.

11.10 The contractor shall execute the work by engaging contract labour already deployed on this work. He shall not

replace the existing labour with new labour without the specific permission of the Management.

11.11 Increase in existing Nos. of worker shall not be allowed in any case unless it is approved by the Corporation.

11.12 The contractor will ensure issue of employment card / photo Identity Card to his workman; which is required to be

produced while entering the factory gate of CCI daily. Besides Biometric punching by each contract labour to be done

on entry and out from the factory gate.

11.13 The workers engaged by the contractor shall follow all the orders, rules & regulations of CCI pertaining to discipline

at work place or otherwise.

11.14 The contractor shall employ experienced supervisors to carry out the work safely. The contractor shall have to make

himself or his representative available at the work spot for proper supervision and contact the concerned official for

any direction regarding operation the contract. Labour Supervisor employed by the contractor shall follow all orders,

rules & regulations of CCI pertaining to discipline at work place or otherwise.

19

12. EXECUTION OF AGREEMENT

The contractor shall be required to execute an agreement in the prescribed form on a non-judicial stamp paper of

required value before start of the contract.

Accepted the above terms and conditions.

SIGNATURE OF THE TENDERER:





PLACE: N A M E :

DATE : ADDERESS :

20

ANNEXURE: A-I

SCOPE OF WORK FOR LOADING OF CEMENT PACKED BAGS

INTO TRUCKS / WAGONS AND ALLIED PACKING OPERATIONS

(w.e.f. 01.04.2015 to 30.06.2015)

SL.

NO.

ELEMENT OF WORK UNIT WORKLOAD RATE PER

UNIT (RS.)

1.

2.

UNLOADING OF BALES FROM TRUCK/WAGON

AT PACKING PLANT MANUALLY

(a) JUTE/JSU

(b) HDPE/PP

(c) PAPER

SHIFTING OF BALES FROM PLATFORM &

STACKING IN GODOWN MANUALLY

(a) JUTE/JSU

(b) HDPE/PP

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

16500 BAGS

75000 BAGS

25000 BAGS

12500 BAGS

70000 BAGS

44.63

9.82

29.45

58.92

10.52





3.

4.

5.

6.

7.

8.

9.

(c) PAPER

OPENING OF BALES, REMOVING WRAPPERS &

HOOP IRON, SHIFTING OF WRAPPERS, HOOP

IRON ETC. AT THE DIRECTED PLACES

(a) JUTE/JSU

(b) HDPE/PP

SCREEN PRINTING OF JUTE/JSU BAGS.

PRINTING OF WEEK NO., YEAR, PRICE ETC. ON

HDPE/PP/PAPER/JSU BAGS.

SHIFTING OF BAGS FROM GODOWN TO PACKER

MACHINE MANUALLY

(a) JUTE/JSU

(b) HDPE/PP

(c) PAPER

SUPPLY OF BAGS FEROM PACKER MACHINE

FLOOR TO PACKER OPERATOR BY HAND FOR

CEMENT PACKING.

JUTE/JSU/HDPE/PP/PAPER

REPAIR OF BAGS (JUNE/JSU) FOR

(a) VALVE

(b) DAMAGED BAGS

DEDUSTING, BUNDLING (25 NOS. IN ONE

BUNDLE), SHIFTING & STACKING OF

BURST/DAMAGED BAGS AT THE DIRECTED

PLACE

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 100 BAGS

PER 100 BAGS

PER 100 BAGS

25000 BAGS

6000 BAGS

75000 BAGS

2500 BAGS

4000 BAGS

8600 BAGS

12800 BAGS

10000 BAGS

13000 BAGS

200 BAGS

200 BAGS

500 BAGS

29.45

122.74

9.82

294.58

184.12

85.63

57.54

73.65

56.65

368.23

368.23

147.29

21

10.

11.

12.

13.

14.

OPERATION OF FLUXO PACKER BY PROVIDING

LABOUR.

DIVERSION OF PACKED BAGS

REGULATING OF PACKED CEMENT BAGS

PROPERLY IN THE CONVEYOR BELT COMING

OUT OF PACKER MACHINE.

