Costveyors (Private) Limited

29 C, Sunset Commercial Street No. 1,

Phase-IV, P.D.O.H. Authority, Karachi – 75500.

Phone: +9221-3531 3159 & 60

Fax: +9221-3531 3184

Email: info@costveyors.com

Web Site: www.costveyors.com

Cost Consultants, Surveyors & Estimators

www.costveyors.com

Inspiring to do more (Costveyors Private Limited) 03

Vision 05

Mission 05

A Blend of Essential Services 07

i) Pre-Tender Services 07

ii) Post-Tender Services 11

iii) Individual Residential Unit Services (IRUS) 12

iv) Valuating and Building Surveying Services (VaBS) 12

v) Standard One-Off Services 13

Functions of Cost Management 15

Functional Organogram 16

HR – Professional Proficiency 17

Cost Consultants, Surveyors & Estimators

Inspiring to do moreCostveyors Private Limited

There is a special sense of satisfaction, a pride

in surveying such a work which is rounded,

full, exact, and complete in its parts. It is this

conscientious completeness which turns any

work into art. The smallest task, well done,

becomes a miracle of achievement. We promise

you this miracle.

Cost has always been a constant source of concern when

considering different technical options, in conducting

cost / technical trade-offs, in establishing budgets, in the

submission and evaluation of price proposals, in preparing

for contract negotiations and in assessing the cost impact

of introducing changes to existing designs. A professional

cost manager makes an assessment of the likely cost and

risk, taking in account of past experiences with similar

activities and the assessment of associated trends and of

any changes in working practices.

Cost consultants are involved with all financial aspects

of construction work and are increasingly being used in

the role of commercial, legal and contractual specialists.

In addition to the prime quantity surveying functions, we

also have hands-on experience in research, preparation,

submission and negotiation of contractual claims as a

part of the general responsibility for financial control

and economic well-being of contracts. In construction

and development projects where evaluation of expected

cost is of prime importance, the professional cost

manager must be involved at all stages of the assignment.

COSTVEYORS, as Cost Consultants, Building and

Property Surveyors and Estimators, play a key role in

sharing the burden of the Client / Architect in all phases

of the project right from the concept development stage

up to its final accounts through the expertise of their

team of highly qualified staff bearing analytical approach

achieved through their vast experience of working on

multi-million US $ projects with Architects, Consultants

and Contractors of international repute.

Taking inspiration from project costing, surveying and

being estimators, the word Costveyors was adapted as

the name for our Company.

The Company takes its roots from almost 2 decades of

professional expertise in cost engineering services as part

of their larger role in professional project management

under AAA Partnership Private Limited, Pakistan’s

leading project and construction management firm. It

was with this rich experience and understanding of the

local industry, that apart from serving our parent

company, Costveyors now endeavors to expand their

services to reach out to independent clients, developers,

lenders and project sponsors. We offer expert knowledge

and advice, provide best solutions and high quality

services ensuring true value to clients on all aspects of

project construction costs.

We also take pride in having a number of our staff

pursuing international accreditations with the torch

bearer Royal Institute of Chartered Surveyors (RICS)

as a commitment of the Company to its staff for

continuous professional development (CPD).

03

VISIonBecoming the lead organization

on providing comprehensive yet

practical approach to cost management

of engineering projects.

MISSIonTo contribute competently and

professionally to the development

of Project Estimation, Contract

Management profession in the

country and internationally

A Blend of Essential ServicesCostveyors is committed to functioning on the strictest

ethical code of cost management and building &

property surveying services to our Clients with honesty

and transparency.

We undertake to provide a range of cost management

services at Pre-Contract (Design and Tender) and Post-

Contract (Execution) stages by means of preliminary cost

estimates, essential and critical advice on procurement

methods and processes, preparation of comprehensive

bills of quantity (BOQ), contract preparation, advice on

contractual matters, tender evaluations with rationalization

of rates and vigilant monitoring of cost during execution

and other related services.

Some of the cost management services are as follows:

1.0 Pre-Tender Services

1.1 Probability Studies

To provide pre-contract cost advice efficiently by

conducting Feasibility Studies and Preliminary Cost

Appraisals during the concept and schematic design stage.

