bharat sanchar nigam limited210.212.239.99/electrical2/civ_tender/o_8201817_pta_6131... · 2018. 8....

Tender for Supply of 2- core unarmoured aerial optical fibre cable in Pathanamthitta SSA

Signature of the bidder 1

BHARAT SANCHAR NIGAM LIMITED

(A Govt. of India Enterprise)

O/o the General Manager Telecom, BSNL

Bhavan,Thiruvalla,Pathanamthitta SSA - 689101

Bid Document

TENDER FOR SUPPLY OF 2- CORE UNARMOURED AERIAL OPTICAL FIBRE CABLE IN PATHANAMTHITTA SSA

Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018

Cost of Tender document is Rs.590 /- : (inclusive of GST)

Last date of receipt of Tender Document 05.09.2018(14.30 Hrs)

Date of Opening Tender : 05.09.2018. (15.00 Hrs)



TABLE OF CONTENTS

Section Title Page No.

I NOTICE INVITING TENDER 3-4

II TENDER INFORMATION 05

III GENERAL SCOPE OF

WORK- PART A & PART B 06-07

IV GENERALTERMS AND CONDITIONS 08-14

V SPECIAL CONDITIONS OF CONTRACT 15-19

VI DETAILED TECHNICAL SPECIFICATIONS 22

VII UNDERTAKING AND DECLARATION 23

VIII FORMAT FOR CERTIFICATE REGARDING

CLOSE RELATIVE WORKING IN BSNL 24

IX LETTER OF AUTHORISATION FOR

ATTENDING BID OPENING 25

X TENDERER’S PROFILE 26

XI BID FORM 27

XII CERTIFICATE FORTENDER DOCUMENT

DOWNLOADED FROM WEBSITE(i)

28

XIII REQUEST FOR EMD REFUND 29

XIV FORMAT OF POWER OF ATTORNEY 30

XV MANDATE FORM FOR ELECTRONIC

FUNDTRANSFER OF PAYMENTS 31

XVI AGREEMENT PROFORMA 32-33

XVII FINANCIAL BID 34-35

APP-1 CHECK LIST 36



BHARAT SANCHAR NIGAM LIMITED (A Govt. of India Enterprise)

O/o the General Manager Telecom, BSNL Bhavan,Thiruvalla,Pathanamthitta

SSA – 689101


NOTICE INVITING TENDER

SECTION I Sealed limited tenders (Wax or PVC tape sealed) are invited by the General Manager Telecom, BSNL, Pathanamthitta , from original manufacturers/authorized dealers/Suppliers of Optical Fiber Cable for supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA

Schedule to the invitation of tender

1 TenderNo Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018

2 Description of work Supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA.

3 Details of work

Sl. No

Item

Approxi mate

quantity required

Estimated cost in Rs

EMD

1

Supply of 2- CORE UNARMOURED aerial optical fibre

cable

itta SSA

SSA

22 Km 1,98,000 4000

: 4 Cost of Tender Form Rs.500/- + GST9%( = Rs.590/- )

5 Availability of Tender Form from 14.08.2018 to 05.09.2018

6 Last date of acceptance of Tenders Up to 14.30 hrs on 05.09.2018

7 Date and time of opening of tenders 15.00 hrs on 05.09.2018



8 Duration of contract One year from the date of execution of agreement and shall be extendable

9 Eligibility Condition Original manufacturers or authorised dealers or suppliers of Optical Fiber Cable

10. Place of opening of tender : O/o AGM(NWP), O/o GMT, BSNL, Thiruvalla-689101

Tender document can also be downloaded from website of Kerala Telecommunication www.keralatelecom.com and cost of tender form should be attached to tender documents in the form of DD drawn in favour of AO(Cash) O/o GMT, BSNL,Thiruvalla payable at Thiruvalla. Bidders have to deposit EMD as specified in clause 3 along with the bid. The payment will be accepted in the form of crossed demand draft drawn on any nationalized / scheduled bank payable at Thiruvalla in favour of Accounts officer (Cash) ,BSNL,O/o GMT, Thiruvalla.

The tender documents shall be issued free of cost to MSE bidders ( Micro And Small

Enterprises) which are registered with the National Small Scale Industries Corporation , on production

of valid certificate of registration for the tendered item.

The duly completed and sealed bids can be dropped in to the Tender Box kept at O/o AGM(NWP), O/o GMT, BSNL, Thiruvalla – 689 101 or sent by Registered Post with Acknowledgement Due. (Address: Asst.General Manager (NWP), O/o GMT, BSNL, Thiruvalla – 689 101 No separate acknowledgement will be given.

If the last date of receipt/opening of Tender happens to be a holiday, tenders will be received and opened at the same time and venue as mentioned above on the next working day. All Tenders that are received after the last date and time prescribed above or are not accompanied by EMD (Bid Security) or valid documentary proof establishing any exemptions in the matter of EMD, besides the cost of the tender documents (if applicable) or are incomplete in any respect, or are prepared or submitted without strictly following the terms and conditions and instructions carried in the tender documents, shall be summarily rejected.

The General Manager Telecom, BSNL, Pathanamthitta reserves the right to cancel the tender at any stage of the tendering process or accept or reject any or all the tenders received without assigning any reason. He is not bound to accept the lowest tender.

Assistant General Manager(NWP) O/o GMT,BSNL, Thiruvalla

0469-2600150

http://www.keralatelecom.com/



SECTION-II

TENDER INFORMATION

1. Bid for each tender should be submitted in three envelopes placed inside the main envelope. These envelopes

should contain the following: The first envelope named “Cost of tender form and EMD’ should contain receipt/DD

for cost of tender document and EMD” , second envelope named ‘ Technical Bid’ should contain all bid

documents except financial bid and third envelope named ‘ Financial Bid’ should contain the Financial Bid.

2.The bids in all the envelopes and the main envelope should be properly sealed (with sealing wax/packing PVC

tape). The tenders which are not submitted in the above mentioned manner shall be summarily rejected.

3.The main envelope must bear the following:

“Limited Tender for the SUPPLY OF 2- CORE UNARMOURED AERIAL OPTICAL FIBRE CABLE in

Pathanamthitta SSA.”

“NOT TO OPEN BEFORE 1500 hours on 05.09.2018

“Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018”

4. Consignee : SDE (Store Planning), BSNL, Thiruvalla or as indicated in purchase order.



SECTION-III

GENERAL SCOPE OF WORK- PART A

Scope of work: This tender is for the Supply of the following item.

Sl.No. Item Specification

1 2F Aerial OFC

2- Core Unarmoured Aerial Optical Fibre Cable Number of fibres per tube--2

Number of Loose tube--1

Loose tube colour--White

Outer sheath thickness--2.0 mm(nominal)HDPE

black

Cable Length--2.0 kms+_10%

3. Approximate quantity of aerial OFC required is given under Section III Part B.

4. BSNL Reserves the right to increase or decrease the quantity up to 25% without any change in terms and conditions at the time of award of contract. 5. Validity of tender : 180 days from the date of acceptance of tender.

6. Period of Contract : One Year from the date of agreement



GENERAL SCOPE OF WORK-PART B

SCHEDULE OF REQUIREMENT

Approximate quantity required

Sl.No. Item required Approximate quantity

required

1 2- Core Unarmoured Aerial Optical Fibre Cable

22 KM

Note:- BSNL Reserves the right to increase or decrease the quantity by 25%.



