capital works monthly review - city of mackay · year break is a known trend and to try and...

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Capital Works

Monthly Review

October 2018

Capital Works Monthly Review > September 2018

OVERVIEW .......................................................................................................................... 3

SAFETY .............................................................................................................................. 4

1.1. Incidents and Injuries ................................................................................................. 4 1.2. Lost time Injuries & Days Lost ................................................................................... 5

CAPITAL PROJECT UPDATES ................................................................................... 6

2.1. Capital Summary Report ........................................................................................... 6 2.2. Financial Performance ............................................................................................... 6 2.3. Capital Projects Status .............................................................................................. 8 2.4. Key Contracts Approved for October ......................................................................... 9

MAJOR PROJECT UPDATES..................................................................................... 10

3.1 Renewable Energy - Small Scale Solar Installation ................................................. 10 3.2 Mackay Regional Sports Precinct ............................................................................ 12

ROADS & TRANSPORT PROJECT UPDATES ...................................................... 14

4.1 Camilleris Road Causeway Reconstruction ............................................................. 14 4.2 Bakers Creek Ferris Gully Ch 3350-4200 Landscaping Works ................................ 16

WATER & SEWERAGE PROJECT UPDATES ........................................................ 18

5.1 60080-rwi-New Eton Bore ........................................................................................ 18 5.2 Sewer Renewals - Replacement: Mackay and Sarina ............................................. 20 5.3 Mirani STP Effluent Storage Expansion ................................................................... 21


OVERVIEW

This report is for Capital Works Department activities during the month of October 2018. Significant items

in this period include:

• The safety of our staff, contractors and the public continue to be our top priority. In September we

recorded five incidents, two relating to vehicle damage and three first aid events. The leadership

team is investigating this increase in Human Factor incidents. Complacency leading up to the end of

year break is a known trend and to try and mitigate this the team is engaging with the supervisors

and crews at their toolbox talks to reinforce the importance of safety and gather ideas for

improvement. The initiative shown by line management to address the spike in incidents

demonstrates the emphasis the team puts on driving a safety-first culture.

• For the month of October $12M of work was completed. YTD expenditure is $40.0M against a YTD

forecast of $42.6M representing a 94% completion rate. The main driver for the underspend relates

to the procurement of plant ($0.64M), a two-week delay to the resurfacing program $0.45M and

Milton St/Boundary Rd $0.40M. The current underspend is recoverable and there are currently no

known risks to the program.

• There are several projects hitting key milestones this month. These include:

o Commencement of the Queens Park Development design, consultancy for the Water Front

Masterplan and the construction of the Paget workshop expansion;

o On ground completion of 2 out 3 bitumen resurfacing contracts representing approximately

$2M of bitumen sealing which will providing protection for pavement for the upcoming wet

season;

o Substantial completion of the Mirani STP Effluent Storage Expansion project;

o Installation of the synthetic running tracked has commenced at the Sports precinct and will be

completed by mid-December; and

o Resolution of supply issues for the Schmidtkes road culvert upgrade allowing for completion

of the installation of the culverts. The road will be open to traffic WE 9/11/18.

Stewart Furness Director Capital Works


SAFETY

1.1. Incidents and Injuries

The incident statistic details a summary of the Capital Works safety incident performance. Capital Works

aspires to achieve zero harm with a stretch target of zero injuries

October 2018 Summary:

No. of

Incidents Mechanism of injury Injury Type

2 Vehicle Incident Asset Damage

1 Being hit by falling objects First Aid

1 Muscular stress First Aid

1 Hitting objects with part of

the body First Aid


1.2. Lost time Injuries & Days Lost

Capital Works aspires to achieve zero Lost Time Injuries by improving safety performance by developing

a proactive safety culture and implementing best practice safety management across all business areas

October 2018 Summary:

Two (2) asset damage incidents were reported during October 2018:

• An unlatched door on a van opened, striking a parked non-MRC vehicle.

• The rear part of a trailer hitting a gate post as a vehicle was exiting a MRC compound.

Three (3) Contractor related incidents were reported in October:

• A contractor who was stripping formwork was hit on their head by an unsecured piece of timber

(approximately 50mm size) which fell 1.2 metres; first air treatment only was required.

