bayham...33 - 38 (e) museums bayham minutes of meetings held november 13, 2013 and december 13,...

COUNCIL AGENDA THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, Straffordville, ON Council Chambers

Thursday, December 19, 2013 7:00 p.m.

. CALL TO ORDER (a) 7:05 p.m.

Presentation of Volunteer Recognition Certificates to Brandon Coderre (Youth) Dorthea Bentley (Community) Cindy Stewart (Community)

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL

NATURE THEREOF 3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS 6 - 17 (a) Minutes of the regular meeting of Council held December 5,

2013. 18 - 21 (b) Minutes of the budget meeting held December 9, 2013. (c) Added Item(s) 4. DELEGATIONS, STATEMENTS AND UPDATES 1. Delegations (a) 7:10 p.m. - Joel Taylor of G. Taylor & Associates and

Bryce Sibbick of Frank Cowan Company regarding Municipal Insurance Policy.

2. Statements By Council (a) Richmond Community Water System (b) Harbour Divestiture

3. Updates On Projects

Page 1 of 323

Regular Council Agenda December 19, 2013 Page

5. INFORMATION ITEMS 22 (a) Correspondence dated November 27, 2013 from Autism Ontario

regarding "World Autism Awareness Day". File: A01

23 - 24 (b) Correspondence from Childcan regarding "Season of Hope". File: A01

25 - 26 (c) Correspondence dated December 10, 2013 from County of Elgin regarding "Elgin County Warden for 2014". File: A16

27 - 32 (d) Long Point Region Conservation Authority minutes of meeting held November 6, 2013. File: C06

33 - 38 (e) Museums Bayham minutes of meetings held November 13, 2013 and December 13, 2013. File: C06

39 - 40 (f) Correspondence dated December 6, 2013 from Township of Killaloe, Hagarty and Richards to Premier Kathleen Wynne regarding "Resolution - Limit Industrial Wind Turbine Projects". File: C10

41 - 42 (g) Correspondence from Township of Limerick from Premier Kathleen Wynne regarding "Request for the Province of Ontario to step in and abolish OPP New Billing Model". File: C10

43 - 45 (h) Correspondence dated December 6, 2013 from Municipality of McDougall to Premier Kathleen Wynne regarding "Request for the Province of Ontario to step in and abolish the OPP new Billing Model for Police Services". File: C10

46 - 49 (i) Correspondence dated November 19, 2013 from Seguin Township regarding "Request for the Province of Ontario to step in an abolish OPP new Billing model for Police Services". File: C10

50 - 51 (j) Correspondence dated December 10, 2013 from Tay Valley Township to Minister of Community Safety and Correctional Services regarding "OPP Billing Reform Resolution C-2013-11-35". File: C10

52 - 57 (k) Correspondence dated December 11, 2013 from Tay Valley Township to Minister of Community Safety and Correctional Services regarding "OPP Bill Reform Resolution C2013-12-21".

of 323

Regular Council Agenda December 19, 2013 Page 58 (l) Correspondence from Bayham's Family Table regarding

"Children's Christmas Wish Tree". File: C13

59 - 65 (m) Correspondence dated November 28, 2013 from Union Gas regarding "2014 Rates Application". File: D05

66 (n) Correspondence dated November, 2013 from Ministry of Citizenship and Immigration regarding "2014 Volunteer Service Awards". File: M02

67 (o) Correspondence dated November 2013 from Ministry of Citizenship and Immigration regarding "Ontario Medal for Young Volunteers". File: M02

68 - 73 (p) Newsletter dated December 2013 from Community Care Access Centre regarding "Working Together to Improve Care". File: M07

74 - 76 (q) Correspondence from March of Dimes Canada regarding "Notification - Provincial Break-Open Ticket Licence". File: P09

77 (r) Correspondence dated December 9, 2013 from Ministry of Agriculture and Food and Ministry of Rural Affairs to County of Elgin regarding "Small, Rural and Northern Municipal Infrastructure Fund (SRNMIF) Capital Program". File: A16

78 - 79 (s) Correspondence dated December 10, 2013 from United Counties of Prescott and Russell to the Minister of Natural Resources regarding "Amendment to the Aggregate Resources Act for peat moss extraction". File: C10

80 (t) Correspondence dated December 12, 2013 from Ministry of Community Safety and Correctional Services regarding "Contract pursuant to Section 30 of the Agreement for the Provision of Police Services". File: P17

6. PLANNING, DEVELOPMENT, RECREATION & TOURISM 81 - 106 (a) Staff Report D2013-014 regarding "Hoover Development".

File: D11.HOOV 7. ROADS, AGRICULTURE & DRAINAGE

of 323

Regular Council Agenda December 19, 2013 Page

8. PROPERTY, BUILDING & PROTECTIVE SERVICES 9. FINANCE, ADMINISTRATION & PERSONNEL 107 - 122 (a) Cheque Register being Cheque #15721 to Cheque #15833

inclusive, except Cheque #15760 totaling $1,675,020.12 and Payroll Disbursements for the period ending December 8, 2013 totaling $52,074.68.

123 - 162 (b) Memorandum C2013-10 regarding "Municipal Alcohol Policy Update". File: A09

163 - 164 (c) Correspondence dated November 6, 2013 from Ontario Federation of Agriculture regarding "Cost of Community Services" and verbal update. File: A16

165 - 216 (d) Staff Report L2013-02 regarding "Municipal Insurance Renewal - 2014". File: L.5.1

10. ENVIRONMENT 217 - 237 (a) Correspondence dated December 10, 2013 from Ministry of the

Environment regarding "Bayham Distribution System Inspection Report". File: E08

238 - 277 (b) Correspondence dated December 12, 2013 from Ministry of the Environment regarding "Municipal Engineers Association Municipal Class Environmental Assessment Proposed Cycling and Other Amendments Submission - Notice of Proposed Amendment". File: E08

11. COMMITTEE OF THE WHOLE (a) In Camera. (b) Closed session minutes of the regular meeting of Council held

December 5, 2013. (c) Closed session minutes of the budget meeting held December 9,

2013. (d) Confidential Staff Report H2013-08 regarding labour relations or

employee negotiations. (Interim Deputy Fire Chief position)

of 323

Regular Council Agenda December 19, 2013 Page (e) Out of Camera. 12. BY-LAWS 278 - 314 (a) By-Law 2013-105 A By-Law to adopt a Municipal Alcohol

Policy 315 - 316 (b) By-Law 2013-107 A By-Law to further amend By-Law 2002-

98 (Non-Union Personnel Policy 317 - 320 (c) By-Law 2013-109 A By-Law to adopt the Capital Estimates for

the year 2014 321 - 322 (d) By-Law 2013-110 A By-Law to repeal By-Law 2010-008, By-

Law 2010-037 and By-Law 2010-098 (appoiont Municipal officers and employees)

323 (e) By-Law 2013-111 A By-Law to confirm all actions of Council 13. ADJOURNMENT (a) Adjournment

of 323

COUNCIL MINUTESTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, StraffordvUleCouncil Chambers

December 5,20137:00 PM

The regular meeting of the Council of the Municipality ofBayham was held onThursday,December 5, 2013 in the Council Chambers. Present were Mayor Paul Ens, DeputyMayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger and Clerk Lynda Millard.

Chief Building Official / Drainage Superintendent Bill Knifton was in attendance to present hisreports.

1. CALL TO ORDER

Mayor Ens called the meeting to order at 7:00 p.m.

2. DISCLOSURE OF PECUNIARY INTEREST & THE GENERAL NATURETHEREOF

No disclosures of pecuniary interest were declared.

3. APPROVAL OF MINUTES AND ADDITION OF AGENDA ITEMS

(a) Minutes of the regular meeting of Council held November 21, 2013.2013-521

Moved by: Councillor E KetchabawSeconded by: Councillor W Casier

"THAT the minutes of the regular meeting held November 21, 2013 be approved ascirculated."

CARRIED UNANIMOUSLY

(b) Minutes of the budget meeting held November 25, 2013.2013-522

Moved by: Councillor W CasierSeconded by: Councillor E Ketchabaw

"THAT the minutes of the budget meeting held November 25, 2013 be approved ascirculated."