SECTION IV

GENERAL TERMS AND CONDITION OF CONTRACT

1.Tender should be addressed to Assistant General Manager(NWP),Office of the General Manager Telecom,BSNL, Thiruvalla – 689 101 and should reach him on or before the date and time mentioned in the NIT. Envelope containing the Tender should be properly sealed with sealing wax / PVC tape and super scribed as “Tender For Supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA.’’

2.Tenders can either be sent by registered post with acknowledgement due or can be deposited in the box

provided for the purpose in the office of AGM(NWP),O/o GMT, BSNL, Thiruvalla – 689 101. No separate

acknowledgement will be given. BSNL will not be responsible for any delay in transit of tender sent by post or

any other means.

3.Bid Security(EMD): The bidders have to submit Bid Security (EMD) as specified in clause 3 of Section I of tender document in the form of Crossed DD drawn in favour of the Accounts Officer (Cash), O/o GMT, BSNL, Thiruvalla obtained from any Scheduled / Nationalised bank and payable at Thiruvalla . Those bids which are not accompanied with the EMD are liable to be rejected. The EMD of unsuccessful bidders will be refunded after finalization of the tender. EMD will not bear any interest. The bidder will have to submit an advance stamped receipt in the prescribed format as per section XIII attached. EMD of the successful tender will be refunded after furnishing the security deposit. MSE bidders ( Micro And Small Enterprises) shall be exempted from submission of bid security

deposit on production of requisite proof in respect of valid certification from NSIC( National

Small Scale Industries Corporation) for the tendered item.

4 . 1 . Eligibility conditions: K i n d l y r e f e r t o c l a u s e 9 o f S e c t i o n - I .

4.2 List of Documents for eligibility requirement as mentioned in Para 8 of Section IV

5.Cost of bidding :- The bidder shall bear all costs associated with the preparation and submission of the bid. BSNL will, in no case , be responsible or liable for these costs, regardless of the conduct or outcome of the bidding process.

6. Amendment of Bid document: At any time prior to the last date of submission of bids, the customer may, for

any reason whether at its own initiative or in response to a clarification requested by a prospective bidder, modify the bid documents by amendment.

7.Documents comprising the bid

7.1.The bid prepared by the bidder shall ensure availability of the following components i) Documentary evidence establishing that the bidder is eligible to bid and is qualified to perform the contract if its bid is accepted in accordance with clause 4 & 8 ii) Bid security furnished in accordance with clause 3 of section I iii)A clause by clause compliance as per clause 30



iv) Rate schedule completed in accordance with clause 13 & 14.

7.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid Documents. Failure to furnish all information required as per the Bid Documents or submission of bids not substantially responsive to the Bid Documents in every respect will be at the bidder’s risk and may result in rejection of the bid. 8.The bidder should submit the following documents with the tender document. 8.1. Cash receipt / DD of Rs.590/- towards cost of tender form. 8.2. DD towards EMD. 8.3. Tender document(s) in original, duly filled in and signed by tenderer or his authorised representative along with seal on each page. All corrections and overwriting must be initialed with date by the tenderer or his authorised representative. 8.4. Certificate showing fulfillment of eligibility criteria .

8.5. Self attested Copy of PAN card 8.6. Article of Association , Memorandum of Association , partnership deed or proprietorship deed as the case may be wherever required. 8.7. Other related documents , photocopy of Banker details along with name of bank and A/C No and Address proof etc. 8.8. Certificate of incorporation wherever applicable 8.9.The authorization of the competent authority for signing the tender document, bid agreement etc. 8.10 Undertaking & Declaration 8.11 Certificate regarding no close relatives working in BSNL 8.12 Letter of authorization for attending bid opening 8.13 Tender’s Profile 8.14 Bid form as per Section XI 8.15 Certificate if tender form is downloaded from Internet (Clause XII) 8.16 Request for EMD refund ( Section XIII) 8.17 Proforma of power of Attorney( Section XIV) 8.18 Mandate form for transfer of payments ( Section XV) 8.19 Copy of GST registration certificate 8.20 Financial Bid ( Section XVII)

9.Security deposit 9.1. 5% of the total contract amount is to be deposited by the successful tenderer at the concerned SSA/unit before signing of the agreement as security deposit.

9.2 The security deposit can be remitted by demand draft drawn in favour of the Accounts Officer(Cash),BSNL,O/o GMT, Thiruvalla and payable at Thiruvalla. EMD remitted by the successful tenderer can be adjusted against the Security deposit, balance received only be payable. The security deposit will be refunded after completion of the supplier’s performance obligations including any warranty obligations under the contract. . 9.3. EMD and Security Deposit will not bear any interest. CONCESSION to MSE Units: Micro & Small Enterprise Units registered with District Industries Centres or Khadi & Village Industries Commission of Khadi & Village Industries or Coir Board or National Small Industries



Corporation (NSIC) or Directorate of Handicraft & Handloom or any other body specified by Ministry of Micro, Small & Medium Enterprise, have been allowed the following concessions.

1 . Supply of tender document : The Tender document shall be issued to MSE bidders free of

cost provided the tendered item is listed in the Registration Certificate of MSE

2. Exemption from payment of Bid Security Deposit( Earnest Money Deposit) : The MSE Units registered with bodies as detailed above shall be exempted from payment of Bid security deposit provided the tendered item is listed in the Registration Certificate of MSE. A proof regarding current registration with bodies as detailed above for the tendered items will have to be attached along with the bid. The enlistment certificate issued by bodies as detailed above should be current & valid on the date of opening of bid

However all successful bidders including MSEs who are registered with the designated MSME should

furnish performance security for an amount equal to 5 % of the estimated cost. 10. Period of bid validity: The tender will remain open for acceptance up to 180 days from the date of opening of the tender. In exceptional circumstances, the customer may request the bidder’s consent for an extension to the period of bid validity. The request and response thereto shall be made in writing. The period of discharge of EMD provided under clause 7 shall also be accordingly extended. A bidder accepting the request of period extension of the validity of bid will not be permitted to modify any of the terms and conditions of the bid. 11. Format and signing of Bid: 11.1 All pages of the bid shall be signed by the authorised signatory of the firm. The bid submitted shall be properly sealed. 11.2 Corrections/Alteration: Each correction/alteration in the bid document has to be necessarily authenticated by the authorized representative of the bidder under his signatures. 11.3 Complete document of bid in original duly filled and signed by the authorized representative of the bidding company, on each page of the document, has to be submitted as bid document in accordance with the instructions given under the submission of bid. 12. Power of Attorney: 12.1) The power of attorney should be submitted and executed on the non-judicial stamp paper of appropriate value as prevailing in the respective states and the same may be attested by a Notary Public or registered before Sub-Registrar of the state(s) concerned as per Section XIV. 12.2) The power of Attorney be executed by a person who has been authorized by the Board of Directors of the bidder in this regard, on behalf of the Company/institution/body corporate. 12.3) In case of the bidder being a partnership firm, the said Power of attorney should be executed by all the partner(s) in favour of the said Attorney. 13.The contractor shall quote the rate per item .The rate quoted shall be inclusive of any levies and taxes but exclusive of service tax if applicable. Service tax will be paid separately at prevailing rates to the agencies who have valid service tax registration and in such cases the service tax registration number shall be furnished in invoices.



14.The rate should be quoted in the Rate schedule proforma attached along with the tender document(Section XVII), in figures and in words in English. If there is a discrepancy between words and figures,the amount in words shall prevail. No overwriting is allowed. 15.Submission of bids

15.1 Bids must be submitted by the bidders on or before the specified date & time indicated in clause 1&2 of

section I.