TEST WEIGHMENT OF PACKED BAGS TO THE

EXTENT OF MINIMUM 10% OF ACTUAL LOADING

& ADJUSTMENT OF MACHINE IF REQUIRED BY

PROVIDING COUNTER-WEIGHTS ETC. FOR

CORRECT WEIGHT AS PER BIS SPECIFICATIONS.

LOADING OF PACKED BAGS FROM

(a) BELT TO TRUCK / WAGON

(b) BELT TO PLATFORM INCLUDING STACKING

AS DIRECTED.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

160 M.T.

320 M.T.

320 M.T.

45 M.T.

45 M.T.

45 M.T.

4.60

2.30

2.30

16.37

16.37

16.37





15.

16.

17.

(c) PLATFORM TO TRUCK / WAGON

(d) TRUCK TO TRUCK / WAGON TO WAGON

(e) TRUCK / WAGON TO PLATFORM

INCLUDING STACKING AS DIRECTED.

REMOVING OF LIGHT WEIGHT BAGS FROM

BELT, FIRST FLOOR, PACKING MACHINE &

HAND/MACHINE FILLING TO CORRECT WEIGHT

& PUTTING BACK TO CONVEYOR FOR LOADING

(IN CASE OF OVERLWEIGHT / LESS WEIGHT

BAGS ARE LOADED IN WAGONS / TRUCKS. THE

BAGS ARE TO BE UNLOADED & MANUALLY THE

BAGS ARE MADE TO CORRECT WEIGHT).

OPENING OF DOORS, CLEANING, CLOSING OF

DOOR OF WAGON WITH GUNNY STRIPS AFTER

CEMENT LOADING, PROVIDING THE WATER

PROOF COMPOUND & LEAK PROOFING AS

DIRECTED AND SEALING.

(a) 4 WHEELER

(b) 8 WHEELER

HAND SHUNTING OF WAGONS AS AND WHEN

REQUIRED.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER WAGON

PER WAGON

PER WAGON

PER WAGON

30 M.T.

30 M.T.

30 M.T.

18 M.T.

25 WAGONS

25 WAGONS

RATES PER

WAGONS TO

BE QUOTED

24.55

24.55

24.55

40.91

29.45

61.37

-

-

22

ANNEXURE: A-II

SCOPE OF WORK FOR THE CLEANING OF PACKING PLANT

_____________________________________________________________________________________________

SL. DESCRIPTION OF WORK

NO.

_____________________________________________________________________________________________

1. CLEANING / SWEEPING OF ALL THE FLOORS OF

PACKING PLANT BUILDING, ELEVATOR PIT AND

ELEVATOR INSIDE CASING IN THE EVENT OF

JAMMING, GUNNY BAGS GODOWN, WAGON

LOADING PLATFORM, RAILWAY TRACK, SILOS

(TOP & BOTTOM) COMPRESSOR HOUSE, OFFICES,

ALL RCC ROOFS ETC. (EXCLUDING ROOFS OF CGI

SHEET).

2. CLEANING/SWEEPING OF 10 MTRS. AREA AROUND





THE ABOVE BUILDINGS.

3. JUNGLE CUTTING OF 10 MTRS. AREA AROUND THE

BUILDING GIVEN ABOVE AT SL. NO. 1.

4. CLEANING OF NALLAS/DRAINS PASSING THROUGH

ABOVE BUILDING (SET MATERIAL) FROM THE

NALLAS / DRAINS IS TO BE TAKEN OUT & TO BE

SHIFTED TO DIRECTED PLACE.

5. CLEANING OF ALL THE EQUIPMENTS INSTALLED IN

THE ABOVE BUILDINGS SUCH AS AIR SLIDES, BUCKET

ELEVATORS, ROTARY SCREEN, CEMENT HOPPERS,

PACKER MACHINE, SPILLAGE SCREW CONVEYOR,

LOADING BELTS ETC.

