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TENDER DOCUMENT FOR BUS BODY BUILDING FOR MOBILE SCIENCE EXHIBITION

AT GUJCOST, GANDHINAGAR

TECHNICAL BID

Investing in Science:

Investing in the Future!

GUJARAT COUNCIL ON SCIENCE AND TECHNOLOGY

Department of Science & Technology, Government of Gujarat

Block-B, 7th Floor, M.S. Building, Nr. Pathikashram, Sector-11,

Gandhinagar – 382011, GUJARAT.

Phone: (079)23259362-68 Fax: (079) 23259363

Email: sciof-gujcost@gujarat.gov.in, gujcost.gujarat@gmail.com

Website: http://www.gujcost.gujarat.gov.in

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GUJARAT COUNCIL ON SCIENCE & TECHNOLOGY

Dept of Science & Technology, Govt of Gujarat Block B, 7th Floor, M.S. Building, Sec 11, Gandhinagar 382 011 Phone: 079-23259362-8, Fax: 079-23259363 Web: www.gujcost.gujarat.gov.in Email: sciof-gujcost@gujarat.gov.in, gujcost.gujarat@gmail.com

Gujarat Council on Science and Technology (GUJCOST), working under the Department of Science & Technology, Government of Gujarat, is the nodal organization for promotion of science education and awareness, research and development through its various programmes and activities across the State. In order to take Science to the People and People to Science, GUJCOST has planned to introduce the Mobile Science Exhibition Van with interactive exhibits and activity modules based on hands-on demonstration and minds-on exposure for children and community members at large. For this, GUJCOST invites bid/offer (By e-Tendering) from eligible bidders / agency for the purchase of the Bus Chassis and its Body Building work. Further details and conditions are provided in the bidding document available on website: https://www.nprocure.com and www.gujcost.gujarat.gov.in 1. Mobile Science Exhibition Bus Chassis Model No LP/LPO 1512

Wheel Base 5545; Project duration – 30 days 2. Bus Body Building for Mobile Science Exhibition Project Duration: 4 Months Tender Fee: Rs.5000/- and EMD: Rs.50,000/- in the form of DD for each tender. Interested and eligible bidders are requested to submit their bid through online on the above mentioned website from 25

th May 2015 to

24th

June 2015. The technical bids in physical form along with Tender fee and EMD drawn in favour of Gujarat Council on Science & Technology shall reach on GUJCOST office on or before 26

th June 2015

by 17.00 hrs through Speed Post/Courier. 25

th May 2015 Advisor & Member Secretary

GUJCOST

GUJCOST: Investing in Science: Investing in the future!

E- Tender Notice for Mobile Science Bus & Body Building

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GUJARAT COUNCIL ON SCIENCE AND TECHNOLOGY Department of Science & Technology, Government of Gujarat

Block-B, 7th Floor, M.S. Building, Nr. Pathikashram, Sector-11,

Gandhinagar – 382011, GUJARAT

Phone: (079)23259362-68 Fax: (079) 23259363

TENDER DOCUMENT BUS BODY BUILDING FOR MOBILE SCIENCE EXHIBITION AT GUJARAT

COUNCIL ON SCIENCE AND TECHNOLOGY, GANDHINAGAR

The Gujarat Council on Science and Technology (GUJCOST) was established in September, 1986, to play a catalytic role in promoting the use of Science and Technology in the development process of the State. The S&T Council was constituted with a view to develop technologies appropriate to and in harmony with present conditions. The Council has been catalyzing interaction between developers and users of technologies, by bringing on a common platform to training Scientists and Engineers on the one hand and policy makers as well as Administrators on the other Accordingly, the State Council is identifying the areas in which Science and Technology can be applied for development activities and achieve the goals of the State, with a particular emphasis to eliminate the prevailing backwardness, rural unemployment and poverty. It was also felt necessary to establish effective Communication and other links between, and Co-ordinate the activities of centres of Scientific and Technological Research, Government agencies and industries in order to promote the application of Science and Technology in the State The Council is an autonomous body registered under the Societies Registration Act from 1st February, 2000 and working under department of Science & Technology. Hon’ble Minister of Education is the Chairman of the Council. The Administration and Management affairs of the state Council is inducted by the Governing Board. The Board has constituted Executive Committee for fast Execution of work. The day to day affairs and administration of the State Council is looked after by its Advisor who is also Member Secretary of the Council. Presently GUJCOST is working at B/7, M.S. Building, Sector-11, Gandhinagar. GUJCOST is dedicated to educating young minds, assisting teachers and increasing public understanding of science and technology along with its research and development programs. The rural population of India could not harness the benefit of science and technology in

post independence era due to urban centric development creating economical and social

divide between the two sections. People there remain isolated and needed special efforts to

bridge the gap Gujarat Council on Science and Technology (GUJCOST) is introducing a

novel but standardized concept of science on wheels for its science outreach programme,

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to harness the benefit of Science & Technology right to the doorsteps of people

creating scientific temper among those who needed it the most.

To achieve this goal, Gujarat Council on Science and Technology (GUJCOST) is planning to

procure four mobile Science Exhibition buses.

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GUJARAT COUNCIL ON SCIENCE AND TECHNOLOGY Department of Science & Technology, Government of Gujarat

Block-B, 7th Floor, M.S. Building, Nr. Pathikashram, Sector-11,

Gandhinagar – 382011, GUJARAT

Phone: (079)23259362-68 Fax: (079) 23259363

NOTICE INVITING ON LINE TENDER

Tenders are invited bus body building for mobile science exhibition at Gujarat council on science

and technology, Gandhinagar from reputed bus body builders as per following conditions.

