capital projects 2018-2019 projects 2018-2019 this document provides a summary of the capital...

Capital Projects 2018-2019

This document provides a summary of the Capital Projects proposed by the District Council of Robe

in the 2018-2019 financial year.

District Council of Robe

Royal Circus

PO Box 1, Robe SA 5276

Telephone: 08 8768 2003

Email: [email protected]

mailto:[email protected]

Table of Contents

Upgrade Community Wastewater Management System (CWMS) Infrastructure - Treatment Lagoons 3

Re - Sheeting Rural Roads 4

Construction of the extension of Hermitage Road 5

Resealing Township Streets 6

Improvements to Victoria Street – Robe Street carpark, Paving and Lighting Victoria Street 8

Re surfacing Davenport Street laneway and footpath 10

Upgrade beach access point at Fox Beach 13

Plant Replacement 14

Robe Medical Centre – Upgrade 15

Robe Institute 16

Administration - Miscellaneous Capital 17

Public Toilets Main Beach 18

Community Infrastructure – Miscellaneous 19

Reinstatement Foreshore Reserve 21

Robe War Memorial 22

Administration Centre and Council Chambers 23

Robe Cemetery – Construction of plinth 24

Stormwater Management Upgrade Davenport Street 25

Machinery Shed – Council Depot 27

Renew Public Toilets at 3rd Ramp 28

Upgrade Community Wastewater Management System (CWMS) Infrastructure - Treatment Lagoons Project Number 18/19 001

Project description/scope

The upgrade of the Treatment Lagoons at the CWMS treatment site to: (a) Prevent the originally constructed lagoon from leaking, and (b) Provide additional storage space for treated effluent.

Location Evans Cave Road

Project classification (new asset, renewal of asset, upgrade of asset)

Asset upgrade

Budget $1,400,000

Justification

The Council have been advised by the EPA that the monitoring wells located within the effluent treatment lagoons show evidence that the lagoon is leaking. Council have also received a report on the CWMS from Tonkin Consulting CWMS Infrastructure Capacity Assessment that shows that the current volume of the treatment lagoon is not sufficient to provide the required retention time and the current irrigation area available is not enough to sustainable irrigate for the proposed 10 year development of the town.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities. Outcome: Effective waste management Strategy/actions: 3.4.1 Provide appropriate Community Wastewater Management Systems

Integration with other assets (are

there any impacts on other proposed works )

N/A

Procurement Procurement will be in accordance with Council’s Procurement Policy.

Community Risk of not undertaking the project

If the project is not undertaken: (a) The EPA and Heath Commission could remove Council’s license to operate

an effluent management system. (b) No additional development will be able to be approved within the township,

both houses and subdivisions.

Is the project staged over more than one budget period

N/A

Stakeholder engagement communication plan

The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter.

Anticipated time frames

The project will be scheduled during the winter months to ensure that the impact of the project does not affect the operation of the system during the summer months.

Photos and maps Attached

Location of Council’s Effluent Treatment Lagoons

Re - Sheeting Rural Roads

Project Number 18/19 002


Resurfacing and reconstruction of roads within Council’s rural road network.

Location

Resurfacing the following roads

Ackson Park Road

Dairy Range Road

Woodleigh Lane # Note while Council has planned to re - sheet the roads as listed, circumstances may change during the year that result in this program not being achieved or roads substituted. # Note Dairy Range Road is a Special Local Roads project receiving grant funding


Asset renewal

Budget $746,728

Justification

Council’s has an Unsealed Rural Road Strategy which has identified the rural roads within the district that are connecting roads and serve as minor arterial roads. The annual re-sheeting program is based upon this strategy which in turn is supported by the Asset Management Plan for rural roads.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities. Outcome: Council assets that service the needs of the community. Strategy/actions: Maintain and upgrade road infrastructure in accordance with asset management plans.



In undertaking this renewal it is planned to connect roads that have been upgraded to provide appropriate access for the rural sector eventually connecting to one of the State Government controlled sealed roads which traverse the district.

Procurement

The construction work will be in the main performed by Council staff, with any procurement undertaken in accordance with Council’s Procurement Policy.


Council’s unsealed road network allows those who live and work in the rural areas of Council access their place of work and transport their produce to markets. If Council were not to continually upgrade its rural road network, primary producers would experience difficulty in traversing the rural roads which would have an adverse impact on their ability to operate their businesses.