• A contractor who was performing a manual task felt a sharp pain in their back.

• A contractor hit their finger when hammering survey pegs.

Each incident was investigated, an appropriate corrective measure implemented to reduce future risks. For

the 2018/2019 year to date, there have been no Lost Time Injuries.


CAPITAL PROJECT UPDATES

2.1. Capital Summary Report

As we move through a new financial year, the delivery of the 2018/19 capital program remains a significant

focus of Council. The following capital information provides a financial summary of the status of delivery

against our baselined budget position. The original budget was adopted by Council in July. This was

amended in August to take into account carryovers and other adjustments. The September budget review

noted further adjustments to the capital program including $5.7M deferred to next financial year. Overall

the budget decreased by $2.5M.

The 2018/19 capital works program is made up of a total of 428 projects with a current approved budget of

$142.5M. Delivery for the capital program is on track with 94% of the forecast YTD spend being incurred.

2.2. Financial Performance

The table below summarises the year to date financial summary for the 2018/19 Capital program.

Department

Original Budget (inc

Carryover) Approved Budget Current Forecast YTD Forecast YTD Actuals

% Spent of

YTD

Forecast

% Spent of

Approved

Budget

Major Projects 51,812,995 49,815,851 48,300,131 18,083,253 17,681,307 97.78% 35%

Waste 410,653 694,653 436,958 250,383 253,493 101.24% 36%

Water 12,320,613 13,133,237 13,909,025 3,033,473 2,784,570 91.79% 21%

Sewerage 15,967,464 16,948,464 15,678,810 3,430,797 3,413,532 99.50% 20%

Corporate Revenues and Expenses 2,000,000 2,000,000 2,000,000 0 0 0.00% 0%

Works For Queensland Round 2 Funding Project 7,126,380 6,957,380 6,249,645 2,903,012 2,690,056 92.66% 39%

NDRRA 9,339,749 10,399,867 9,431,117 1,312,417 811,286 61.82% 8%

Transport and Infrastructure Projects 47,090,654 42,505,687 41,299,380 13,577,263 12,388,918 91.25% 29%

Total 146,068,508$ 142,455,138$ 137,305,066$ 42,590,599$ 40,023,161$ 93.97% 28.10%

Capital Expenditure 137,309,142 132,892,678 128,366,735 41,387,599 39,212,990 94.75% 29.51%

Operational Expenditure 8,759,366 9,562,461 8,938,331 1,203,001 810,171 67.35% 8.47%

Capital Projects Expenditure 2018/19October 2018


The ~$5M variance between the approved budget and the forecast is made up of the following:

• Deferral of $1.2M expenditure to next FY for Camilleri District Skate Park that is forecast to not be

fully delivered this FY.

• New projects and scope changes of $1.2M for projects adjusted as part of the September Quarterly

Review where the forecast needs to be adjusted accordingly. (Major Contributors –, Fourways

Drainage, Endpoint Device Replacements, PTAIP Bus Shelter works, Eton Bore Upgrade).

• Forecasting of the advance design header $1.3M will be included in November following a Council

briefing on identified 19/20 projects.

• Potential savings of $0.8M from projects under construction or due for construction. The actualisation

of these savings will be dependent on the extent of contingency utilised during delivery and will be

more refined as delivery of the program continues.

Capital Expenditure Forecast 2018/19

As at 31 October 2018, $40M of work has been completed against a YTD forecast of $42.5M.

The main variances between actuals and forecast for October are identified in the below table.


Improvement initiatives / focus areas

The focus for the month of October has been on reviewing and updating the full year schedule of works.

An initial baseline was established in July and this has been updated as part of the September review

process. The July baseline was developed on the information available at the time and for a number of

projects, this has now been refined which has allowed the works schedule to be updated.

As part of the reporting for Project Manager slippages from this amended September baseline will be

reviewed and mitigation measure put in place where required.

Interviews have occurred for the Design Manager position and an appointment is expected in November.