15.2 The BSNL may, at its discretion extend this deadline for the submission of the bids by amending the bid

documents in accordance with Clause 6. In such case all rights and obligations of BSNL and bidders previously

subject to the deadline will thereafter be subject to the deadline as extended.

16. LATE BIDS:

Any bid received by BSNL after the deadline for submission of bids prescribed by BSNL pursuant to Clause 15.1, shall be rejected and returned unopened to the bidder. 17. MODIFICATION AND WITHDRAWAL OF BIDS:

17.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the

modification or withdrawal is received by BSNL prior to the deadline prescribed for submission of bids. The latest

dated modifications of the bidder or the withdrawal notice will be taken as final.

17.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and dispatched as required

in the case of bid submission in accordance with the provision of clause 15. A withdrawal notice may also be sent

by telex/Fax but followed by a signed confirmation copy by post, marked not later than the deadline for submission

of bids.

17.3 Subject to clause 19, no bid shall be modified subsequent to the deadline for submission of bids..

18.BID OPENING AND EVALUATION

Opening of bids :

18.1 The BSNL shall open the bids on the date and time mentioned in the NIT or on the adjourned date as may be

notified later, in the presence of bidders or their authorized representatives who choose to attend, at due time on

due date at address specified in Section I. The bidder’s representatives, who are present, shall sign in an

attendance register. Authority letter to this effect shall be submitted by the bidders before they are allowed to

participate in bid opening (Format is given in section IX).

18.2 Technical and financial bids shall be opened on the same day.

18.3 A maximum of two representatives for any bidder shall be authorized and permitted to attend the bid opening.



18.4 The BSNL shall examine the bids to determine whether these are complete and are generally in order,

without computational errors, with required enclosures and appropriate documents. Bids without quoting for all the

items will not be evaluated.

18.5 The Bidder's name, Bid prices, modifications, bid withdrawals and such other details as the purchaser, at its discretion, may consider appropriate; will be announced at the opening. 18.6 The date fixed for opening of bids, if subsequently declared as holiday by the BSNL, the revised date of

schedule will be notified. However, in absence of such notification, the bids will be opened in the next working day,

time and venue remaining unaltered.

19. CLARIFICATION OF BIDS FROM BIDDERS: To assist in the examination, evaluation and comparison of bids, BSNL may, at its discretion ask the bidder for the clarification of its bid. The request for clarification and the response shall be in writing. However, no post bid clarification at the initiative of the bidder shall be entertained. 20. PRELIMINARY EVALUATION: 20.1 BSNL shall evaluate the bids to determine whether they are complete, whether any computational errors have been made, whether required sureties have been furnished, whether the documents have been properly signed and whether the bids are generally in order. 20.2 If there is a discrepancy between the words and figures, the amount in words shall prevail. If the bidder does not accept the correction of the errors, his bid shall be rejected. 20.3 Prior to the detailed evaluation, pursuant to clause 22, the BSNL will determine the substantial responsiveness of each bid to the Bid documents. For purposes of these clauses, a substantially responsive bid is one which conforms, to all the terms and conditions of the Bid Documents without material deviations. BSNL's determination of bid's responsiveness is to be based on the contents of the bid itself without recourse to extrinsic evidence. 20.4 A bid determined as substantially non-responsive will be rejected by BSNL and shall not subsequent to the bid opening be made responsive by the bidder by correction of the non-conformity. 21. Waiving of minor infirmity The BSNL may waive any minor infirmity or non-conformity or irregularity in a bid which does not constitute a material deviation, provided such waiver does not prejudice or affect the relative ranking of any bidder. 22. Evaluation of substantially responsive Bids: 22.1 The BSNL shall examine the bids to determine whether these are complete and are generally in order, without computational errors, with required enclosures and appropriate documents. Bids without quoting for all the items will not be evaluated. 23.Evaluation Criterion 23.1. The purchaser shall evaluate in detail and compare the bids previously determined to be substantially responsive pursuant to clause 22. 23.2 The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the

prices of the goods offered alongwith all applicable Taxes, packing Forwarding Freight & Insurance charges etc. as arrived in Col. 16 of Price schedule in Section 15 of the Bid-document after arithmetical correction but excluding taxes which are creditable to BSNL. Further, the bidder is also required to mention the taxes(if any)

applicable on the movement of Goods.



23.2a Normally the contract will be awarded to the L1 bidder.

23.3.It may be noted that the methodology given in clause 23.1 is applicable only for the purpose of evaluation of bids and shall have no bearing on actual quantity offered /total payment to be made for the work to be carried out.

24. Award of Contract

24.1. BSNL will consider issue of Letter of Intent (LOI) to the lowest bidder amongst those who meets the eligibility requirements as mentioned in Clause 4 and agreeable to all terms and conditions. The bidder shall within 10 days of issue of LOI give its acceptance and furnish security deposit as mentioned in clause 9 and sign the contract with BSNL. The signing of contract shall constitute the award of the contract on bidder.

24.2.The BSNL shall enter into Annual contract with the successful bidder, based on the terms and conditions of the bid document. The agreement as per Section –XVI, shall be executed in non judicial stamp paper for Rs.100/-. The cost of the stamp paper shall be borne by the bidder. The pro forma will be supplied to the supplier by the purchaser. The successful tenderer has to start the work immediately after award of work.

24.3 After award of contract to the approved bidder the officer designated by the SSA head/competent authority

shall issue the purchase orders for supply of the items. The time allowed for execution of work will be specified in

the PO .

24.5 Annual contract charges, terms and conditions of this tender etc. shall be valid in full, throughout the contract

period. The above Annual contract shall be signed between AGM(NWP), O/o the GMT, BSNL, Thiruvalla and the

chosen contractor. The signing of agreement shall constitute the award of contract of the bidder.

25. Right to vary quantum of work

BSNL shall have the right to increase or decrease the items offered for supply under section III up to 25% of the

total requirement without any change in the rate or other terms and conditions at the time of award of contract or

during the operation of contract.

26. Purchaser’s right to accept any bid and to reject any or all bids:

The BSNL reserves all rights to accept or reject wholly or partially any or all bids, at any time prior to award of

contract without assigning any reasons and without incurring any liability of customer’s action on the above grounds,

to the affected bidder(s). The decision of GMT BSNL, Pathanamthitta shall be final in this regard.

27..Near relatives of BSNL Employees either directly recruited or on deputation are prohibited from participating in tenders in different units of BSNL.The near relatives for this purpose means a.Members of Hindu Undivided family, b.Husband and wife.



c.The one is related to the other in the manner as father, mother, sons, daughters, daughters- in- law, sons-in- law, brother, brother’s wife, sister, sister’s husband. A certificate to this effect be given in the prescribed format enclosed.(Section VIII) 28..TERMINATION OF CONTRACT:

If the supplier refuses to accept the p u r c h a s e order or after accepting the p u r c h a s e order, does not

execute the work within the specified time frame, GMT BSNL, Pathanamthitta reserves the right to forfeit the

S D . The contract can be terminated by the GMT BSNL, Pathanamthitta at any time by giving one month

notice in writing to the supplier without assigning any reason thereof and the decision to terminate shall be

final. BSNL shall not be responsible for any loss damage etc incurred to the supplier as a result of termination of

the contract. BSNL shall be free to take due action for finding a new supplier during the period under notice or

thereafter.

29.The sections of the tender form should be returned intact and pages should not be detached. Overwriting/erasing

in rates to be quoted by the tenderer will not be allowed otherwise the tenders may be rejected.