The renewal of the rural road network is an ongoing project that will extend over future budget periods.


The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter. Adjacent property owners and other major users of the roads identified to be renewed will be consulted prior to the commencement of the project.

Anticipated time frames The work is weather dependent and will be scheduled accordingly.

Photos and maps N/A

Construction of the extension of Hermitage Road



Extending Hermitage Road to provide safe access to properties located at the western end of the road.

Location Hermitage Road


New asset

Budget $10,000

Justification

The upgrade of the existing track will provide an all-weather/safe access to properties at the western end of Hermitage Road.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community. Strategy/actions: Maintain and upgrade road infrastructure in accordance with asset management plans.



Unsealed Rural Road Strategy

Procurement

The construction work will be in the main performed by Council staff, with any procurement undertaken in accordance with Council’s Procurement Policy.


Council’s unsealed road network allows those who live and work in the rural areas of Council access their properties.


No.


The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter. Adjacent property owners and other major users of the roads identified to be renewed will be consulted prior to the commencement of the project.

Anticipated time frames The work is weather dependent and will be scheduled accordingly.


Hermitage Road – as constructed

Hermitage Road – section to be constructed

Resealing Township Streets


Project description/scope Bitumen reseal of township streets.

Location

Flint Street Cooper Street Morphett Street (part) Hagen Street Royal Circus

# Note while Council has planned to re-seal the streets as listed circumstances may change during the year that result in this program not being achieved or roads substituted.


Asset renewal

Budget $115,778

Justification

Bitumen roads deteriorate overtime leading to water penetration of the base and subbase which weakens the road. Resealing the road provides a water tight surface on the road. The road reseals are identified within the Asset Management Plan.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities. Outcome: Council assets that service the needs of the community. Strategy/actions; Maintain and upgrade road infrastructure in accordance with asset management plans.

Integration with other assets (are there any impacts on other proposed works )

N/A



If sealed roads are not continually maintained the road surface and road base and subbase deteriorate to the point whereby the road needs to be reconstructed. The road reconstruction is at a significantly higher cost than regularly resealing the road surface.


The renewal of the township streets is an ongoing project that will extend over future budget periods.


The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter. Property owners are door knocked several days prior to the work being undertaken.


This work is weather dependent. It is anticipated that it will take place in the Autumn of 2019.


Township Streets - Bitumen Re-Seals

Flint Street

Morphett Street

Cooper Street

Royal Circus

Hagen Street

Improvements to Victoria Street – Robe Street carpark, paving and lighting Victoria Street



Paving footpaths at the Robe Street carpark. Commencing re-paving footpaths along Victoria Street including improvements to street lighting.

Location

Robe Street Carpark Victoria Street


Robe Street carpark – asset new Footpaths Victoria Street – asset renewal

Budget $90,000

Justification

The provision of paving at the Robe Street car parking connecting the carpark to the existing footpaths with the township including disabled access. Renewal of the pavers in Victoria Street where they have deteriorated ensuring a safe surface. Improvements to street lighting within Victoria Street.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community. Strategy/actions: Maintain and upgrade infrastructure in accordance with asset management plans.



N/A



Council has a responsibility to provide safe access for all community members form the recently constructed car park to the existing footpaths within Victoria Street. The renewal of the paving within Victoria Street will reduce the incidence pedestrian accidents. While renewing the paving an opportunity exists to undertake improvements to the street lighting within Victoria Street.


The renewal of Victoria Street paving and street lighting will be extended over a number of years.


The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter. Property owners are door knocked several days prior to the work being undertaken.


The works will be scheduled to ensure disruption to the Main Street businesses is minimised.


Main Street footpath – paving needing to be replaced

Robe Street carpark – paving to connect carpark to existing footpaths

Resurfacing Davenport Street Laneway



The laneway that runs alongside Davenport Street adjacent the old Church is currently unsealed. During wet weather, stormwater runs travels down the laneway and drains into the rear of the Sails Restaurant. A new dwelling has been constructed adjacent the laneway and another is planned on the Southern side of the old church. The additional traffic will exacerbate the drainage issues. Proposal to place light coloured concrete on the section of the Laneway along the one way section of Davenport Street.