2.3. Capital Projects Status

The above graph shows the status of capital projects as at the end of October 2018. Please note the

completed projects can include projects commenced in prior years which were finalised in July and includes

projects with carryover expenditure. The following list identifies the projects marked complete in October.

Sugar Bowl Skate Precinct, Public Toilets 2019 $242,024

Park Shelter Roof Replacement - Grasstree Esplanade Park 2019 $70,626

Sugar Bowl Skate Precinct 2018 $2,240,282

Blacks Beach Park 2018 $199,124

Bakers One - CQU 2016 $3,209,892

Sarina Beach Mountneys Bus Set down 2017 $275,867

Anzac Pde Shared Path 2018 $69,169

Lamberts Beach - Fencing -2017 NDRRA Eve FLDMAR17 $30,534

W4Q2 - Drain lining - Celeber Drive W4Q2 $156,821

Burgess St, North Mackay - Culvert Replacement 2018 $50,745

Blacks Beach Rd, Eimeo - Pavement Improvement 2018 $699,388

Rocky Creek Bridge Replacement 2015 $1,540,068

Dome Building Rental Tenancies - AC Refrigeration 2019AMD $48,278

Mirani Depot - Refurbishment & Upgrade 2012 $1,131,965

Morley St Shared Path 2018 $62,214


2.4. Key Contracts Approved for October

A list of key contracts that have been finalised and approved for the month is given below. In total these

contracts are valued at ~ $988,000. There are smaller packages of works (not included below) and ancillary

contracts that have also been awarded for the month of October linked to capital.

Contract Design /

Construction

Amount

Award

(ex GST)

Contractor

MRC 2019-006 Gross Pollutant Traps

Cleaning

Construction $ 67,814 Cleanwater Constructions Pty Ltd

MRC 2019-019 Manhole Relining and

Repair

Construction $ 87,932 FlowPro Pty Ltd

MRC 2019-020 Mackay Entertainment

and Convention Centre – Lighting

Upgrade

Construction $509,582 Kennedy Amplifier Hire Service

MRC 2019-025 MECC Integration of Fire

Panels

Construction $ 97,801 Premier Fire Pty Ltd

Quote 2019-026 West Mackay Drainage

Study

Design $ 42,660 AECOM Australia Pty Ltd

SQ 2019-012 Supply of Concrete

Drainage Components – Rocky

Waterholes Culvert Replacement

Construction $ 36,715 Rocla Pty Ltd

SQ 2019-013 Supply and Install

Guardrail – Schmidtkes Road

Construction $ 45,950 Ontime Guardrail

SQ 2019-014 Chain Street Drain Repairs Construction $ 99,950 Haber Excavation Pty Ltd

Total $988,404


MAJOR PROJECT UPDATES

3.1 Renewable Energy - Small Scale Solar Installation

Overview

Council has identified 21 sites across the region that will have solar systems installed to reduce our

electricity consumption. The project is expected to save ratepayers nearly $17 million in electricity costs

over the next two decades. Contract awarded to Brisbane based company Akcome Power Pty Ltd.

The sites identified are;

Bluewater Lagoon – 25kw Main Admin Building – 70kw

Pioneer Swim Centre – 12kw Artspace – 100kw

Paget WTS – 50kw MECC Auditorium – 70kw

Paget Laboratory – 30kw MECC Convention Centre – 100kw

Mt Bassett SPS – 30kw Wellington Street – 45kw

Sydney Street Pump Station – 12kw Mirani STP – 50kw

Sarina Admin Centre – 16kw Sarina STP 80kw

Gordon White Library – 50kw Mackay South STP – 200kw

Mirani Depot – 40kw Mackay North STP – 200kw

Paget Depot – 100kw Nebo Road WTP – 420kw

The Dome – 30kw

Project Overview Design for Ergon application started on the 6th August 2018 with approvals filtering through. The procurement phase of the invertors and panels complete with their arrival I Mackay on the 8th October 2018.

Activity Start

Date

Installation Completion

Date

Power Connection

Date

Connectivity Connection

Date

Comments

Bluewater Lagoon 16/10/2018 19/10/2018 22/10/2018 12/11/2018

Paget Laboratory 22/10/2018 26/10/2018 TBC TBC Waiting for Switchboard upgrade

for new lab fit out.