Name of the department: Department of Science and Technology, Government of Gujarat

Name of the Division Gujarat Council On Science and Technology, Gandhinagar

Name of Work Bus Body Building For Mobile Science Exhibition at Gujarat

Council On Science And Technology, Gandhinagar on Tata

Chassis Model no LP/LPO 1512 TC BS III Wheel Base

5545.The chassis will be supplied by GUJCOST

Quantity : 4 ( four numbers)

Estimated Cost Rs 50 Lakhs

Tender Fee Rs 5000/- (non refundable) by DD drawn in the name of Gujarat

Council On Science and Technology payable at Gandhinagar

Earnest money deposit Rs 50,000/- (Refundable) by DD drawn in the name of Gujarat

Council On Science and Technology payable at Gandhinagar

Bidding procedure E Tendering through nprocure

Project duration One month

Availability of technical

and price Bid documents

on nprocure website

25th May to 24th June, 2015 up to 5.00 PM.

Last date for filling

tenders on line

24th June 2015 by 5.00 PM Price bids shall be filled before

this date and time (On line)

Availability of technical

bid documents on

GUJCOST web site

25th May to 24th June, 2015

Last date for receipt of

technical bid in physical

form along with Tender

fee and EMD

26th June 2015 by 5.00 PM

At address

The Advisor,

GUJARAT COUNCIL ON SCIENCE AND TECHNOLOGY

Block B, 7th Floor, M. S. Building,

Nr. Pathikashram, Sector 11,Gandhingar 382011

Phone: 079-23259362-68Fax: 079-23259363 Email: sciof-

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gujcost@gujarat.gov.in or gujcost.gujarat@gmail.com

Technical Bid opening

date

30th June, 2015 at 4.00 PM Each and every page of the

physical technical bid document shall bear the company seal and

signature of an authorised official of the bidder.

Price bid opening date 30th June, 2015 at 4.00 PM

Validity of the offer The offer shall be valid for a period of 90 days from the offer

The last date of submission of technical bid along with Tender fee and EMD duly filled in

sealed cover (Technical) is up to latest by 5.00 pm on 26th June, 2015: The rates shall be

filled in both in words and figures. No tender will be received after aforesaid date and time,

under any circumstances whatsoever. However, if that day is declared as holiday the time

shall be deemed to be extended to the next working day up to 5:00 p.m.

Tender Fee of Rs. 5000/- Five Thousand only (non refundable) and EMD of Rs. 50,000/-

(Fifty Thousand only - refundable) shall be submitted along with the Technical bid of the

tender document. If the tender fee and EMD amounts are not submitted along with the

technical bid, GUJCOST reserves the right not to open the price bids of such bidders.

GUJCOST reserves the right to reject any or all tenders without assigning any reason what

so ever.

Submission of Tender:

E-Tendering (Online Tendering) Instruction to Bidders

1. Down loading of tender documents

1.1 Bid document will be available on web site of nprocure up to the date

shown in the tender advertisement. For the convenience of the bidders

technical bid documents are also made available on the website of

GUJCOST.

1.2 Bidders who wish to participate in this tender will have get them self

registered on web site www.nprocure .com

2. Digital Certificates

2.1 Bidders who wish to participate in on line tenders will have to procure I

should have legally valid digital certificate as per Information Technology

act 2000 using which they can sign their electronic bids. Bidders can

procure the same can contact (n) code solutions – a division of GNFC Ltd,

who are licensed certifying Authority by Govt. Of India

2.2 All bids should be digitally signed. For details regarding digital signature

certificate and related training involved the below mentioned address

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should be contacted

2.3 (n)Code Solutions-A division of GNFC Ltd.,

(n)Procure Cell

403, GNFC Info tower, S.G. Road,

Bodakdev, Ahmedabad – 380054 (Gujarat)

Contact Details

Phone

Airtel : +91-79-40007501, 40007512, 40007516,40007517,40007525

Reliance : +91-79-30181689

Fax : +91-79-40007533

E-mail : nprocure@ncode.in

TOLL FREE NUMBER: 1-800-233-7944 (EXT: 501, 512, 516,517, 525)

2.4 Bidders who already have a valid Digital certificate need not procure a new

digital certificate

3 On line submission of Technical and Price Bid

3.1 Bidders can prepare and edit their offers number of times before online

tender submission date and time. After tender submission date and time,

bidder cannot edit their offer submitted In any case. No written or online

request in this regard shall be entertained.

3.2 Bidders shall submit their offer, i.e Technical bid as well as Price bid in

Electronic format on above mentioned website by the date and time shown

In the tender details after Digitally signing the same.( by 5.00 PM on 24th

June 2015)

3.3 offers submitted without digital signature will not be accepted

3.4 Offers submitted only in physical form will not be accepted in any case

4 Coordinating officer

4.1 Utmost care is taken for drafting technical specifications. If still any doubts

persist, a pre bid meeting is arranged in the office of The Advisor,

GUJARAT COUNCIL ON SCIENCE AND TECHNOLOGY, Block B, 7th

Floor, M. S. Building,

Nr. Pathikashram, Sector 11,Gandhingar 382011

Phone: 079-23259362-68Fax: 079-23259363 Email: sciof-

gujcost@gujarat.gov.in, gujcost.gujarat@gmail.com on 06th June, 2015 at

4.00 PM. Bisdders who need clarifications may attend the meeting on

the specified date and time. No interim queries will be entertained.