CARRIED UNANIMOUSLY

(c) Added Item(s)

Page 1 of 12

Minutes of the regular meeting of Council held December 5, 2... of 323

Council Minutes December 05, 20132013-523

Moved by: Councillor W CasierSeconded by: E Ketchabaw

"THAT in accordance with Section 21 of Procedural By-law 2002-93, a conHdentialstaff report regarding a personal matter (Fire Chief/ By-Law Enforcement Officerposition) be added to the agenda as an 11 item."

CARRIED UNANIMOUSLY

4. DELEGATIONS. STATEMENTS AND UPDATES

1. DELEGATIONS

(a) 9:00 p.m. - Gord Roesch and Nathan Dawley Jr. regarding personal matters about anidentifiable individual, including municipal or local board employees (firefighterappointment)

2. STATEMENTS BY COUNCIL

Mayor Ens noted that he had invited a local Glendale Secondary School student. Tie Fortune,to the County which was participating in "take a student to work" day. Local students weregiven a site tour and overview of County Council operations and activities.

3. UPDATES ON PROJECTS

(a) Richmond Community Water System

Administrator Kmger advised that equipment is now in place and functioning properly. Testingis contmuing and full connection of the system is expected next week.

(b) Harbour Divestiture

There was nothing new to report.

5. INFORMATION ITEMS

(a) Correspondence dated November 25, 2013 from Association of Municipalities ofOntario regarding "Blue Box Program".File: A01

(b) Correspondence dated November 26, 2013 from Elgin County regarding "FrenchImmersion Accommodation Plan"

File: A16

(c) Correspondence dated November 14, 2013 from Ministry of Finance regarding"Ontario Municipal Partnership Fund II

File: Fll

Page 2 of 12


Council Minutes December 05, 2013

(d) Correspondence dated December 7,2013 from Photographers of the Otter Valleyregarding "Help-Portrait".File: MOO

(e) Correspondence dated November 12, 2013 from Ontario Provincial Police regarding"Municipal Policing Cost-Recovery Formula".File: P17

Councillor Southwick questioned the response being provided by the OPP rather than theMinistry of Community Safety and Correctional Services regarding the updated municipalpolicing cost-recovery formula, to be effective January 1,2014.

Further discussion was referred to item 9(g) later on the agenda.

(f) Bayham Harbourfi-ont Committee minutes of meeting held November 12, 2013.File: C06

(g) Minutes of Joint Cemetery Board meeting held November 26, 2013.File: C06

(h) Correspondence dated November 19, 2013 from Teamsters Canada regarding "safetransport of hazardous materials"File: A01

2013-524


"THAT information items 5(a) through 5(h) be received for information."

CARRIED UNANIMOUSLY

6. PLANNING, DEVELOPMENT, RECREATION & TOURISM

No Items.

7. ROADS. AGRICULTURE & DRAINAGE

(a) Staff Report DR2013-027 regarding "Corinth Branch "B" Municipal Drain AwardContract".

File: E09

Drainage Superintendent Knifton noted that the only two bids submitted for the Corinth Drainworks were in excess of the amount estimated by the engineer. Options to deal with the higherthan expected cost were discussed, however, for the works to proceed in a timely manner,Council accepted the lowest bid based on the previously amended schedule.

Page 3 of 12


Council Minutes December 05, 20132013-525


"THAT Staff Report DR2013-027 be received;

THAT Council accepts the tender for provision of drainage works set out in theForm of Tender for the Corinth Branch "B" Municipal Drain, as submitted byFroese Excavating Ltd., in the amount of $14,031.00 ( excluding HST), with work tocommence on or shortly after December 6, 2013;

THAT the costs be allocated as outlined in option 2 of the Staff Report;

AND THAT By-Law 2013-101 authorizing the execution of contract documents bepresented to Council for enactment."

CARRIED UNANIMOUSLY

(b) Staff Report DR2013-028 regarding "New England Municipal Drain Award Contract"File: E09

2013-526



AND THAT Council accept the tender for provision of drainage works set out in theForm of Tender for the New England Municipal Drain, as submitted by FroeseExcavating Ltd., in the amount of $18,850.00 (excluding HST), with work tocommence on or after December 16,2013 and be completed on or before December23,2013;


CARRIED UNANIMOUSLY

(c) Staff Report DR2013-029 regarding "Phillips (Calton) Municipal Drain AwardContract".

File: E09

2013-527



THAT Council accept the tender for provision of drainage works set out in theForm of Tender for the PhilUps (Calton) Municipal Drain, as submitted by FroeseExcavating Ltd., in the amount of $13,807.20 (excluding HST), with work to

Page 4 of 12


Council Minutes December 05, 2013commence on or after December 10, 2013 and be completed on or before December13,2013;


CARRIED UNANIMOUSLY

(d) StafFReport PR2013-09 regarding "Road Allowance Closures & Transfers"File: T09

The report was presented by Administrator Kruger as follows:Proposal I - He noted no foreseen future municipal use for the road allowances south ofLakeshore Line and recommended completion of the closure and conveyance of the original roadallowance between Lots 15 & 16 as per By-law 318 through the road closing process for thegiven road in Lot 16.

All costs would be borne by Csinos Farms Limited for closing the road allowance andtransferring it to the current owner. The Municipality would release its interest in the given road(Csinos Road) south ofLakeshore Line to fulfill the intent of By-law 318.

Proposal 2 - The Administrator advised this provides an opportunity to formally acquire anddefine the dimensions of the travelled road, Csinos Road, through a land exchange. TheMunicipality would relinquish Uie unopened road allowance between Lots 15 & 16 Concession 1north ofLakeshore Line and formally acquire the travelled portion of a given road known as"Csinos Road" north ofLakeshore Line.

The Administrator added that public notice has not yet been given, nor have the proposals beencirculated to any abutting property owners.

2013-528


"THAT staff be directed to initiate any required procedures pursuant to theMunicipal Act to complete the closure and conveyance of the original roadallowance between Lots 15 & 16 in Concession 1 as per Township ofBayham By-law 318 and to pursue the road closing process for the Given Road in Lot 16Concession 1 south ofLakeshore Line provided Csinos Farms Limited pay allrequired costs including advertising, survey and legal expenses;

AND THAT staff be directed to initiate any required procedures pursuant to theMunicipal Act to close the unopened road allowance between Lots 15 & 16 inConcession 1 north ofLakeshore Line and convey such to the abutting propertyowner Csinos Farms Limited and in exchange acquire the traveled portion of CsinosRoad north ofLakeshore Line, provided Csinos Farms Limited agrees to split thecosts equally for the required advertising, survey and legal expenses."

CARRIED UNANIMOUSLY

Page 5 of 12


Council Minutes December 05, 2013;

(e) Staff Report C2013-11 regarding "Edison Drive Bridge".File: T04

The Administrator noted that since advising Council of the reduced weight limit on the EdisonDrive bridge at the November 7th meeting, staff have looked at municipal services that may beimpacted and circulated the affected property owners to gain their input on other impacts theyexpecVidentify. Areas of impact included winter and capital road maintenance, waste collection,fire protection and ambulance services.

Items of concern identified by affected property owners include lumbering activities, delivery offuel oil for equipment and heating, access by agricultural equipment, maintenance costs andsafety for private access routes for equipment and increased costs for shipping farm products(smaller loads, staging across the bridge).

Staff have not yet determined any potential costs associated with developing an alternate accessroute either by Creek Road or Old Mill Line, both of which would require extensive works.

Mayor Ens noted that County staff have also been investigating options.

2013-529


"THAT Council and staff representatives arrange a meeting with the County ofElgin to furtherdiscuss the Edison Drive bridge weight limits and options."

CARRIED UNANIMOUSLY

8. PROPERTY, BUILDING & PROTECTIVE SERVICES

(a) Correspondence dated November 12, 2013 from Township ofMalahide regarding"Shared Fire Administration Services".

File: A16

Following discussion, Council directed that staff continue to explore options for cost efficienciesfor municipal service delivery with the Township of Malahide staff and report back to Council asdeemed appropriate.

