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BUS 404 Management Science The High Court of Punjab & Haryana, Chandigarh

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Page 1: BUS 404 Management Science

BUS 404 Management Science

The High Court of Punjab & Haryana, Chandigarh

Page 2: BUS 404 Management Science

Agenda

The Tender

Problem Statement

Implementation Methodology

Operating Plan• Physical location• Facilities and equipment• Information of IT equipment required

• Hardware resources• Printing/Processing supplies

Page 3: BUS 404 Management Science

Agenda Continued

Project Scheduling• A daily time-table of the workflow• Time Statistics

Personnel• Identifying technical and non-technical

work/employees• How many employees will we have and in what

positions?• A snapshot of the salaries/wages• Project future needs for adding employees.Financial resources

Page 4: BUS 404 Management Science

The Tender

Tender Linkhttp://haryana.gov.in/EOI_highcourt.pdfThe High court of Punjab and Haryana

Page 5: BUS 404 Management Science

Problem Statement

How long will the project take to complete?

What are the scheduled start and completion times for each activity?

Which activities are critical must be completed exactly as scheduled to keep the project on schedule?

How long can non-critical activities be delayed before they cause an increase in the completion for the project?

Page 6: BUS 404 Management Science

Implementation Methodology Continued

1

• Generating PDFs (All the ‘Good for scanning’ files will be scanned and converted in to LOCKED PDF’s.

• These PDF’s will carry META information that are required for indexing and retrieval purposes.

2

• Indexing (Case Type, Number, Year; Petitioner Name(s); Respondent Name(s) ; Advocate Name(s) ; District Name ; Latest Case Status; List Type; Category; Bench Type ; General Remarks ; Type of Document ; Date of Document ; Keywords ; Sections; Date of Storage; User, who entered it)

3

• Storing

• 2- way Mirrored Storing & Back-up (Online synchronous back-up and Offline asynchronous on HDD with 10000 rpm drives.

Page 7: BUS 404 Management Science

Implementation Methodology Continued

4

• Batch Processing & Archiving

5

• 2- way Mirrored Back-up (Online synchronous back-up and Offline asynchronous back-up)

6

• Retrieval process (PDF, for printing purpose, Displaying case on LCD Display panels, etc.)

Page 8: BUS 404 Management Science

Implementation Methodology

1

•Unbundling and removal of tags and pins

2

•Bar-coding/Indexing(Level-I) documents

3

•Sorting documents: for scanning/ typing

4

•Scanning/Digitizing documents

5

•Indexing of Cases(Level-II)

Page 9: BUS 404 Management Science

Unbundling and removal of tags and pins

Unbundling

• Removal of knots and threads

• Removal of tags, pins, etc.

Bucketing

• Every Set of 5400 documents will be placed in the Collation System Feeder Buckets

Page 10: BUS 404 Management Science

Towards IndexingCapacity of 6000 papers with an Ergonomic design with wheels.

Time spent to fill one bucket: 3 hours .Quantity: 5400 pages

Specs

Page 11: BUS 404 Management Science

Unbundling and removal of tags and pins

• Daily Pages: 1,62,000

Time

Estimated Quantity: 20,00,00,000

Page 12: BUS 404 Management Science

Bar-coding/Indexing documents

Page 13: BUS 404 Management Science

Bar-coding/Indexing documents

• Daily Pages: 1,62,000

Time

Estimated Quantity: 20,00,00,000

Page 14: BUS 404 Management Science

Sorting documents: for scanning/ typing

‘Good for Scanning’• Included in our project.‘Needs Re-typing’• Not included in our project.

Page 15: BUS 404 Management Science

Scanning/Digitizing documents

Page 16: BUS 404 Management Science

Scanning/Digitizing documents

Page 17: BUS 404 Management Science

Scanning/Digitizing documents

Page 18: BUS 404 Management Science

Scanning/Digitizing documents

Page 19: BUS 404 Management Science

Scanning/Digitizing documents

• Daily Pages: 1,62,000

Time

Estimated Quantity: 20,00,00,000

Page 20: BUS 404 Management Science

Indexing of Cases(Level-II)

43%

54%

3%

Approximation of total # of pages of Cases

BELOW 50BETWEEN 51-100BEYOND 100

Based on our interview with a High Court lawyer

Page 21: BUS 404 Management Science

Indexing of Cases(Level-II) Evident from

statistics, NO accurate calculation can be done to identify the varying length of each case.

The Level II of indexing is required on ‘per case’ basis and not ‘per page’ basis.

20,00,00,000 Pages

40,00,000 Cases

Our Assumptio

n

Page 22: BUS 404 Management Science

Indexing of Cases(Level-II)

• Daily Cases: 3360

Time

• Full-Time: 28

Manpower • Monthly

Salary/Wage/: Rs. 2,80,000

Costing

Estimated Quantity: 40,00,000 CASES

Page 23: BUS 404 Management Science

Storing

Page 24: BUS 404 Management Science

Operating Plan

Page 25: BUS 404 Management Science

Physical location

Approximate of 12000 square feet of ground space.

Minimum of 200 KVA of dedicated power supply.

Premises of the High Court of Punjab and Haryana, Chandigarh

Page 26: BUS 404 Management Science

Facilities and Equipment

Air-conditioned working environment

Security controlled area with limited access

Approximate of 12000 square feet of ground space.

Minimum of 200 KVA of dedicated power supply.