4.2 In case bidder needs any clarification /assistance or if training is required

for participating in the online tender ,they can contact (n) code solutions

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5 General instructions

5.1 The tender fee submitted for the on line tender is non refundable

5.2 EMD In the form specified in tender document only shall be accepted.

Tenders without Tender document fees, earnest money deposits (EMD)

and which do not fulfil all any or all the conditions or submitted incomplete

in any respect will be rejected.

EMD submitted is refundable (without interest) to unsuccessful bidders

after tendering process is completed and to the successful bidder after

completion of the project.

5.3 Conditional tender shall not be accepted

5.4 Bidders shall have a valid VAT/TIN no which shall be furnished

5.5 GUJCOST reserves the right to reject any or all the tenders or split the

work between more than one bidders without assigning any reason thereof.

DETAILS OF THE BIDDER

Name of the company

Address

Contact nos

Website

Type of organisation

Proprietorship / partnership / Pvt Ltd / Ltd

Contact Person

Mobile no

Do you have ISO 9000 certification Yes/ No (if yes, attach copy)

PAN no/Tin no ( Attach copy)

VAT no/Tin no

Average turnover for last 3 Years ( attach

proof)

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Tender Fee DD No date

Issuing Bank

EMD DD No date

Issuing Bank

TENDER SPECIFICATIONS Specifications for materials and processing: The Vendor shall scrupulously follow the ‘Technical Specification’ given below, for dimensions, materials and workmanship. In case of any confusion or apparent incompleteness, the decision of the GUJCOST shall be final.

Specific Terms & Conditions:

The rates quoted shall include all taxes, levies, transportation and delivery and installation at site.

1) The vendor at his own cost shall replace any rejected Material.

2) The rates quoted shall be valid for at least 90 days from the last date for the submission

of tender.

Payment Schedule: Payment will be made on raising invoice after assessing that the

equipment satisfies all technical terms mentioned in the tender and as described below.

2. Acceptance or Rejection of Tender

The acceptance of the tender will entirely rest on the Advisor, GUJCOST who does not bind

himself to accept the lowest tender and reserves the right to reject the tenders or partially accept

any of them without assigning any reason.

3. Price:

The Price quoted shall include all incidental charges such as VAT, service charge, sales tax,

Octroi, excise duty (if any) or any other taxes to give free delivery at the premises of Gujarat

Council on Science and Technology, Gandhinagar. The rates shall also include the amount

of freight, transportation cost of the bus chassis including the drivers cost, diesel cost,

insurance charges or any other incidental charges. No extra claim will be admissible at a

later stage.

4. Earnest Money and Security Deposit

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A tender fee of 5000/- (Rupees five thousand only and an earnest money amounting to Rs

50,000/- (Rupees fifty thousand only) is to be by Bank Draft in favour of Gujarat Council on

Science and Technology, Gandhinagar along with the technical bid of the tender document.

The earnest money of the unsuccessful bidders will be released soon after the finalisation of

the bid process. The successful bidder shall be required to pay a Security Deposit, by Bank

Draft or by Bank Guarantee valid for 12 months, drawn in favour of Gujarat Council on

Science and Technology, Gandhinagar to the extent of 10% of the total value of the tender

immediately on receiving the work order and intimation of readiness of the bus chassis. At

that stage their earnest money shall be refunded. The Security Deposit will be released after

satisfactory completion of the defect liability period i.e. 6 months from the date of acceptance

of the vehicle by GUJCOST.

5. Delivery Schedule:

a) The chassis will be handed over to the successful vendor within one week from the date of placing order against a Bank Guarantee for the entire cost of the chassis. The Bank Guarantee is to be submitted by the successful vendor in approved form. The Bank Guarantee shall remain valid for six months which shall be extended by the vendor in case the delivery is delayed.

b) The work shall be completed in different stages as indicated below:

Stage 1: Completion of the frame work including anti-rust coating and painting of the

frame of driver’s cabin and exhibition area within 2 months from the date of order

Stage 2: Completion of body, roofing, driver’s cabin, electrical and fittings of fans

within 3 months from the date of order.

Stage 3: Completion of panelling including polishing and all other details and painting

of the body within 4 months from the date of order

c) The Museobus complete in all respect, shall be delivered to the Gujarat Council on Science and Technology in Gandhinagar within 4 months from the date of order failing which the supplier will be liable to pay liquidated damages @ 1% for every week or part thereof subject to a limit of 10% of the total cost. For good and sufficient reasons the GUJCOST may extend the time limit of delivery.

6. Inspection

The Vendor shall have to arrange inspection at their premises whenever desired by the

authorised officers of GUJCOST. All defects or shortcomings pointed out by the GUJCOST

Officers during such inspections have to be promptly rectified to ensure desired quality of

work.

7. Defect liability period

After delivery, the bus will be thoroughly inspected by competent officers of the GUJCOST, if

necessary in presence of a representative from the Vendor. Any defect identified at this stage

will be pointed out to the supplier for rectification within a reasonable period which is to be

stipulated by the employer. After getting such defects rectified, the bus will be accepted by

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the employer. The Vendor will be responsible for all manufacturing defects including leakage,

noise, loose parts, breakage etc. for a period of 6 months from the date of acceptance. Such

defects will have to be promptly repaired by the Vendor free of cost of material and labour

within the defect liability period (6 months from the date of acceptance).

8. Payment

Payment shall be released according to the following schedule:

(a) 20% of the total value of the tender will be paid on satisfactory completion of Stage -I.

(b) Another 20% of the total value will be paid on satisfactory completion of Stage -II.

