cement corporation of india limited shell.pdfcement corporation of india ltd., bokajan payable at...

Tender Subject: - Purchase of Kiln Shell Opening date of sale of tender documents:Closing date & time of sale of tender documents: Details of the tender: as per the Tender doc

TENDER NOTICE NO. BKJ/MM/M

Sealed and superscribed tenders are invited from Experienced Manufacturers / Suppliers for made of 40 mm thick boiler quality steel plate confirming to IS:2002, Gr. I, Size: 3 Mtrs. Internal Dia x 2.4 Mtr. long. Qty. 01 No., as per Drg. No. 14:00:283. The tenders are required to be submitted in two parts, one containing tRs. 40,000/- (Rupees Forty thousand) only by way of DD/BG/FDR in Ltd., Bokajan and other containing Price bid only. The tender should documents duly filled up as detailed in the tender documents.

Tender documents can be purchased from our HOD (Fin) at the above address or any working day between 10.00 a.m to 3.00 p.m. on payment of Rs. 500/DD/Cash in favour of Cement Corporation of India Ltd., payable at S.B.I., Bokajan (Banker’s Code No. 2028). In addition to the sale of tender documents manually, the complete set of tender document is also available on our website www.cementcorporation.co.inwebsite, but the tenderer has to pay amount towards cost of the tender documents by DD/Cash at the time of submission of tender.

SSI units registered with NSIC and public Sector undertakings are exempted from furnishing EMD. No tenderer can participate without having purchased manually or have downloaded CCI’s tender documents and paid the requisite amount.

Last date of Submission of the Tender on 21.01.2016 at 2.00 P.M.Date of Opening of Techno Commercial bid on 21.01.2016 at 2.30 P.MThe Tender shall be accepted in CCI’s prescribed format only as detailed in the Tender Documents.Tender received late OR without EMD shall not bThe corporation reserves the right to reject any OR all the Tenders at any stage without assigning any reason thereof. Sd/- H.O.D. (MM) Address: - Cement Corporation of India Ltd., Bokajan Cement Factory Contact person: - H.O.D. (MM), Unit: - Bokajan Cement Corporation. Our Website: www.cementcorporation.co.in

CEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITED(A Govt. of India Enterprise)

An ISO 9001:2008 Certified Company

CIN: U74899DL1965PLC004322

Bokajan Cement Factory

Dist. Karbi Anglong :: Assam

Phone 03675 – 246106/246109

E-mail ID: [email protected] &[email protected]

Kiln Shell. Opening date of sale of tender documents:- 21.12.2015 Closing date & time of sale of tender documents: - 20.01.2016 Details of the tender: as per the Tender documents.

TENDER NOTICE NO. BKJ/MM/M-5243/14-15 DTD 18.12.2015.

Sealed and superscribed tenders are invited from Experienced Manufacturers / Suppliers for made of 40 mm thick boiler quality steel plate confirming to IS:2002, Gr. I, Size: 3 Mtrs. Internal Dia x 2.4 Mtr.

Qty. 01 No., as per Drg. No. 14:00:283.

The tenders are required to be submitted in two parts, one containing techno-commercial bid along with EMD of (Rupees Forty thousand) only by way of DD/BG/FDR in favour of Cement Corporation of India

Ltd., Bokajan and other containing Price bid only. The tender should be submitted alongduly filled up as detailed in the tender documents.

Tender documents can be purchased from our HOD (Fin) at the above address or any working day between 10.00 a.m to 3.00 p.m. on payment of Rs. 500/- (Rupees Five hundred) only (NonDD/Cash in favour of Cement Corporation of India Ltd., payable at S.B.I., Bokajan (Banker’s Code No. 2028). In addition to the sale of tender documents manually, the complete set of tender document is also available on

www.cementcorporation.co.in Interested parties may download the tender documents from the website, but the tenderer has to pay amount towards cost of the tender documents by DD/Cash at the time of

SSI units registered with NSIC and public Sector undertakings are exempted from furnishing EMD. No tenderer can participate without having purchased manually or have downloaded CCI’s tender documents and paid the

of the Tender on 21.01.2016 at 2.00 P.M. Date of Opening of Techno Commercial bid on 21.01.2016 at 2.30 P.M. The Tender shall be accepted in CCI’s prescribed format only as detailed in the Tender Documents.Tender received late OR without EMD shall not be considered. The corporation reserves the right to reject any OR all the Tenders at any stage without assigning any reason

H.O.D. (MM)

Cement Corporation of India Ltd., Bokajan Cement Factory – 782 490, Dist. Karbi Anglong, Assam. H.O.D. (MM),

www.cementcorporation.co.in

CEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITEDCEMENT CORPORATION OF INDIA LIMITED

(A Govt. of India Enterprise)

ISO 9001:2008 Certified Company

CIN: U74899DL1965PLC004322

Bokajan Cement Factory – 782 490


246106/246109, Fax No. 03675-246107

[email protected]

15 DTD 18.12.2015.

Sealed and superscribed tenders are invited from Experienced Manufacturers / Suppliers for Supply of Kiln Shell made of 40 mm thick boiler quality steel plate confirming to IS:2002, Gr. I, Size: 3 Mtrs. Internal Dia x 2.4 Mtr.

commercial bid along with EMD of favour of Cement Corporation of India be submitted along-with the tender

Tender documents can be purchased from our HOD (Fin) at the above address or any working day between (Rupees Five hundred) only (Non-refundable) by way of

DD/Cash in favour of Cement Corporation of India Ltd., payable at S.B.I., Bokajan (Banker’s Code No. 2028). In addition to the sale of tender documents manually, the complete set of tender document is also available on

Interested parties may download the tender documents from the website, but the tenderer has to pay amount towards cost of the tender documents by DD/Cash at the time of

SSI units registered with NSIC and public Sector undertakings are exempted from furnishing EMD. No tenderer can participate without having purchased manually or have downloaded CCI’s tender documents and paid the

The Tender shall be accepted in CCI’s prescribed format only as detailed in the Tender Documents.

The corporation reserves the right to reject any OR all the Tenders at any stage without assigning any reason

782 490, Dist. Karbi Anglong, Assam. H.O.D. (MM),

(To be published in News Papers only)

NIT No. BKJ/MM/M

Sealed tenders are invited from Manufacturers / Experienced Suppliers

thick boiler quality steel plate confirming to IS:2002, Gr. I, Size: 3 Mt

No., Cost of tender Rs. 500/-, Start of tender sale 21.12.2015, Last date of submission at 2.00 P.M. of 21.01.2016,

Opening of Techno-comm. Bid at 2.30 P.M. of 21.01.2016, Contact Person HOD (M.M), C.C.I. Ltd., Bokajan.

For details log on to website: www.cementcorporation.co.in



Phone 03675

E-mail ID:

E-mail ID: [email protected]

(To be published in News Papers only)

T No. BKJ/MM/M-5243/15-16 dtd. 18.12.2015.