Sydney Street Pump Station

18/10/2018 22/10/2018 TBC TBC Waiting for scheduled power shutdown on site

Sarina Admin Centre 19/10/2018 23/10/2018 02/11/2018 12/11/2018

Mt Bassett SPS 24/10/2018 15/11/2018 15/11/2018 15/11/2018

Artspace 5/11/2018 16/11/2018 20/11/2018 21/11/2018

Paget WTS 12/11/2018 20/11/2018 20/11/2018 21/11/2018

Wellington Street 26/11/2018 01/12/2018 02/12/2018 3/12/2018

The Dome 03/12/2018 7/12/2018 10/12/2018 11/12/2018

Paget Depot 14/12/2018 20/12/2018 21/12/2018 22/12/2018


Project Activities

✓ Discussions held last week regarding cost effective plan to run cable from array to the switchboard.

✓ Sarina Plant – Quotes are out for trenching & security fence installation.

✓ Mirani Plant – Final plan to complete this week. Tendering next week

✓ Mackay North & South – Installer to provide plan for tendering after discussion with site electrician.

✓ Nebo Rd – Installer to provide plan for tendering. Tree removal quote received.

✓ Meeting next week with IS regarding connectivity resources & planning.

Figure 1 - Bluewater Lagoon Installation

Figure 2 - Sarina Admin Bob Wood Hall


3.2 Mackay Regional Sports Precinct

Project Overview

Activity Delivery Start

Date

Completion Date

Budget Actual

to date

% Complete

Preliminary Design External 01/03/17 30/09/17

$23,798k $17,533*

100

Detailed Design External 13/11/17 01/06/18 100

Construct External 19/12/17 16/01/19 74

Commissioning External 04/12/18 Feb 19 0

Projected Facility Opening

Feb 19 0

*includes projected October claim Recent Project Activities

✓ Athletics Building – External Paint complete;

✓ Athletics Track – Spurtan running track 85% complete;

✓ Aquatic Change Room – External painting commenced, internal sheeting complete;

✓ Aquatic Café/Reception – Internal sheeting complete, painting commenced;

✓ LTS pool – Roof Completed;

✓ LTS pool – All tiling 90% complete;

✓ 25m Pool – Roof 80% complete;

✓ 25m Pool – Floor tiling commenced;

✓ 50m Pool – Wall tiling complete;

✓ Sewer rising main installation complete to CQU pump station; and

✓ Carparks – 50% complete.

Figure 3 - Athletic Building


Figure 4 - LTS pool & Storeroom

Figure 5 – Spurtan track being laid


ROADS & TRANSPORT PROJECT UPDATES

4.1 Camilleris Road Causeway Reconstruction

Overview

Camilleris Road Causeways Reconstruction project is funded by Queensland Government’s Works for

Queensland (Round 2) program. Major project works includes upgrade of two causeways to improve flood

immunity and accessibility for the residents living along Camilleris Road.

The driver for the project was direct representations from the residents to Councillors highlighting risk and

access restriction during rainfall especially for medical reasons and for picking up their children after

schools.

Project Overview

Activity Delivery Start Date End Date Budget Actual % Complete

Design Internal 01/10/2017 01/03/2018 $75,000 $67,000 100%

Construction External 09/07/2018 30/12/2018 $1,211,000 $673,500 50%

Recent Project Activities ✓ Causeway 1 concrete pour completed for the causeway and the cut off wall.

✓ Causeway 2 pavement and cut off wall concrete pour preparation in progress.

✓ Stabilised pavement subbase and subgrade works planned for the next fortnight for both the culverts.

✓ Geotech assessment completed and option analysis finalised for additional stability works at the

embankment for Culvert 2. Variation approved and works planned for the week starting 29 October

2018.


Figure 1 – Causeway 1 culverts placed and concrete poured for the causeway.

Figure 2 – Causeway 2 culverts installed, wingwall/headwall poured, concrete causeway pour preparation in progress.