(c) Another 20% will be paid on satisfactory completion of Stage - III.

(d) 30% will be paid after delivery, inspection of the bus by GUJCOST Officers and

acceptance of the bus by the GUJCOST.

(e) Remaining 10% will be paid after satisfactory completion of defect liability period of 6

months.

9. Drawing and Specifications

The drawings and specifications are given for guidance. If any deviation of the drawings

become necessary or any discrepancy in drawings is detected it should be promptly brought

to the notice of the GUJCOST authority for clarification. No deviation from the approved

drawings should be made by the tenderer without written approval from the GUJCOST. Minor

alterations, if found necessary by the GUJCOST shall be done by the tenderer without extra

cost.

Specifications for the Fabrication of Museobus

General description:

A specially designed bus body for holding Mobile Science Exhibitions with necessary inside

panelling work to be built on Tata LP/LPO – 1512 TC - BSIII having provision to

accommodate 24 exhibit cabinets of size 990mm x 734mm x 305mm in 4 rows -- 2 facing

inside on the upper deck and 2 facing outside on the lower deck, mounted on a special

structure. Provision is to be made to accommodate additional exhibit panels and

demonstrations, as indicated in the drawings.

Chassis:

a) Ladder type heavy duty frame with riveted and bolted cross members. Side member dimension = 223 X 60 X 7 mm.

b) Make - Tata c) Type – LP/LPO – 1512 TC - BSIII d) Wheel base – 5545 mm.

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Bus Body: (drawing no: Exhibit Bus no 1)

Over all dimension: The bus body after construction will measure as follows;

a) Overall length: 9525 mm (excluding the rear ladder) b) Overall breadth: 2495 mm c) Height: 3430 mm (including exhaust fan top cover) d) Floor height above ground: 1175 mm

Structural materials: (drawings no: Exhibit Bus no 2 and no 7)

a) Built up channel for body frame and roof frame from 16 swg black sheet. b) Aluminium sheet 18 SWG for inside covering. c) Aluminium chequered plate of 16 SWG used for outside covering up to the height

of the window and the rest portion will be covered by 18 swg aluminium sheet. d) Angles and channels.

� Vertical inside members are 50 X 25 X 4 mm. R.S. channel. � Exhibit supporting members 25 X 25 X 3 mm. R. S. Angles

e) Both the sides of the body will be provided with heavy duty rubber guard with

aluminium housing.

Floor: (drawing no: Exhibit Bus no 2)

Floor to be covered with 20 mm thick well seasoned teak wood (or some other durable

variety) planks, free from knots and holes, supported on M.S. channel frame work over which

3 mm thick aluminium chequered plate to be fixed.

Ladder: (drawing no: Exhibit Bus no 3)

20 NB ERW Tube (heavy duty) ladder to be fitted to the rear end of the bus body for climbing

to the roof of the vehicle

Rear Stair: (drawing no: Exhibit Bus no 4)

A rolled steel angle stair case covered with 3mm thick aluminium chequered plate will be

provided at the rear end of the bus for the visitor’s entrance inside the exhibition. The stairs

will have provision to be accommodated inside the chassis and will be pushed into it and

locked firmly when the unit moves.

Rear Door:

The sliding rear door will be provided with ball bearing for free sliding. It is also to be provided

with two sliding window made of triplex toughened glass. The outer side of the door is

covered with 16 swg aluminium chequered plate and inside with 18 swg aluminium sheet.

The door is also to be provided with good locks.

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Driver's Cabin: (ignore such items that come along with the Tata chassis – refer drawings

no: Exhibit Bus no 2 and 3)

a) Adjustable driver’s seat (adjustable for height, back and forward movement) and one double seat on left side. All the seats will have 100 mm foam covered with best quality durable foam rexin.

b) Two observation mirrors (450 X 250 mm) will be provided on both sides. c) Fire Extinguishers – 2 nos. to be fixed in Driver’s cabin.

� One suitable for electric fire - 1 lit capacity CTC type or nearest available

standard unit � One foam type – 7.5 litre capacity or nearest available standard unit

d) Two doors to be provided on each side of the cabin with good locks and chromium plated handles. It is to be provided with ‘Triplex’ toughened glass sliding window in aluminium frame.

e) A tool box of standard size which can be accommodated in the cabin to be provided with locking arrangements.

f) A door 1500 mm X 600 mm single flap in between the storage space and exhibition space will be provided.

g) A four pieces standard (Triplex make toughened type) wind shield (5.5mm thick) with bottom pieces adjustable for ventilation purpose to be provided. Overall size of the front wind screen 2434 X 1100 mm (approx).

h) A pair of heavy duty standard wiper with motors to be provided on the front wind shield.

i) One direction indicator will be provided at the driver’s side.

Maintenance Cabin: (drawing no: Exhibit Bus no 2)

a) One berth and one adjustable seat will be provided. Seat and berth will have 100 mm foam covered with foam rexin (leatherite). The berth will be provided with two heavy duty chains hanging from the roof.

b) One door to be provided on the left hand side of the cabin with good locks and chrome plated handles with sliding ‘Triplex’ make toughened glass window in aluminium channel.

c) One window to be provided on the right hand side of the cabin. It will be provided with “Triplex” make toughened glass sliding in aluminium channel.

Panelling: (drawing no: Exhibit Bus no 6)

a) For door frame –Teak wood, well seasoned, free from knots and holes shall be used b) Front side of the panel frame will be covered by laminated sheet of approved shade

and the backside shall be covered by 6mm thick phenol bonded Century make ply board. Locking arrangement at the top and bottom of total 12 nos. of doors shall be provided.

c) Each door shall have opening as per drawing for exhibits on upper deck.