Sealed tenders are invited from Manufacturers / Experienced Suppliers for Supply of

te confirming to IS:2002, Gr. I, Size: 3 Mtrs. internal dia x

, Start of tender sale 21.12.2015, Last date of submission at 2.00 P.M. of 21.01.2016,

comm. Bid at 2.30 P.M. of 21.01.2016, Contact Person HOD (M.M), C.C.I. Ltd., Bokajan.

www.cementcorporation.co.in.



Phone 03675 – 246106/246109

Fax No. 03675-246107

mail ID: [email protected]

[email protected]

Supply of Kiln Shell made of 40 mm

internal dia x 2.4 Mtrs. long. Qty. 01

, Start of tender sale 21.12.2015, Last date of submission at 2.00 P.M. of 21.01.2016,

comm. Bid at 2.30 P.M. of 21.01.2016, Contact Person HOD (M.M), C.C.I. Ltd., Bokajan.

HOD (MM).



Phone 03675

E-mail ID: [email protected]

Ref. No. BKJ/MM/M-5243/15-16 To, M/s…………………………………………. ……………………………………………… ……………………………………………… Dear Sir, Sub: -Tender for Supply of Kiln Shell made of 40 mm thick boiler quality steel plate

Confirming to IS:2002, Gr. I We are enclosing our Tender Documents for the above work for your perusal please. Your offer in sealed cover containing separate sealed cover i) Commercial Bid ii) Priceaddress in accordance with our terms and conditions of the tender, which should reach us as per the schedule given below: - --------------------------------------------------------------------------------------------------------------------------Particulars ---------------------------------------------------------------------- ------------------------------------------------------------------------------------------i) Commercial Proposal along-with EMD and duplicate copies of CCI’s tender documents duly signed (each page (initialed) as a token of acceptance of terms and conditions. ii) Price Bid --------------------------------------------------------------------------------------------------------------------------




Bokajan Cement Factory – 782 490


Phone 03675 – 246106/246109 Fax No. 03675-246107

[email protected] & [email protected]

CIN – U74899DL1965PLC004322

Kiln Shell made of 40 mm thick boiler quality steel plateConfirming to IS:2002, Gr. I.

We are enclosing our Tender Documents for the above work for your perusal please.

Your offer in sealed cover containing separate sealed cover i) Commercial Bid ii) Priceaddress in accordance with our terms and conditions of the tender, which should reach us as per the

--------------------------------------------------------------------------------------------- Time Schedule ---------------------------------------------------------------------- Date & Time of Date & Time of Submission of Tender opening of tender

------------------------------------------------------------------------------------------------------------------------with EMD Up to 2.00 P.M. nder

documents duly signed (each page Dated 21.01.2016 initialed) as a token of acceptance of

upto

----------------------------------------------------------------------------------------------------------------------


[email protected]

Dated……………………..

Kiln Shell made of 40 mm thick boiler quality steel plate,

We are enclosing our Tender Documents for the above work for your perusal please.

Your offer in sealed cover containing separate sealed cover i) Commercial Bid ii) Price-Bid along-with address in accordance with our terms and conditions of the tender, which should reach us as per the

---------------------------------------------------------------------------------------------

---------------------------------------------------------------------- Date & Time of opening of tender

------------------------------ 2.30 P.M.

Date 21.01.2016

On the same date OR at a later date

----------------------------------------------------------------------------------------------------------------------

Contd……………2.

From Page: 2 :

2. EMD must be submitted along with commercial bid for a value of Rs. 40,000/- (Rupees Forty thousand) by

way of DD/FD/BG (in CCI’s prescribed format enclosed) and must not be enclosed with the price bid (refer

Clause- I of Part-II) and favour of M/s. Cement Corporation of India Ltd., Bokajan payable at SBI, Bokajan

(Banker’s code No. 2028).

The validity of offer should be kept open for acceptance for 120 days from the date of opening of commercial

proposal.

The price bid should be submitted only in prescribed CCI Price Bid format otherwise the tender would be liable

for rejection. Tender document should comprise the following: -

a) Covering letter which must be submitted by the tenderers duly signed.

b) Part – I – Instructions to tenderers

c) Part – II – General Terms & Conditions

d) Part – III – Special Terms & Conditions

e) Price bid proforma (Price schedule).

Please confirm your participation by return post.

Thanking you,

Yours faithfully,

for: Cement Corporation of India Ltd.,

HOD (MM).

(TO BE FILLED IN BY THE TENDERER)

Ref.: - Date: _________________

The HOD (M.M),

CEMENT CORPORATION OF INDIA LIMITED,

BOKAJAN CEMENT FACTORY – 782 490.

DIST. KARBI ANGLONG (ASSAM).

Sub: - Tender for Supply of Kiln Shell made of 40 mm thick boiler quality steel plate, Confirming to IS:2002, Gr. I.

Ref: Your Tender Notice No. Date………………

Dear Sirs,

With reference to your tender notice mentioned under reference for the subject work, we. I hereby submit our/my

tender along with the declaration form in separate sealed cover superscribed COMMERCIAL BID. The terms &

conditions as mentioned in the tender document are acceptable to us/me and one copy of our terms & conditions

in part-I, II and III (each page duly signed with seal by us/me) is enclosed.

1. The price bid is enclosed in the separate sealed envelope superscribed ‘PRICE BID’.

2. A copy of our/my latest Income-tax Return / PAN Card duly attested by a Gazetted Officer as on

_______________________ is enclosed.

3. The list of present contracts / jobs in hand as per Annexure –“C” duly filled in/is enclosed.

4. Earnest Money Deposit of Rs. 40,000/- (Rupees Forty thousand) only vide bank Draft

No._________________ dtd.__________________ drawn on State Bank of India, Bokajan (Code-2028)

FDP No.______________________ dtd. ___________________ /FD/DD/BG No.

________________________ dtd.______________ of Bank is enclosed.

5. A duly attested registered Capital Partnership Deed/ Memorandum of Article of Association by

partnership Firm/ Company is enclosed herewith.

6. Certificate as per annexure-B whether any Officer (s) of CCI organization is / are related to me/ us is

enclosed.

7. The certificate from banker is connection with the financial position is enclosed.

8. If we/I fail to commence the work specified above and to give our/my confirmation of acceptance of work

in writing within fifteen (15) days of being asked to do so, we/I agree that the Corporation shall be,

without prejudice to any other right or remedy, at liberty, at liberty to forfeit the entire Earnest Money

without reference to us/me. Otherwise, the said Earnest Money shall be retuned by the Corporation

towards Security Deposit. We/I agree that the Corporation will forfeit the Earnest Money if the offer given

is modified/withdrawn within the validity period or extended period by us/me.

9. We/I further agree to execute all the work referred to in the said documents on the terms & condition

contained or referred to therein and as detailed in the above documents and to carry out such deviations as

may be desired by the Corporation or its authorized representative.

10. We/I are/am fully aware of the status/law/rules in connection with above mentioned work. We/I agree to

abide by the statutory provisions applicable to you.

11. We/I hereby declare that we/I have not been debarred from tendering contracts in any of the Departments

of Government, semi-Government and local authorities.

12. We/I also certify that the information given by us/me in the tender document is correct and if at any stage

the same is found to be in-correct, the contract will be terminated/rescinded and action should be taken

against us/me by the corporation for damages.