9. FINANCE, ADMINISTRATION & PERSONNEL

(a) Cheque Register being Cheque #015661 to Cheque #015720 inclusive, except Cheques#015501, #015681 and #015709 totaling $109,726.14 and Payroll Disbursements forthe period ending November 24, 2013 totaling $116,499.63.

2013-530

Moved by: Councillor E KetchabawSeconded by: Deputy Mayor C Evanitski

Page 6 of 12


Council Minutes December 05, 2013"THAT the Cheque Register being Cheque #015661 to Cheque #015720 inclusive,except Cheques #015501, #015681 and #015709 totaling $109,726.14 and PayrollDisbursements for the period ending November 24,2013 totaling $116,499.63 beapproved."

CARRIED UNANIMOUSLY

(b) Correspondence dated November 6, 2013 from Ontario Federation of Agricultureregarding "Cost of Community Services".File: A16

Council indicated an interest in participating in the research project, however, were concernedthat the project may be labour intensive for municipal staff, resulting m delay of other projects. Itwas suggested that the study may be beneficial to local asset management and economicdevelopment. It was requested that staff make contact with the proponent to determineinformation that may be required, the extent of staff involvement and the expected time frame forcompletion and report back to Council.

(c) Correspondence dated November 25, 2013 from Township ofMalahide regarding"Doors Open East Elgin 2014".File: A16

2013-531

Moved by: Councillor W CasierSeconded by: Deputy Mayor C Evanitski

"THAT Council of the Municipality of Bayham supports the deferral of the DoorsOpen East Elgin event for 2014, as requested by the Township ofMalahide;

AND THAT the Municipality ofBayham consider holding the event for 2015, inpartnership with the Township ofMaIahide and the Town ofAylmer."

CARRIED UNANIMOUSLY

(d) Correspondence dated November 20, 2013 from Stewardship Ontario regarding "NewMunicipal or Hazardous Special Waste Services Agreement".File: L04

2013-532


"THAT the email correspondence from Stewardship Ontario regarding NewMunicipal or Hazardous Special Waste Services Agreement be received;

AND THAT By-Law 2013-100, being a by-law to authorize amending theagreement between the Municipality ofBayham and Stewardship Ontario for theprovision of funding for municipal hazardous or special waste services be presentedto Council for enactment."

CARRIED UNANIMOUSLY

Page 7 of 12



(e) Memorandum C2013-09 regarding "Howard Street Name Change".File: C 13

The Clerk noted that the solicitor has raised concerns that not all roads named in the amendingby-law can be registered and recommended that the by-law be deferred until clarification hasbeen confirmed.

2013-533


"THAT Memorandum C2013-09 regarding Howard Street Name Change be deferred."

CARRIED UNANIMOUSLY

(0 Staff Report F2013-19 regarding "Municipal Website Accessibility".File: A03

The Administrator noted that the Accessibility for Ontarians with Disabilities Act (AODA) has anumber of compliance items/dates forthcoming under the Integrated Accessibility Standards. Allnew or revamped websites must comply with WCAG 2.0 Level A commencing on January 1,2014.

He added that staff do not see a need for a major website redesign at tiiis time, but there iscontent that should be reviewed and revised. The current iWeb service platform is not compliant,and iCompass is offering a new platform that is, with a basic redesign cost of approximately$5,000. This pricing may increase in 2014. Annual hosting/support fees with unlimited supporthours would remain at the current level of $3,750.

2013-534

Moved by: Deputy Mayor C EvanitskiSeconded by: Councillor E Ketchabaw

"THAT Council authorize staff to proceed with the migration of the MunicipalWebsite to the iCompass CMS platform;

AND THAT the financing be considered with the 2014 budget process."

DEFEATED

(g) Discussion regarding "Policing Cost Solutions".A copy of the letter from the Ontario Provincial Police to the Elgin Group Police Services Boarddated November 20, 2013 regarding 2014 municipal policing cost estimate - OPP, receivedtoday, was circulated to Council.

Elgin Group Police Services Board representative. Councillor Casier noted that the only optionto reduce costs to the policing contract is to again cut the number ofOPP officers (the Elgin

Page 8 of 12


Council Minutes December 05, 2013Group cut 2 officers for 2013, reducing the annual salaries by approximately $150,000), howeverminimum staff levels are beyond the control of local Municipalities.

A new billing model establishing a base rate per household, province wide will come into effectin 2015. This will account for 73% of billings plus costs resulting from calls for service.

Bayham's estimated share for Policing costs in 2014 is $859,536. Failing to remit payments forbillings would result in interest and penalty charges and potentially claw-backs available throughapproved grants.

It was agreed that the Province should be taking full responsibility for the OPP and pay 100% ofall policing costs.

Staff was requested to draft a letter to circulate to the Minister of Community Safety andCorrectional Services, the Mayor's Coalition on Affordable Sustainable Accountable Policingrelated agencies and the local M.P.P

10. ENVIRONMENT

11. COMMITTEE OF THE WHOLE

(a) In Camera.

2013-535


"THAT the Council do now rise to enter into an "In Camera" Session of Committeeof the Whole at 9:03 p.m. to discuss:

personal matters about an identifiable individual, including municipal or local.

board employees;a proposed or pending acquisition or disposition of land by the municipality or.

local board;labour relations or employee negotiations.".

CARRIED UNANIMOUSLY

(b) Closed session minutes of the regular meeting of Council held November 7,2013.

(c) Confidential discussion regarding personal matters about an identifiable individual,including municipal or local board employees (firefighter appointment)

(d) Confidential Report regarding a proposed or pending acquisition or disposition of landby the municipality or local board (Green Line/Pressey Road)

(s) Confidential Report regarding labour relations or employee negotiations (Senior StaffOvertime/Vacation Status 2013)

Page 9 of 12



(0 Confidential Report regarding labour relations or employee negotiations (Non-UnionSalary Adjustments - 2014)

(g) Confidential Report regarding labour relations or employee negotiations. (Fire Chief/By-Law Enforcement Officer position)

(h) Out of Camera.

2013-536


"THAT the Committee of the Whole do now rise from the "In Camera" session at10:45 p.m."

CARRIED UNANIMOUSLY

2013-537


(d)

"THAT staff be authorized to complete an offer to purchase lands as outlined inreport PR2013-10."

CARRIED UNANIMOUSLY

2013-538


(e)

"THAT Senior Staff Overtime/Vacation Status 2013 be approved as outlined inConfidential Staff Memorandum."

CARRIED UNANIMOUSLY

2013-539


(f)

"THAT the Non-union salary grid be adjusted by 1.0% effective January 1st, 2014,and that the market analysis be further evaluated during 2014 budgetconsiderations."

CARRIED UNANIMOUSLY

Page 10 of 12



(g)

There was consensus that the offer of employment be amended to include: "subject to a positivecriminal records check and a favourable driver's abstract."

It was agreed that letters of appreciation be sent to the Town ofTillsonburg and Dqmty FireChief Jeff Smith in recognition of their support.

2013-540

Moved by: Councillor W CasierSeconded by: Councillor T Southwick

"THAT the offer of employment for the Fire Chief/ By-Law Enforcement Officerposition as attached to report H2013-07 be approved as amended."

CARRIED UNANIMOUSLY

12. BY-LAWS

(a) By-Law 2013-085 A Provisional By-Law to provide for drainage works (Phillips(Gallon) Drain 3rd Reading)

(b) By-Law 2013-086 A Provisional By-Law to provide for drainage works (CorinthDrain 3rd Reading)

(c) By-Law 2013-087 A Provisional By-Law to provide for drainage works (NewEngland Drain 3rd reading)

(d) By-Law 2013-093 A By-Law to amend Schedule "E" to by-Law-125 to change orassign names to highways, streets and roads. (Deferred)

(e) By-Law 2013-100 A By-Law to amend By-Law 2012-057 authorizingagreements (Stewardship Ontario)

(f) By-Law 2013-101 A By-Law to authorize the Mayor and Clerk to execute anagreement (Froese Excavating Ltd.)

(g) By-Law 2013-102 A By-Law to authorize the Mayor and Clerk to execute anagreement (Froese Excavating Ltd.)