To develop Cost Plans on working drawings based on

quantification and estimation for proposed projects with

due focus on the client’s needs and objectives.

As an integral part of the services, the client will be

advised about construction cost concerning their

07

We never neglect the little things. Never skimp

on that extra effort, those additional few minutes,

that delivery of the very best that we can do. It

does not matter what others think, it is of prime

importance, however, what you think of us. We

would never be able to do our best, which is

our trademark, if we were cutting corners and

shirking responsibilities. You are special.

A Blend of Essential Servicesproposed project (institutional, commercial, or public

project) at the earliest stage of the deliberations. This

advice will assist the client in determining the feasibility

of the project, prior to design. Upon accumulated

experience and recorded cost data, an estimate of the

probable cost will be prepared which will be consistent

with the known requirements. This estimate will facilitate

the client in assessing the viability of undertaking the

project under consideration and in establishing a tentative

budget and will form some basic assumptions to the

character and construction of the project.

The feasibility of construction projects includes analysis

of construction costs, operating and maintenance costs,

site servicing and cash flows etc. For large structures

and mega projects, a study can be carried out, which

will consist of an analysis of budget requirements;

possible building size within a fixed budget; and

preparation of cost studies including operating and

maintenance cost evaluations.

1.2 Budgeting & Cost Estimation

Productions of detailed budget based on available

designs and advise on basic levels of costing. Estimation

of material, equipment, and labor costs for services based

on available design documents (drawings, specifications,

and bill of items).

This stage includes cost planning during the design

development and budgeting phase reflecting a planned

allocation of the estimated cost. From the preliminary

drawings an estimate will be developed to show the cost

of each functional element of the construction and its

relationship to the whole. This preliminary cost plan will

relate to all subsequent cost planning and financial

changes, which will help the client to judge the economic

viability, not only of the entire project but also of each

part, and together with the designer, may make any

necessary changes, which may be required with full

knowledge of their effect on the original budget.

Following the design development stage during which

the cost plan will have been established, the designer will

start Working Drawings, which will involve consideration

of detailed design of all parts of the building. During

this stage, Costveyors will provide continuous cost

support and advise using the cost plan as a basis for

checking the viability of the evolving design against the

budget. We shall also advise the client and design team

of the cost implications of alternative design solutions.

If the proposed design details exceed the budget, the

team will advise where savings in other elements can

be made to compensate for the over expenditure, or,

alternatively, will investigate other design solutions

with the design team in an attempt to bring the cost of

the element within its target range. On larger projects,

interim reports will be issued during this stage to provide

an update on the cost plan and the budget. Life cycle

A Blend of Essential Servicescosting will also be provided to guide in the selection of

the most appropriate design solution.

1.3 Tender Package, Review & Management

This includes preparing detailed bills of quantity for

Structural, MEP, Architectural & ID Works and other

tender documentation to acquire fair and equitable tenders

for the project. Tender Documents include General &

Particular Conditions of Contract, Preliminaries,

Instructions to Tenderers, Method of Measurements,

Preparation of Pre-Tender Estimate, Letter of Intent,

Letter of Award and liaison with technical consultants to

produce a complete tender package. It also comprises of

management for the complete tender process i.e.

invitation for tender, support during tender period,

tender evaluation and negotiating contracts, etc.

Besides this, the Tender Package includes evaluation of

submitted tenders with rationalization of rates. If any

change occurs during the tender period, to re-evaluate

the cost from the information provided in all the

addenda for review to report the client about cost impact

prior to the tender closing; enabling proper assessment

of tender results.

1.4 Functional Cost Analysis

When required, a functional cost analysis of the project,

based on the accepted tender will be prepared. A

0908

A Blend of Essential Servicesfunctional cost analysis shows the cost of various functions

contained within a project, for instance, the cost of retail

and residential areas, cost derived on each hotel room,

classrooms in schools or patient areas in hospitals,

offices, circulation space, mechanical rooms etc.

1.5 Quantity Surveying

Production of detailed quantity takeoffs with comprehensive

measurements, backup sheets and reconcilement of

existing bills of quantity on the basis of available design

documents (drawings, specifications, and bills of items).

1.6 Value Engineering

Review of design documents and introduction of design

alternative proposals to produce potential savings including

complete evaluation of advantages and disadvantages.