13. We/I am/are fully authorized/empowered to sign all the tender documents on behalf of our/my

firm/company. (Note strike out whichever is not applicable)

(A). NAME OF THE TENDER

(IN BLOCK LETTERS)

(B) FULL POSTAL ADDRESS:

(C) TELEGRAPHIC ADDRESS:

(D) PHONE NUMBER: RESIDENCE:

OFFICE

(E) FAX NO.:

Yours faithfully,

Place:

Date: (SIGNATURE OF TENDERER WITH SEAL)

WITNESS:

(1). ---------------------------------------------------- Place :

Date :

(2) ---------------------------------------------------- Place:

Date :

CEMENT CORPORATION OF INDIA LIMITED

BOKAJAN CEMENT FACTORY

DIST. KARBI ANGLONG: ASSAM

PART – I: INSTRUCTIONS TO TENDERS

GENERAL: -

1. The Tender should be addressed to the officer who invited the tenders. Any offer made in response to this

tender, when accepted by the cement Corporation of India Ltd., will constitute a contract between the

parties. 2. SUBMISSION OF TENDER: -

A. Every tender shall be made out in English. All amounts shall be indicated by the tenderer in figures as in words

there is any difference between prices quoted in figures and in words lower of the two shall prevail. Tender should

be free from over writings. All corrections and alternations should be duly attested by the tenderer. The word

“NOT QUOTED” should be written against items in the schedule for which the tenderer does not wish to quote.

B. The is to be sent by post or deposited in the tender box kept for this purpose in the office of CCI so as to be

available within the due date and time fixed, in a sealed envelop in the manner prescribed below : -

i) Commercial terms & conditions should be sent in a separate sealed cover and should be superscribed as

“COMMERCIAL BIDS”.

ii) The Price portion should be sent in a separate sealed cover and should be superscripted “PRICE BID”.

iii) Both these sealed covers should be sent in a separate sealed cover and all the envelopes should be marked as

under: -

Offer for: -

CCI’s Tender No.: -

Date of opening of Tender: -

iv) In the event of the tender being submitted by a firm, it must be signed separately by each partner thereof. In the

event of absence of any partner, it must be signed on his behalf by a partner holding power of Attorney

authorizing him to do so.

v) In the case of a company, the tenderer should in the manner as laid down in the “Company’s Articles of

Association”.

vi) A true copy of a company of the partnership Deed/Articles of Memorandum of Company duly attested should

furnished.

vii) Tenders received after specified time and date are liable for rejection.

C. Tenders not submitted in the prescribed format and not complete in all respects are likely to be rejected.

D. Tender documents are non-transferable. Only those firms can participate in those names the tenders have been

sold.

E. The tender with terms & conditions in Part-I, II & III duly signed on each page shall be sent along with the Earnest

Money Deposit with a covering letter as prescribed. Earnest Money Deposit shall not be kept in the PRICE BID, but

shall be enclosed with the “COMMERCIAL BID”.

F. Tenderers shall not be entitled to claim any costs, charges expenses or incidentals in connection with the

Preparation and submission of their tenders even through the Corporation may decide to withdraw the “Invitation

of Tender” or reject any/all tender (S) without assigning any reason thereof.

G. Tender must submit copy of his latest Income-tax Clearance Certificate from appropriate Income tax

Authority in the form prescribed therefore duly attested by a Gazetted Officer. Alternatively attested

photocopy of the PAN allotment letter / PAN card should be submitted.

3. OPENING OF TENDER : -

A. Tender will be opened on the specified date and time in the office of the officer inviting the tender or as directed

by him, in the presence of such of those tenderers who may choose to be present. The representatives will have

to establish their identity to the satisfaction of the Corporation by producing introductory letters from the firm/

company, otherwise they may not be allowed to be present at the tender opening. If specific date of Tender

opening falls under holiday/bandh etc. then the same will be open in next working day.

B. The tenders, which are not received in separate cover, as explained above, are liable for rejection.

4. CLEAR UNDERSTANDING : -

When a tender submitted his tender in response to the tender document he will be deemed to have under

stood fully about the requirement, terms & conditions. No extra payment will be made or any other claim

whatsoever entertained on the pretext that the tenderer did not have a clear idea of any particular point (s).

5. VALIDITY OFFER: -

Tenders shall remain open for acceptance for four (04) months or as be specified from the actual date of opening

of commercial bid. No revision/modification on the tendered rate will be allowed during the period of original

validity of tenderer the extended period except for any reduction/revision as may be asked for specifically by CCI

during negotiations.

6. REFERENCE LIST: -

The tenderer (s) should submit along with their (s) the list of unexecuted orders in hand, if any, for the

same/similar jobs and period by which jobs are proposed to be completed (proforma enclosed at Annexure “C”).

7. AWARD OF CONTRACT: -

A. The corporation reserves the right:

i) To accept in its sole and unfettered discretion any tenderer for whole or part quantities/part work or to reject any

or all tenders without assigning any reasons therefore and without entitling the tenderer to any claims

whatsoever.

ii) To award the contract to one or more number of firms, either on equal price or on different prices.

iii) To enter into parallel contracts simultaneously or at any time during the period of contract with one or

more tender(s) as the Corporation may deem fit.

iv) To place ad-hoc order simultaneously or at any time during the period of contract with one or more

tender(s) for such quantity and for such jobs as the Corporation may deem fit.

v). The firms, which have failed to fulfill earlier contractual obligations, may not the considered. B. If no separate agreement has been signed by the parties to the contract, the LOI/Order resulting this tender

including all negotiations and detailed order to be issued subsequently, with its terms & conditions and

stipulations as agreed to by the tenderer and to the extend modified during negotiation, constitutes the contract

agreement relating to the work between the successful tenderer and the Corporation and the parties shall be

bound by the terms & conditions and all provisions of this contract.

C. The Corporation does not bind itself to accept the lowest or any tender or to assign any reason for non-

acceptance of the same.

D. The Corporation shall mean and include the administrative and executive officers of its Corporate Office at New

Delhi as well as of factories/projects as the case may be who are identified to deal with matter relating to this

contract on its behalf.

8. The tenderer should be well experienced in the line of work under consideration. In proof of the same, the

tenderer should furnish documentary evidence such as Xerox copies of W.O.S. executed by him for the part two

(02) years in public sector/Reputed Private Sector units for the works of Similar nature. Certificate of satisfactory

performance of works issued by them can also be considered. The tenderer should have required personnel,

Machinery, Financial soundness so as to be competent and capable for the job under consideration.

9. Offers without the documents mentioned above (to be furnished with the commercial bids) are liable for

rejection.

************00000000000**************


BOKAJAN CEMENT FACTORY – 782 490

DISTT. KARBI ANGLONG: ASSAM

PART- II: - GENERAL TERMS & CONDITIONS.

01. PRICE:

(a) Prices are to be quoted on the basis of F.O.R. destination i.e. C.C.I., Bokajan. Prices shall be inclusive of Sales Tex.

Excise Duty and other charges / levies on all brought out items including raw materials which are going into

assembly of the end product/finished goods. Any variation on this account will in no Case be claimed by the supplier

from the Corporation.

