User Manual

BioTime Web

Version: 1.0

Date: December 2016

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Index 1. Quick Start ............................................................................................................................. 2

1.1. Overview ....................................................................................................................... 2

1.2. Finger Placement ........................................................................................................... 3

1.3. How to use touch screen ............................................................................................... 3

1.4. Recommended Operation Steps ................................................................................... 4

2. Setting up the system ............................................................................................................ 5

2.1. Departments settings .................................................................................................... 5

2.1.1. Add department .................................................................................................... 5

2.1.2. Delete department ................................................................................................ 6

2.2. Employee management ................................................................................................ 7

2.2.1. Add Employee ....................................................................................................... 7

2.2.2. Edit Employee ...................................................................................................... 11

2.2.3. Delete employee ................................................................................................. 12

2.2.4. Authority Management ....................................................................................... 13

2.3. Select Theme ............................................................................................................... 14

2.4. Network settings ......................................................................................................... 15

2.4.1. Wi-Fi settings ....................................................................................................... 15

2.4.2. Ethernet settings ................................................................................................. 16

2.5. Switch on Web Server ................................................................................................. 17

2.6. Open Webserver ......................................................................................................... 17

3. BioTimeWeb ........................................................................................................................ 18

3.1. Login ............................................................................................................................ 18

3.2. Menu options .............................................................................................................. 18

3.2.1. Dashboard ........................................................................................................... 19

3.2.2. Departments ....................................................................................................... 19

3.2.3. Employee ............................................................................................................. 20

3.2.4. Attendance .......................................................................................................... 23

3.2.5. Reports ................................................................................................................ 25

3.2.6. Information ......................................................................................................... 26

3.2.7. Languages ............................................................................................................ 27

3.2.8. Logout .................................................................................................................. 27

4. Graphic Operations ............................................................................................................. 28

5. FAQS .................................................................................................................................... 30

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1. Quick Start

1.1. Overview

1. Backup Battery 2. SD Card

3. TCP/IP 4. USB Interface

5. DC 12V: Connect the factory default adapter. 6. Reset Button: Reboot device.

7. Power Button: Press and hold this button to Shut down device.

8. Backspace Key: Click this button to return to the previous interface.

9. Home Key: Click this button to return to desktop.

10. Information Bar: Click this bar to view the detail about Date, USB, Core Service and Ethernet Connection.

11. Fingerprint Sensor and Punch Card Area 12. Camera

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1.2. Finger Placement

Recommended fingers: The index finger, middle finger or the ring finger; the thumb and pinkie

finger are not recommended (since they often present more difficulties to be recognized).

The finger is flat to the surface and centred in fingered guide.

1.3. How to use touch screen

Use finger pulps slid or click the touch

screen. The fingertip and fingernail may

affect the using of touch screen.

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1.4. Recommended Operation Steps

1. Department Settings

Click [Apps] > [Department] to enter the Department Setting interface. You

can add, modify or delete department as required.

2. Add Employee

Click [Apps] > [Employee] to enter the Employee Setting interface. Add, edit or delete the basic

employee information: enrol Pin, Name, Fingerprint, Card and Password; assign Department and

Authority as required.

3. Select Theme

Click [Apps] > [SETTINGS] > [Display] to enter the Display Setting interface. Select as required.

4. Configure Wi-Fi or Ethernet

Click [Apps] > [SETTINGS] > [Networks] to enter the communications interface. Select

as required and configure it.

5. Switch on Webserver Application

Click [Apps] > [Webserver] > Enable Webserver Function On

5. Open Webserver Application

Open your predefined internet browser and write device IP in the address bar

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2. Setting up the system

2.1. Departments settings

Browse the department information of device. The device has 7 departments in default,

and the max capacity of department is 100. You can add, modify or delete department as

required. Click [Apps] > [Department] to enter the Department Setting interface.

2.1.1. Add department

Notice: Departments can be created directly in the terminal or using the webserver application. The

following explanation is for creating departments using the terminal.

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2.1.2. Delete department

Notice: The delete department

operation is irreversible. All child

employees and departments will

be added to nearest parent.

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2.2. Employee management

Add, edit or delete the basic employee information: enrol Pin, Name, Fingerprint, Card and

Password; assign Department and Authority as required. In company’s attendance

management, for employee’s change, the information on the device also needs modification.

Therefore, operations including Add, Delete, Check, Modify, etc. can be done on the device.

For the first use, after click [Apps] > [Employee], the following box will pop-up, suggest you to

add employee.

2.2.1. Add Employee

Tips: There are no employees in the

company; do you want to create a new one?

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2.2.2. Edit Employee

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2.2.3. Delete employee

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2.2.4. Authority Management

2.2.4.1. Role Viewer

Click [Apps] > [Authority] > [ROLES] to enter the Role Settings interface. The device has four

roles in default, namely Super Admin, Enroller, Attendance Admin and System Admin. Each

role has three types of privileges, namely setup options, enroller and supervisor. You can check

as required.

2.2.4.2. Employee Authority Setting

Assign authority for employees. Click [Apps] > [Authority] to enter the Authority Setting

interface. (Note: According to the current user privilege to display employee information.

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2.3. Select Theme

The terminal allows 5 different themes, you can check as required.

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2.4. Network settings

2.4.1. Wi-Fi settings

Click [Apps] > [SETTINGS] > [Networks]

to enter the Networks Setting interface.