(h) By-Law 2013-103 A By-Law to authorize the Mayor and Clerk to execute anagreement ?(Froese Excavating Ltd.)

2013-541

Moved by: Deputy Mayor C EvanitskiSeconded by: Councillor W Casier

"THAT By-Laws 2013-085, 2013-086 and 2013-087 be read third time and finaUypassed;

Page 11 of 12


Council Minutes December 05, 2013AND THAT By-Laws 2013-100,2013-101, 2013-102 and 2013-103 be read a first,second and third time and finally passed."

CARRIED UNANIMOUSLY

(0 By-Law 2013-104 By-Law to confirm all actions of Council2013-542


"THAT confirming By-Law 2013-104 be read a first, second and third time andfinally passed."

CARRIED UNANIMOUSLY

13. ADJOURNMENT

(^) Adjournment2013-543

Moved by: Dqmty Mayor C EvanitskiSeconded by: Councillor W Casier

"THAT the Council meeting be adjourned at 10:50 p.m."

CARRIED UNANIMOUSLY

r

^^-20 ^^rC^iM^^-^MAYOR CL^RK

Page 12 of 12


BUDGET MEETING MINUTESTHE CORPORATION OF THE MUNICIPALITY OF BAYHAM

9344 Plank Road, StraffordvilleDecember 9,2013

7:00 PM

The third 2014 capital budget meeting of the Council of the Municipality ofBayham was held onMonday, December 9, 2013 in the Council Chambers. Present were Mayor Paul Ens, DqmtyMayor Cliff Evanitski, Councillors Wayne Casier, Tom Southwick and Ed Ketchabaw,Administrator Kyle Kruger, Treasurer David Aristone and Clerk Lynda Millard.

Department Head in attendance was Public Works Manager Vance Czerwinski.

1. CALL TO ORDER

Mayor Ens called the meeting to order at 7:00 p.m.

2. DECLARATION OF PECUNIARY INTEREST AND THE GENERALNATURE THEREOF

No disclosures of pecuniary interest were declared.

3. ADDED ITEM

(a) Added Item.

2013-544

Moved by: Councillor T SouthwickSeconded by: Councillor W Casier

"THAT in accordance with Section 21 of Procedural By-law 2002-93, discussionregarding a personal matter (Fire Chief / By-law Enforcement Officer position) beadded to the agenda as a closed session item.

CARRIED UNANIMOUSLY

4. 2014 DRAFT BUDGET

(a) 2014 Capital BudgetThe Treasurer, David Aristone provided Council with a copy of the 2014 Bayham AssessmentAnalysis. He outlined the property assessment values in 2013 and 2014, increased assessmentvalues from 2013 to 2014, the percentage increase, growth assessment value and estimated taxes.

The Treasurer explained that Growth Assessment totaling approximately $11,417,000 isadditional assessment that did not exist in 2013 and has been acquired through the constructionof new buildings. Increased assessment through payments-in-lieu by the provincial governmentregarding the Provincial Park are an additional $3.4 million, being phased in annually, over thenext 3 years. This equates to $92,000 being added to the levy without changing the tax rate. A1% increase in the levy, amounts to approximately $31,000.

Page 1 of 4

Minutes of the budget meeting held December 9, 2013. of 323

Budget Meeting Minutes December 09, 2013

Public Works

Public Works Manager, Vance Czerwinski circulated pictures of a vacuum trailer with a KubotaDiesel engine at a cost of $23,000, and areas of proposed roadwork on Tunnel Line. In addition,he provided a Bayham road map identifying roads proposed for addition of gravel, tar and chipwork and locations of culverts to be replaced. It was noted that the WaterAVastewaterdepartment could also utilize a vacuum trailer, however it was emphasized that staff mustascertain that parts are readily available for the vacuum trailer, should rqpairs be required afterpurchase.

Following discussion, it was agreed that amendments be made as follows:the construction project on Tunnel Line reduced to 4 km, at a total reduced cost of.

$80,000, andthe addition of a gravel project on Best Line at Murray Road, at an additional cost of.

$10,000, with appropriate budget adjustments made through reserves.

The Public Works Manager is to check the agreement with the County of Norfolk to determinewhether some areas requiring maintenance on the Bayham/Norfolk Boundary Road is theresponsibility of Bayham or Norfolk.

Community CentresIt was suggested that heating upgrades proceed for the Bayham Community Centre inStraffordville, even without grant funding.

Areas needing attention include:

- the heating in the north end is all electric baseboard heaters and it is uncertain whether theexisting flat roof needs replacing or would hold a rooftop heating unit;

the insulation ofductwork for the existing rooftop heating system at the south end of the.

building should be upgraded;. the main hall ceiling panels are bowing, and it may be more economical to lower the ceilingand add more insulation.

The Administrator advised that applications to the Enabling Access Fund have re-opened forprojects previously qualified, but not approved for funding. As a result, accessibility upgrades forthe Vienna hall is the only eligible Bayham project and staffhave advised that this project willbe re-submitted.

2013-545

Moved by: Councillor E KetchabawSeconded by: Deputy Mayor C Evanitski

"THAT the 2014 Capital Budget be approved, as amended."

CARRIED UNANIMOUSLY

Page 2 of 4



5. COMMITTEE OF THE WHOLE

(a) In Camera.

2013-546


"THAT the Council do now rise to enter into an "In Camera" Session of Committee

of the Whole at 8:16 p.m. to discuss:

personal matters about an identifiable individual, including municipal or local.

board employees."CARRIED UNANIMOUSLY

(b) Confidential discussion regarding personal matters about an identifiable individual,including municipal or local board employees. (Fire Chief / By-Law Enforcementposition)

(c) Out of Camera.

2013-547


"THAT the Committee of the Whole do now rise from the "In Camera" session at

8:53 p.m."

CARRIED UNANIMOUSLY

6. BY-LAW

(a) By-law 2013-106 A By-law to confirm all actions of Council

2013-548


"THAT confirming By-law 2013-106 be read a first, second and third time andfin ally passed."

CARRIED UNANIMOUSLY

Page 3 of 4



7. ADJOURNMENT

(a) Adjournment

2013-549


"THAT the Council meeting be adjourned at 8:54 p.m."

CARRIED UNANIMOUSLY

^^.J^^y

MAYOR CLERK

Page 4 of 4


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November 27, 2013

AutismoNTARioMunicipalityBayham ECE VE Sk.e th.: (lotentiai t^rlc^t.'sntf't'f

Lynda Millard9344 Plank Road, Box 160 ff

DEC - 9 2013StraffordviUe ON NOJ 1YO fto/

MUNICIPAUTV OF BAYHAiiiDear Lynda Millard,

April 2/ 2014, marks a historic day in Canada for the autism community. For the second year/Canadians wiU officially recognize World Autism Awareness Day.

As a means of increasing public awareness about Autism Spectrum Disorder (ASD) and theday-to-day issues faced by people with autism and their families/ Autism Ontario is invitingmunicipalities across the province to raise awareness of ASD by participating in our 2014 "Raisethe Flag" campaign.

By officially proclaiming April 2/ 2014 as World Autism Awareness Day and participating inAutism Ontario's //Raise the Flag" campaign/ your message to the people and families affectedby ASD living in your community and province-wide is loud and clear that their strugglesmatter to all Ontarians.

Autism Ontario is the leading source of information on autism and one of the largest collectivevoices representing the autism community in Ontario. Today/1 in 94 children are diagnosedwith autism in Canada. Through improved public awareness/ Autism Ontario strives toincrease opportunities and acceptance for over 100 000 people living with Autism SpectrumDisorder in Ontario/ ensuring that each person with ASD is provided the means to achievequality of life as a respected member of society.

If your community is interested in supporting autism awareness by participating in AutismOntario's "Raise the Flag" campaign on April 2/ 2014, please register your municipality atwww.raisetheflaeforautism.com or email us at [email protected]

For questions regarding participation, please contact Autism Ontario at 1-800-472-7789 and askto speak with Natasha Bowes (x233) or Shane Cunningham (x223).