30. Clause by Clause Compliance:

All the conditions in the bid documents are critical and are to be complied and non-compliance

of any clause of the bid document shall result in outright rejection of the bid.

31.The tenderer is being permitted to give tenders in consideration of the stipulations on his part that after

submitting his tenders, he will not resile from his offer or modify the terms and conditions thereof. If the tenderer

fails to observe and comply with the foregoing stipulation the aforesaid amount of EMD will be forfeited.In the

event of the offer made by the tenderer not being accepted, the amount of earnest money deposited by the

tenderer will be refunded to him after he has applied for the same,in the manner prescribed by BSNL.

32. The tenders are liable to be ignored if complete information as required is not given therein or if the

particulars asked for in the sections to the tenders is not fully filled in.

33..If the tenderer does not accept the offer, after issue of letter of award by BSNL within 10 days, the offer

made shall be deemed to be withdrawn without any notice & earnest money forfeited.

34..In case of partnership firms, where no authority has been given to any partner to execute the

contract/agreement concerning the business of the partnership, the tenders and all other related documents

must be signed by every partner of the firm. A person signing the tender form or any other documents forming

part of the contract on behalf of another shall be deemed to warranty that he has authority to bind such other

and if on enquiry it appears that the persons so signing had no authority to do so, BSNL shall without prejudice

to other civil and criminal remedies cancel the contract and hold the signatory liable for all costs and damages.

Each page of the tenders and the sections to the tenders and annexure , if any should be signed by the

tenderer.



SECTION - V

SPECIAL CONDITIONS OF CONTRACT

1 Performance security Deposit:- The successful tenderers shall have to deposit security as performance security money equal to 5 % of the approved Contract value and EMD of successful bidder shall be converted into security deposit and balance amount of security deposit is to be remitted in the form of DD or in form of Bank Guarantee valid for 18 months from scheduled / Nationalized Bank. The security money shall be refunded to the supplier after expiry of the warranty obligations under the Contract agreement on obtaining NO objection / No Dues Certificate from the concerned officers in charge duly c/s by DET. 2.Forfeiture of Performance Security Deposit:-

(i) If the Bidder withdraws the offer within the validity period of the bid i.e. 180 days from the date of opening of the financial bid, or make any modification in the terms & conditions of the tender, before acceptance of the tender, which are not acceptable to the GMT BSNL, Pathanamthitta or does not enter into agreement as stipulated in this tender document, the G M T BSNL, Pathanamthitta shall without prejudice to any other right or remedy be at liberty to forfeit the SD.

(ii) In case any of the information / documents found false or misleading or any of the certificate (s) are found fake, the Performance S.D. is liable to be forfeited, besides action being taken as per law of the land.

(iii) Due to the poor quality of items supplied to BSNL, the Security Deposit is liable to be forfeited. (iv) In case of supplier fails to comply with any of the provisions of the contract and thereby causes loss or

damage to the BSNL, the loss / damages shall be recovered from Bidder or from performance security deposit corresponding to the amount of loss/ damages caused to the BSNL including penalties imposed.

3.Conditions of tender:- 3.1 The tender will be accepted based on the report submitted by the Tender Evaluation Committee nominated

by GMT, BSNL, Pathanamthitta . Samples of the item quoted may have to be produced before the Tender Evaluation Committee as and when called for. Tenderer whose tender is accepted will have to execute an agreement in a stamped paper worth Rs.100/-within 15 days of being asked to do so, failing which the EMD will be forfeited to the BSNL and the tenderer including firms registered with NSIC will be blacklisted. After execution of the agreement, the approved rate and contract shall be valid up to one year from the date of execution of agreement.

3.2 . The GMT, BSNL, Pathanamthitta reserve the right to reject any tender or all the tenders including the

lowest and also to cancel the tender without assigning any reason whatsoever.

3.3.The consignee at the premises according to the specification will check the quality and quantity of

materials and the acceptance of stores is subject to this check. Rejected stores should be replaced free

of charge and goods rejected should be removed from the consignee’s premises at the cost of the

tenderer. No payment will be made for goods rejected at the site on testing.

3.4. Though the contract is valid for one year from the date of agreement, orders for the supply of articles will be

placed only for the quantity as and when required, and therefore, there is no commitment for taking the entire

quantity at one time or during the validity period of the agreement.

3.5. Supply of items should be made as mentioned in the supply orders. Failure to comply with the supply order

at the accepted rates and as per the approved samples within the stipulated date will result in the forfeiture of

Security deposit and also cancellation of the agreement and the supplier will be blacklisted. Firms



registered with NSIC should note that in case they fail to comply with the faithful performance of the contract, the

quality of performance will be noted in the performance register in this office and will be notified to the NSIC.

3.6 WARRANTY 3.6.1 The supplier shall warrant that the stores to be supplied shall be new and free from all defects and faults in

materials used, workmanship and manufacture and shall be of the highest grade and consistent with the

established and generally accepted standards for materials of the type ordered and shall perform in full conformity

with the specifications and drawings. The supplier shall be responsible for any defect that may develop under the

conditions provided by the contract and under proper use, arising from faulty material, design or workmanship such

as corrosion of the equipment,

inadequate quantity of material to meet equipment requirements, inadequate contact protection, deficiencies in

circuit design and/or otherwise and shall remedy such defects at his own cost when called upon to do so by the

Purchaser who shall state in writing in what respect the stores are faulty. This warranty shall survive inspection

or payment for / and acceptance of goods, but shall expire (except in respect of complaints notified prior to such

date) six months ( Or warranty period as shown in Technical Specification/ Requirement table) after the

stores have been taken over.

3.6.2 If it becomes necessary for the Supplier to replace or renew any defective portion(s) of the equipment under

this clause, the provisions of the clause 10.1 shall apply to the portion(s) of the equipment so replaced or renewed

or until the end of the above mentioned period whichever may be later. If any defect is not remedied by the supplier

within a reasonable time, the Purchaser may proceed to get the defects remedied from other supplier etc at the

supplier’s risk and expenses, but without prejudice to any other rights which the purchaser may have against the

supplier in respect of such defects.

Replacement under warranty clause shall be made by the supplier free of all charges at site including freight,

insurance and other incidental charges.

4.PAYMENT TERMS:- Payment to the supplier :-

4.1Bil l for the supply made should be presented in tripl icate to the undersigned through the respective consignee to whom the supply is made together with advance stamped receipt for the total cost. 4.2. 95% of the payment shall be made after receipt of the materials in good condition and in correct quantity, by the consignee and so certified by him. For claiming 95% payment the following documents are to be produced before the paying authority through the consignee. a) Invoice clearly indicating break up details of composite price i.e. Basic, Goods and Services Tax (GST), any

other Duties and Taxes, Freight/Insurance/Packing Charges, etc. b) Acknowledged Delivery Challan/Consignee Receipt in Original

c) Warranty Certificate d) E-way bill as prescribed in the GST law in case of movement of goods (if applicable) e) Timely uploading of correct and necessary information on GSTN portal is mandatory as prescribed in GST compliances.

The balance 5% payment shall be released after the warranty period

in case:

(a) there are no damage/shortages and after taking field report regarding quality of the material supplied . In

those cases where such shortages/damages are intimated to the supplier in writing, the balance payment

shall be released only after the cases are settled in accordance with the quality of the material supplied as



per field report.

(b) there is no dispute on the payment made to the supplier.