6. CLEANING OF BAGS OF DUST COLLECTOR ON

ALTERNATE DAYS AND FIXING OF BAGS AS AND

WHEN REQUIRED.

7. SWEPT / SPILT / SET MATERIAL IS TO BE RECYCLED

INTO THE SYSTEM SHIFTED TO CRANE GANTRY /

CLINKER YARD. ALL LUMPS ARE TO BE BROKEN TO

LESS THAN 3” SIZE. THIS INCLUDES SCRAPPING OF

SET MATERIAL ALSO.

_____________________________________________________________________________________________

Note:- The daily deployment on all week days including holidays should in no

case be less than four Workers. If required more than four workers are

to be deployed.

23

ANNEXURE: A-III

WAGE BOARD WAGE ELEMENTS

As per Clause 1.3 of the Office Memorandum No. PDR/3(15)/2011/Vol.II/7264 dtd. 11/05/2012 issued by the Corporate Office for

implementation of the same.

All the workers covered under the I.D.A. structure shall be admissible for the following minimum pay and allowance at grade

‘E’ for the quarter April’15 to June’15.

1) PF bearing emoluments :

Basic pay for grade ‘E” (I.D.A.) Rs. 9550.00 p.m.

VDA for the period from April’15 to July’15 Rs. 9598.00 p.m.

Rs.19148.00 p.m.

i.e. Rs. 736.46 per day

2) Non-PF bearing emoluments :

S.D.A.(12.5% of basic) Rs. 1194.00 p.m.





H.R.A (10% of basic) Rs. 955.00 p.m.

Perquisites (@ 42% of basic)) Rs. 4011.00 p.m.

F.F.A (@ 4% of basic) Rs. 382.00 p.m.

Rs. 6542.00 p.m.

GRAND TOTAL: (Rs. 19148.00 + Rs. 6542.00) = Rs. 25690.00 P.M.*

i.e. = Rs. 988.08 per day

NOTE:- Dust Allowance if paid by cash Rs.40.00 p.m. i.e. 1.53 per day and in case paid in kind no increase shall be

paid.

STATE GOVT. WAGE ELEMENTS:

The rates for un-skilled labour as on July’15 as per the minimum wages fixed by State Govt./Central Govt. is Rs.233.00 (including

contractor’s commission) per day. Those workmen who are working continuously for six day in any week shall be eligible for

one paid rest day.

*those who are not availing company accommodation.

24

ANNEXURE “A”

PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

Whereas M/s. ____________________________________________________________ (Name & address of the party) a company incorporated under

the Companies Act, 1956 having its registered office at _________________________________________________________ (hereinafter called the

Tenderer) wish to participate in Tender Enquiry No. ___________________________________________________ of the Cement Corporation of

India Ltd., Bokajan, a Company incorporated under the Companies Act, 1956, having its registered office at SCOPE COMPLEX,

Core-V, 7, Lodhi Road, New Delhi - 110 003 (hereinafter called the Corporation) for Loading & Stacking of Cement Packed Bags

into Trucks/Wagons & Allied Packing Operations.

AND WHEREAS in terms of the tender conditions the tenderer is required to furnish to the Corporation a Bank Guarantee for

a sum of Rs. _____________ (Rupees ______________________________________) (in words) as Earnest Money Deposit against the tenderer’s

offer aforesaid.

AND WHEREAS we _________________________________________________________________ (name & address of the Bank) have at the request of

the tenderer agreed to give the CORPORATION this guarantee as hereinafter contained.

We __________________________________________________ (name of the Bank) hereby undertake and guarantee pay immediately to the

CORPORATION on demand on writing by the Corporation the amount of Rs. _______________ (Rupees

_____________________________________________) (in words), without any reservation and recourse, if the Tenderer shall for any reason

back-out whether expressly or impliedly, from their said tender during the period of its validity of any extension thereof or the

tenderer fails to execute the order/work awarded to them by the CORPORATION against the said tender.

We ____________________________________________ (name of the Bank) further agree that our liability to pay the aforesaid amount is not

dependant or conditional on the CORPORATION proceeding against the Tenderer and we shall be liable to pay the amount,

without any demure merely on a claim being raised by the CORPORATION.