Sincerely,

/Oa.-t^sK^S^-^^-^<^/

Natasha Bowes

Fundraising Coordinator

Correspondence dated November 27, 2013 from Autism Ontario r... of 323

Correspondence from Childcan regarding "Season of Hope".File... of 323

Dec. 10. 2013 8:40PM County of E s n No, 0847 1/25

^ 1"*"

/s2 /?/&ElgmCountyDecember 10,2013

For immediate release

Marr new Elgin County Warden for 2014

CENTRAL ELGIN - David Marr was acclaimed Warden of Elgin County at asession of Elgin County Council tonight.

Marr, the Deputy Mayor of Central Elgin. was unopposed in his bid for the one-year position. He had previously declared his intention to seek the office.

Marr served as a municipal councillor for 16 years, first on Port Stanley Councilfor six years and then as the Ward 1 representative for Central Elgin for 10 years.tf?.^as-aP.poi^T^ ?sin county couricil in 201°- He has served previously oncounty council (1995-97).

Marr has served on the Economic Development and Tourism AdvisoryS^?Iliit^fLt!'f^!Lt^lg^c^!?!^t?J-rLA?c®ssi.biIity AC!Yisory commlltee-theOfficial Plan committee, the Social/Entertainment committee, and the GreenLane Community Trust Fund; he currently serves on the board of the EIgin PoliceGroup Services.

Marrsaid he was "honoured to accept this position and represent Elgin Countyfor the coming year."

He thanked outgoing Warden Cameron McWilliam for his "quiet confidence,compassion, integrity and wit."

Priorities for the county, said Marr, were addressing the space needs for thecounty's ProvincialOffences Court and the museum, improving ambulanceresponse times in Bayham, improvements to Terrace Lodge and the relocation ofDexter Line.

,2Ccunt)fofE[g(nAdmInlatrBtlva Scrvicca460 SuMrt DriveSt.rhflfTias.On N5RSV1Phone: S1S-631.14SOWWW.Ogln-counly.on.es

Correspondence dated December 10, 2013 from County of Elgin ... of 323

Dec. 10. 2013 8;41PM County of Elgin No. 0847 P. 2/2

On a personal note Marr said he would like to engage high student students indiscussions around municipal politics: "they are our future and we need them tobecome involved."

As well. upon the 100th anniversary of the First World War in 2014, he would liketo increase the county's involvement to various Remembrance Day ceremonies.

Committee appointments for the rest of council were approved:

1^ ^!?J^ f^nî?1iSi?f^Î^^!^vi^^^°^£L?^^li?i^â^^?^ând Dave Mennill; Dispute Resolution: Warden Marr, Councillors CameronMcWilliam and Paul Ens, Elgin County Museum: Councillor Jim Jenkins; Elgin StThomas Public Health: Councillors Bill Walters, Couckuyt and Bemie Wiehle;Health Recruitment Partnership: Councillor McWilliam; Rural Initiatives:Councillors Jim Mclntyre. Ens and McWilliam; Social/Entertainment: CouncilloreWalters andWiehle; St, Thomas Elgin General Hospital -Tom Marks (civilianappointee); St. Thomas Elgin Public Art Centre: Councillor Mennill; WasteManagement/Liaison - Committee of the Whole Council; SWEA: Warden Marrand Councillor Jenkins; St. Thomas Elgin General Ad Hoc Committee:Councillors Mennill and Mclnfyre; Joint Elgin/Central Elgin Accessibility Advisory:Warden Marr; Water Advisory Committee:" Councillor Jenkins.

The first meeting under Marr's guidance will be the final meeting planned for2013: Thursday, December 12 at 9:00 a.m.

-30-

For additfonal information, confact:

Susan McConnellAdministrative Services Coordinator(xl 03)

Correspondence dated December 10, 2013 from County of Elgin ... of 323

^

LONG POINT REGION CONSERVATION AUTHORITY

^.Q&BOARD OF DIRECTORS MINUTES - November 6, 2013

(as approved at the Board Meeting held December 4,2013)

Members in attendance: D. Beres, R. Chambers, B. Chanyi, R. Geysens, E. Ketchabawand R. SackriderStaff in attendance: C. Evanitski, J. Robertson, J. Maxwell, H. Surette and D. McLachlanRegrets: M. Columbus and D. Travale

The LPRCA Chair called the meeting to order at 6:35 pm Wednesday, November 6th, 2013in the Tillsonburg Boardroom.

ADDITIONAL AGENDA ITEMS

MOTION A-170/13 moved: D. Beres seconded: R. Sackrider

THA T the LPRCA Board of Directors add "Big Otter Manna & Campground Request"under Correspondence as item 8 (e) to the November 6th, 2013 agenda.

CARRIED

DISCLOSURES OF INTEREST

None

DEPUTATIONS

None

MINUTES OF PREVIOUS MEETINGS

MOTION A-171,13 moved: R. Sackrider seconded: B. Chanyi

THA T the minutes of the LPRCA Board of Directors regular meeting held October 2nd,2013 be adopted as circulated.

CARRIED

MOTION A-172/13 moved: D. Beres seconded: R. Sackrider

THAT the LPRCA Mid-month Development Application approval minutes of Octoberrd23ra, 2013 be adopted as circulated.

CARRIED

There were no questions or comments regarding the above minutes.

FULL AUTHORITY COMMITTEE MEMBERSLeroy Bartlett, Dave Beres, Robert Chambers, Betty Chanyi, Michael Columbus

Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale

Long Point Region Conservation Authority minutes of meeting ... of 323

BUSINESS ARISING

a) Cost Analysis of FSC Certification Program

As per the correspondence attached to the report, various stakeholders suggest thatFSC certified products command a 5% to 10% premium. The British government isworking towards purchasing only FSC certified products and many feel that there is apossibility that other governments will follow suit and therefore, those not certified willbe limiting their market share.

The Chair emphasized that FSC certification comes with a cost and the GM remindedthe Board of the associated fees.

MOTION A-173/13 moved: R. Sackrider seconded: R. Chambers

THA T the LPRCA Board of Directors receives the FSC Cost Analysis Report datedOctober 2^h, 2013 for information.

CARRIED

REVIEW OF COMMITTEE MINUTES

None

CORRESPONDENCE

MOTION A-174/13 moved: D. Beres seconded: B. Chanyi

That correspondence outlined in the Board of Directors'Agenda of November 6th, 2013with additions be received as information.

CARRIED

The GM recently negotiated the next 5-year term for the 20-year lease with M. Garry,owner/operator of the Big Otter Marina and Campground. M. Garry originally agreedwith the 3% annual increases but asked for a reconsideration on the compounding ofsaid increases.

MOTION A-175/13 moved: R. Sackrider seconded: B. Chanyi

THA T the LPRCA Board of Directors confirms the Big Otter Marina and Campgroundfee schedule as per the GM's staff report of September 20^h, 2013..

CARRIED

DEVELOPMENT APPLICATIONS

a) Staff Approved applications - October 2013


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale2


Staff approved 13 applications over the past month: NC-106/13, NC-107/13, SWO-2/13, NC-108/13, NC-109/13, NC-110/13, TIL-5/13, HC-51/13, NC-111/13, HC-52/13, NC-115/13, NC-118/13, NC-119/13.

MOTION A-176/13 moved: R. Chambers seconded: D. Beres

That the LPRCA Board of Directors receives the Staff Approved Section 28 RegulationthApplications report dated October 24In, 2013 as information.

CARRIED

b) New Applications

None

NEW BUSINESS

a) CALENDAR REVIEW

In addition to the events on the report, there is now two group tours booked at BackusVillage. The details of the ALUS tour are not yel finalized.

MOTION A-177/13 moved: R. Chambers seconded: B. Chanyi

THA T the LPRCA Board of Directors receives the November Calendar Review Reportas information.

CARRIED

b) GENERAL MANAGER'S REPORT

There were no questions or concerns with the GM's report.

MOTION A-178/13 moved: R. Chambers seconded: D. Beres

THAT the LPRCA Board of Directors receives the General Manager's Report forOctober 2013 as information.

CARRIED

c) EROSION CONTROL ASSISTANCE PROGRAM REQUEST

LPRCA has offered the Erosion Control Assistance Program (ECAP) for over 30 years.This request is located on a farm property north of Vittoria and the original berm is over

40 years old. Conservation Services has a $5000 budget for the ECAP.