Exhibit Window Lid: (drawing no: Exhibit Bus no 2)

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Total 12 nos. of windows lid - 6 on each side will be provided. It should stand erect at the

time of exhibition by prop as shown in drawing. Each lid will be provided with two universal

lock with square key at the bottom corner of the covers.

Body Painting:

Best quality automotive paint, as approved by the GUJCOST, shall be used

23. Ventilations: (drawings no: Exhibit Bus no 1 and no 2)

Two forced fans and one exhaust fan on the ceiling will be fitted as per scheme (300 mm

sweep dia, 220v, single phase 50 Hz with dome on top to prevent rain water entry) and

protected by grill from inside. Controlling switch to be fitted on main switch board.

Insulation:

Thermcol insulation 25mm thick all along the roof between upper and lower sheet.

Roof:

Roof will be covered with 2 mm tar felt leaving space for 3 fans. Corners of tar felt shall be

screwed to the roof with aluminium flats all round. Roof shall be made totally leak proof.

Electrical Fittings:

a) Outside corner lights: - 4 Nos. connected to Battery with separate single switch. b) Twin 20 watt tube lights with grill inside the bus - 3 nos. (220 V Ac) c) Driver’s and maintenance cabin ceiling light, back light, brake and turning light to be

provided. d) An electrical switch panel, for connecting the exhibits to external power source, is to

be installed at the rear side of the bus with the followings: � One DB of 5 KVA capacity with protective circuit breaker against overload, and five

outlets each of 5 amp capacity with individual fuse or circuit breaker. � 3 nos of 5/15 amp 3-pin plug base, with third pins firmly connected to a ground

terminal by lug strips. � Two interconnected ground terminals shall be fixed on the switch panel. One shall

be firmly connected, by a sturdy lug strip, to the metal frame of the bus body and the other shall have provision for connection to external ground when needed.

� The DB and plug bases and the ground terminal are to be mounted on 12 mm insulated hylam board, which shall be mounted by a suitable iron angle frame on the bus body structure.

Storage Space: (drawing no: Exhibit Bus no 2)

Storage space shall be provided inside the vehicle along its length above the exhibits and

outside the vehicles under the chassis. Each lid of the storing space shall be provided with

two universal lock with square key at the bottom.

Waterproofing: All joints shall be waterproof

Drawings for the bus body as per GUJCOST requirement are enclosed for guidance.

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Decisions: The Employer shall have the right to accept or reject, partially or wholly, any offer

without assigning any reason. All decisions of the Employer relating to this tender shall be

final.

Definitions:

The term ‘Employer’ shall mean Gujarat Council On Science And Technology, department of

Science and Technology, Government of Gujarat the term ‘Vendor’ shall mean the tenderers,

the contractor shall mean the bidder whose tender has been accepted and awarded work the

term ‘Site’ shall mean Gujarat Council on Science and Technology at Gandhinagar, or any

other place in Ahmedabad/Gandhinagar as to be indicated by the Employer.

GENERAL CONDITIONS OF THE TENDER

IN CASE OF ANY DISPUTES Except where otherwise specified in the contract the decision of the Advisor, GUJCOST

shall be final, conclusive and binding on all parties to the contract upon all questions

relating to the meaning of the specifications, designs, drawings and instructions herein

before mentioned and as to the quality of workmanship, or materials on the work, or as to

many other questions, claim, right, matter or thing whatsoever. If any way arising out of, or

relating to the contract, designs, drawings, specifications estimates, instructions order, or

these conditions, or otherwise concerning the works, of the execution or failure to

execute the same, whether arising during the progress of the work, or after completion or

abandonment thereof.

TIME SCHEDULE OF WORK The time limit of the work s h a l l be 4 month from the date of issue of purchase order.

EXTENSION OF TIME If the contractor shall desire an extension of the time from completion of the work on the

grounds of his having been unavoidably hindered in its execution or on any other grounds,

he shall apply in writing to the employer within three working days of the date at the

hindrance on account of which he desires such extension as aforesaid, and the Advisor,

GUJCOST shall, if in his opinion reasonable grounds have been shown therefore

recommended, such extension of time as may, in his opinion be necessary or proper

TECHNICAL SPECIFICATION 1) Contractor shall have to submit al l detailed technical specifications and drawings if

any to the employer for the approval before the supply.

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2) The employer may choose to appoint a Third Party agency for inspection of materials the charges shall be paid by the employer. COMPLIANCE OF LAWS

The contractor shall respect and comply with all Nation, State and Local laws affecting the

works under this contract and shall bear the cost of any claim or damage or loss due

to violation or all such laws, ordinances etc

COMPENSATION FOR DELAY AND PENALTY The time allowed for carrying out the work as entered in the tender shall be strictly observed

by the contractor and shall be reckoned from the date of which the order to commence work

is given to the contractor. The work shall throughout the stipulated period of the contract be

proceeded with, with all due diligence (time being deemed to be of the essence of the

contract on the part of the contract) and the contractor shall pay as compensation and or

penalty for delay. Further contractor shall to ensure good progress during the execution of

the work. The work shall be completed stage wise as per the schedule given at the time of

tender submission before award of the job to contractor, and which will form the part of

the contract, failing which intermediate compensation shall be levied. In case contractor

have not submitted it is confirmation the schedule of work progress, on part of contractor

follow the schedule of work decided by the employer. In the event of the contractor failing to

comply with these conditions of Contract is liable to be terminated at any stage and / or

an amount equal to one half (0.5) percent of contract amount of whole work per week

shall be levied as a penalty for every week that the delay or penalty provided always that the

total amount of compensation to be paid under the provision of this clause shall not

exceed 10% of the contract value of the work.