4.2 Bakers Creek Ferris Gully Ch 3350-4200 Landscaping Works

Overview

Bakers Creek Ferris Gully Ch 3350-4200 Landscaping Works (North of Schmidtkes Road and south of

Sports Precinct) project is part of the “Bakers Creek Stockroute Road East” (BCSRE) Catchment

Stormwater Trunk Infrastructure. It consists of a low flow open channel stormwater drain designed using

the principles of water sensitive urban design (WSUD). Initial works involved the channel excavation and

these works are for the landscape/revegetation works as part of the water quality management system.

The project aligns with Council’s strategy to address trunk drainage requirements for the ultimate

development of the Bakers One Catchment providing an appropriate level of service and flood immunity

for land and property during weather events (up to 100-year ARI event).

To facilitate development of the Sports Precinct Council acquired drainage corridors through adjacent land

to formalise and construct downstream trunk drainage.

Project Overview

Activity Delivery Start Date End Date Budget Actual % Complete

Design External 01/03/2016 01/02/2017 $300,000 $300,000 100%

Construction (land acquisition, earthworks and drain)

External 09/07/2018 30/12/2018 $3,880,000 $4,049,000 100%

Landscaping External 15/02/2018 15/12/2018 $2,050,000 $1,399,979 68%

Recent Project Activities

✓ All concrete works are complete.

✓ All amelioration and topsoil works complete.

✓ 95% of Coir matting has been installed.

✓ Zone A Planting 100% complete.

✓ Zone B Planting 60% complete.

✓ Zone E Planting 100% complete.

✓ Zone F Planting 100% complete.

✓ Zone C and D Turfing commenced 17 Oct 18.

✓ Irrigation system installed 60% and operational. Remaining installation will progress with planting.

All irrigation works to be completed by early Nov18.

✓ Small trees and shrubs to be planted by end of Oct18.

✓ Project Completion Date 18 Dec 18.

✓ Total plants supplied from the nursery (MRC):

o June to date planted= 82,879 nos.

o Remaining to plant Zone B, D & F= 13,143


Figure 1 – Control line A- Zone C and Zone D Turfing in progress.

Figure 2 – Control line B Planting and coir matting for Zone E and F completed


TER & SEWERAGE PROJECT UPDATES

WATER & SEWERAGE PROJECT UPDATES

5.1 60080-rwi-New Eton Bore

Overview

Mackay Regional Council (Council) manages water supply schemes for several small townships within the

region including Eton. These water supply schemes generally consist of raw water drawn from bores, a

water pump station, chlorination system, treated water storage and reticulation network.

Following engagement with the Eton community in late 2016 the aesthetic water hardness was identified

as a key concern to which Council made a commitment to find a solution. The proposed project works

includes a new production bore drilled to access better quality water from a shallow aquifer and direct

treatment with raw water being softened with the use of an ion exchange softening process. In addition to

this, chemical dosing equipment to bring about PH correction/adjustment will also be installed.

The geotechnical investigations, trial bores and construction of a new production bore were completed in

May 2018.

Project Overview

Activity Delivery

Start

Date

Completion

Date Budget Actual %

Complete

Project Management & Supervision

Internal 1/07/2017 31/06/2019 $43,615 $19,731 65%

Internal Design - Bore and Treatment Plant

Internal 1/07/2017 31/07/2018 $68,809 $63,709 100%

External Design - Bore and Treatment Plant

External 1/10/2017 21/11/2018 $132,768 $132,768 100%

Bore Construction External 12/02/2018 15/05/2018 $169,550 $169,950 100%

Treatment Plant Design and Construct and Commission

External 18/06/2018 21/11/2018 $875,850 $346,347 58%

Additional funds have been obtained from 55277- W4Q2 Koumala Water Upgrades W4Q2, increasing the

Construction Contract Budget to $875,850.


✓ Process equipment, pipework, fittings and instrumentation is being procured to CRS premises.

✓ Detailed site layout design for the associated civil structures is complete.

✓ The structural design of the all - weather tanker access track is finalised

✓ Container fit out with process equipment is underway at the factory.

✓ Contractor is negotiating with a local Civils Subcontractor for commencement of the Civils work in

November.