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2.4.2. Ethernet settings

2.4.2.1. Static IP setting

IP Address: The IP address is 192.168.1.201 by default and can be changed as required.

Subnet Mask: The subnet mask is 255.255.255.0 by default and can be changed as required.

Gateway: The gateway is 0.0.0.0 by default and can be changed as required.

DNS 1 (Optional): The DNS 1 address is 0.0.0.0 by default and can be changed as required.

DNS 2 (Optional): The DNS 2 address is 0.0.0.0 by default and can be changed as required.

2.4.2.2. DHCP

The device automatically obtains an IP address.

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2.5. Switch on Web Server

To enable webserver application, we should switch on first the function. Please Click [Apps] >

[Webserver] to enter the Webserver Setting interface. Please input as well the port number for

connection, default port is: 8080

2.6. Open Webserver

Please open your predefined browser and write device IP and port number to open Webserver

APP.

Notice: Please be sure the function is enable before running webserver in your browser.

If you switch off webserver will not open. If you cannot enter in the Webserver please

check first always this option.

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3. BioTimeWeb

3.1. Login

Any enrolled user in the terminal with password can be logged in the application, please make

sure you just enrol password to the right people with permissions to manage the application.

To login please input your User ID as Username and your password and click on “LOG IN”.

3.2. Menu options

After logging successfully, you will find the following menu options:

Dashboard

Departments

Employee

Attendance

Reports

Information

Languages

Log Out

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3.2.1. Dashboard

This Menu is a real-time monitoring which shows the daily log records, always last record

appears the first one.

The record information is the following: PIN, Name, Last Name, Attendance Event (Icon), Date

and Time. On the right side, you can find a green icon to export the list to excel file.

3.2.2. Departments

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It shows all departments created in the terminal, as we explained in topic 2.1, departments

can be created in the terminal and then appears directly in the Webserver application or we

can add them also in the application by clicking in the icon “ADD NEW”

Please input department name and click accept to save it.

3.2.3. Employee

All employees already created in the terminal will be displayed on employee menu. It shows

the following information: PIN, Name, Last name, National ID department and Login types.

Notice: You can edit existing ones if double click in the department you want to edit.

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Login types shows in green colour the user information in the device, it means how

user can be identified in the terminal. Please “Take Care” users with password in the

terminal can be logged in Webserver application with full administration privileges.

If you click on any employee, user information will be display as following

On the right side, you can see three Icons:

This Icon is to create a new employee. And the following screen will be displayed:

Fields with “*” icon are required to save a new employee.

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This icon is to delete an employee. Please “Take Care” All employee data will be

deleted in the terminal.

This icon is to export the list to an excel file. After export to excel if you open the file

you will see the information as following:

For the employee list, you have several filter options that can be used to filter the list

information by User ID, Name, Last name and Department.

Notice: Please Remember the following: Fingerprints, cards and passwords should be

created in the terminal.

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3.2.4. Attendance

Attendance screen will show all employees’ attendance records between selected dates. All

attendance record includes its own specific attendance icon.

- Icon list:

Check IN Break IN Overtime IN

Check OUT Break OUT Overtime OUT

Coffee Illness Smoke Holidays

Lunch Business trip Personal issues Ext. work

You can filter the list with the following options: User ID, Name, Last name, Date, Department

and attendance event. After any filter modification please click on the following icon to refresh

the screen.

If you click on any employee day records the application will sidplay the following screen

where you can view details and delete log record if needed.

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If you select delete record the system will ask you for confirmation.

The application allows to create a manual log record by clicking on this icon. It will

show the following screen:

You can select employee, date and time, the attendance event and the state, it means if it is an

OUT or IN. After select all parameters please click on the green icon to save it or red one to

cancel the operation.

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This icon is to export the list to an excel file. After export to excel if you open the file

you will see the information as following:

3.2.5. Reports

The report screen will display the total hours worked by an employee. You can set same filters

as attendance screen but on this screen, you also can short by “Daily”, “Weekly” and

“Monthly”. Always on the right side you will find a green icon to export to excel.

Notice: After click on accept the screen will be refreshed showing the new log record. Also, you

can change the list view if you short by PIN, Name, Last Name and Date

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If you see a red tagged line with the status “REVIEW”, it means there is an error in the report

which probably will be there is missing log record to make the calculation. You can click on

view detail icon to see details and create manual record if needed to get total hours.

When you click on view details it will display the following screen:

3.2.6. Information The information screen will display very useful information like:

Webserver Version

Device Serial number

Terminal firmware version

Notice: If you have any problem, this information can be required by technical support.

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Also, we can see in the information the maximum device capacity. This solution is limited to 40

users and 400 fingerprint templates.

3.2.7. Languages

All these languages are already available. If you want to change language, please select your

choice and automatically the software will change it.

3.2.8. Logout

Please to logout from the application click on the following icon

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4. Graphic Operations

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5. FAQS

1º I cannot access to webserver application.

Please Ensure you have enable webserver application on device menu. Click on

apps/webserver and check it.

2º How can I have remote access from internet?

Please check your router model and search documentation about how to open and forward

communication ports. (Normally you can use google to find it).

3º What is the user name and password to logging in the application?

Create a user in the terminal with password, then use the User ID and Password to logging.

Please be careful all users with password in the terminal can be logged and manage the

application.

4º Application refresh is very slow.

Please review the current device capacity in information menu.