cambridge university library 1 "dspace@cambridge" hkust, 9-10 december 2004...

CAMBRIDGE UNIVERSITY LIBRARY

1"DSpace@Cambridge" HKUST, 9-10 December 2004

DSpace@Cambridge:an institutional repositoryfor Cambridge University

Peter MorganProject Director

DSpace@CambridgeCambridge University Library

<[email protected]>



Outline

Cambridge University and its Library DSpace@Cambridge

– project background– acquiring content– sample communities– what's next?– questions raised



Cambridge University and its Library



Cambridge University Library

© Cambridge University Library



Cambridge University Library1934

© Cambridge University Library

"Under D-construction"

(acknowledgement: University of Cambridge Newsletter)



Cambridge University- profile

800th anniversary in 2004 ~16,500 students (11,500 u/g, 5,000 p/g) ~3,000 staff collegiate university – 31 colleges 23 faculties in 6 schools separate library and computing service



Cambridge University- libraries

tripartite library system (~100 libraries)– Cambridge University Library– departmental libraries– college libraries

Cambridge University Library– legal deposit library – 5 buildings (main library + law, medicine,

physical sciences, biological sciences)– 8 million items



Cambridge University Library- the policy context digital preservation research and practice

– CEDARS (CURL Exemplars in Digital ARchiveS)

scholarly communication– SPARC Europe– advocacy for self-archiving of research papers

library collections (born-digital, digitized) local archiving

– e-theses– University Archives

legal deposit of UK digital publications



"Digital information will never survive by accident"

(Neil Beagrie, British Library)



DSpace@Cambridge- project background



DSpace@Cambridge - project outline 3-year project (to Dec 2005) funded by

Cambridge-MIT Institute collaboration between Cambridge (Library

+ Computing Service) and MIT Libraries project vision and goals

– establish institutional repository– develop functionality of DSpace platform

(digital preservation, learning management systems)

– create a business plan– collaborate with others



Getting started

project plan– timetable, staffing, equipment, office

overheads)

project team technology base

– hardware– software installation & customizatoin



Policy formulation

aims and objectives initial service definition management structure Library - Computing Service integration advisory structure communication process operational policy



DSpace@Cambridge- acquiring content



Potential material

scholarly papers (advocacy campaign) library collections (born-digital or digitized) learning materials (interactive, multimedia) research materials (texts, images, films,

etc.) e-theses datasets administrative records e-journals & e-books websites



Attracting users and content Top-down

– heads of Schools (deans), senior administrators

Bottom-up– individual creators/owners of material

Formal– letters, press releases, articles, presentations

Informal– visits, word of mouth, surveys of websites



Acquisition of content

'early adopters'– voluntary– formal and informal recruitment– political importance– enthusiasm – variety of subjects (science, humanities, arts)– variety of file formats– variety of types (research collections, teaching

material, texts, theses, records, scientific data)– safety net for materials under threat



Assumptions

submitters provide their own metadata University Library reserves right to

validate, correct, or reject metadata copyright remains with the original owner repository is licensed to make copies for

dissemination and preservation default is always to "open access", but

restricted /closed access may be agreed



DSpace@Cambridge- sample communities



Early Adopter communities

COMMUNITY ITEMS TOTAL SIZE

Applied Economics 162 items (papers) 94 MB Cambridge Rock Art D/b 153 items (images) 8,553 MB Cambridge Univ Library 705 items (images) 81 MB CARET 7 items (video)

13,778 MB Chemistry 1,925 items (mixed) 51 MB DSpace@Cambridge 7 items (mixed) 82 MB Fitzwilliam Museum 1 item (paper)

1 MB Philosophy 5 items (interviews) 13 MB Social Anthropology 303 items (films) 28,692 MB



DSpace@Cambridge- what's next?



Business plan - outline

project funding ends Dec 2005 business plan will support sustainable

service consultants commissioned business plan must be relevant to

Cambridge methodology potentially useful elsewhere



Business plan - fundamentals

the elements of our business plan include– vision and goals– service definition– market research– organizational structure – operations plan– cost model– revenue model– communications & PR– evaluation and ongoing market review



Business plan components- market research

survey goals– confirm service

definition– test attitudes and

understanding– acquire

demographic data– size market – gauge marketing

channels

survey design and distribution issues – pilot version– target audience– distribution

methods– online v. hardcopy– timing– 250 responses

(>70 interested in using DSpace@Cambridge)



Cost & revenue models

Cost models:– cost categories (especiallY staffing, hardware)– derived from service definition– range of options (minimal service full range

of features and services)

Revenue models– must reflect market research– identify local constraints (financial, political,

etc.)– think creatively - question conventional

wisdom



Evaluation

within the institution– to monitor health of system– to demonstrate usage / justify initial investment– to support case for further investment and development– to establish benchmarks for future assessment– to demonstrate success (what IS "success"?)

beyond the institution– to compare progress with like and unlike communities– to identify community trends (successes, problems,

gaps)– to support case for collaboration at regional, national,

international levels– to establish benchmarks for future assessment



DSpace@Cambridge- questions for consideration



Policy considerations (1)

is Open Source affordable? submission criteria

– what should be submitted? – who decides (who determines 'value')?

voluntary or mandatory? who handles the submission? acceptable file formats? levels of access (open, restricted)? metadata standards (quality assurance)?



Policy considerations (2)

IPR issues (management of rights & obligations)? institutional and/or subject repositories? institutional repository = single or multiple

systems? single or multiple installations within institution? short-term v. long-term ‘ownership’? responsibility for externally-owned items? who runs the repository (library? IT?) who pays?



Peter Morgan <[email protected]>

[email protected]

cambridge university library 1 "dspace@cambridge" hkust, 9-10 december 2004...

Documents

cambridge hkust

outline cambridge university

cambridge university

library dspace

cambridge project background

cambridge project outline

british library slide

schools separate library