California Digital Library

eScholarship Repository

ASIST DASER SummitNovember 2003

Suzanne SamuelCalifornia Digital Library

UC: One university, one library California Digital Library (CDL)

UC’s 11th library

launched in 1998

Economies of scale: CDL collections include 130,000 online books, 8,000+ scholarly journals, 4,500 statistical files, 250 reference databases, 300,000 digital images of works in architecture and the visual arts

eScholarship

Innovations in scholarly communication in support of research and teaching

An initiative of the California Digital Library, started in 2000

Collaborate with faculty, university presses, societies, and libraries re. changes in scholarly communication

Offer faculty fast, reliable, credible means to disseminate research results and advance scholarship

Why eScholarship? Why UC?

Budget Crisis: Escalating costs and growing volume of publications diminishes buying power of library, threatens adequacy of collections for research

Critical mass: UC faculty comprise > 12% of senior editors at top 2,000 journals

Testbed: Size of UC collections, services, and community test scalability

eScholarship Repository Research from centers, research units, and departments

across UC Deposit any faculty research or scholarly output they

deem appropriate Faculty units are editorial and administrative gatekeepers

Supports full spectrum of publishing activity:

Unvetted: working papers, pre-prints, technical reports, conference papers…

Peer-reviewed: articles, edited volumes, peer-reviewed journals…

Opened in April 2002

eScholarship Repository

http://repositories.cdlib.org/escholarship/

Key Repository Statistics

130 departments, centers, ORUs, MRUs participating from all 9 campuses

2,375 papers and articles Over 250,000 downloads (11,000+/week)

eScholarship Repository Benefits for Participants & Users Supports peer-reviewed journals and series Software makes distribution quick and efficient Automatic e-mail notification of new papers Usage tracked Fully searchable Administrative time savings for unit/department Alternative to commercial pre-print ventures with pay to

deposit, pay to subscribe Organizational identity retained on site and paper OAi compliance means metadata easily harvestable, and

papers more easily discovered

eScholarship Repository Journals and Peer-Reviewed Series New piece of infrastructure announced this

summer Available to all UC faculty Journals must be free and open-access No editorial support; must be "do-it-yourself" San Francisco Estuary and Watershed

Science launched October 2003 http://repositories.cdlib.org/peerreview/

overview.html

Repository Software

Proprietary software licensed from the Berkeley Electronic Press (bepress) for use by UC departments, research units

Wouldn’t we’d rather be using open-source? Yes!

Have we yet found open-source software that does everything we want? Alas, not yet…

Repository Software & License bepress: UCB faculty start-up originally

focused on ejournals EdiKit software adapted for repository through

codevelopment agreement codevelopment: we specify and pay, they develop

License now covering software, support, training, and rollout We contract with bepress to tell UC research units,

centers, departments about the eScholarship Repository and sign them up

Implementation Model Distributed rollout: CDL, bepress, campuses Empower the research units and departments

They designate system administrator and others in the unit with upload privileges

bepress builds repository site for unit bepress trains the administrator and key people,

usually by phone Unit uploads papers, which they select and manage

No oversight, gatekeeping, or paper uploading from CDL

Spreading the Word: Key Players in the Repository Rollout

CDL project manager eScholarship liaisons: one per campus bepress staff (one main person) Campus evangelizers

Distributed Rollout: Pros & Cons

Pro: Enables project to scale, and grow Allows for rapidity of response without constraints of

other library workload Centralizes, from outreach to training to questions

Con: “Who is William Wong?” Requires close management of outside contractor and

alignment with library mission Policy questions end up back at CDL anyway

Distributed Rollout

Necessities: Someone who knows what they don't know Someone eminently capable Campus liaisons and evangelizers Good working relationship

Policy: Issues We Decide

Agreement with CDL required, one per unit Units are required to get author agreements Author retains copyright, gives non-exclusive

right to unit and CDL Permanent citation to paper, even if paper

ultimately hidden Content need not be by UC faculty Faculty unit has full editorial responsibility

Policy: Issues Faculty Decide

Author review of papers prior to posting Editorial review of papers prior to

posting

Policy: Other Issues

Subsequent journal publication: citation to article? removal of working paper?

http://repositories.cdlib.org/escholarship/ about.html

eScholarship Repository

http://repositories.cdlib.org/escholarship/

UC International and Area Studies (UCIAS)

Partnership of University of California Press, CDL, and internationally oriented research units on 8 campuses

First example of eScholarship Repository peer-reviewed series

Includes individual peer-reviewed articles, edited volumes, and monographs (working papers are in eScholarship Repository)

Selected works published in print by UC Press

eScholarship Repository

http://repositories.cdlib.org/escholarship/