MOTION A-179/13 moved: B. Chanyi seconded: R. Chambers

THA T the LPRCA Board of Directors approves the Terry O'Neill erosion control project


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale3-


under LPRCA 's Conservation Services Erosion Control Assistance Program.

CARRIED

d) BACKUS MILL RESTORATION UPDATE

The GM has had regular discussions with Minister Finlay's office to help with potentialfundraising for the restoration of the Mill. The engineers from Spriet and Associateshave completed a cost assessment and structural integrity review. They reviewed thestructure twice this year, once early in the spring and again after the repairs were madeby staff and deemed that the mill was safe to conduct tours but suggested a limit of 20people at any one time. It was also suggested that the grinding stones not be operated.

The question arose as to why funds from the sale of Backus Woods are not being usedfor the Mill restoration. The GM explained that the Backus Heritage Conservation Areais split into three distinct parts: the Heritage Village and Mill; the ConservationEducation Centre and the campground operations. The donors specified that theinterest generated from the endowment funds received from the Backus Woods sale beused for the conservation education program. The Mill is part of the Heritage Villageand therefore is not included in the endowment fund.

MOTION A-180/13 moved by: R. Chambers seconded: B. Chanyi

THAT the LPRCA Board of Directors receives the GM's verbal update regarding theBackus Mill Restoration Project as information.

CARRIED

MOTION A-181,13 moved by: R. Chambers seconded: D. Beres

That the LPRCA Board of Directors does now enter into an "In Camera" session todiscuss:

3 the security of the property of the Conservation Authority;D personal matters about an identifiable individual, including Conservation Authority

employees;

a proposed or pending acquisition or disposition of land by the Conservationn

Authority;CARRIED

MOTION A-182/13 moved by: R. Chambers seconded: R. Sackrider

That the LPRCA Board of Directors does now adjourn from the "In Camera" session.

CARRIED

MOTION A-183/13 moved by: B. Chanyi seconded: D. Beres


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale4-


THAT the LPRCA Board of Directors waives the purchasing policy in order to hire CyrilJ. Demeyere Limited to provide professional engineering services required for the repairof the Lehmans Dam bottom draw s!uice gate.

CARRIED

MOTION A-184/13 moved by: E. Ketchabaw seconded: R. Sackrider

THA T the LPRCA Board of Directors receives the confidential staff report regarding theSeptember 21st incident at the Norfolk Conservation Area as information;AND THAT existing procedures in handling camping issues remain in force.

CARRIED

MOTION A-185/13 moved by: D. Beres seconded: E. Ketchabaw

THA T the LPRCA Board of Directors approves the proposed land acquisition asoutlined in the General Manager's Confidential Staff Report of November 6"', 2073, s

AND THAT said offer stand till 5pm on the 75^ day of November 2013; *

thAND THAT the closing date be set at 5pm on the 11m day of December 2013.

CARRIED

MOTION A-186/13 moved by: B. Chanyi seconded: D. Beres

THA T the LPRCA Board of Directors receives the GM's verbal update regarding thedisposition of the Hay Creek Administration Offices as information.

CARRIED

The Chair adjourned the meeting at 7:50pm.

Roger Geysens Dana McLachlanChairman Administrative Assistant


Roger Geysens, Craig Grice, Ed Ketchabaw, Ron Sackrider, Dennis Travale5


Long Point Region C

onservation Authority m

inutes of meeting ...

of 323

MUSEUMS BAYHAMMinutes of November 13,2013 MeetingBayham Municipal Office, Straffordville, Ontario

Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre,Anna Schafer, Albert White, Brian Masschaele, Ray Maddox, Ron Bradfield, Mayor PaulEns (7:35pm)Regrets: Councillor Tom Southwick, Matt Schafer

1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm

2. DECLARATION OF PECUNIARY INTEREST: None

3. AGENDA: It was moved by R. Bradfield and seconded by A.Whitethat the agenda be approved as presented. Motion Carried.

4. MINUTES: It was moved by L.Acre and seconded by C.Buchananthat the minutes of the October 9, 2013 meeting be approved aswritten. Motion Carried.

5. CORRESPONDENCE:

* email from Jo-Ann Hutchison regarding digital measurement toolfor Barn Quilt Trail.* email from Lynda Millard regarding new upgrades to securitysystem at museums (changed from ADT to Tyco).

6. MATTERS OUT OF THE MINUTES

a) Anchor Repairs: R.Bradfield loaded the anchor onto B.Hickey'strailer and it was delivered to Mr. Eicher's shop. The woodpreviously donated by Ken White Jr. has already been shaped &smoothed and is ready for preservative. The committee approved theuse of a clear gloss preservative which is designed to protect woodfrom sunlight, rain, and temperature changes. It was moved byR.Maddox and seconded by R.Bradfleld that we give 4 free passes tothe Marine Museum & Lighthouse and to the Edison Museum to KenWhite Jr. to thank him for the donation of wood. Motion Carried.

Museums Bayham minutes of meetings held November 13, 2013 an... of 323

MUSEUMS BAYHAM

November 13,2013-2-

b) 1900's Postcards: Lloyd Cowan has about 5 postcards from the 1900'swhich were sent from Port Burwell to Eden. These postcards not onlydisplay photos from the downtown of Port Burwell at the time, but tell awonderful story of life at the time. This committee would like to obtain thesepostcards for our collection if they become available.

c) Bayham Historical Society's Fundraising Tea: was held on SaturdayOct. 19, 2013 at Corinth Church. The event was sold out and total profits areestimated to be in excess of $1200. Donations ofteacups & saucers forfuture events are still welcome.

d) Edison Night Fundraiser: M.Schafer held a special meeting on Nov.6,2013. Details regarding the fundraiser were discussed and plans were madeto complete the necessary preparations.

6.NEW BUSINESS:

a) Aylmer Home & Garden Show: April 11 13, 2014 at East ElginCommunity Complex. An 8ft x 10ft space with an 8ft back wall costs $250+hst. Hydro is an extra $45. If you reserve by Jan.30, 2014 you save the hst.All exhibitors must donate a door prize and have $2 million liabilityinsurance naming the EECC Board as insured. After some discussion thecommittee decided to postpone a decision until our January meeting to allowfor information regarding Tillsonburg's Home & Garden Show to begathered.

b) Donation from Port Burwell Historical Society: R.Bradfield announcedthat the Port Burwell Historical Society has replaced the floodlights alongthe top of the lighthouse. The new ones are LED, 800 lumens, which requireless energy and are guaranteed 2000 hours of usage. C.Buchanan agreed toconvey our thanks to the P.B. Historical Society. Chairman B.Hickey alsovolunteered to write a letter of thanks. A.White suggested that if thelighthouse has a separate electrical meter, we should investigate the optionof merging it with the marine museum's meter, so as to reduce cost.


MUSEUMS BAYHAM

November 13,2013-3-

c) Farewell to Bob Lozon: It was noted that Bob & Nancy Lozon will soonbe moving to Wallaceburg. Bob was the inaugural chairman of the newlyamalgamated Museums Bayham committee as well as the chairman ofBayham's Cultural Committee. It was decided that a letter of gratitude andfarewell be sent to the Lozons from this committee.

d) Mayor Ens Remarks: Mayor Ens expressed his gratitude to thecommittee and to the Port Burwell Historical Society for their generousdonation.

9. NEXT MEETING: Wednesday December 11, 2013, at 7:00 pmMunicipal office.

10. ADJOURNMENT It was moved by R.Maddox that the meetins beadjourned at 7:50 pm.

Chairman Bev Hickey Secretary Lynn Acre


MUSEUMS BAYHAMMinutes of December 13,2013 MeetingBayham Municipal Office, StraffordviUe, Ontario

Present: Chair-Bev Hickey, Vice Chair- Chuck Buchanan, Secretary- Lynn Acre,Matt & Anna Schafer, Albert White, Brian Masschaele, Ray Maddox, Ron Bradfield,Mayor Paul Ens (7:3 5pm)Regrets: Councillor Tom Southwick

1. CALL TO ORDER: Chairman called the meeting to order at 7:00 pm

2. DECLARATION OF PECUNIARY INTEREST: None

3. AGENDA: It was moved by R. Bradfield and seconded by R.Maddoxthat the agenda be approved as presented. Motion Carried.