The decision of Advisor, GUJCOST will be final for all such delay compensation.

ACTION WHEN THE PROGRESS OF ANY PARTICULAR PORTION OF THE WORK IS

UNSATISFACTORY

If the progress of any particular portion of the work is unsatisfactory the Advisor,

GUJCOST shall, notwithstanding that the general progress of the work is satisfactory and

the contractor is unable to rectify the same, GUJCOST may get the work done from any

other agency and debit the expenses to the contractor.

ACTION WHERE NO SPECIFICATION ISSUED In case of any class of work for which there is no such specification supplied by the owner

as mentioned in Tender document such work shall be carried out in accordance with Indian

Standard Specifications and if the Indian Standard Specification do not cover the same the

work should be carried as per standard Engineering practice subject to the approval of The

Advisor, GUJCOST.

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PERIOD OF LIABILITY & GUARANTEE

The Contractor shall be liable for a period of one year after the date of issue of the certificate

of completion of work issued by GUJCOST. This period shall be deemed as guarantee

period during which, the contractor shall be responsible for rectifying any defects that may

develop in his workmanship & materials (against manufacturing defect) within the time

specified by the Owner. If contractor fails to rectify that defect, owner reserves the right to

complete that job at the risk and cost of the contractor. The contractor shall be liable during

guarantee period of one year to rectify any defects that may develop after erection of

supplied materials at the risk and cost of the contractor.

SETTLEMENT OF DISPUTES BY ARBITRATION

Any dispute or differences that may arise between GUJCOST on one hand and the

contractor on the other hand regarding the contract, meaning of effect of contract

documents, design drawings, specification, estimates, rates of schedule of item of

otherwise, quality of materials, workmanship employed during the execution, failure the

execute the instructions of GUJCOST relating to the works, etc. shall be referred to the

arbitration for decision. The venue of the arbitration shall be the place where the contract

agreement signed Arbitration proceeding will be initiated on receipt of written notice from the

contractor addressed to any matter wherein he intends to go in for arbitration. The

arbitration proceeding will be conducted and settled in accordance with the rules of

arbitration of the Indian Council Arbitration and the award made in pursuance thereof shall

be binding on both parties.

INSUREANCE IN RESPECT OF DAMAGE TO PERSONS AND PROPERTY

The Contractor shall be responsible for all injury to persons, animals or things and for all

structural and decorative damage to the property, wh i c h may arise, from the operation or

negligence of contractor or of any nominated Sub-contractor’s employees whether such

injury or damage arise from carelessness, accident or any other cause whatever in any

way connected with the carrying out of this contract. This clause shall be held to include,

INTER ALIA, any damage to building whether immediately adjacent or otherwise, and any

damage to roads, streets, foot-paths, bridges or ways as well as damage caused to the

buildings and works forming the subject of this contract by frost or other inclemency of

weather. The contractor shall indemnify the Owner and hold him harmless in respect of all

and expenses arising from any such injury or damage to person or property aforesaid and

also in respect of any claim made in respect of injury or damage under any Acts of

Government or otherwise and also in respect of any Award of compensation or

damages consequent upon such claim. The Contractor shall reinstate all damage of every

sort mentioned in this clause so as to deliver up the whole of the contract works completed

and perfect in every respect and so as to make good or otherwise satisfy all claims for

damage to the property of third parties.

The Contractor shall indemnify the Owner against all clams which may made against the

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Owner by any member of the public or other third party in respect of anything which may

arise in respect of the works or in consequence thereof and shall at his own expenses

arrange to effect and maintain, until actual handing, over works to the owner with an

approved Policy o f i n s u r a n c e , against such risks from time to time during the currency

of this Contract. The contractor shall similarly indemnify the owner against all claims

which may be upon the owner whether under the Workmen’s Compensation Act

or any other Stature in force during the currency of this contract or at common law in

respect of any employee effect & maintain until the actual completion and handling over of

the Project. The contractor shall be responsible for anything which may be excluded from

the insurance Policies above referred to & also for all the other damages to any property

arising out & incidental of the negligence or defective carrying out of this contract. He

shall also indemnify the Owner in respect of any costs charges or expenses arising out of

any claim or proceedings & also in respect of any Award of compensation of damage arising

there from.

The Owner shall be at liberty & is hereby empowered to deduct the amount of any damage,

compensation, costs charges & expenses arising or occurring from or in respect of any

such claim or damage from any sum due or to become due to the contractor.

FORCE MAJURE CLASUE

Should the failure or delay in execution contract arise from the flood, restrain, imposed by

the Government Act of Legislature or other authority, stoppage, delay or hindrance in the

supply of raw materials fuel explosion, accident, riot or any other inevitable or unforeseen

conditions beyond the control directly or indirectly interfering with the work which may

be reasonable ground for granting the stoppage, the contractor shall be allowed such

stoppage upon such application being made by the contractor. The contractor shall not be

allowed to claim for any compensation for loss or damage that would be suffered to him

directly or indirectly on this account.