Location Laneway Davenport Street


Asset upgrade

Budget $35,000

Justification

This will provide improved access to the property’s that front the laneway and will overcome the drainage problems currently affecting Sails Restaurant.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community. Strategy/actions: Maintain and upgrade road infrastructure in accordance with asset management plans.


The resurfacing of the road will involve work on managing stormwater.



Stormwater and silt will continue to flood into the property at the end of the laneway.


N/A


The community will be kept informed as to the progress of the project via Council’s website and the Community Newsletter. The property owners will be advised prior to the project commencing.


The road reconstruction will need to be scheduled to provide as little inconvenience to residents and visitors as is possible.


Davenport Street –

Construct bitumen laneway

Laneway - Davenport Street

Upgrade beach access point at Fox Beach



The upgrade or installation of new beach access point at Fox Beach.

Location Fox Beach.


New asset/asset renewal.

Budget $20,000.

Justification

The beaches within the town are one of the tourism draw cards for Robe are visited by most people who reside in Robe or visit Robe. There are 19 access points to the various beaches within Robe. These are in a poor condition which:

(a) Makes it difficult for people to access the beach, sometimes resulting in injury (b) Does not protect the coastal dunes over which the access points are located,

and (c) Exposes Council to insurance claims.

Council’s Draft Beach Access strategy has identified these access points together with detail on the type of access construction details.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community. Strategy/actions: The management of community assets to ensure that resources are allocated efficiently.



N/A

Procurement

Procurement will be in accordance with Council’s Procurement Policy.


The majority of the beach access points are in poor condition which makes it difficult for people to access the beach, sometimes resulting in injury which will eventually expose the Council to insurance risk.


The project could be staged over a number of years dependent upon the availability of funding.



Anticipated time frames The project will have to be scheduled as to avoid the busy tourist season.

Photos and maps Attached.

Plant replacement



Replacement of Council plant and vehicles: Ford Ranger Isuzu 4x4 crew cab Patrol Grading Roller Triton 4x4 ute Ford Territory Replacement of minor plant and tools

Location N/A


Asset upgrade

Budget $295,000 # Note this figure represents the gross price # Note: includes $5,000 for minor plant and tools

Justification

Replacement plant identified within the plant replacement schedule of the asset management plan.

Strategic Plan Reference Outcome Council assets that service the needs of the community. Strategy/actions: 3.6.1 Prepare asset management plans for Council’s transport assets, 3.6.2 Maintain and upgrade road infrastructure in accordance with asset management plans.



N/A



In order that Council operates efficiently, Council needs to ensure that its plant does not become run down increasing repair costs and downtime.


N/A



Anticipated time frames Plant will be purchased throughout the year.

Photos and maps Not applicable

Robe Medical Centre – Upgrade



# Note this is a project carried forward from the 2017-2018 financial year

Upgrading of the Robe Medical Centre:

(a) Making the building water tight, (b) Providing improvements to the administration and reception areas, and (c) Providing an increase in rooms available to the medical practice and allied

health services

Location Smillie Street


Asset upgrade

Budget $1,181,000 # Note Council has received a $275,000 Federal Government Grant for this project.

Justification

The building is approx. 40 years old and needs to be updated to ensure that it complies with current standards for a medical practice. While this work is being undertaken, an opportunity exists to extend the Medical Centre to provide additional room for additional medical services and allied health services.

Strategic Plan Reference COMMUNITY: Vibrant, cohesive, diverse community providing a healthy, quality lifestyle Outcome: a health community that participates in community life. Strategy/actions: 1.1.1 Advocate for health, family support and related services to have a presence in our District


The external works will be undertaken to ensure that it complements the precinct.

Procurement Procurement will be in accordance with Council’s Procurement Policy


The community values the services provided through the Medical Centre. If the facilities are not maintained and upgraded the quality of service will not be able to be maintained and additional allied health services will not be able to be provided on site. This will eventually result in a reduction of services to the Robe community.


The project has been staged over the 2017-2018 and 2018-2019 financial years.


The medical practice and Council will make every effort to ensure that the patrons of the practice and community are kept informed via Council’s website and the community news.


The project will be staged in such a way so that there is minimal disruption to the medical practice and community


Notes

Robe Medical Centre

Robe Institute



Continuation of the work on the Institute to ensure that the Institute building is in a condition to be able to provide facilities for the community.