4. MINUTES: It was moved by L.Acre and seconded by C.Buchananthat the minutes of the November 13, 2013 meeting be approved aswritten. Motion Carried.

5. CORRESPONDENCE:* email from Ministry of Citizenship & Immigration inviting us to submit namesfor 2014 Volunteer Service Awards

* email from Ontario Ministry of Citizenship & Immigration inviting us to submitnames for the 2014 provincial Volunteer Service Awards.* email from Aykner Fair Board notifying us of the change of date for their 2014Home & Garden Show (April 25-27).

6. MATTERS OUT OF THE MINUTES

a) Anchor Repairs: Mr. Richer asked permission to split the woodenrings on the anchor to avoid scratching the new wood. After somediscussion, it was decided to deny this request so that these originalwooden rings would not be altered.b) Edison Security System: Once the batteries were rq)laced, nomore problems have ensued.c) 2014 Volunteer Service Awards: C.Buchanan confirmed that nomembers of this committee qualify in 2014.d) Edison Night Wrap-Up: A date has not yet been confirmed forthis meeting. Also this committee will consider an offer to partnerwith Bayham's Family Table restaurant in hosting Edison Fest 2014.


MUSEUMS BAYHAM

December 11,2013-2-

e) Home & Garden Shows: Tillsonburg has not yet decided whetherthey will host a 2014 Show, but if they do, it will likely occur in lateMarch. Aylmer's change of date for their show was noted. (April 25-27) C.Buchanan volunteered to find out the cost of the London Home& Garden Show. R.Maddox suggested that renting a table at TrailsEnd Market, near London, would expose our museums to some 2,000people and the cost is reasonable.f) Thank you to Pt.Burwell Historical Society: B.Hickey sent aletter on our behalf. Copies were distributed.g) Farewell/Thank you to Bob Lozon: L.Acre sent a letter to Bob &Nancy Lozon. Copies were distributed.

6. NEW BUSINESS:

a) Photo Cell Replacement: It was noted that the photo cell on the northend of the Marine Museum needs replacing.

b) Furnace Repairs: Although still running, the Marine Museum'sfurnace is making a loud banging noise. Ron Ball recommendsreplacing the ventor motor at a cost of $710. A.White and C.Buchananvolunteered to examine the motor for loose parts that may be banging.The committee wishes to postpone efforts to collect quotes on a newfurnace until the new year, as the existing one is keeping the buildingadequately warm to protect the pipes from freezing.

c) Elgin County Museum Strategic Planning: B.Masschaele reportedthat Elgin County's Museum is undertaking a Strategic Planningreview in January 2014. He recommended that C.Buchanan beappointed the Museums Bayham representative for imput on thereview. A draft plan is expected in February.

d) Elgin County New Museum/Court House: B.Masschaele reportedthat consultants will be designing some concepts for a new ElginCounty Museum/Court House, which will be built adjacent to theexisting Administration Building. Funding for the Court Houseportion is expected from the province in 2015 & 2016 with actualconstruction in 2017, to correspond with the Confederation 150Project.


MUSEUMS BAYHAMDecember 11,2013

-3-

e) Committee Vacancies: This committee is mandated to have aminimum of 11 members. We currently have only 9. It was moved byR.Bradfield and seconded by B.Masschaele that we invite Susan Startit attend the next 3 meetings in anticipation of her appointment to thecommittee. Motion Carried.

f) Sympathy for Mary Gladwin: L.Acre was directed to send asympathy card to M.Gladwin on the loss of her husband.

g) Chairman's Christmas Comments: B.Hickey thanked committeemembers for their participation and interest in this committee and itsefforts during 2013. He wished everyone a Merry Christmas and SafeHoliday season and promised to bring donuts at the January meeting.

9. NEXT MEETING: Wednesday January 8, 2014, at 7:00 pm Municipaloffice.

10. ADJOURNMENT It was moved by M.Schafer that the meeting beadjourned at 7:55 pm.

Chairman Bev Hickey Secretary Lynn Acre


Correspondence dated December 6, 2013 from Township of Killa... of 323

^

<*: L°%89 Limerick Lake Road :fls r-v JENNIFER TRUMBLE,*: s.rfi ^.<.' '-'.£ »R. R. #2, GILMOUR, ON ^Cs Clerk-TreasurerIf

'- ''V-.-.-"KOL IWO :t.^- 613-474-2863 (Phone)fc-^*

:-r^; 613-474-0478 (Facsimile)^^.~c*

Roads: 613-474-0060 clerk(%township.limerick.on.ca^" \.< ^:4i <& Si*..

BuUding: 613-474-2646 ^S^R^t^^ w.w.w.township.limerick.on.ca'0, tf

CL/Q

CORPORATION OF THE TOWNSHIP OF LIMERICK

The Honourable Kathleen Wynne,Premier of OntarioMinister - Minister's Office

I Ih Floor, 77 Grenville StreetToronto, ONM7A1B3

05 December 2013

RSI Request for the Province of Ontario to step in and abolish OPP New Billins Model

Honourable Premier Wynn;

Please find enclosed a certified copy of resolution 2013-209 carried by the Council of theTownship ofLimerickon December 3rd, 2013, which requests that the Province of Ontariorecognize the new billing model is unfair to Rural Ontario and that it be replaced with a newProposal that deals directly with lowering the high cost of policing in Ontario.

Respectfully,.»...

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..: A\' \_

Jennifer TrumbleClerk-Treasurer

Cc: the Honourable Madeleine Meilleur, Minister of Community Safety & Correctional Services,the Honourable John Gerretsen, Attorney General of Ontario, Federation of Northern OntarioMunicipalities [FONOM), Association of Municipalities of Ontario (AMO), and all rural Ontariomunicipalities with a permanent population of 10,000 or less,

Ends.

Correspondence from Township of Limerick from Premier Kathle... of 323

&t ^%89 Limerick Lake Road »':»! '^. JENNIFER TRUMBLE,'<38 r4-^ '<^ .-UR. R. #2, GILMOUR, ON '.^.

^ CIerk-Treasurer1

KOL 1WO ^ 613-474-2863 (Phone)^v'^

.^m^li

1^ 613-474-0478 (FacsimUe).-»

Roads: 613-474-0060 clerkfaitownshialimerick.on.ca\/^ ^y. # \ .ftBuUding: 613-474-2646 .o c/-^' w.w.w.township.limerick.on.cay .tf*

S^OfiTfE0

CORPORATION OF THE TOWNSHIP OF LIMERICK

MOTION: (2013-209) CARSON-YOUNG

WHEREAS, the Ontario Provincial Police are proposing a new billing model for chargingmunicipalities for policing services, starting In 2015;AND WHEREAS/ the current billing model is a deployment model, in which cost recovery isbased on percentage of detachment workload, actual detachment staffing levels/ wages andbenefits, and a cost recovery component for other expenditures, which model has been inplace for over 15 years;AND WHEREAS, the new methodology would charge each municipality a flat $260 perhousehold fee for the base costs related to providing police services, plus a variable chargefor each call for service In that municipality. The rationale for this is that there is a base fixedcost for providing police services that must be borne by all participating municipalities,regardless of the number of calls for service that the OPP responds to in each municipality.The OPP have advised that 73% of their costs are fixed (l.e. base costs) and 27% are variable;AND WHEREAS, the actual specifics of the cost for the calls for service have not been releasedor calculated, the OPP has estimated that the average cost per household in Ontario forpolicing services, including both the base cost and the calls for service, would beapproximately $369;AND WHEREAS, this model would see the OPP costs for Limerick Township increase from $84,930 (per 2012 FIR) to $218, 817, an increase of $133, 887 or 157%;AND WHEREAS, this model is fundamentally flawed, unfair and inequitable.THEREFORE BE IT RESOLVED THAT the Province of Ontario and Premier Wynne be petitionedto recognize that this model is unfair to rural Ontario and further that his funding model bescrapped immediately and replaced by a proposal that deals directly with lowering the highcost of policing in Ontario.AND FURTHER THAT this resolution be forwarded to The Honourable Kathleen Wynne/Premier of Ontario, the Honourable Madeleine Meilleur, Minister of Community Safety &Correctional Services/ the Honourable John Gerretsen, Attorney General of Ontario,Federation of Northern Ontario Municipalities (FONOM), Association of Municipalities ofOntario (AMO)/ and all rural Ontario municipalities with a permanent population of 10,000 orless.