The guarantee herein contained shall not be determined or affected by the liquidation or winding up, dissolution or change of

constitution or insolvency of the said TENDERER, but shall in all respects and for all purpose be binding and operative until

payment of all moneys due to CORPORATION in respect of such liability or liabilities are paid.

NOTWITHSTANDING anything to the contrary in aforesaid paragraphs, our liability under the Guarantee is restricted to Rs.

_______________ (Rupees ______________________________________) (in words). Our Guarantee shall remain in force till _______________ (date).

Unless a suit or action enforce a claim under the guarantee is filed on us within six months from the aforesaid date viz.

________________, we shall be relieved and discharged from all liabilities thereunder.

We _________________________________________ (name of the Bank) lastly undertake not to revoke this guarantee during its currency

except with the previous consent of the CORPORATION in writing.

Place : For ……………………………………………………

Date : 25

ANNEXURE – “B”

I/We declare that the following officer/officers of the Corporation is/are related to me/us no officer/officers of the Corporation

is / are related to me/us:

Sl. No.

Name of the Officer / Officers Post held Place of Posting





Place :

(SIGNATURE OF TENDERER)

Date : Name/Full address with seal

26

PRESENTS CONTRACTS / JOBS IN HAND

AND A FEW EXECUTED ORDERS OF SIMILAR NATURE OF WORK

ANNEXURE – “C”

Sl. No.

Name of Client Nature of work Tonnage Approx. Value of contract (Rs. in Lakhs)

Date of Start

Stipulated date of completion

Please attach photocopies of contracts.

Place : (SIGNATURE OF TENDERER)





(Name/Full address with Seal)

Date :

27

ANNEXURE – “D”

FORMAT FOR ADDL. INFORMATION TO BE FURNISHED BY THE TENDERER

(REFER PART – III: SPECIAL TERMS & CONDITIONS)

1. Name of the firm :

2. Complete Postal address/E-mail/Fax :

Phone, etc.

a) Head Office/Corporate Office :

b) Factory :

c) Other branches(incl. Delhi Office, if any) :

3. Whether Public Sector/Private Sector/ :

Joint Sector, etc.

4. Type of Organisation : Proprietary/Partnership/Limited/Any Other

type.

A. In case of Proprietorship/Partnership

i) Name of the Proprietors/Partners :

ii) Whether business/partnership is :

registered.

iii) Date of commencement of business :

iv) Status of Income-Tax assessment :

(Please attach copy of valid Income

Tax Clearance Certificate)

v) Name & Address of the Bankers :

(Please attach reference letter from

your Banker).

B. In case of Limited liability Company or :

Company limited by guarantees

i) Amount of paid up capital :

ii) Name of Directors :

iii) Date of Registration of Company :

iv) Copies of last three years audited :

balance sheets of company (including

Profit & Loss statement) to be

enclosed.

v) Name & address of the Bankers :

(Please attach reference letter from

your Banker).

28

5. Present orders in hand (details to be :

furnished as per Annexure “C”





(Photocopies of orders/contracts to be

attached.

6. Details of Foreign collaboration, if any :

(Please attach photocopies of collaboration

agreement if it is there).

7. FINANCIAL

a) Investment of fixed assets of building :

fitting & fixtures.

b) Investment of plant & machinery tools :

and dies etc.

8. Are you on the approved list with any of :

the following for transportation work.

- Any Public Sector Undertakings :

- Cement Plants :

- Other reputed agency :

(Enclose photocopies of Registration

Certificates).

9. LIST OF ENCLOSURES ATTACHED BY TENDERERS TO BE INDICATED:

Enclosed Not Enclosed

a) Copy of PAN. _________ ____________

b) Partnership Deed, if applicable _________ ____________

c) Copies of last three years audited Balance Sheets _________ ____________

d) Photocopies of Performance Reports from the _________ ____________

customers.

e) Details of present orders in hand (as per Annexure-“C” _________ ____________

f) Photocopies of foreign collaboration, if applicable _________ ____________

g) Reference from the Bankers indicating Financial _________ ____________

Status of the Company.

h) PAN based service Registration certificate. ___________ ______________

It is hereby solemnly declared that the above information and the data furnished in the enclosed Annexure are true to

the best of our knowledge.