(c) In case of any dispute and if it is not settled due to any act of the supplier and input credit on the said

invoice is lost by BSNL, the same shall be recovered from the supplier.

5 .e-PAYMENT

5.1 In cities /areas where ECS/EFT facility is provided by banks, the bidder must have accounts in such ECS/EFT facility providing banks and that bank account number shall be quoted in the bids by the bidder. The cost of ECS/EFT will be borne by BSNL in all cases where the payment to Contractor is made in a local branch i.e; bidder is having bank account in the same place where the payment is made by BSNL unit. 5.2.In case payment is made to outside branch i.e: bidder is having account not in the same place from where the payment is made by BSNL unit, the crediting cost will have to be borne by the bidder/recipient only. 5.3.The bidder must submit the Mandate form (Annexure K/Section XIV)for transfer of payment through Electronic Clearance/Electronic Fund transfer. 6. PRICES 6.1 Prices charged by the supplier for goods delivered and services performed under the contract shall not be higher than the prices quoted by the supplier in its Bid except for variation caused by change in taxes/duties as specified in clause 6.2 mentioned below. 6.2 For changes in taxes/duties during the scheduled delivery period, the unit price shall be regulated as under:

(a) Prices will be fixed at the time of issue of purchase order as per taxes and statutory duties applicable at that time.

(b) In case of reduction of taxes and other statutory duties during the scheduled delivery period, purchaser shall take the benefit of decrease in these taxes /duties for the supplies made from the date of enactment of revised duties/taxes.

(c) In case of increase in duties/taxes during the scheduled delivery period, the purchaser shall revise the prices as per new duties/taxes for the supplies, to be made during the remaining delivery period as per terms and conditions of the purchase order. 6.3 Any increase in taxes and other statutory duties/levies, after the expiry of the delivery date shall be to the supplier’s account. However, benefit of any decrease in these taxes/duties shall be passed on to the Purchaser by the supplier. The total price is to be adjusted (by reducing the basic price) with increased duties and taxes as per price mentioned in PO.

7. PENALTIES & LIQUIDATION DAMAGES:- Delayed supply of items will attract Liquidated Damages at the rate of 0.5% of the total value of the item for each week of delay or part thereof for a period up to 10 weeks and thereafter @ 0.7% of the value of the delayed supply for each week of delay or part thereof for another 10 weeks of delay. DP extension beyond 20 weeks would not be generally allowed. Quantum of liquidated damages assessed and levied by the purchaser shall be final and not challengeable by the supplier. 8..INSOLVENCY OR DEATH OF SUPPLIER:- In the event of the supplier being, adjudged insolvent or going voluntarily into liquidation of having received order or other order under insolvency act made against him or in the case of Company, of the passing resolution, or making of any order for winding up whether voluntarily/or otherwise, or in the event of the supplier failing to comply with any of the conditions here in specified, the GMT , BSNL, Pathanamthitta shall have the power to terminate the contract without any notice.

i) supplier’s heirs/representatives shall, without the consent in writing of the GMT, BSNL, Pathanamthitta have no right to continue to perform the duties or engagement thereof, the supplier under the contract in case of his death. In the event of the supplier, winding up his company on account of transfer or merger



of his company with any other, the supplier shall make it one of the terms and stipulations of the contract for the transfer of his properties and business, that such other person or company, shall continue to perform the duties or engagement of the supplier under this contract and be subject to his liabilities there under.

ii)Without prejudice to any of the rights or remedies under this contract, if the supplier dies, the GMT, BSNL, Pathanamthitta shall have the option of terminating the contract without compensation to the supplier, which does not amount to Breach of the contract.

iii) If supplier without written approval of Competent Telecom Authority assign or sublet his contract, or attempt to do so, or become insolvent or commence any insolvency proceedings or make any composition with his creditors or attempt to do so, or if any bribe gratuity, gift, loan, perquisite, reward or advantage pecuniary or otherwise, shall either directly, or indirectly, be given, premised or offered by the supplier, or any of his servants or agent to any public officer or person in the employment of Government in any way relating to the office or employment, or if any such officer or person shall become in any way directly or indirectly interested in the contract, the G M T , BSNL, Pathanamthitta shall have power to adopt any of the courses as he may deem fit in the interest of BSNL. iv)Where the supplier is a partnership firm, the previous approval in writing of the GMT, BSNL, Pathanamthitta shall be obtained before any change is made in the constitution of the firm. Where the supplier is an individual or a Hindu undivided family business concern such approval as aforesaid shall likewise be obtained before the supplier enters into any partnership agreement where under the partnership firm would have the right to carry out the work hereby undertaken by the supplier. If previous approval as aforesaid is not obtained, the contract shall be deemed to have been assigned in the contravention of terms of tender and the same & action may be taken accordingly. 9.DISPUTE AND ARBITRATION

(i)In respect of any dispute arising out in connection with the interpretation of any clause in the terms of contract/ agreement or otherwise, the matter shall be referred to Arbitration to the GMT, BSNL, Pathanamthitta who shall appoint an Arbitrator to decide the case. The appointment of such Arbitrator shall not be questioned by the supplier on the ground that the Arbitrator belongs to the BSNL. The provision of the Arbitration Act, 1996 or any statutory modification or enactment proceeding under this clause. (ii) Even during the arbitration the work cannot be stayed because it pertains to essential public to get the work completed through any other supplier/supplier at the risk and the cost of the supplier.

10. FORCE MAJEURE

If any time, during the continuance of this contract, the performance in whole or in part by either party or any obligation under this contract is prevented or delayed by reason of any war, or hostility, acts of the public enemy, civil commotion sabotage, fires, floods, explosions, epidemics, quarantine restrictions, strikes, lookouts or act of God (Herein after referred to as events) provided notice of happenings, of any such eventuality is given by either party to the other within 21 days from the date of occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor shall either party have any such claim for damages against the other in respect of such non-performance or delay in performance and work under the contract shall be resumed as soon as practicable after such event may come to an end or cease to exist, and the decision of the BSNL as to whether the work have been so resumed or not shall be final and conclusive, provided further that if the performance, in whole or part of any obligation under this contract is prevented or delayed by reason of any such event for a period exceeding 60 days either party may, at his option terminate the contract.



11.SET OFF :

Any sum of money due and payable to the supplier (including security deposit refundable to him) under this contract

may be appropriated by the purchaser / BSNL or any other person or persons contracting through the BSNL and set

off the same against any claim of BSNL or such other person or persons for payment of a sum of money arising out

of this contract or under any other contract made by the supplier with BSNL or such other person or persons

contracting through BSNL.

12.COURT JURISDICTION: (i) Any dispute arising out of the tender/bid document/evaluation of bids/issue of APO shall be subject to jurisdiction of the competent court at the place from where the NIT/tender has been issued. (ii)Where a supplier has not agreed to arbitration, the dispute/claims arising out of the Contract/PO entered with him shall be subject to the jurisdiction of the Competent Court at the place from where Contract/PO has been issued. Accordingly, a stipulation shall be made in the contract as under: ‘This Contract/Work Order is subject to jurisdiction of Court at Thiruvalla only”

13.. BSNL will not be responsible either to the Supplier or to its workers deployed for the work for any medical assistance/injuries/death or any kind of loss occurred to employees deployed by the contractor.

14.The contractor shall be fully responsible for the damages caused during execution of work, to the properties

belonging not only to BSNL but also to other Departments, Organizations, Other Private Operators/ Organizations and individuals and the cost of such damages will be recovered from the amount payable to the contractor.