(b) Sales tax and excise duty, if any other items ordered however shall be paid by the corporation at the rates prevailing

on the date of scheduled delivery or at the rates prevailing on the date of supply whichever is lower.

(c) Price should include transit insurance premium also.

(d) The prices are to be quoted on firm basis and there shall be no variation of the same during the period of contract

unless specifically agreed to and provided in the contract.

(e) The price changed for the stores supplied under the contract by the supplier shall in no way exceed the lowest price

at which the person during the period of contract.

(f) If at time, during the said period the supplier reduces the sale prices of such stores of sells such stores to any other

person at a price lower than the price changeable under the corporation, and the price payable under the contract

for the stores supplied after the date of coming into force, such reduction or sale shall stand correspondingly

reduce.

02. SALES TAX: -

The Central Sales Tax, if payable, will be paid at concessional rate on the cost of the furnished goods being supplied

including Excise duty thereon at the rates prevailing at the time of scheduled delivery period subject to the

supplier’s claiming the same as a separate item in their bill. The paying authority shall furnish ‘C’ form / declaration

after final settlement of the bills. The supplier shall furnish the following certificate on the body of the bill claiming

aforesaid amount of Sales Tax.

“It is certificate that the goods, on which sales tax has been charged, have not been exempted under the Central

Sales Tax Act. or the VAT / State Tax Act or the rules made thereunder. The amount charged on account of sales tax

on those goods are not more than what is payable under the provisions of the relevant act. or the rules made

thereunder: -

“Certified further that we (Our Branch or Agents) ……………………………………. Address ……………………………………………..

are registered as dealers in the state of ……………………………………………under local Registration No.

……………………………………………… and in the State of ………………………… under Central Registration

No.………………………………………………… for purposes of Sales Tax”.

03. EXCISE DUTY: -

In case Excise duty is payable on the finished good on which are to be supplied the suppliers shall record the

following certificate on their bills.

“It is certified that the Excise Duty on the goods on which it has been charged has actually been paid by us and is not

more than that is payable under them provisions of the relevant Act or the Rules made thereunder”. Excise duty

gate pass should be enclosed along with the supplies and photo copy of ED gate pass should enclosed alongwith

copy of invoice to be forwarded to Bokajan Cement Factory, MM Department.

04. PACKING AND MARKING: -

(a) All machines and equipments shall be adequately packed to protect them against all damages, pilferage, rust etc.

during transit and from atmosphere. Packing shall adequate and suitable for transport by rail, Road as required.

Each packet shall contain order No. and date.

(b) Each consignment must relate to one purchase order only, where dispatch of material against more than one order

in a single consignment / case is warranted the material against each order should be packed separately. Order

number should be visibly marked outside all packages for easy identification.

(c) Any loss, Damage or pilferage in transit due to fault / inadequate packing will be to the account of the supplier.

(d) All packing and forwarding charges are to be borne by the supplier.

05. DELIVERY: -

(a) Liquidated Damages for delay in delivery shall be lived at the rate of ½ % of the contract value per forth night or part

thereof for the quantity late executed. The liquidated damages however shall be subject to a ceiling of 5 % of the

late executed value. The corporation will however not be bound to prove that it has suffered too the extent of the

liquidated damages claimed.

(b) The time and date of delivery are the essence of contract and the goods must be dispatched within the time and

subject to the conditions specified. Otherwise the Corporation will have the option to cancel the whole or any part

of order or purchase the material from alternative source at the risk, responsibility and cost of the supplier.

06. FREIGHT: -

(a) Stores ordered for, must be dispatched in such a way that the total freight charges whether based on cubic

measurement or weight should be minimum keeping in view that the under consignments are to be avoided.

(b) The supplier shall obtain clear and un-conditional Railway receipt / parcel way bill / lorry Receipt for the Carrier.

(c) The supplier shall have to make arrangements for the dispatch of all oversize dimensional consignments to

purchaser’s site and shall be responsible for taking permission, if necessary, from the Railway authorities for the

movement of such oversize consignments from the Station of dispatch to destination Station. All expenses incurred

in this connection shall be borne by the supplier.

07. INVOICING: -

(a) Two copies of Invoice, packing list / delivery challan alongwith Railway / Lorry Receipt / Parcel way bill or similar

other documents should be sent to the consignee. The documents as above should be sent within 72 hours of

dispatch of the consignments to avoid payment of demurrage / wharfage charges.

(b) A telegraphic intimation giving details of RR/LR/PWB, consignment details, such as No of packing, weights and values

shall be sent to the consignee in advance.

(c) Two copies of Invoices of which one shall be original duly pre-receipt alongwith, Packing List / Delivery Challan shall

be sent to the paying Authority. In case the dispatch documents are to be sent to the paying Authority within 72

hours of the dispatch of the consignment.

(d) One copy of the Invoice alongwith a copy of Packing / Delivery challan shall be sent to the HOD (MM), CCI. Ltd.,

Bokajan Cement Factory – 782490, Dist. Karbi Anglong: (Assam).

(e) If any extra charges including wherfage or demurrage are incurred in taking delivery of the consignments due to

supplier’s failure to observe the conditions mentioned above, the same will be recovered from the supplier.

08. INSPECTION: -

(a) The equipment / critical items shall be inspected at the manufacturer’s works or the purchaser’s plant site by the

corporation at its discretion or its consultants representative. For this purchase, the supplier shall readiness of the

stores for inspection. However this inspection shall in no way absolve the supplier of this over all responsibility of

workmanship quality and performance guarantee offered by the Supplier. All dispatch documents shall accompany

inspection Certificates, if any, issued by the Inspecting Authority.

(b) The material on receipt at the factory / project will be inspected. The supplier shall have to replace the materials, if

any, found defective at site on free of cost basis.

09. WARRANTY REGARDING QUALITY OF MATERAIL SUPPLIED: -

(a) Suppler shall guarantee that all the equipments supplied by them whether manufactured by them or sub-contractor

or purchased from any other source and supplied to the Corporation, shall be new and free from all defects arising

due to defective material or manufacturing defects. The equipment supplied shall be of first class workmanship with

effective design.

(b) The supplier shall warranty to replace, rectify or repair free of cost at the factory site the component or at par of

machinery proved to have become un-serviceable due to nay of the above defects within a period of 12 months

from the date of use of the materials or 18 months from the date of dispatch of the material, whichever, is earlier. In

the event of the supplier’s not complying with the above within a reasonable time the Corporation will have the

option to rectify, repair or replace the defective parts / machinery after giving 3 weeks notice to the suppler and

recover the cost from the suppler.

10.0 EARNEST MONEY DEPOSITE: -

Rs. 40,000/- (Rupees Forty thousand) only is to furnished by Demand Draft in favour of M/s. Cement Corporation

of India Ltd., Bokajan payable at S.B.I., Bokajan (Banker’s Code No. 2028).