WORKS TO BE EXECUTED IN ACCORDANCE WITH SPECIFICATIONS,

DRAWINGS, ORDERS

The contract shall execute the whole and every part of the work in the most substantial and

workman like manner, and both as regards materials and in every other respect in strict

compliance with the specifications. The contractor shall also confirm exactly full and faithfully

to the designs, and instructions in writing relating to work assigned by GUJCOST

DECISION OF GUJCOST TO BE FINAL Except where otherwise specified in the contract the decision of the Advisor, GUJCOST shall be final conclusive and binding on all parties to the contract upon all question relating to the meaning of the specifications, designs, drawings and instruction herein before mentioned and as to the quality of workmanship or material used on the work or as to any other question, claim, right, matter or thing whatsoever, in anyway arising out of or relating to the contract designs, drawings, specifications estimates, instructions, orders or these conditions or otherwise concerning the works or the execution of failure to execute the

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same, whether arising during the progress of the work or after completion of abandonment thereof.

DEFINITION OF WORK

The expressions “Work” or “Works” whenever used in these conditions shall unless, there be

something in the subject or context repugnant to such construction be constructed to mean

the work or the works contracted to the executed under or by virtue of the contract, where

temporary or permanent and whether original altered substituted or additions.

IMPLEMANTATION OF PROVIDENT FUND ACT& LABOUR ACT:

It is to be noted that the subject contract would be awarded only to those contractor that

have fulfilled having P.F.

JURISDICTION

The Contract shall be governed and be constituted according to laws in India. The

Contractor will submit to the jurisdiction of the courts situated at Ahmedabad/Gandhinagar

for the purpose of disputes, actions, and proceedings arising out the contract and the courts

at Site location only will have the jurisdiction to hear and decide such disputes, actions, and

proceedings.

ALTERATIONS IN SPECIFICATIONS AND DESIGNS NOT TO BE INVALIDATE

CONTRACTS. RATES FOR WORKS NOT ENTERED OR SCHEDULE RATE.

The employer shall have power to make any alteration in or addition to the original

specifications, drawings and instructions that may appear to them to be necessary or

advisable during the progress of the work and the contractor shall be bound to carry out the

work in accordance with any instruction in this connection which may be given to him in

writing signed by a competent authority and such alteration shall not invalidate contract. Any

additional work which the contractor may be directed to do in the manner above specified as

part of the work shall be carried out by the contractor on the same conditions in all respect

on which he agreed to do the main work, and at the same rates as are specified in the

tender for the main work. And if the additional and altered in the tender for the work, and if

the additional and altered work includes any class of works for which no rate is specified

in this contract, then such class of works shall be carried out at the rates entered in the PWD

SOR rates or at the calculated rates/approved rates whichever are lower. If the additional or

altered work for which no rate is entered in the Schedule of Rates in ordered to be carried

out before the rates are agreed upon then contractors, within seven days of the date of

receipt by him of the order to carry out the work, shall have to inform the competent authority

of the rate which he is intention to charge for such class of work, and to arrange to carry out

in such manner as he may consider advisable provided always that if the contractor shall

commence work or incurred any expenditure in regard there to before the rates shall have

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been determined as lastly here in before mentioned then in such cases, he shall only be

entitled to be paid in respect of the work carried out or expenditure incurred by him

prior to such date of the determination of the rate as aforesaid according to such rates

as shall be fixed by competent authority.

In the event of a dispute, the decision of the Advisor, GUJCOST will be final. Where

however, the work is to be executed according the designs, drawings and specifications

recommended by the contractor and accepted by competent authority, the alteration above

referred shall be within the scope of such design, drawings and specifications appended to

the tender. The time limit for completion of works shall be extended in the proportion that the

increase in cost occasioned by alterations or additions bears to the cost of the original

contract work, and the certificate of the competent authority as such proportion shall be

conclusive.

NO CLAIM TO COMPENSATION ON ACCOUNT OF LOSS DUE TO DELAY IN

PROCUREMENT OF MATERIAL FROM MARKET

The contractor shall not be entitled to claim any compensation from the GUJCOST for the

loss suffered by him on account of delay in the procurement of material from market by

contractor where such delay is caused by

1. Force Majeure

2. Act of God

3. Act of enemies of the State or any other reasonable cause beyond the control of the employer

ACTION AND COMPENSATION PAYABLE IN CASE OF BAD WORK

If at any time before the earnest money deposit is refunded to the contractor, it shall appear

to the employer that any work has been executed with unsound, imperfect or unskilled

workmanship or with materials of inferior quality, or that any materials or articles provided by

him for the execution of the work are unsound or of a quality inferior to that contracted for, or

are otherwise not in accordance with the contract, it shall be lawful for the employer to

intimate this fact in writing to the contractor and then notwithstanding the fact that the work

materials or whole or part of the work to be carried out at all or to be carried out by

the contractor, he shall give notice in writing of the fact to the contractor, who shall there

upon suspend or stop the work totally or partially, as the case may be. In any such case,

except as provided here under, the contractor shall have no claim to any payment or

compensation what so ever on account of any profit or advantage which he might have

derived from the execution of the work in full but which he did not so derive in consequence

of the full amount of the work not having been carried out, or on account of any loss that

he may be put on account of materials purchased or agreed to be purchased, or for

unemployment of labour recruited by him. He shall not have also any claim for

compensation by reason of any alteration having been made in the original specifications,