15. GST Invoice & Compliances under Goods & Service Tax Act (GST), 2017. 15.1 Tax Clause - All taxes except CGST, SGST, UTGST and IGST if any, required to be paid on the invoices as specified in clause 9 Secton-IV shall be borne by the supplier 15.2 Payment terms: BSNL will make payment to supplier only after the invoice is uploaded by supplier in GST outward return i.e. GSTR-1 and credit of GST is available (reflected in GSTR-2A) to BSNL.

Supplier hereby agrees that it will be solely responsible for performing all compliances and making payments of GST, cesses, interest, penalties or any other tax/ duty/ amount/ charge/ liability arising either out of laws/ regulations applicable in India and overseas or because of a demand/ recovery initiated by any revenue authority under laws/ regulations applicable in India or overseas 15.3 GST Invoice - It shall be the responsibility of supplier to raise appropriate tax invoice as per the provisions of GST Act. BSNL reserves the right to be indemnified for the credit loss in case BSNL is unable to claim the input tax credit for any non-compliance / default in raising appropriate invoice by supplier. Further all invoices should be sent to BSNL promptly. Further the Supplier is required to comply following requirements w.r.t. issuance of invoice: • All the details of supplier (name, address, GSTIN/ unregistered vendor, place of supply, SAC/ HSN code etc.) and other mandatory details shall be mentioned on the invoice; • Invoice/DN/CN need to be issued timely within the time prescribed under GST law; • In case of any deficient supply, BSNL shall convey the same in a reasonable time to enable the supplier to issue credit note and take tax adjustment;



• It would be the responsibility of the supplier to declare correct information on invoice and GST portal viz. the amount, the place of supply, rate of tax etc. In case, the eligibility of input tax credit is questioned or denied to BSNL on account of default by the supplier, the same would be recovered by BSNL from the supplier; • Registered location of the both the parties i.e. BSNL and supplier should be mentioned in the agreement with GSTIN No. Further, supplier should raise invoices at the registered premise of BSNL for availment of credit and ensure that the place of supply as per GST law is same as registered premise; • It shall be the responsibility of supplier to raise invoice within the prescribed timelines; • E-waybill number should be mentioned on the invoices; 15.4 Indemnity - It is the responsibility of the supplier to ensure that outward supply return (GSTR-1) is filed correctly and to declare correct information on the invoice and GST portal. In case of mismatch because of vendor’s fault, prompt amendments must be made by the supplier else supplier shall be required to indemnify BSNL of the loss of credit due to mis-match and BSNL shall recover the said amount from the payment to the vendor. The compliances to be adhered by supplier includes (but is not limited to) the following: (i) Uploading appropriate invoice details on the GSTN (Goods and Service Tax Network) within the stipulated time; (ii) Issuing GST compliant invoice / CN/ DN. PO issued by BSNL should be referred by supplier for capturing information on the invoice; (iii) Acceptance of changes made by BSNL on GSTN on account of non-upload or incorrect upload of details on GSTN. Such changes w.r.t. the mis-match are required to be accepted by supplier within the time limit prescribed under the GST law. It must be noted that in case supplier does not accept such changes within the time limit prescribed under GST law, the loss of input tax credit (if any) would be recovered from the supplier. BSNL reserves the right to be indemnified for the credit loss and recover the said amount from the supplier in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the supplier. Further in case any credit is not received or short credit is received or in case of any error because of which no credit is received then such equivalent amount is not liable to be paid by BSNL. Where, however the amount has already been paid by BSNL the same is liable to be recoverable or adjustable against subsequent payments 15.5 Debit/Credit Note:- The supplier acknowledges and agrees to issue appropriate debit note/ credit note as prescribed under GST Act and send to BSNL within the within the prescribed time. All documents should be received well in advance so as to enable BSNL to claim proper credit. Further it shall be the responsibility of supplier to declare the details of such credit note in the return for the month during which such credit note has been issued but not later than September following the end of the financial year in which such supply was made, or the date of furnishing of the relevant annual return BSNL reserves the right to be indemnified for the credit loss by supplier in case BSNL is unable to claim the input tax credit for any non-compliance or default or due to lack of diligence on the part of the supplier, whichever is earlier. 15.6 Purchase Order - It is understood between the parties that supplier shall raise invoice on the basis of purchase order issued by BSNL. In case of any deviation or disagreement by supplier on place of supply, billing location, HSN code/ SAC code stated on PO, it shall be the responsibility of supplier to intimate BSNL well in advance. Further, in case supplier raises the invoice on an address other than agreed, it shall be the responsibility of the supplier to modify the invoice. 15.7 Place of supply - For the purpose of this agreement, place of supply under GST Act shall be the place of supply as determined under purchase order raised by BSNL. It shall be the responsibility of



supplier to intimate BSNL well in advance in case of deviation / disagreement with the place of supply as determined in PO. 15.8 Deficient Supply/ Incomplete supply/ Rejected supply - Each party to contract agrees that in case of any deficient supply or incomplete supply or rejected supplier, it shall be the responsibility of supplier to issue GST compliance credit note within the reasonable time and take tax adjustment. In case the supplier fails to issue proper credit note within the time stipulated under the GST law the taxes charged and not adjusted would be borne by the supplier. 15. 9 Discount clause- In cases where supplier is providing discount to BSNL for the goods supplied by it or service rendered, following should be predetermined or mutually agreed between supplier and BSNL: 1. Situations in which discount would be allowed by supplier to BSNL (e.g. Value-based/ quantity-based discounts) 2. Basis and manner in which discount would be computed and allowed to BSNL 3. Deduction of such discount from the value of supply as per provision of GST Act 15.10 Compliance Rating - Supplier shall be liable to comply with all the compliances as may be prescribed to ensure that compliance rating is not reduced below the prescribed limit as laid down under GST Act and GST regulations. Supplier shall be required to submit a self-declaration from time to time, that they are not black-listed on the GST portal. Notwithstanding anything contained in agreement, in the event of black listing of supplier i.e. compliance rating reduced below the prescribed limit, the amount related to tax shall be paid to supplier only on receipt of input tax credit to BSNL 15.11 E.way bill - It shall be the responsibility of supplier to obtain e-way bill in case of movement of goods exceeding limit as prescribed under the GST Act. Supplier would indemnify BSNL in case of any non-compliance or default or due to lack of diligence on the part of the supplier to comply with the e-waybill requirement 15.12 Penalty - It is agreed by supplier that in case of any deviation, default or negligence on the part of supplier due to which it is liable to pay penalty to BSNL, the same shall be recovered by BSNL from supplier along with applicable GST tax (as may be applicable)

15.13 Liquidated damage - GST (if applicable) on account of liquidated damages due to delay in supply of goods would be borne by supplier.. 15.14 Set off - It is agreed that in case of set off of the security deposit against any claim of the purchaser or BSNL or such other person or person(s) for payment of a sum of money arising out of this contract or under any other contract made by the supplier with the Purchaser or BSNL or such other person(s) contracting through the BSNL, the GST on such set off will be borne by the supplier



SECTION VI

DETAILED TECHNICAL SPECIFICATIONS/ Requirements.

General :

The detailed technical specifications are as follows.

A. Technical specifications:

Sl.No. Item Technical Specification

1

2F aerial OFC

2-CORE UNARMOURED AERIAL OPTICAL FIBRE CABLE Number of fibres per tube--2

Number of Loose tube--1

Loose tube colour--White

Outer sheath thickness--2.0 mm(nominal)HDPE

black

Cable Length--2.0 kms+_10%

.