10.1 All tenderers including those registered with the Corporation should furnish Earnest Money Deposit or specified

by way of Bank Draft or Fixed Deposit Receipt (FDR) in favour of Cement Corporation of India Ltd., Payable at

STATE BANK OF INDIA, BOKAJAN (CODE 2028) or Bank Guarantee from any nationalized scheduled Bank for

equivalent amount as per CCI’s format. Tender received without the Earnest Money Deposit, as specified in the

tender, will be liable for rejection. Any other money held by or pending with the Corporation against any other

contract will not be adjusted/treated as EMD for this tender.

10. 2 Earnest Money will be forfeited if the rates are revised or modified upwards during the validity period or extended

period. Earnest Money will also be forfeited if the security deposit is not furnished or work not started after

acceptance of the tenderers offer by CCI.

10.3 If work is not started after acceptance of tender / offer and depositing of security deposit, the EMD will be

forfeited.

10.4 The Earnest Money Deposit will not bear any interest.

10.5 The Earnest Money Deposit of successful tenderers deposited in the form of D.D, would be adjusted towards the

portion of the Security Deposit and that of others will be refunded, except in the cases mentioned in 1.2 above.

10.6 Public Sector Undertakings (Central/State) and SSI Units registered with NSIC are exempted from submission of

Earnest Money Deposit. The SSI Units shall furnish a documentary proof to the effect that they are registered with

NSIC along with the tender document.

11. 0 SECURITY DEPOSIT: -

11.1 The amount of Security Deposit as specified in the terms and conditions of the tender/LOI shall be

deposited by successful tenderers within 15 days of acceptance of offer i.e. issue of Rate Contract/P.O.

11.2 Failure to furnish security deposit in accordance with the conditions of the tender i.e. within 15 days of the

acceptance of offer/issue of Rate Contract/ P.O. will be considered to be breach of contract, which would

give the Corporation the right to terminate the contract and forfeit the EMD amount for such breach of

contract. The Corporation will also be entitled to take any other course of action against the successful

tender as it may deem fit like stoppage of business dealings/debarring from tendering etc.

11.3 The security deposit may be made either by Bank Draft drawn or Bank Guarantee in favour of Cement

Corporation of India Ltd., Bokajan Branch (Code No. 2028). In the prescribed form the given in annexure-

II valid for 6 months beyond the date of completion of contract with a further claim period of 3 months.

The earnest money deposit in the form of Bank Draft will be adjusted towards portion of security deposit,

in the case of successful bidder.

11.4 If work is not started after acceptance of tenders offer, EMD/SD will be forfeited.

11.5 In the event of any approved upward revisions in the value of the contract, the successful tender will on

receiving intimation shall make further deposit as specified by the Corporation towards the increased

value of the contract. 11.6 The security deposit will not bear any interest. The Corporation reserves the right to adjust security deposit

towards any amount due to it from the successful tenderer and in such an event the successful tenderer on

receipt of notice from the Corporation shall make, further deposit to restore the security deposit to the full

amount.

11.7 The security Deposit shall be liable to be forfeited wholly or party at the sole discretion of the

Corporation, should the successful tenderer either fail to complete the jobs assigned to him/them as per

agreed time schedule or to fulfill his/their contractual obligations or settle in full his/their dues to the

corporation.

11.8 The Corporation is empowered to deduct from the Security deposit or from any other outstanding amount

any sum that may be fixed by the Corporation as being the amount of loss or losses or damages suffered

by it due to delay in performance or non-performance of any of the conditions of the tender/contract. The

Corporation will however not be bound to prove any demonstrable loss or damages suffered.

11.9 The Corporation shall have a lien over all or any money that may become due payable to the contractor

and under the contract pays and clears the corporation immediately on demand the Corporation shall be

entitled at all times to deduct the said sum due from the contractor from money /security deposit which

may have become payable to the contractor or may become due at any future date between the Contractor

and the other unit of Corporation without prejudice and in addition to the other rights of the Corporation

to recover the amount or any claim by other remedies legally available. 11.10 Bank Guarantee as required under this contract or agreed to against any advance made by the

Corporation/contract performance/equipment performance/guarantee etc., shall be extended by the contractor

whenever so required by the corporation and without any question for covering the period of completion &

finalization of work, performance etc. Future to do so, shall entitle the Corporation to encase the BG against it

towards any dues, recoveries, LD, non-performance etc.

12.0 MEMBER OF THE CORPORATION NOT INDIVIDUALLY LIABLE: -

No Director or official or employee of the Corporation shall in any way be personally bound or liable for acts or

obligations of the Corporation under the contract or answerable for any default or, omission in observance against

or performance of any of the acts, materials or things which are herein contained.

13.0 CORPORATION NOT BOUND BY PERSONAL REPRESENTATION: -

The contractor shall not be entitled to any increase in the rates or any other right or claim whatsoever by reason

of any representation, explanation or statement or alleged representation, promise or assurance given or alleged

to have been given to him by any employees of the Corporation.

14.0 NON-PERFORMANCE OF CONTRACT/CANCELLATION OF CONTRACT/ RIGHT OF THE CORPORATION: -

14.1 The Corporation reserves the right to cancel the contract if the contractor fails to carryout the jobs assigned to

him as per contract and as per instructions given by authorized representative of the Corporation. In addition,

corporation may also take any other remedial measures, in such event, as described hereunder.

14.2 Any bribe, commission, gift or advantage given, promised or offered by or on behalf of the tenderers, their

partners agents or servants to any officer, servant or representative of the Corporation for obtaining or for

execution of this or any other contract for receiving payments under the contract will subject the tenderer to

cancellation of this or any other contracts and also to payment of any loss resulting from any such cancellation and

the Corporation shall be entitled to deduct the amount so payable from any moneys otherwise due to the

tenderer under the this or any other contract. Any question or disputed as to whether the tenderers have incurred

any liability under the clause shall be settled by the Corporation in such a manner and in such evidence or

information as it may deem fit and sufficient and the Corporation’s decision in this regard shall be final and

conclusive.

14.3 In case of any compelling circumstance or for any other reasons and in the opinion of the Corporation, the

contract needs to be determined and terminated at any stage during the execution. The Corporation shall be

entitled to do so, given one month’s notice in writing. In such an eventuality, no compensation whatsoever for any

arrangement made by the contractor or for any liability incurred by him for any consequential loss will be payable

by the Corporation except the payment for work actually done at contracted rates after marking good all dues,

recoveries, L.D. if any, etc., CCI also reserves it right to suspend the contract for any compelling reasons if in the

opinion of the Corporation it is so required. In such an eventuality, the time of completion will be extended to the

extent of suspension period but no claim whatsoever for any damages, increase in rates, role/wages/machinery

etc. will be payable to the contractor.

If the performance of the contract is not found to be satisfactory at any stage during operation of contract

including extended period. If any due to non-deployment of adequipments in working condition or due to any

other reason subject to force of majeure conditions (clause No. 9 of part-II). The corporation reserves the right to

get the balance job executed engaging alternate source at the risk, responsibility and cost of the contractor.

14.4 The corporation of reserves the right to make risk purchase from the open market by tender or by any other mode

of purchase at the risk and cost of supplier in respect of such quantities that the suppliers fails to delivery in

accordance with the schedule of delivery agreed to, after given due notice to the supplier.