Figure 1 – Existing bore pump station and treatment facility

Figure 2 – Detailed Layout Plan


5.2 Sewer Renewals - Replacement: Mackay and Sarina

Overview

As a part of maintaining the condition of the sewer reticulation network, Mackay Regional Council has a program to inspect its gravity sewer mains through Closed Circuit Television (CCTV) works. CCTV work undertaken has identified several sewer mains that require repair works. The most cost- effective approach to sewer renewals is to insert a structural liner into the existing sewers which restores the sewer to as new condition. Relining has the added benefit of sealing all pipe joints reducing the ingress of groundwater which is a major component of inflow and infiltration that leads to surcharging within the sewerage networks. The intent of the Contract is to rehabilitate assets by “no dig” methods via in-situ lining of deteriorated sections of gravity sewer in order to restore the structural integrity, hydraulic capacity and efficiency of the network. This rehabilitation constitutes a key part of the efficient and systematic management of the sewer system by minimising replacement costs and minimising the risk of emergency repair costs, damage to property and the receiving environment and related service disruptions. The sewer repair sites are located at various sites within the Mackay and Sarina regions. The methods of repair include junction sealing and both point patching and full relining. The works include all necessary customer consultation, CCTV inspections, relining, clean up, removal of all construction items, and the restoration of property and other related work where required.

• 21.3 km of CCTV inspection in Mackay

• 3.4 km of sewer relining in Sarina (part funded by W4Q2)

• 8.9 km of sewer relining in Mackay The works have been Contracted to Interflow Pty Ltd for relining commencement in November 2018. Project Overview


Date

Completion Date

Budget Actual % Complete

Project Management incl, Supervision and internal Design

Internal 01/07/2017 31/07/2019 $167,555 $99,286 59%

Sarina (W4Q2) Construction

External 24/10/2018 28/02/2019 $390,000 $0 0%

Mackay Construction incl. Sarina works cross subsidy

External 24/10/2018 28/06/2018 $2,308,298 $0 0%

Construction Internal 01/07/2017 28/06/2019 $22,240 $2,440 10%


✓ Possession of Site granted (24 October 2018) for initial works with date for Practical Completion of

28 February 2018.

✓ Contractor Mobilisation to site for investigation and reconnaissance.


5.3 Mirani STP Effluent Storage Expansion

Overview

License conditions for the Mirani Sewerage Treatment Plant only allow for wet weather discharges from

the existing 60ML effluent storage dam when a dilution rate of 5:1 is achieved in the adjacent cane drain –

this is generally only when there is a significant rain event. Under current inflow conditions, the 60ML dam

frequently reaches capacity due to the restrictions on discharging and the existing recycled water users

(the adjacent cane farm and the Pioneer Valley Golf Course) having limited capacity for use. A water

balance assessment concluded that, in order to limit the risk of out of license discharges, storage capacity

needed to be increased from 60ML to 360ML.

This project is being partly funded by the State Government through the Local Government Grants and

Subsidies Program and incudes construction of a new 300ML effluent storage dam as well as a transfer

pump station at the existing 60ML dam and a pipeline between the two dams.

Project Overview


Date

Completion Date

(Target)

Budget Actual % Complete

Project Management

Internal 01/07/2015 (01/12/2019) $221,000 $168,925.00 85%

Land Acquisition Internal 11/10/2016 22/12/2017 $400,000 $359,500 100%

Design External 16/10/2017 19/03/2018 $115,000 $146,250 100%

Construction External 20/06/2018 (22/11/2018) $3,206,000 $2,609,126.00 85%


✓ All embankments at finished fill height and topsoiling and hydro-mulching complete.

✓ Outlet pipe installation complete and valve pit construction in progress.

✓ install of rip-rap for the western and northern embankment protection complete, overflow spillway in

progress.

✓ Ground surface treatment and compaction of the dam floor complete.

✓ Transfer main installation approx. 95% complete.

✓ Construction of transfer pumpstation shed commenced with slab and switchboard installed.


Figure 1 – 300ML Dam Latest aerial photo (18/10/18) looking east

Figure 2 – Transfer pump station –shed slab and switchboard (30/10/18)

capital works monthly review - city of mackay · year break is a known trend and to try and...

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