SECTION VII

UNDERTAKING & DECLARATION

6(A) :- For understanding the terms & condition of Tender & Spec of work

Certified that:

I/We ……………………….. have read, understood and agree with all the terms and conditions, specifications

included in the tender document & offer to execute the work at the rates quoted by us in the tender form.

If I/We fail to enter into the agreement & commence the work in time, the EMD/SD deposited by us will stand

forfeited to the BSNL.

The tenderer hereby covenants and declares that:

All the information, Documents, Photocopies of the Documents/Certificates enclosed along with the tender offer

are correct.

If anything is found false and/or incorrect and/or reveals any suppression of fact at any time, BSNL reserves the

right to debar our tender offer/ cancel the LOA/ Purchase/ work order if issued and forfeit the EMD/ SD/ Bill amount

pending with BSNL. In addition, BSNL, may debar the supplier from participation in its future tenders.

Date: …………………… Signature of Tenderer

Place: ………………….. Name of tenderer

With date and seal



SECTION VIII

Format of Certificate regarding close relatives working in BSNL

(To be submitted by all the Directors of the Company/ partners/ owner’s of the contractor’s firm)

I ______________ s/o _________________ r/o ____________________ here by certify that none of my

relative(s) as defined under is/are employed in BSNL unit for which I am bidding..

In case at any stage, it found that the information given by me is false / incorrect, BSNL shall have the absolute

right to take any action as deemed fit/without any prior intimation to me.

The near relatives for this purpose are defined as:-

a) Members of a Hindu undivided family.

b) They are husband and wife.

c) The one is related to the other in the manner as father, mother, son(s) & son s wife (daughter in law),

Daughter(s) and daughter s husband (son in law), brother(s) and brother s wife, sister(s) and sister s husband

(brother in law).

Dated this __________ Day of __________ 2018



SECTION IX

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

Tender Number: …………………………. …………………………………………………………………...

Subject: Authorisation for attending bid opening on ………………. … in the tender of ……………….

……………………………………………………………………………………………………………...

Following persons are hereby authorised to attend the bid opening for the tender mentioned above on behalf of

…..…………………………………………………………………. (Bidder) in order of preference given below:

Order of Preference Name Specimen Signature

I ………………………………………………………..

II ………………………………………………………..

Alternate Representative ____________________________________________

(Signature of bidder or Officer authorised to

sign the bid documents on behalf of the bidder).

Note: 1. Maximum of two representatives will be permitted to attend bid opening. In cases where it is restricted to

one, first preference will be allowed.

2.Alternate representative will be permitted when regular representatives are not able to attend.

3.Permission for entry to the hall where bids are opened, may be refused in case authorisation as prescribed

above is not received.



SECTION X

TENDERER'S PROFILE

1. Full name of the Firm/Individual (In block letters) : 2. Whether Individual/Company/Partnership firm : 3. In case of Company/Partnership firm, name and designation of the person authorised to sign the contract agreement : 4. Address : 5. Telephone No. (Land Line & Mobile) : 6. Income Tax Permanent Account No. (PAN) : 7. GST Registration No. (If applicable) :

8. Any other relevant details: :

I/We hereby declare that the particulars furnished above are correct.

Date: Signature of the tenderer :



SECTION XI

BID FORM


To AGM(NWP) , O/o GMT, Thiruvalla

Dear Sir,

(1)Having examined the conditions of contract and specifications including addenda, the receipt of which is hereby duly acknowledged, we, undersigned, offer do the supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA in conformity with the conditions of contract and specifications as may be ascertained in accordance with the schedule of prices attached herewith and made part of this bid. We undertake, if our Bid is accepted, we will deliver the item in accordance with specifications, time limits & terms and conditions stipulated in the Tender document.

(2) Bids submitted by us is properly sealed and prepared so as to prevent any subsequent alteration and replacement. (3) We agree to abide by this Bid for a period of 180 days from the date fixed for Bid opening (Qualifying Bid) and it shall remain binding upon us and may be accepted at any time before the expiry of that period.

(4)We understand that you are not bound to accept the lowest or any bid you may receive.

(5)If our Bid is accepted, we shall submit the securities as per the conditions mentioned in the contract.

(6)If our bid is accepted ,we undertake to complete delivery of all items as per the tender conditions. (7)Until a format Agreement is prepared and executed, this Bid together with your written acceptance thereof in your notification of award shall constitute a binding contract between us.

Dated -------------- Signature of Authorized Signatory……………….

In capacity of…………………………………….. Duly authorized to

sign the bid for and on behalf of …………… Witness……………… Address……………… Signature……………



SECTION XII

Certificates (i)

(FOR TENDER DOCUMENT DOWN LOADED FROM INTERNET)

I …................................................................. …................ (authorised signatory ) hereby

declare that the tender document submitted has been down loaded from web site htttp/:www.keralatecom.com and

no addition deletion / correction has been made in the down loaded tender document. I also declare that I have

enclose a DD for Rs …................... towards the cost of bid document along with the tender.

signature of tenderer /

authorised signatory

Place.................................................

Date ….............................................

Name of the tenderer........................................................

Seal of the tenderer



SECTION XIII

REQUEST FOR EMD REFUND.

From To The General Manager Telecom, BSNL, Thiruvalla Sir, Sub: Request for refund of EMD reg:

Ref : Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018 I/We have submitted tender for as per tender notification cited above. In case my/our tender is not accepted by the Company, the EMD remitted by me/us may kindly be refunded as soon as possible. An advance stamped receipt for the above is attached herewith. Thanking you Yours faithfully, ………………………………………………………………………………………………..

ADVANCE STAMPED RECEIPT

Received an amount of Rs. ……….(Rupees………………………………………..) from Accounts Officer(Cash), BSNL, Office of the General Manager Telecom,BSNL, Thiruvalla towards EMD amount remitted as per Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018

Signature : Date : Name & Address: Signature of the Bidder



SECTION XIV PROFORMA OF POWER OF ATTORNEY (Refer Clause 14.5 of Section-II)

(Non-Judicial Stamp paper)

POWER OF ATTORNEY

Be it known all to whom it concerns that: 1. Shri ______________________ s/o _____________ residing at ______________ 2. Shri ____________________ __s/o _____________ residing at ______________ 3. Shri ______________________ s/o _____________ residing at ______________

I, the Proprietor / We all the Partners/Directors of M/s___________________ (Address)_____________________________________________________________hereby appoint Shri_________________________________ s/o ________________ residing at ___________________________________ as my/our Attorney to act in my/our name and on behalf and sign and execute all documents/ agreements binding the firm for all contractual obligations (including references of cases to arbitration) arising out of contracts to be entered into by the firm with the GMT, BSNL,BSNL, Pathanamthitta in connection with their Tender Enquiry No.________________ dated ………………. for Supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA due for opening on …………………………………… In short he is fully authorized to do all, each and everything requisite for the above purpose concerning M/s_______________________________. And I/We hereby agree to confirm and ratify his all and every act of this or any documents executed by my/our said Attorney within the scope of the authority hereby conferred on him including references of cases to arbitration and the same shall be binding on me/us and my/our firm as if the same were executed by me/us individually or jointly. Witness (with Address) Signature of the Proprietor/Partners/Directors 1. 1. 2. 2. Accepted (Signature of Signatory of Tender Offer of the firm) __________________________________________________________________________ ATTESTED Notary Public (Signature with Official Seal) OR REGISTERED Before (SUB – REGISTRAR) …………………………….. (Of concerned State) Signature with Official Seal