1.7 Risk Assessment

Assessment and valuation of risk factors based on

specific contract conditions and design documents.

2.0 Post-Tender ServicesWith all of the pre-contract information, we manage the

issues that arise during the construction of a project. The

following sets out some of the post-tender services:

2.1 Contract Review

Review of Contract documents to ensure security of all

Contractor / Employer rights and execution of all

necessary clauses and conditions, especially disbursement

of advance moneys against sureties, compliance of

contractual conditions by the contractor and their follow-up.

2.2 Variations & Claims

Preparation of variations and claims to be submitted to

Engineer / Employer in accordance with Contract

procedures and requirements. Alternatively, review and

analysis of variations and claims submitted by Contractor,

and preparation of appropriate documentation.

2.3 Valuation of Construction Work

Evaluation and Certification for the interim and final

payments of the work done in accordance with the

Conditions of Contract. Additionally, assessment of

extra / additional items, evaluation of material on / off

site, monitoring of indemnities as per conditions of

contract, preparation of monthly and bi-monthly

Financial Reporting, cash flow forecasting, as Completed

Cost Analysis and settlement of Final Account.

2.4 Contract Administration

Regular review of procedures, time schedule and

correspondence to ensure proper administration of the

Contract during the currency of the project.

2.5 Management of Contract Procurement

To ensure that the route adopted is the best-fit for the

11

Today and every day, we deliver more than we

are getting paid to do. The victory of success is

half won because we have learned the secret of

putting out more than is expected in all that we

do. We make ourselves so valuable in our work

that eventually we aim to become indispensable.

We exercise our privilege to go that extra mile,

and enjoy all the rewards we receive. Because

we are doing it for you!

A Blend of Essential Servicesclient’s requirements / desired project objectives. Also

includes maintenance of detailed log books for accurate

inventory.

2.6 Mediation & Arbitration

In case of disputes between parties, mediation sessions

will be conducted in accordance with regulations. And

if mediation is unsuccessful, assuming the role of

Arbitrator in accordance with standard procedure, a fair

determination will be conducted of each party’s rights.

3.0 Individual Residential Unit Services (IRUS)

Costveyors also caters for tailor-made services for

smaller individual residential units. We have special

packages to suit the home owner’s budget. We provide a

proper reporting on estimated cost of the house and at

the same time, give the complete bills of quantities with

unit item rates. Assistance in project planning and

working schedule are provided. Some of the services

included but not limited to are:

a) Advise on completeness of all architectural and

structural drawings

b) Preparation of bills of quantities

c) Preparation of engineer’s estimate

d) Preparation of project budget and expected cash flow

requirement

e) Advise to home owner / architect on best local

construction practice

f) Assistance in contract negotiations

g) Routine periodic visits to site to check and verify

contractor’s invoices

h) Settlement of variations and final account.

4.0 Valuating and BuildingSurveying Services (VaBS)

We provide services to banks, financial institutions and

investors for valuations of properties along with

building surveying for investment, loan and mortgage

purposes. Our pool of resources are well equipped to

provide assistance to our corporate clients by providing

prompt reporting based on our data base which is

updated regularly. Some of the services provided, but

not limited to, are:

a) A third party evaluation

b) Building surveying for determining actual valuation

of loan amounts

c) Mortgage evaluations

d) Lender’s agent and to provide current market price of

the project

e) Valuators for insurance companies to provide extent

of damage and fair market value.

12

A Blend of Essential ServicesThe common thread throughout our service is that

reports are open, comprehensive, punctual and designed

to facilitate pro-active team participation in the process.

5.0 Standard One-Off ServicesWe bring a wide spectrum of services to ensure a

successful presence in the industry. The following are

included in our standard one-off services and can be

chosen by the clients on as per need basis:

• Feasibility Studies and Conceptual Estimating

• Quantity Take-Offs and Preparation of BoQ with or

without Engineer’s estimate

• Project Budgeting

• Cost Planning / Cost Control Estimates (in either

elemental or trade format)

• Assembly of Tender Packages

• Support in Bidding Process, Tender Evaluation and

Contractor Selection

• Functional Cost Analysis

• Post Contract review and supervision of routine

project Progress Payments

• Review and Negotiation of Change Orders and

Contractual Claims.