15.0 SUB-LETTING OF CONTRACT: -

15.1 The contractor shall not subject or assign this contract or any part thereof without obtaining prior written

permission of the Corporation. In the event of the contractor subletting or assigning the contract or any part

thereof without such permission, the Corporation shall have the right to rescind the contract and the contractor

shall be liable to the Corporation for any loss or damage, which the Corporation may sustain in consequences or

arising out of such cancellation.

15.2 Even in case sub-letting is permitted by the Corporation, the party to whom sub-letting is proposed will be subject to

approval of the Corporation. However, the Corporation will not recognize any contractual obligations with the

persons or party to whom the contract has been subject and all liabilities, damages, losses, costs, charges and

expenses arising out of such sub-letting either statutory or non-statutory shall be to the account of the

contractor and the contractor shall keep the corporation fully indemnified and harmless in this behalf. Further,

notwithstanding the sub-letting of the contract, the contractor shall be fully responsible to the contract.

16.0 COMPLIANCE OF RULES & REGULATION: -

16.1 The contractor shall observe all the rules/regulations of the Central and State Govt. and the local authorities as

relating to supply of material and shall pay all taxes (road taxes, passenger, goods tax, toll tax etc.) as levied by the

authorities. If any breach of the said rules/regulations / orders is committed by him, he shall be solely responsible

for the same.

16.2. All persons employed by the contractor including drivers and cleaners of the trucks, truck tons, machinery

operators etc. shall be instructed by the contractor to observe strictly all the safety regulations prescribed,

either generally or by CCI, whilst they are in the premises of the factory or the colony or on road and if

any person commits breach of any of the regulations, it shall be open to the corporation to disqualify the

person from entering the precincts of the factory or the colony. The contractor shall be bound to Company

with such instructions forthwith.

16.3 The contractor shall abide by the contract labour (Regulation and abolition) Act, 1970 and shall keep the

corporation indemnified and harmless against costs and consequences of his non-compliance.

16.4 If any damage is caused to any property or any injury is caused to or the death occurs of any person in

the precinct of the factory or the colony or anywhere else due to any act of any person employed by the

contractor or through any machinery or activities, the contractor will be liable for damages/compensations

in respect thereof and shall indemnify the corporation and keep the corporation indemnified against any

losses, damages, costs, charges, expenses and all liability of whatever nature and kind which the

corporation may incur, sustain suffer or be put in consequence or by any reason of such damages, injury or

loss of life.

16.5. If any damages are caused to any of the contractor’s vehicles/ belongings/equipments / machinery

/establishment etc. or any injury is caused to or death occurs of any person employed by him in connection

with the performance of this contract, due to negligence of any person employed by him for otherwise, the

corporation shall not be liable for damages or compensation in respect thereof under the workmen’s

compensation Act or otherwise.

16.6. The contractor will company with all statutory requirements including but not limited to PF & ESIC etc,

for the personnel employed by him.

17.0 CHENGES IN CONSTITUTION: -

17.1 Where the contractor is a partnership firm, a new partner shall not be introduced in the firm except with

the previous consent in writing of the corporation which may be granted only upon furnishing of written

undertaking by the partner to perform the contract and accept all liabilities incurred by the firm under the

contract period to the date of such undertaking.

17.2 On the death or retirement of any partner of the contractor, firm before complete execution and

performance of the contract, the corporation may its option, rescind the contract and in such case

contractor shall have no claim whatsoever to corporation of any kind, consequential loss etc. against the

corporation.

17.3 Without prejudice to any of the rights or remedies under this contract, if the contractor is a proprietorship

concern and the proprietor dies during the subsistence of the contract, the corporation shall have the

option to terminate the contract without paying compensation of any kind, consequential loss etc. to any

claimant i.e. legal heirs and successors.

18.0 FORCE MAJEURE CONDITIONS: -

18.1 If at any time during the continuance of the agreement/contract, it becomes impossible by reasons of war,

or war like operations, strikes, lock-outs riots, civil commotion, epidemical sickness, pestilence,

earthquake, fire, storm or floods, the contractor shall, during the continuance of such contingencies not be

bound to execute the contract during this period as per agreement/contract time schedule. The work shall

be resumed immediately the contingency (ies) has/have ceased or otherwise determined and contractor’s

obligations shall continue to be in force for correspondingly extended period after the resumption of

execution. The contractor shall, however, inform the corporation by registered post about such acts at the

beginning and end of the above caused of delay within ten days of occurrence and cessation of such force

majeure conditions.

18.2 In the event of delay in performance of corporation work, if arising out of causes of force majeure, the

Corporation reserves the right to cancel the contract without any compensation, whatsoever and/or any

consequential loss etc.

18.3 Only events of force Majeure which affect the work at the time of is occurrence shall be taken in to

cognizance. The corporation shall not be liable to pay any extra costs or increased rates due to delay(s)

under force Majeure conditions. Only appropriate extension of time will be granted.

19.0 NOTICE: -

19.1 Any notice hereunder may be served on the contractor by registered post/mail at his last known address.

Proof of issue of any such notice at this address shall be conclusive proof of having received the notice by

the contractor.

20.0 DISPUTE UNDER THIS CONTRACT & ARBITRATION: -

20.1 In the event of any question/dispute, breach of or difference arising in respect of the meaning and scope of

terms & conditions herein or in connection with any matter under this agreement (except for those matter

which are to be decided as per provision made in these terms & conditions), the same shall be referred to

the sole arbitrator by an officer of the CCI Ltd., New Delhi appointed by its CMD. There will be no

objection if the arbitrator is an employee of the corporation and he had at any time in discharge of his

duties as an employee of the Corporation has expressed views on all or any of the matters in dispute or

difference.

In case the employee of the Corporation who has been so appointed as Arbitrator ceases to be in the

employment of corporation because of his superannuation or otherwise in any manner, shall no longer

remain as an Arbitrator from that day and C&MD of the Corporation shall appoint another employee of

the Corporation as sole Arbitrator in his place who shall proceed in this matter from the stage where the

previous arbitrator had left the proceedings.

Except where the award is an arbitral award or agreed terms under Section 30 of the Arbitration and

conciliation Act, 1996, the Arbitrator shall give award with reasons in respect of each claim dispute or a

difference referred to him. The award of the Arbitrator shall be final and okay and binding on the parties

to this contract and persons claiming under them respectively.

20.2 Subject to aforesaid, the Arbitration and conciliation Act, 1996 and the rules made there under and any

Statutory modifications thereof for the time being in force shall apply to the Arbitration proceedings under

this clause.

20.3 The work, under the contract shall be continued uninterrupted during the pendency of the arbitration

proceedings and no payment due from one to the other parties therein shall be withheld on account of

pendency of such proceedings unless such payment related to the matter under Arbitration.

20.4 The venue of the Arbitration shall be New Delhi or such other place as the arbitral tribunal at his

discretion may determine.

21.0 JURISDICTION: -

21.1 It is hereby agreed by the parties hitherto that only courts at Diphu. Karbi Anglong shall have the

jurisdiction to decide or adjudicate upon nay disputes, which may arise out of or be in connection with this

agreement.