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drawings, designs and instructions which may involve any curtailment of the work as

originally contemplated. Where however, materials have already been purchased or agreed

to be purchased by the contractor before receipt by him of the said notice, the

contractor shall be paid for such materials at the rates determined by the employer, they

are not in excess of requirements and are of approved quality and / or shall be

compensated for the loss if any, that he may be put to, in respect of materials agreed to be

purchased by him, the amount of such compensation to be determined by the employer

whose decision shall be final. If the contractor suffers any loss on account of his having to

pay labour charges during the period during which the stoppage of work has been ordered

under this clause, the contractor shall, on application be entitled to any compensation on

account of labour charge as the Advisor, GUJCOST whose decision shall be final may

consider reasonable. Provided that the contractor shall not be entitled to any compensation

on account of labour charges if, in the opinion of the employer, the labour could have been

employed by the contractor elsewhere for the whole or part of the period during which the

stoppage of the work has been ordered as aforesaid. articles complained of may have

been inadvertently passed, certified and paid for the contractor shall be bound forthwith to

rectify or remove and reconstruct the work so specified in whole of or in part as the case

may require, or if he is required, shall remove the material or articles so specified and

provided other proper and suitable materials or articles at his own charge and cost; and in

the event of his failing to do so within a period to be specified by employer in the written

intimation aforesaid the contractor shall be liable to pay compensation at the rate of one per

cent on the amount of the contract sum for every day not exceeding ten days, during which

the failure so continues, and in the event of any such failure as aforesaid the employer may

rectify or remove and re-execute the work or remove and replace the materials or articles as

complained of as the case may be at the risk and expense in all respect of the contractor. If

the employer considers that any such inferior work or materials as described above may be

accepted or made use of, it shall be within his discretion to accept the same at such reduced

rates as he may fix here for.

WORKS TO BE OPEN FOR INSPECTION: CONTRACTOR OR REASONABLE AGENT

TO BE PRESENT

All works under or in course of execution in pursuance of the contract shall at all times

be open to the inspection and supervision of the employer and his subordinates or agents

appointed by the employer and the contractor shall at all times during the usual working

hours and at all other times at which reasonable notice of the intention of the employer or his

subordinate or agents appointed by the employer to visit the works shall have been given to

included. In the specification or other documents forming part of the contract referred to in

these conditions or not and which may be necessary for the purpose of satisfying or

complying with the requirements of the employer as to any matter on which under these

conditions he is entitled to be satisfied or which he is entitles require together with

carriage, therefore, to and for the work.

The contractor shall also supply without charge the requisite number of persons with the

means and materials necessary for the purpose of setting out works, and counting, weighing

and assisting in the measurement or examination at any time of the work or materials, failing

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this the same may be provided by the employer at the expense of the contractor and the

expense may be deducted from any money due to the contractor under the contract or from

his payment / earnest money Deposit.

SAFETY CODE:

Contractor shall adhere to safe practice and guard against hazardous unsafe working

condition and shall comply with central / State Government safety Rules. Safety Regulations

in respect of all labour, directly or indirectly employed in the work for the performance of

Contractors part of this agreement, Contractor shall at his own expense arrange to all

safety provision as per safety code of Bureau of Indian Standard, The Electricity Act, and

such other acts as applicable. Suitable scaffolding will be provided for workmen for all

works that cannot be safely done from the ground up to any height as required for

working ,Scaffolding should be strong enough to prevent any collapse/Accident .The

contractor is responsible for the stability of scaffolding.

DETAIL DRAWINGS

The drawing accompanying the tender document is indicative of work and issued for

tendering purpose only. Purpose of these Drawings is to enable the Tendered to make

an offer in line with the requirement of the project. However no extra whatsoever shall be

entertained for any variation in the “Approved for construction” and “tender drawing”

regarding any changes /units. Construction shall be as per Drawings/specifications

issued/approved by the employer during the course of execution of which actual

execution is to proceed will be furnished to the contractor progressively based on the

detailed construction programmed evolved after the award of work and also based on

construction progress achieved. Three copies of the drawings furnished to the Contractor

shall be kept at the site and the same shall at all reasonable times be available for

inspection & use by employer or his representative & by other person

PROGRAM OF WORK (BAR CHART)

Within 15 days after the award of Contract, the Contractor shall submit to the employer for

his approval a program to match with the planned whole job showing the order of a

procedure and method in which he proposed to carry out the works and shall whenever

required by the employer furnish further detailed program in writing of contractors

arrangements for carrying out the works. The submission to and approval, if any, by the

employer or his representation of such program or particulars shall not relieve the contractor

for any of his duties or responsibilities under the contract.

SEAL & SIGNATURE OF THE BIDD

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Acceptance of Tender Conditions

The Advisor Gujarat council on science and technology, Block B, 7th Floor, M. S. Building, Nr. Pathikashram, Sector 11,Gandhingar 382011 Name of work: Fabrication of Mobile Exhibition van on Bus Chassis Tata Model no LP/LPO 1512 TC BS III Wheel Base 5545 Dear Sir,

With reference to the tender inviting for the work of fabrication of Mobile Exhibition Bus Chassis Tata Model no LP/LPO 1512 TC BS III Wheel Base 5545, I/We have examined the drawings, General conditions of contract, specifications as given in Tender Document of the above work, I/We hereby offer to undertake above referred work in conformity with the specification, general and special conditions of contract etc. as given in Tender Document. I/We undertake to complete the supply indicated above within the specified time limit mentioned in the tender document from the date of receipt of purchase order.

I/We have deposited as earnest money a sum of Rs. 50,000/-(Rupees fifty thousand only) as

indicated. The said amount is not to bear any interest and I/we do hereby agree that this sum shall be

forfeited in the event of failure to execute the contract agreement after acceptance of the tender by

the owner.

I/We understand that you are not bound to accept the lowest or any tender that you may receive.

Yours faithfully

Authorised Signatory Name: Designation:

Complete Address:

Contact No (Land Line):

Contact no (Mobile)

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DRAWINGS

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