Cape May County Technical High Cape May County Technical High School and Cape May County ETTCSchool and Cape May County ETTC

presentpresentAdvisor/Advisee Program Advisor/Advisee Program

““Stepping Stones to Getting Started” Stepping Stones to Getting Started”

Developed by Herb Siefken

and Diane Stelacio

July 2005

Session ObjectivesSession Objectives To define the Advisor/Advisee To define the Advisor/Advisee

program goalsprogram goals To identify stumbling blocks To identify stumbling blocks

encountered during planning encountered during planning and implementationand implementation

Examine the transformation of Examine the transformation of obstacles to assets obstacles to assets

Review an outline of 1Review an outline of 1stst year year curriculumcurriculum

Review the outcome and future Review the outcome and future planningplanning

HSTW Connection to HSTW Connection to Advisor/Advisee ProgramAdvisor/Advisee Program

What is an Advisor Program?What is an Advisor Program? An adult advocate working for and guiding the students An adult advocate working for and guiding the students

assign to them.assign to them. Guidance and Advisement are part of the HSTW Key Guidance and Advisement are part of the HSTW Key

Practices.Practices.

Why implement a A/A program?Why implement a A/A program? The CMCTS began by looking into and researching guidance The CMCTS began by looking into and researching guidance

programs that would help the students and enhance the programs that would help the students and enhance the

guidance program for the most benefit of the students.guidance program for the most benefit of the students.

Upon joining the SREB HSTW program the district formed Upon joining the SREB HSTW program the district formed

committees that would meet the greatest need of the committees that would meet the greatest need of the

students and school, Advisement was one of these needs.students and school, Advisement was one of these needs.

Program GoalsProgram Goals

The Advisement program is a simple method that The Advisement program is a simple method that ensures that no student becomes anonymous. ensures that no student becomes anonymous.

The Advisor is an advocate for that student, who is The Advisor is an advocate for that student, who is not a replacement for the guidance counselor, but not a replacement for the guidance counselor, but supports the guidance program and aids in helping supports the guidance program and aids in helping the student.the student.

The Advisor uses resources and follows the student The Advisor uses resources and follows the student through out the full high school experience.through out the full high school experience.

Supplemental lessons and discussions help to insure Supplemental lessons and discussions help to insure “No Child Is Left Behind”.“No Child Is Left Behind”.

The Ninth Grade part of the program assists students The Ninth Grade part of the program assists students with the transition into the Technical High School.with the transition into the Technical High School.

Identifying the BarriersIdentifying the Barriers The rocks in the road.The rocks in the road.

AttitudeAttitude Gaining administrators, guidance, staff and Gaining administrators, guidance, staff and

student buy instudent buy in Selecting the topicsSelecting the topics

Finding the time to develop the programFinding the time to develop the program Finding the time to implement the Finding the time to implement the

programprogram Scheduling the studentsScheduling the students What to do with students not involvedWhat to do with students not involved FundingFunding Approvals Approvals

Outcome and ImplementationOutcome and Implementation1.1. Form Committees and committee topicsForm Committees and committee topics

2.2. Needs assessment Survey for district needsNeeds assessment Survey for district needs

3.3. Begin planning – research and studyBegin planning – research and study

4.4. Begin development of programBegin development of program

5.5. Proposal to Administrators and then Board of EducationProposal to Administrators and then Board of Education

6.6. Develop and submit School Policy for the program with Administrative Develop and submit School Policy for the program with Administrative guidelinesguidelines

7.7. Continue planning and developmentContinue planning and developmenta.a. ContentContent

b.b. SchedulesSchedules

c.c. ProceduresProcedures

8.8. Begin ImplementationBegin Implementation

We left our program to be developed as we proceeded so it was open to revision and We left our program to be developed as we proceeded so it was open to revision and adjustment as we progressed, so it became a live document.adjustment as we progressed, so it became a live document.