Location Smillie Street


Asset upgrade

Budget $39,500

Justification

The Institute has been suffering from dampness coming up from the foundations of the Institute and rain water entering the Institute. Council obtained a report from architects which sets out the manner in which the works at the Institute needs to be staged in order that the work is done in a cost effective planned manner.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community.



N/A



If work is not undertaken the risk is that rooms within the building will eventually become unusable. Disabled access is required to be provided as there are many functions that are held within the building.


The upgrading work at the institute will be staged over a number of years until the project is completed.




Robe Institute

Administration Miscellaneous Capital


Project description/scope Office furniture and fittings including replacement of computers

Location Administration Building


Asset renewal

Budget $10,000

Strategic Plan Reference 3.6 Outcome Council assets that service the needs of the community. Strategy/actions: 3.6.1 Prepare asset management plans for Council’s transport assets, 3.6.2 Maintain and upgrade road infrastructure in accordance with asset management plans.



N/A



Council will not be able to operate efficiently with the provisions of service for the community suffering.


N/A



Anticipated time frames As required during the year.


Public Toilets Main Beach



# Note this is a project carried forward from the 2017-2018 financial year

Refurbishment of the existing public toilets to provide up to date facilities and additional facilities that can cater for the increased visitor numbers to the town.

Location Foreshore Reserve Main Beach


Asset renewal

Budget $170,000

Justification

The current toilets no longer meet current standards nor do they cater for the increased numbers of visitors to the town.




N/A



Council’s facilities will no longer cater for the communities and visitor’s needs.


N/A


The community will be kept informed as to the progress of the project via Council’s website and the Community News.


The project will be managed so that the impact on the holiday season and visitors is reduced. The project is to be completed by November 2018.


Notes While the exiting toilets are out of commission, replacement portable toilets will be provided.

Community Infrastructure – Miscellaneous



Casuarina Lodge – replace electrical meter boards Interpretative signage – Coastal Trail Christmas tree lights – Upgrade

Location Throughout the township


Asset renewal / assets new

Budget $35,000

Justification

The majority of these projects are small items which improve the amenity of the township for residents and visitors alike and to maintain Council’s assets.



N/A



The meter boards at Casuarina Lodge have been identified as requiring to be replaced to ensure the safety of the tenants of the units.


N/A


The community will be kept informed as to the progress of the project via Council’s website and the community news.

Anticipated time frames These projects will be scheduled throughout the year.


Christmas tree Main Street

Glass Beach – an opportunity to provide interpretive signage

Reinstatement Foreshore Reserve



Reinstatement of the Foreshore Reserve at the conclusion of the seawall and public toilets construction.

Location Foreshore Reserve


Asset renewal

Budget $40,000

Justification

Reinstatement of the footpath, irrigation system and lawn within the Foreshore Reserve being part of Council’s costs of the seawall construction and toilet construction project.



N/A



If this work is not undertaken the amenity of the Foreshore Reserve will be affected. This reserve is one of the most popular public spaces within the town for community members and visitors alike.


N/A




These projects will be scheduled throughout the year at the most convenient time .


Foreshore Reserve

Robe War Memorial



Redevelopment of the War Memorial commemorating the centenary of World War I

Location Adjacent the Robe Institute


New asset

Budget $25,000

Justification

This involves the placement of a granite plinth as a backdrop to the current memorial recording the conflicts in which Australian troops have been involved. The third and final stage of the redevelopment of the Robe War Memorial commemorating the end of World War I.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Outcomes: Respect for the heritage and character of the district Strategy/action 3.2.1 Encourage the conservation of heritage buildings, items and places of interest via integration of appropriate heritage principles within Council’s Development Plans, 3.2.2 Identify and implement projects that embrace and preserve the District’s character and acknowledge its heritage,



N/A



It is planned that this project will be completed in time for Remembrance Day in November 2018 acknowledging the end of World War I. If the project was not undertaken as planned it would lose its historical significance.


This is the final year of a three year project which commenced in 2015 commemorating Australia’s involvement in World War I.



Anticipated time frames July - September


War Memorial precinct - Robe

Administration Centre and Council chambers



Undertake preplanning and scoping study for the redevelopment of the Administration Centre and Council chambers.