Signature of Tenderer :

Name of the Signatory :

Place : Designation :

Date : Seal of the Company :

29 ANNEXURE – “E”

PRICE SCHEDULE

(To be submitted in a separate sealed cover)

The tenderer has to quote the minimum contractor’s margin per unit against each element of work.





SL. NO.

ELEMENT OF WORK UNIT WORKLOAD PRICE RATE PER UNIT (RS.)

(I)

CONTRA-CTOR’S MARGIN

(RS.) PER UNIT (II)

TOTAL (RS.)

(I+II)

A. 1.

2.

3.

4.

5.

LOADING AND STACKING OF CEMENT PACKED BAGS INTO TRUCKS/WAGONS AND ALLIED PACKING OPERATIONS. UNLOADING OF BALES FROM TRUCKS/WAGON AT PACKING HOUSE MANUALLY. (a) JUTE / JSU

(b) HDPE / PP

(c) PAPER

SHIFTING OF BALES FROM PLATFORM AND STACKING IN GODOWN MANUALLY.

(a) JUTE/JSU

(b) HDPE/PP

(c) PAPER

OPENING OF BALES, REMOVING WRAPPERS AND HOOP IRON, SHIFTING OF WRAPPERS HOOP IRON ETC. AT THE DIRECTED PLACES. (a) JUTE/JSU

(b) HDPE/PP

SCREEN PRINTING OF JUTE/JSU PRINTING OF WEEK NO., YEAR, PRICE ETC. ON HDPE/ PP / PAPER / JUTE / JSU BAGS.

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

16500 BAGS

75000 BAGS

25000 BAGS

12500 BAGS

70000 BAGS

25000 BAGS

6000 BAGS

75000 BAGS

2500 BAGS

4000 BAGS

44.63

9.82

29.45

58.92

10.52

29.45

122.74

9.82

294.58

184.12

30

SL. NO.

ELEMENT OF WORK UNIT WORKLOAD PRICE RATE PER UNIT (RS.)(I)

CONTRA-CTOR’S MARGIN (RS.) PER UNIT (II)

TOTAL (RS.) (I+II)





6.

7.

8.

9.

10.

11.

12.

13.

SHIFTING OF BAGS FROM GODOWN TO PACKER MACHINE MANUALLY

(a) JUTE/JSU

(b) HDPE/PP

(c) PAPER

SUPPLY OF BAGS FROM PACKER

MACHINE FLOOR TO PACKER

OPERATOR BY HAND FOR CEMENT

PACKING.

JUTE/JSU/HDPE/PP/PAPER.

REPAIR OF BAGS

(JUTE/JSU) FOR

(a) VALVE

(b) DAMAGED BAGS

DEDUSTING, BUNDLING (25 NOS. IN

ONE BUNDLE), SHIFTING &

STACKING OF BURST BAGS AT THE

DIRECTED PLACE.

OPERATION OF FLUXO-PACKER BY

PROVIDING LABOUR.

DIVERSION OF PACKED BAGS.

REGULATING OF PACKED CEMENT

BAGS PROPERLY IN THE CONVEYOR

BELT COMING OUT OF PACKER

MACHINE.

TEST WEIGHMENT OF PACKED

BAGS TO THE EXTENT OF MINIMUM

10% OF ACTUAL LOADING &

ADJUSTMENT OF MACHINE IF

REQUIRED BY PROVIDING

COUNTER-WEIGHTS ETC. FOR

CORRECT WEIGHT AS PER BIS

SPECIFICATIONS.

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 1000 BAGS

PER 100 BAGS

PER 100 BAGS

PER 100 BAGS

PER M.T.

PER M.T.

PER M.T.

PER M.T.