The Smoothing the RocksThe Smoothing the Rocks Giving the participants a voice in the planning by Giving the participants a voice in the planning by

inviting them to be part of the team. Discuss inviting them to be part of the team. Discuss their concerns openly and work together to their concerns openly and work together to develop procedures and lessons addressing the develop procedures and lessons addressing the concerns.concerns.

Our team is one of the Career Focus Groups all of which Our team is one of the Career Focus Groups all of which where created for the enhancing the rolls of our school.where created for the enhancing the rolls of our school.

The committee worked together to identify topics The committee worked together to identify topics for our school. for our school.

Members then selected a topic to research and develop Members then selected a topic to research and develop a lesson for. All lessons were gathered and placed in a a lesson for. All lessons were gathered and placed in a common format to be distributed to the advisors.common format to be distributed to the advisors.

Program DevelopmentProgram Development

Finding the time to develop the program.Finding the time to develop the program. Through our HSTW committee on Guidance and Advisement Through our HSTW committee on Guidance and Advisement

members meet regularly to plan and propose topicsmembers meet regularly to plan and propose topics Planning meets were kept focused on the topic. Email communication Planning meets were kept focused on the topic. Email communication

prior to the meeting assisted in reminding busy members the meeting prior to the meeting assisted in reminding busy members the meeting was occurring and preparing them to discuss the topic.was occurring and preparing them to discuss the topic.

Other staff where surveyed for input on concerns that raisedOther staff where surveyed for input on concerns that raised Guidance helped to insure that we didn’t duplicate services and Guidance helped to insure that we didn’t duplicate services and

that guidelines where set to be followed according to guidance that guidelines where set to be followed according to guidance policy policy

Many communications where electronic which could bring current information to Many communications where electronic which could bring current information to those missing from meetings and they could submitted their input electronically or those missing from meetings and they could submitted their input electronically or through snail mail. This worked for other staff input as well.through snail mail. This worked for other staff input as well.

First year topicsFirst year topics

Introduction to AdvisementIntroduction to Advisement Self Assessment and Career Self Assessment and Career

PlanningPlanning Future Planning and referencesFuture Planning and references Pre Course Selection PlanningPre Course Selection Planning Bullying and Harassment Bullying and Harassment Bullying and Harassment Follow upBullying and Harassment Follow up What’s Next – planning for What’s Next – planning for

interviews and next yearinterviews and next year End of the Year wrap upEnd of the Year wrap up

Advisement Session ScheduleAdvisement Session Schedule

Advisement Bell Schedule Advisement Bell Schedule for the scheduled dates for the scheduled dates aboveabove

Schedule was developed Schedule was developed by taking 5 minutes from by taking 5 minutes from each of the first 4 periods each of the first 4 periods and created the 20 minute and created the 20 minute period for advisement for period for advisement for one day each month.one day each month.

The schedule and monthly The schedule and monthly advisement days where advisement days where approved by the Board at approved by the Board at the monthly Board the monthly Board meeting.meeting.

Period

1 7:55 8:35

1a B Advisement 8:40 9:00

2 9:05 9:40

3 9:44 10:19

4 10:25 11:00

Advisement Session ResourcesAdvisement Session Resources

The first year we solicited volunteers from The first year we solicited volunteers from both staff and Administration as Advisors.both staff and Administration as Advisors. Advisors received all attendance sheets and Advisors received all attendance sheets and

lessons pre preparedlessons pre prepared They got to become better acquainted with the They got to become better acquainted with the

students and learned more about other classes students and learned more about other classes and programs in the districtand programs in the district

Existing supplies where donated by teachersExisting supplies where donated by teachers Advisors and students where assigned Advisors and students where assigned

alphabetically. alphabetically.

During Advisement During Advisement

The students in the remanding 3 The students in the remanding 3 grades meet during the advisement grades meet during the advisement session time in separate areas and session time in separate areas and held their grade level class meetings held their grade level class meetings so that during that time everyone so that during that time everyone had a special place and session to be had a special place and session to be involved in.involved in.

Outcome and Outcome and ImplementationImplementation

The following are the categories used for every lesson. The following are the categories used for every lesson.