13

Functions of Cost Management Better Tools, Better Systems, Better Mnagement.

Cost Engineering and Quantity Surveying have many

aspects in common. Quantity Surveying relates more to

quantifying building design and construction, while Cost

Engineering relates more to engineering practices and

processes. However, Cost Engineers and Quantity

Surveyors commonly work in close coordination. They

provide information by estimating costs, budgets and

analyzing risk; trending and controlling costs and assessing

design and documenting change orders that effect costs.

A cost manager ensures that a realistic reference (scope,

cost, time) is set up well before the project is launched

and prepares bases for further control which are in line

with the project objectives. Appropriate quantifying and

estimating tools are used to help the team control the

project budget to create a cost-minded atmosphere within

the team. In compliance with the contract documents,

we make decisions on what should be done in case of

variance and ensures that the project objectives remain

in line with business needs.

To work within a budget requires integrated management

of costs related to the development of any project.

A professional Cost Management enterprise applies

engineering principles to management of costs to ensure

that the project is completed within the required budgetary

parameters in keeping with the owner’s objectives. This

professional application is maintained throughout the

phases of Design, Tendering, Construction, and finally,

Commissioning of the project.

Essentially, one of the important objectives of the cost

engineering is to see that the skills of cost managers are

augmented with better tools and systems. Accordingly,

they are able to optimize the design, planning and control

with available resources while coping with challenging

realities imposed by various constraints. The owner is

concurrently kept informed of all the development in

schedules and costs at all stages of the design and

construction phases.

We achieve optimum and efficient use of appropriate

resources at various critical stages of a project irrespective

of its size. Cost Management teams are arranged according

to the functions they are appointed to execute and achieve.

The different functions/roles/tasks undertaken by the

teams are:

• Pre-Contract quantification and estimates

• Contract Administration

• Post-Contract – management of contractor invoices,

variations and budget control

• Data Collection & Market Survey

• IRUS (Housing Section)

• VaBS (Corporate Valuators and Building Survey

Services)

The number of team members varies with the scope of

the project being undertaken.

15

Everything requires time. It is the only truly

universal condition. All work takes place in

time and uses up time. Yet most people take for

granted this unique, irreplaceable, and necessary

resource. Nothing else, perhaps, distinguishes

effective executives as much as their tender

loving care of time. That is the true secret of

our success – the value of time, your time.

Functional organogram

16

HR – Professional Proficiency

17

ACADEMIC QUAlIFICATIOn

M.S. in Construction Management, Birmingham University, UK.

B.E. in Civil Engineering, NED University, Karachi.

BACkgROUnD SUMMARY

21 years of continuously evolving experience, including 6 years in E&P industry, in

Engineering, Construction Contracts, Resource Management and Contract Cost Administration.

Extensive expertise with quantity take-offs and cost control procedures from structures to

finishing. Experienced remote field location work for extended durations and supervised works

on housing structures, office and residential complexes, building structures, existing and new

roadways, access-ways, bridges, foundations, run-off / drainage works, waste water treatment

systems and mass concreting works. Review of design with special emphasis on project cost

estimation works, modifications and alterations to existing systems.

Managed and supervised development of design package, preparation of BoQs, project cost

estimates, tender / bidding process, contractual sourcing, technical and commercial evaluations

of bids, award of works and monitoring of construction cost activities with special attention on

budgeted vs actual costs, variations and IPCs.

As a leader of the team, well versed in all types of project activities in multi-discipline project

environment, with good skills in organization of work, planning and scheduling of activities.

Have extensive ability to work under sustained pressure.

PROFESSIOnAl AFFIlIATIOn / MEMBER

American Society of Civil Engineers (Member)

Royal Institute of British Architects - RIBA

American Concrete Institute (Member)

Construction Specification Institute (Member)

Pakistan Engineering Council (Life Member)

JUnAID HAMID Director & CEO

Pre-Contract

Services

• Feasibility Studies

• Productions ofdetailed budget

• Preparation of BOQ for

Architectural,Structural, MEP,

& ID Works

• Estimation of material,equipment,

and labor costs

• Cost planning

• Estimate of eachfunctional element

of the project

• Continuous costsupport and advice

• Cost implicationsof alternative

design solutions

• Interim reports

• Life cycle costing.