Page 27: BUS 404 Management Science

Hardware resources required

# Type Quantity

1 Desktop Computers 38

2 XC Multi-functional paper collating machine

5

3 Kodak i800 Series Bulk Scanning machine 5

4 Air Cooling units (4tonne, for machine cooling only)

21

5 Licensed Operating System 38

6 Licensed Adobe Acrobat Professional 38

8 Scanner and Collating Supplies As per usage

Page 28: BUS 404 Management Science

Project Scheduling

Page 29: BUS 404 Management Science

A daily time-table of the workflow

Task8:00 AM

9:00 AM

10:00am

11:00 AM

12:00 PM

1:00 PM

2:00 PM

3:00 PM

4:00 PM

5:00 PM

6:00 PM Daily Output

Bucketing

Bucketing for 1 HOUR of Indexing (Needs 10 employees

&10 buckets)              

Bucketing of pages

Pages: 1,62,000

Time: 3+3+3 hours

Manpower: 10 FULL-TIME & 10 PART-TIME

Bucketing    

Bucketing for 1 HOUR of Indexing (Needs 10 employees

& 10 buckets)          

Bucketing        

Bucketing for 1 HOUR of Indexing (Needs 10 employees &

10 buckets)      Collating/ Indexing        

Indexing (Needs 20

employees)          

Collating & Indexing of

pages Pages:

1,62,000 Time: 1+1+1

hour Manpower: 20

FULL-TIME

Collating/ Indexing            

Indexing (Needs 20

employees)      Collating/ Indexing                

Indexing (Needs 20

employees)  Compilation/Scanning            

Scanning

        Scanning & Digitization

Pages: 1,62,000

Time: 1+1+1 hour

Manpower: 10 FULL-TIME & 10 PART-TIME

Scanning/ Digitization                

Scanning

   Scanning/ Digitization                    

Scanning

Page 30: BUS 404 Management Science

Time Statistics

Bucketing

Indexing Level I

Scanning

Indexing Level II

Project Completion

• Daily: 1,62,000 pages• 300 DAYS: 4.86 Crore pages of 20 CRORE pages

• Daily: 1,62,000 pages• 300 DAYS: 4.86 Crore pages of 20 CRORE pages

• Daily: 1,62,000 pages• 300 DAYS: 4.86 Crore pages of 20 CRORE pages

• Daily: 3360 cases• 300 DAYS: 10.08 LAC cases of 40 LAC Cases

• In approximately 4.11 years

Page 31: BUS 404 Management Science

Personnel

Page 32: BUS 404 Management Science

Identifying technical and non-technical work/employees

• FULL-TIME: 10 (2 per 3hr session)

• PART-TIME: 10 (2 per 3hr session)

Bucketing

• FULL-TIME: 20 (4 per machine)• PART-TIME: NONE

Indexing I

• FULL-TIME: 10 (2 per 1hr session)

• PART-TIME: 10 (2 per 1hr session)

Scanning• FULL-TIME: 28• PART-TIME:NONE

Indexing II

Page 33: BUS 404 Management Science

How many employees will we have and in what positions?

Deputy Manager

Bundling & Inside Process

Supervisor

Bundling10FT&10PT employees/

Non-technical

Inside Process20

employees/ Technical

Scanning & Indexing

Supervisor

Scanning10FT&10PT employees/ Technical

Indexing28

employees/ Technical

Maintenance Head

4 employees for cleaning

and misc activities

Page 34: BUS 404 Management Science

A snapshot of the salaries/wages

# Type Annual Salary

Total employees

Total Annual Salary

1 Deputy Manager Rs. 3.6 Lac 1 Rs. 3.6 Lac

2 Department Supervisors

Rs. 2.4 Lac 2 Rs. 4.8 Lac

3 Maintenance head Rs. 1.2 Lac 1 Rs. 1.2 Lac

4 Bundling Staff Rs. 1.2 Lac 10FT&10PT Rs. 18 Lac

5 Inside Process Staff Rs. 1.6 Lac 20 Rs. 32 Lac

6 Scanning staff Rs. 1.8 Lac 10FT&10PT Rs. 27 Lac

7 Indexing Staff Rs. 1.2 Lac 28 Rs. 33.6 Lac

8 Maintenance staff Rs. 0.96 Lac 4 Rs. 3.84 Lac

Rs. 1 Crore & 20 Lacs

Page 35: BUS 404 Management Science

Project future needs for adding employees

Calculation of ‘Ready to be scanned’ documents is an approximate.

There is no estimate of the total number of cases. • Our Assumption: 40 Lac cases

There is no information on the holidays which the High Court will observe

• Our Assumption: 65/66 holidays in a year

Technical Snags

Act of GOD or a natural calamity

Page 36: BUS 404 Management Science

Project future needs for adding employees

10 % of the total employee salary budget will be allocated as a buffer for adding employees if required.

Page 37: BUS 404 Management Science

Financial Resources

Page 38: BUS 404 Management Science
Page 39: BUS 404 Management Science

Answering the Problem Statement

How long will the project take to complete?

• 4.11 years approximately

What are the scheduled start and completion times for each activity?

• See Chart on slide # 28

Which activities are critical must be completed exactly as scheduled to keep the project on schedule?

• All activities are critical due to their interdependence on each other.

How long can non-critical activities be delayed before they cause an increase in the completion for the project?

• Since every different task/activity has a PRE-REQUISITE and that pre-requisite is a task/activity in itself, so there is no NON-CRITICAL task in this project.

Page 40: BUS 404 Management Science

Thank you

A+