Location Royal Circus


Asset renewal

Budget $30,000

Justification

The Administration Centre and Council Chambers are over 50 years old and while having been added to during this time are no longer functional in housing the administrative function of Council. Some of the issues faced are:

Substandard toilets facilities,

Inflexible meeting space and Council Chambers,

Lack of airlocks into the building increase heating/cooling costs and wind causes debris to be blown into the building,

Building design (no ceiling space) makes fitting IT, and aircon difficult, no insulation within the ceiling ,

Flat roof design continually requires maintenance to keep the building water tight,

Wooden facias and window frames require replacing,

Administration area is cramped while corridors use up large percentage of the building space,

Offices don’t have access to natural light,

Lack of space to accommodate Council’s records. If Council are to continue to have a presence in Robe there needs to be modern facilities from which to conduct the business of Council.

Strategic Plan Reference 3.6 Outcome Council assets that service the needs of the community.


N/A



If the asset is not continued to be maintained it will no longer be fit for purpose.


It is proposed to undertake the scoping study in 2018-2019 with any on grounds works being undertake in accordance with the results of the study in 2019-2020.



Anticipated time frames The scoping study will be undertaken in the second half of the financial year.


Council Chambers/ Administration Centre

Robe Cemetery – Construction of Plinth



Construction of a new plinth in the lawn cemetery section to accommodate expansion of the lawn cemetery.

Location Robe Cemetery


New asset

Budget $8,000

Justification The existing plinth at the lawn section has limited room for burial plots.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Outcome: Council assets that service the needs of the community. Provide appropriately maintained cemeteries within the District



N/A



Council will be unable to provide the facilities for people to be buried within the lawn section of the cemetery.


N/A



Anticipated time frames The work will be scheduled as soon as possible in the new financial year.

Photos and Maps Attached

Robe Cemetery – concrete plinth lawn section

Stormwater Management Upgrade - Davenport Street



Upgrading the pump, pump station and stormwater retention basin at Davenport Street.

Location Davenport Street


Asset renewal

Budget $100,000

Justification

The existing pumping infrastructure contained with the retention basin is in excess of 30 years old and was not designed to take the additional stormwater that now enters the basin as a result of the development that has occurred in this locality. It is proposed to replace the pump with an automatic pump system and take the opportunity to remove silt from the retention basin to ensure the basin has additional capacity.

Strategic Plan Reference NATURAL AND BUILT ENVIRONMENT: Maintain and enhance our natural environment complimented by sympathetic buildings, infrastructure and facilities Efficient and integrated management of water resources



N/A

Procurement

Procurement will be in accordance with Council’s Procurement Policy.


As development continues to take place within Davenport Street, the retention basin will not be able to manage the increase stormwater which may have an impact on Council’s road infrastructure and private dwellings.


N/A




Stormwater retention basin – Davenport Street

Stormwater

retention basin

and pump house

Davenport Street

Machinery Shed – Council Depot



Undertake the replacement of the girders and cladding on the machinery shed at the Council depot.

Location Council depot – Robe Street


Asset renewal

Budget $ 20,000

Justification

Girders within the shed and the shed cladding are badly affected by rust. In recent strong winds sections of the cladding of the shed have come loose. The shed provides protection for Council trucks and plant.



N/A

Procurement

Procurement will be in accordance with Council’s Procurement Policy


If major renewal work is not undertaken the shed will in the short term not be useable requiring its demolition and replacement. It is more efficient to undertake major maintenance on the structure at this time which will extend the sheds useful life.


N/A




The project will be scheduled during the summer months to ensure that machinery housed in the shed is not exposed to inclement weather.


Machinery shed Council Depot

PO Box 1, Robe SA 5276

Renew Public Toilets at 3rd Ramp (Long Beach)


Project description/scope Replace/renew the public toilets at 3rd ramp

Location 3rd ramp Long Beach at the end of Steve Woolston Drive


Asset renewal

Budget $10,000

Justification

The current tank toilets have fallen into disrepair due to the hostile marine environment in which they are located. The toilets are well patronised due to the number of people who access Long Beach from 3rd ramp.




N/A



If the toilets are not renewed they will need to be removed as they are no longer useable. If toilets aren’t provided at 3rd ramp. it will have a negative impact on the environment as the coastal dunes will be used for this purpose.


N/A


The community will be kept informed as to the progress of the project via Council’s website and the Community News.

Anticipated time frames The work will be scheduled as soon as possible in the new financial year.


Public toilets 3rd ramp

Renew public toilets 3rd ramp

Steve Woolston Drive

Location of Public Toilets

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