8600 BAGS

12800 BAGS

10000 BAGS

13000 BAGS

200 BAGS

200 BAGS

500 BAGS

160 M.T.

320 M.T.

320 M.T.

45 M.T.

85.63

57.54

73.65

56.65

368.23

368.23

147.29

4.60

2.30

2.30

16.36

31

SL. NO.

ELEMENT OF WORK UNIT WORKLOAD PRICE RATE PER UNIT

(RS.) (I)

CONTRA-CTOR’S MARGIN (RS.) PER UNIT (II)

TOTAL (RS.)

(I+II)





14.

15.

16.

17.

LOADING OF PACKED BAGS FROM

(a) BELT TO TRUCK/WAGON

(b) BELT TO PLATFORM INCLUDING

STACKING AS DIRECTED.

(c) PLATFORM TO TRUCK / WAGON.

(d) TRUCK TO TRUCK / WAGON TO

WAGON.

(e) TRUCK / WAGON TO PLATFORM

INCLUDING STACKING AS DIRECTED.

REMOVING OF LIGHT WEIGHT BAGS FROM BELT, FIRST FLOOR, PACKER MACHINE & HAND/MACHINE FILLING TO CORRECT WEIGHT & PUTTING BACK TO CONVEYOR FOR LOADING (IN CASE OF OVERWEIGHT/LESS WEIGHT BAGS ARE LOADED IN WAGONS/TRUCKS, THE BAGS ARE TO BE UNLOADED & MANUALLY THE BAGS ARE MADE TO CORRECT WEIGHT. OPENING OF DOORS, CLEANING, CLOSING OF DOOR OF WAGON WITH GUNNY STRIPS AFTER CEMENT LOADING, PROVIDING THE WATER PROOF COMPOUND & LEAK PROOFING AS DIRECTED AND SEALING. (a) 4 WHEELER

(b) 8 WHEELER

HAND SHUNTING OF WAGONS AS &

WHEN REQUIRED

(a) 4 WHEELER

(b) 8 WHEELER

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER M.T.

PER WAGON

PER WAGON

PER WAGON

PER WAGON

45 M.T.

45 M.T.

30 M.T.

30 M.T.

30 M.T.

18 M.T.

25 WAGONS

12 WAGONS

RATE PER

WAGON TO BE

QUOTED

16.36

16.36

24.55

24.55

24.55

40.91

29.45

61.37

-

-

32

SL. NO.

ELEMENT OF WORK UNIT WORKLOAD PRICE RATE PER UNIT (RS.)

(I)

CONTRA-CTOR’S MARGIN

(RS.) PER UNIT

TOTAL (RS.)





(II) (I+II)

18.

B.

COST OF BRANDING MATERIAL SUCH AS SCREEN, INK ETC. FOR (a) SCREEN PRINTING OF

JUTE/JSU BAGS (REF. SL. NO. 4 ABOVE).

(b) PRINTING OF WEEK NO., PRICE, YEAR ETC. (REF. SL. NO. 5 ABOVE).

CLEANING OF PACKING PLANT

PER 1000 BAGS

PER 1000 BAGS

PER MONTH

RATES TO BE QUOTED

LUMP SUM

NOTE :-

1. Rates per unit have been worked out on the basis of workload and present wages applicable for the quarter April’ 15 –

June’15 under Cement Wage Board Award.

2. For cleaning of Packing Plant wages are to be paid as per the State/Central Government directives.

3. For the cleaning of Packing Plant the Contractor has to quote lump-sum monthly rate in the “Contractor’s Margin”

column.

4. For cleaning of Packing Plant the daily deployment on all weekdays including holidays shall in no case be less than four

workers. If required, more than four workers are to be deployed.

5. The work will not be awarded in respect of any single element of work. The party who has quoted lowest rate in

totality will be considered for the award of work. The evaluation will be done on the basis of total contract quantity of

1,80,000 M.T. per year.

HOD (Mech)

ADDRESS : C.C.I. LTD.

BOKAJAN.

OFFICE SEAL :

PLACE :

DATE :

33

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