SECTION XV

MANDATE FORM FOR TRANSFER OF PAYMENTS THROUGH ELECTRONIC CLEARANCE / ELECTRONIC FUND TRANSFER SCHEME. To The General Manager BSNL, Thiruvalla. Sir, Kindly pay any amount due to us to our Bank Account as detailed below either by Electronic Clearance/Electronic Fund Transfer mode and the payments shall continue to be made in our below mentioned account till a change is requested by us. The service charges, if any, levied by the bank will be borne by us. We also declare that the particulars given below are correct and complete. If the transaction is delayed, or, not effected at all for incomplete information, we would not hold BSNL responsible. 1. Name of the Company / Firm : 2. Address : 3. Email id : 4. Name of the Bank : 5. Name of the Branch : 6. Branch Code : 7. Bank’s IFSC code : 8. Type of Account : 9. Account Number : 10. Bank Address : 11. Bank Telephone No.(& Code) : Date

Name & Signature of the Authorized Signatory with seal

(To be filled in by the Bank Authorities)

Certified that the particulars furnished above are correct as per our records. Bank Seal: Signature of Manager / Authorized Officer. Date: Note:- A copy of front page of bank pass book or a cancelled cheque leaf may be attached.



SECTION XVI

AGREEMENT

(To be typed on Rs.200/- worth non-judicial stamp paper)

An agreement made on ……………………..between the Bharat Sanchar Nigam Ltd , herein after called the BSNL (which expression shall unless excluded by or repugnant to the contest, include his successors and assignees) on the one part and ------------------------------ --------------------------------------------- --------- , having its registered office ………………………herein after called the contractor assignees on the other part. Whereas the BSNL is desirous of purchasing the following items confirming to tender specification Tender No. . Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018

as mentioned below

Name of item Price inclusive of all taxes

Total price in words (………………………………) And where as the contractor is ready and willing to supply the same in accordance with the terms and conditions of the tender.

Now, therefore, this agreement witnessed and it is hereby agreed and declared as follows:- 1 The tender notice, general instructions and guidelines to the tender, special terms and conditions of the

tender, tender schedule, particulars of the tender annexed hereto and any other additional particulars, instruction as may be found requisite to be given during the validity period of contract shall also be deemed to be included in the expression contract document wherever herein used

2 In consideration of payments to be made to the contractor for the supply of aforementioned items by him the contractor hereby covenants with the contract documents to duly provide, execute and complete the said supply and shall perform all other acts, deeds, matters and things in the contract mentioned or to be implied there from or may be reasonably necessary for the completion of the said supply at the time and in the manner and subject to the terms and conditions mentioned in the contract

3 In consideration of the due provisions, executions and completion of the said supply, BSNL hereby agrees



with the contractor that BSNL will pay the contractor the respective amount for the quantity of materials supplied by the contractor as per the terms and conditions of the said tender and such other sum(s) as may become payable to the contractor under the provisions of the contract.

4 The General Manager Telecom, BSNL, Pathanamthitta , reserves the rights to cancel the contract on this ground without prejudice to the rights enforcing penalty and blacklisting.

5 I/We agree to abide by all the conditions stipulated above and also those conditions

given in the Tender schedule. In token of thereof I/We affix my/our signature /s with seal hereunder.

6 This agreement will remain in force for the period from to in witness whereof the parties set their respective hands and seals on this day at (place)

Signed and Delivered by Signed and Delivered for

The Firm/Individual and on behalf of BSNL, Thiruvalla

The AGM(NWP)

BSNL , Thiruvalla- 689 101

In the presence of In the presence of

1. Signature 1. Signature

Name: Name

Address Designation

2. Signature 2. Signature

Name: Name

Address Designation



SECTION XVII

FINANCIAL BID

Tender for supply of 2- CORE UNARMOURED aerial optical fibre cable in Pathanamthitta SSA as per Tender No. . Tender No.MM/N18/TENDER/2F Aerial OFC/18-19 dated at Thiruvalla the 14.08.2018 1.Name of Bidder (In block letters): 2 Postal Address in full( In block letters) :

3.Telephone Number :

Sl No 1 1

Item 2

2- core unarmoured aerial optical fibre cable

Total Quantity ( in Km) 3 22

Basic Unit Price ( for 1 Km) excluding all taxes & charges (in Rs) 4

GST

CGST

Rate 5

Amount 6

SGST

Rate 7

Amount 8

IGST

Rate 9

Amount 10

Freight/Transportation charges/Insurance etc 11

Loading &Unloading charges 12

Any other Charges 13

Total price inclusive of all levies and charges 14=4+{(6+8)or10}+11+12+13 14

Amount of Input Tax Credit(ITC) to be availed by BSNL 15=(6+8 or 10) 15

Unit price excluding ITC amount(Net Unit Cost to BSNL) 16=14-15 16

Total Price inclusive of all levies and charges but excluding ITC(Net total cost) 17=3*16 17

HSN Code for goods 18



Notes for bidder

1. Bidder must mandatorily quote for all GST components(CGST,SGST,IGST)as required.

2.The bidder who submits the offer with concessional Goods & Services Tax (GST) shall

submit the proof of applicable concessional GST.In case the concessional GST is not

creditable to BSNL it should be included in the price of goods/services.

3.Bidder must mandatorily mention HSN numbers.

Declaration by Bidder

1. We hereby declare that in quoting the above prices, we have taken in to account the

entire credit on inputs available under the GST Act introduced w.e.f. 1 July 2017 and

further extended on more items till date.

2. We hereby certify that HSN shown in row 18 are correct & credit of GST for the

amount shown are admissible as per GST Laws.

Signature of the bidder:

Name :

Address : Signature of the Bidder with date



APPENDIX-1 CHECK LIST

A. Documents required to be submitted.

The following documents must accompany the bid else will be considered as non-responsive and will be

summarily rejected without any notice.

Sl No

Description Remarks---

(Yes(Y), No(N),

Not

Applicable(NA)

1 Tender document signed by the tenderer or Authorized person on all pages along with seal.

2 Self-Attested copy of GST Registration Certificate.

3 Self-Attested copy of PAN Card

4 Self attested copy of the Paid receipts/DD towards cost of Tender Document.

5 Self attested copy of the Paid receipt/DD towards cost of EMD/Bid Security.

6 No near relative certificate duly filled in and signed

7 Letter of Authorization, if any, for attending Tender Opening

8 Tenderer’s profile duly filled.

9 Self-Attested copy of Original "Power of Attorney “ in case person signed the tender documents is other than proprietor i.e. for other than proprietorship Firm.

10 Self-Attested copy of "Partnership Deed” duly registered, if applicable

11 Self-Attested copy of Bid form duly filled and signed

12 Self-Attested copy of the Check list duly filled in

13 Authorization letter from OEM for items quoted by the Bidder

14 Certificate of incorporation

15 Declaration of Non tampering of tender document

16 Article and Memorandum of Association or partnership deed or proprietorship deed as the case may be

17 Latest and valid NSIC Certificate (for the product) duly certified by NSIC, if applicable

18 A self-declaration that the bidder is not black listed by GST authorities

19 A self-declaration that the bidder is not is not registered as a composition dealer under GST

20 Documents establish the eligibility & qualification of bidder as specified in Clause 14(a) Section -1 & clause 2 of Section-4.

N.B.: Bidder should produce the relevant original documents for verification as and when required by BSNL. NOTE (All

corrections and overwriting must be signed with date by the tenderer or his authorized representative).