22.0 LAWS GOVERNING THE CONTRACT: -

221. This contract shall be governed by the laws of Union of India in force.

23.0 WAIVER TO IMPAIR THE RIGHTS OF THE CORPORATION: -

23.1 Any delay in exercising or omission to exercise any right, power or remedy acquiring to the Corporation

upon any delay/default under this contract shall not impair any such right, power or remedy or shall be

construed to be a waiver thereof or any acquiescence in such default nor shall any action or inaction of the

Corporation in respect of any such default or inaction any acquiescence by it in any defaults affect or

impair any right, power or remedy of the corporation, under the contract.

24.0 CONDITIONS GIVEN BY THE TENDERER: -

24.1 With, the acceptance of the terms & conditions describe in this tender any terms & conditions, given by

the tenderers contrary to those conditions shall be treated as withdrawn by the tenderer(s).

24.2 In the event of negotiations, only down ward revision of rates will be allowed. Any change in techno-

commercial terms, as agreed earlier, will not be permitted at this stage. Hence, any qualifying remarks in

the price bid/revised/negotiated offer will not be entertained.

*********0000000000000*******



Our Ref. No. BKJ/MM/M-5243/15-16/ Date ……………2015

PRICE - BID

(To be fill up and sealed in a separate envelop)

Sl.No. Name of the items. Qty. Rate (in Rs.).

01. Kiln Shell made of 40mm thick boiler

quantity steel plate. Conforming to

IS:2002, Gr. I,

Size: 3Metrs. internal dia x 2.4 Mtrs.

long., as per drg. No. 14:00:283.

01 No.

01.

Terms & Conditions: -

F.O.R: -

02. C.S.T.: -

03. E.D. : -

04. Freight : -

05. Entry Tax: -

06. Payment Terms: -

07. Delivery Period:-

08. Validity: -

Date :

Seal :



Part: - III: - Special Terms and Conditions for Supply of Kiln Shell.

01. TECHNICAL SPECIFICATION & SCOPE OF SUPPLY

Kiln shell of 40 mm thick Boiler quality steel plate conforming to IS: 2002, Gr.-I.

(a) Size: - 3M ID X 2.4 M Long as per drawing No. 14:00:283.

(b) Quantity: One (01) No.

1.1. The kiln shell is to be fabricated out of 2.5m width plate.

1.2. Shell should have only one longitudinal joint.

1.3. Fabrication should be as per standard code sec-VIII Div-I (Boiler & Pressure Vessel)

1.4. Shop welding shall be done after weld edge preparation as per drawing. Edge preparation shall also

be done on both the edge which is to be welded at site.

1.5. Raw materials like steel plate & wilding electrode is to be procured with Mill Test certificate.

1.6. The B.Q. plate is to be re-tested (chemical/Physical/Bend Test/Hardness/Ultrasonic) before the start

of fabrication.

1.7. All welding to be done as per TIG-ARGON process at root run followed by several run by manual

arc welding process.

1.8. Weld joints shall be 100% Radiographic quality after welding with suitable high quality low

hydrogen welding electrodes conforming to E7018 grade of reputed company only like L&T, D&H,

Ador Fon.

1.9. To ensure Radiographic quality welding, it must be tested 100% ultrasonically and 10% Radio-

graphically and the test report from (Govt. / Govt. approved Test Lab) is to be furnished along with

dispatch document & at the time of inspection at your site.

1.10. Stress reliving of the shop welding shall be done and the stress-relieving graph shall be furnished by

the party along with dispatch document & at the time of inspection.

1.11. Ovality of the shell after rolling and fabrication shall not exceed + 5% max.

1.12. Adequate number of stiffeners shall be welded to shell segment to avoid distortion of the shell

during transportation.

1.13. Inspection shall be carried out at suppliers works by CCI Representatives as stated below:-

A) After completion of welding work i.e. on completion of longitudinal and circumferential welding

but before painting.

1.14. The party shall intimate for inspection 15 days in advance so that our representative could be

deputed in time.

1.15. The following are to be submitted along with dispatch documents:-

• Mill test certificate from the raw material supplier.

• Radiographic Test Certificate of weld joint and ultrasonic test certificate of weld joint from

Govt. / Govt. recognized Test House.

• Stress relieving graph of weld joint.

1.16. Two coat of Zinc chromate of anti-corrosive primer to be applied after final inspection & before

dispatch of the material.

1.17. Proper sea worthy packing to be done to prevent the validity and both end preparation.

02. Delivery: - Within 1-2 month after receipt of Purchase Order or earlier.

03. Guarantee/ Warranty: 12 months from the date of commissioning or 18 months from the date of

completion of delivery.

02. QUALITY/ Guarantee:-

2.1. The successful tender shall guarantee that the materials to be supplied shall conform to the BIS

standard. Materials shall be free from any defects arising out of use of defective materials or any

manufacturing or any other defect.

2.2. The successful tender shall furnish inspection report from Govt./Govt. approved laboratory.

2.3. If the material do not confirm to the specifications in case of doubt in quantity the supplier shall

arrange for free replacement at destination without any extra expenditure whatsoever.

2.4. The dimension and tolerance of materials will be governed by the relevant latest standard of & as

mentioned on the drawing.

2.5. The successful tenderer shall stand guarantee against the working the workmanship for a period of

eighteen (18) months from the date of supply of twelve (12) months from the date of Shell (kiln shell)

is put in use, whichever is earlier.

03. PRICE:-

The Price should be quoted as per the price bid format only (Enclosed). The price will be firm. In

other words no increase is permitted after opening of the price. Price may be quoted on F.O.R.

Destination basis taking into consideration freight, taxes, duties, insurance etc., and any govt. duties /

luries as may be imposed by govt. from time to time during the period leading upto the finansation of

this tender.

04. P & F CHARGES, SALES TAXES, CENTRAL EXCISE DUTY AND ETC.:-

The above should be indicated clearly, saying whether these are included or excluded in the Price

what is the percentage / quantum in amount etc. for inter – state supply, CCI- will ‘C’ form, so that

concession (CST @ 2 % need be changed). In case E.D. is applicable, the supplier should furnish

relevant document to avail MODVAT/CENVAT benefit, alongwith dispatch document.

05. TRANSPORTATION AND FREIGHT:-

The material should be supplied at Cement Corporation of India Ltd., P.O. Bokajan Cement Factory –

782490, Dist. Karbi Anglong: Assam. Price should be quoted on F.O.R. destination basis.

06. PAYMENT:-

100 % payment within 30 days after receipt of the materials at our site through RTGS.

07. SECURITY DEPOSIT:-

(a) Successful tender(s) shall have to furnish a Security Deposit equivalent to @ 5 % (five percent)

value of the order calculated on total value of order i.e. basic price plus taxes duties and freight by

way of demand draft / bank guarantee from any nationalized bank (in CCI’s format) in terms of

clause 2 of part-II of the tender documents towards satisfactory performance of the contract.

Security deposit is to be submitted at respective unit.

(b) Security Deposit shall be released within three months after completion of supplies and

acceptance of material by the respective unit.