For an actual lesson which was presented, refer to the For an actual lesson which was presented, refer to the hand out - Advisor/Advisee Lesson Plan 7 - What is hand out - Advisor/Advisee Lesson Plan 7 - What is next?next?

Objective/Goal:Objective/Goal:

Materials Needed:Materials Needed:

Time:Time:

Brief Description:Brief Description:

Activity Plan:Activity Plan:

Follow-upFollow-up

ResultsResultsAdministration CommentsAdministration Comments

Quote from Mr. Matthies:Quote from Mr. Matthies: After the first session in October:After the first session in October:

The session went much better then I had expected, it The session went much better then I had expected, it is like we have been doing this all along.is like we have been doing this all along.

After the fourth session: After the fourth session: I am very impressed with how smoothly things are I am very impressed with how smoothly things are

going.going. Later:Later:

The program is a credit to your committee.The program is a credit to your committee.

ResultsResultsStaff CommentsStaff Comments

Survey – the best part;Survey – the best part; Good feeling helping the students and getting to Good feeling helping the students and getting to

know others not in my classes.know others not in my classes. The networking with other staff to help the The networking with other staff to help the

students.students. Why did you participate as an advisor?Why did you participate as an advisor?

To help students with the transition to our school and help To help students with the transition to our school and help them better understand what the can accomplish.them better understand what the can accomplish.

Reflect on the experience, ….Reflect on the experience, …. It was very interesting and I would have liked to have had It was very interesting and I would have liked to have had

more time with the students in my group.more time with the students in my group.

ResultsResultsStudent CommentsStudent Comments

Survey resultsSurvey results Interaction with other students and Interaction with other students and

teachers was the best part.teachers was the best part. Need more time just to get to know each Need more time just to get to know each

other and discuss general things.other and discuss general things.

Future PlanningFuture Planning Repeat the first year curriculum using Repeat the first year curriculum using

new advisors to present to the new advisors to present to the incoming freshman.incoming freshman. Make any adjustments from previous year Make any adjustments from previous year

reviewreview

Expand the program to include the Expand the program to include the sophomore students. sophomore students. The current advisors will continue to deliver the The current advisors will continue to deliver the

curriculum to these students.curriculum to these students.

Future PlanningFuture Planning

FundingFunding Propose a supply budget for stationary type Propose a supply budget for stationary type

supplies.supplies.

Curriculum writingCurriculum writing Committee suggestions will be reviewed and Committee suggestions will be reviewed and

curriculum will be written by a smaller selected curriculum will be written by a smaller selected group or program supervisors.group or program supervisors.

Question and Answer timeQuestion and Answer time

Works CitedWorks Cited

Various SREB Advisor Program Planning materialsVarious SREB Advisor Program Planning materials Struebing, Jan; “Tips for Planning and Implementing a Struebing, Jan; “Tips for Planning and Implementing a

Teacher Advisor System”, 2003, SREB Atlanta, Ga. (just one Teacher Advisor System”, 2003, SREB Atlanta, Ga. (just one example)example)

Goldberg, Mark F., “How to Design a Advisor System Goldberg, Mark F., “How to Design a Advisor System for Secondary Schools”, 1998, Association for for Secondary Schools”, 1998, Association for Supervision and Curriculum Development, Alexandria, Supervision and Curriculum Development, Alexandria, Va.Va.

““TAP into Advisory”, Madisonville North Hopkins High TAP into Advisory”, Madisonville North Hopkins High School, 2003School, 2003

Presenter ContactPresenter Contact

Herb Siefken & Diane Stelacio Herb Siefken & Diane Stelacio

Home page – Home page – http://www.capemaytech.com/http://www.capemaytech.com/

Fax – (609) 465-3877Fax – (609) 465-3877

Phone – (609) 465-2161Phone – (609) 465-2161

Email – Email – hsiefken@capemaytech.comhsiefken@capemaytech.com

Or Or dstelacio@capemaytech.comdstelacio@capemaytech.com