Contract

Administration

• Advice onpreparation of

preliminaries andgeneral condition

cost

• Preparation ofTender package

• Pre-qualification of bidders

• Management ofcomplete tender

process

• Assistance in contract

negotiations

• Evaluation of submitted tenders and

recommendationsfor award

• Re-evaluation of the cost from the information

provided

• Proper assessmentof tender results

• Evaluation ofcontracts, bonds,

sureties andguarantees

• Mediation &Arbitration.

Post-Contract

& IPC

• Contract Review

• Periodic visits tosite to check the

Contractor’sinvoices

• Variations &Claims

• Valuation ofConstruction Work

• ContractAdministration

• Preparation ofproject budget and expected

cash flow

• Management ofContract

Procurement

• Budget control

• Assessment of delays and

financial losses.

Data Collection

& Market

Survey

• To keep theupdated market

rates of all labour,material and other

related works

• Updating the database for newproducts ofconstruction

industry

• Advice aboutconstruction cost

• The feasibility of construction

projects includinganalysis of

construction costs

• Record of inflation, currency

fluctuation andmonthly statistics

• Production ofgeneric industry

cost book.

Individual

Residential Unit

Services (IRUS)

• Tailor-madeservices for

smaller individualresidential units

• Assistance inproject planning

and working

• Advice oncompleteness of allarchitectural and

structural drawings

• Preparation of engineering

estimate

• Preparation ofproject budget andexpected cash flow

• Advice to homeowner/architect on

best localconstruction practice

• Assistance in contract

negotiations

• Settlement ofvariations and final

account

• Periodic visits tosite to check the

Contractor’sinvoices.

Valuating and

Building

Surveying

Services (VaBS)

• Mortgageevaluations to

banks, financialinstitutions and

investors

• Third partyevaluation

• Building surveying for

determining actualvaluation of loan

amounts

• Lender’s agent and to providecurrent market

price of the project

• Valuators for insurancecompanies to

provide extent ofdamage and fairmarket value.

COSTVEYORS

HR – Professional Proficiency

19

ACADEMIC QUAlIFICATIOn

M.S. in Civil Engineering, New Jersey, USA, 1988.

B.S. in Civil Engineering, NED University of Engineering & Technology, Karachi, 1985.

BACkgROUnD SUMMARY

24 years of extensive experience in the disciplines of Structural Design, Geo-technical

Investigation, Design, Inspection, Project & Construction Management, Quality Control

Procedures for Construction. Furthermore development of organizational structure for the

project, setting up of Concrete Batching Plant and other construction equipments. Complete

co-ordination in terms of work schedules, materials, adherence to specification and various

operating and quality control procedures. Project Cost Monitoring, Project Scheduling and

Monitoring, Tendering and Equipment, Tendering and Equipment Order, Preparation of Site

Manuals, Requisitions, Development of Data-Base System for Construction Materials,

Reporting Systems and all necessary Reporting and Management Tools.

PROFESSIOnAl AFFIlIATIOn / MEMBER

Pakistan Engineering Council

American Concrete Institute

Construction Specification Institute

ARIFF Ul ISlAM Director

Often the difference between a successful

person and a failure is not that one has better

abilities, but the courage that one has to bet on

one’s ideas, to take calculated risk, and to act.

That is our reason for success, we select a goal,

determine a course of action that will bring us

to that goal, and then hold that action till our

goal is reached. Our key is action.

HR – Professional Proficiency

20

ACADEMIC QUAlIFICATIOn

Master of Business Administration

Bachelor of Chemical Engineering, UET Lahore

BACkgROUnD SUMMARY

+26 years of experience at senior management positions and as such acquired experience in

Engineering Designs, Technical Services, R&D, Operations & Maintenance, Contract

Management, Feasibility Reports, Financial Management, HR Management, Project

Management, Consultant for Quality, Environment, Occupational Health & Safety, Social

Accountability and as consulting engineer.

PROFESSIOnAl AFFIlIATIOn / MEMBER

Pakistan Engineering Council

Institute of Engineers Pakistan (Member)

QMS (IRCA UK) (Lead Auditor)

EMS (Lead Auditor)

OHSAS (Lead Auditor)

SYED SAlMAnAlI Director