08. EARNEST MONEY DEPOSIT (EMD):-

The tenderer is required to submit EMD for Rs. 40,000/- (Rupees Forty thousand) only in the form of

DD/BG in CCI’s format towards earnest money deposit. The details are given in clause 10 of Part- II

(General Terms)

09. PERFORMANCE GUARANTEE:-

The successful tenderer is required to submit 10 % of contract value as performance guarantee by

way of DD/BG in CCI’s Format / FDR in favour of CCI Ltd., Bokajan for a period of Eighteen (18)

months from the date of dispatch on the overall performance of the supplied materials, constituent

accessories etc.

HOD (M.M)

**********@@@@@@@**********

CEMENT CORPORATION OF INDIA LTD.

BOKAJAN CEMENT FATORY ANNEXURE “15”.

KARBI ANGLONG, ASSAM – 782490

PROFORMA OF BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

--------------------------------------------------------------------------------------------------

Whereas M/s. ________________________________________________________ (Name & address of

the party) a company incorporated under the companies Act 1956 having its registered office at

_______________________________ (hereinafter called the Tender) wish to participate in tender enquiry No.

_________________________________the Cement Corporation of India Ltd., Bokajan, a Company incorporated

under the companies Act, 1956 having its registered office at Scope Complex, Core-V, 7, Lodi Road, New Delhi

– 110 003 (hereinafter called the Corporation) for hiring of HEMM Equipments for loading and transportation of

Rock Rejects.

AND WHEREAS in terms of the tender conditions the tenderer is required to furnish to the corporation a

Bank Guarantee for sum of Rs._______________________ Rupees _________________________

______________________________________ (in words) as Earnest Money Deposit against the Tenderer’s

offer aforesaid.

AND WHEREAS we_______________________________________________________________

(name & address of the Bank) have at the request of the Tenderer agreed to give to the CORPORATION this

guarantee as hereinafter contained.

We _____________________________________________________ (name of the Bank) hereby

undertake and guarantee to pay immediately to the CORPORATION on demand in writing by the Corporation the

amount of Rs._________________ (Rupees_______________________________________ (in words), without

any reservation and recourse, if the Tenderer shall for any reason backout whether expressly or impliedly, from

their said tender during the period of its validity of any extension thereof or the Tenderer fails to execute the

order/work awarded to them by the CORPORATION against the said tender.

We ________________________________________________ (name of the Bank) further agree that our

liability to pay the aforesaid amount is not dependent or conditional on the COPRORATION proceeding against

the Tenderer and we shall be liable to pay the amount, without any demure merely on a claim raised by the

CORPORATION.

The guarantee herein contained shall not be determined or affected by the liquidation or winding up,

dissolution or change of constitution or insolvency of the said TENDERER, but shall in all respects and for all

purchase be binding and operative until payment of all moneys due to CORPORATION in respect of such

liability or liabilities are paid.

NOTWITHSTANDING anything to the contrary in aforesaid paragraphs, our

_________________________ (in words), our guarantee shall remain in force till _______________(date).

Unless a suit or action enforce a aforesaid date viz., ___________________________________, we shall be

relieved and discharged from all liability thereunder.

We ________________________________________ (name of the Bank) lastly undertake not to revoke

this guarantee during its currency except with the previous consent of the CORPORATION in writing.

For ___________________________

Place:

Date:



DIST. KARBI ANGLONG: ASSAM –782 490

Annexure “B”

I/We declare that the following officer/ officers of the corporation is/are related to me/us/no officer/ officers of

the corporation is / are related to me us.

Sl.No. Name of the officer/ officers. Post held Place of Posting.

Place SIGNATURE OF TENDER

Date: Name:

Address with Seal:



DIST. KARBI ANGLONG: ASSAM –782 490

Annexure “C”

UNEXECUTED/PAST/PRESENT CONTRACTS / JOBS IN HAND.

Sl.No. Name of Client. Nature of Tonnage Approx value of Date of Stipulated date

Contract (Rs. In lakhs) of completion.

------- -------------------- ------------------------ ------------------- --------------------------------

Note: Please attach photocopies of Contracts.

SIGNATURE OF TENDERER.

Please: Name:

Date: Full Address with Seal.

ANNEXURE – “D”

FORMAT FOR ADDL. INFORMATION TO BE FURNISHED BY THE TENDERER

(REFER PART – III – SPECIAL TERMS & CONDITIONS)

----------------------------------------------------------------------

1. Name of the firm :

2. Complete Postal address/Gram/Fax/Phone etc. :

a) Head Office/Corporate Office :

b) Factory. :

c) Other branches (incl. Delhi Office, if any.) :

3. Whether Public Sector/Private Sector/ :

Joint Sector etc.

4. Type of Organization : Proprietor/Partnership/Limited Any other type.

A. In case of proprietorship/Partnership

-------------------------------------------

i) Name of the Proprietors/Partners :

ii) Whether business/Partnership is :

registered.

iii) Date of Commencement of business. :

iv) Status of Income-Tax Return / :

Pan Card (Please attach copy of valid

Income Tax return / pan card certificate).

v) Name & Address of the Bankers :

(Please attach reference letter from

your banker).

B. In case of Limited liability Company or :

Company Limited by guarantees

--------------------------------------

i) Amount of paid up capital :

ii) Name of Directors :

iii) Date of Registration of Company :

iv) Copies of last three years audited :

balance sheets of company (including

Profit & Loss statement) to be enclosed.

v) Name & Address of the Bankers :

(Please attach reference letter from your

Banker)

5. Present Orders on hand (details to be :

furnished as per Annexure ‘C’) (Photocopies or

Orders/contracts to be attached).

6. Details of Foreign collection, if any (Please :

attach photocopies of collaboration agreement

if it is there).

7. FINANCIAL:

a) Investment of fixed assets of building, fitting :

Fixtures.

b) Investment on plant & machinery tools and :

dies etc.

8. Are you on the approved list with any of the :

following for transportation work.

- Any Public Sector Undertakings :

- Cement Plants :

- Other reputed agency (enclose photocopies of :

Registration Certificates).

9. LIST OF ENCLOSURES ATTACHED BY TENDERERS TO BE INDICATED

------------------------------------------------------------------------------------------------------

Enclosed Not Enclosed

----------- --------------

a) Latest Income-Tax Return Certificate/ ---------------------- -----------------------

PAN Card.

b) Partnership Deed, if applicable ---------------------- ------------------------

c) Copies of last three years audited Balance ---------------------- ----------------------

Sheets.

d) Photocopies of Performance Reports from --------------------- ------------------------

the customers.

e) Details of present orders in hand --------------------- ------------------------

(as per Annexure).

f) Photocopies of foreign collaboration, --------------------- ------------------------

if applicable.

g) Reference from the Bankers indicating --------------------- ------------------------

Financial status of the Company

h) Copy of service tax Registration Certificate --------------------- -----------------------

It is hereby solemnly declared that the above information and the data furnished in the enclosed annexure is true

to the best of our knowledge.

Signature of Tenderer

Name of the Signatory

Destination

Place :

Date :

Seal of the Company.