CERTIFICATION

/ hereby certify that this is a true copy of a resolution passed by the Council of the Township of Limerick at their meeting held onDecember 3rd, 2013.

^.,A^

;.,,^\v-V% *u.

Jermifer Trumble - Clerk-Treasurer - Township ofiimerick

Correspondence from Township of Limerick from Premier Kathle... of 323

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December 6,2013The Honourable Kathleen Wynne,Premier of OntarioMinister- Minister's Office11th Floor. 77 Grenvllte StreetToronto, ONM7A1B3

Re: Request for the Province of Ontario to step In and abolish the OPP new BllfingModel for Pol fee Services.

Dear Honourable Premier Wj^nne,

^^Dl^^rp^^R^^^I|^.I^^D^^^'^^'^|^^l|^p^/Ii^dpalltyBilling Model for polices services starting in 2015.Ptease find enclosed a copy of the above noted resolution whteh requests the assistance ofthe Pn^nce of Ontario and Punier Wynne to abolish the p^posed-bilUng modeLIf further information is required, please do not hesitate to contact the undersigned.

4/

Sincerely,/ .-*

Jf^^4 *^ /

t^t a -f ~^w/ . L

Ctftdyteug^fr^""- <tot^ v

Clerk

Municipality of McDougall5 Barager Bh/d.McDougall, ONP2A2W9

End.

ec: All Munidpalrties with a permanent population of 10,000 or less;The Honourable Madeteine Meilleur, Minister of Community Safety & CorrectionalServices;The Honourable John Gerretsen, Attorney General of Ontario;The Federation of Northern Ontario Munidpalrties (FONOM);Association of Municipalities of Ontario (AMO);Bonnie Lysk, Auditor General of Ontario.

5BARA!?ERBOUUSWUa?; MCDOUQALL, ONTARIO; P2A 2W9PHONE 70^342^252; 1-8884SO-8401; F^C 706-342-5573

www.mumcipa1itYofincdouean.com

Correspondence dated December 6, 2013 from Municipality of M... of 323

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RESOLUTION NO. SO/^//97y ~w

v

DATE: /2^w^i //JLS/3/

?

^CARRIED.t/^ 9

- ^ssyfrDEFEATED:

MOVED BY: DIVISION UST FOR AGAINST

^Bi0^ CouncTIIor Daleman

v Councillor Dbcon

SECONDED BY: Councillor Johnson

v -J^- CouncBtorMatott

y

Mayor Robinson

WHEREAS the Ontario Provincial Police are proposing a new billing model for chsagingmunicipalities for policing services, starting in 2015; andWHEREAS the current billing model is a deployment model. In which cost recovery isbased on percentage of detachment workload, actual detachment staffing levels, wagesand benefits, and a cost recovery component for other expenditures, which mocfel hasbeen in place far over 15 years; andWHEREAS the new methodology would charge each municipality a flat (260 perhousehokl fee for the base costs related to providing police services, plus a variablecharge for each call for service In that muntcfparrty. The ratfonafforthTs isfhatthereis a

r

base fbced cost for providing police servkses that must be borne by ati participatingmurncfpatittes, regardless of the number of cafte for service that the OPP responds to ineach municipality. The OPP have advised that 73% of their costs are fixed (Le. basecosts) and 27% are variable; andWHEREAS the actua! spectfics of the cost for the calls for service have not beenreleased or calculated, the OPP has estimated that the average cost per household inOntario for policing services, including both the base cost and the calls for service,

*

would be approximately $369; andWHEREAS this model would see the OPP costs for West Parry Sound Municipalitiesincrease ftom (3,412,189 (per 2012 FIR) to $6,537,204, an increase of $3,125.015 or92%; andWHEREAS this model would see OPP costs increase for the Municipality of McDougallfrom $233,396 (per 2012 RR) to $825.086 an increase of $391,690or168%;andWHEREAS this model is fundamentally flawed, unfair and inequitable;


fg »>»<»-

RESOLUTION NO... *

^?^ t»- .,*»^.

DATE:*

v CARRIED,**. .*

^.

-^a^&y"DEFEATED:

MOVED BY: DIVISION LIST EQS AGAJN3T*

f

Councillor Daleman

Councillor Dixon

SECONDED BY Councillor Johnson*.

Councfflor Matott

Mayor Robinson

..»

THEREFORE BE IT RESOLVED THAT the Province of Ontario and Premier Wynnecannot altow this type of unfsafr treatment towards rural Ontario, and this funding model I

be scrapped Immediately;AND FURTHER THAT this resolution be forwarded to The Honourable KathleenWynne. Premier of Ontario, The Honourable Madeteine Meilteur, Minister of CommunitySafety & Correctional Services, The Honourable John Genretsen, Attorney General ofOntario, Federation of Northern Ontario MunicJpaIrttes (FONOM). Association ofMunldpalffies of Ontario (AMO), and an rural Ontario municlpalfttes with a permanentpopulation of 10,000 ortess.

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MAYOR


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November 19, 2013

To all Municipalities with a permanent population of 10,000 or less:

RR; Request 7c7 ^3 Province of Onterio to step in end aboiish OPPnew BilKr-s model for Poljca Csrvices

^La/^L?la.r.r?1_ee?.ns.?Lt?e-.T(?wn®hip ofse9u^ Council held November 18th,2013_Resoluuon No- 2013-3" was passed opposing the proposed OntarioProvincial Police new billing model for charging munidpaliUes for policingservices starting In 2015.

I enclose a copy of Resolution No. 2013-391 which requests the assistanceofUie Province of Ontario and Premier Wynne to abolish the propos.d-bHKngmodel.

Yours truly,

DavM Conn,Mayor

End.

ec: The Honourable Kathleen Wynne, Premier of Ontario;]?^!^?o-u-r?SI?^a_deleine Meitleur' Minister of Community Safety &Correctional Services;The Honourable John Gerretsen, Attorney General of Ontario;The Federatfon of Northern Ontario Muntcipaltties (FONOM);Association of Municipalities of Ontario (AMO);Bonnie Lysyk, Auditor General of Ontario.

Correspondence dated November 19, 2013 from Seguin Township ... of 323

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November 19, 2013

The Honourable Kathleen Wynne,Premier of OntarioMinister - MINISTER'S OFFICEllth Floor, 77 Grenviile Street,Toronto, OntarioM7A1B3

Dear Honourable Premier Wynne:>w arf t-X

F.e31,"3^ ,'k,,1 \-i0 ;^X*"S^Z2 0" C.iG:arn; ;c ^^ in and T^^."^.- ;rK T^'F;. .»-h»«K [_ L.a ^

rs.^ r^!L':fa r«->^el ?or ILc^ce Servx^sin

r T -V t- r L 1 rf" UN* M ^ I

At a regular meeting of the Township of Segutn Council held November 18th,2013 Resolution No. 2013-391 was passed opposing the proposed OntarioProvincial Police new billing model for charging municipalities for policingservices starting in 2015.

I enclose a copy of Resolution No. 2013-391 which requests the assistanceof the Province of Ontario and Premier Wynne to abolish the proposed billingmodel.

Yours truly,

cs^David Conn,Mayor

End.

ec: All Municipalities with a permanent populatfon of 10,000 or less;The Honourable Madeleine Meilleur, Minister of Community Safety &Correctional Services;The Honourable John Gerretsen, Attorney General of Ontario;The Federation of Northern Ontario Municipalities (FONOM);Association of Municipalities of Ontario (AMO);Bonnle Lysyk, Auditor Genersl of Ontario.


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ma Resolution No. _2fil3 -zc\\t IbwiuNp

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^&Moved by

Saconded by fi^J^^SU^ Date November 1 ntt 2013..

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^ ^» £;.?ilô'^£!lo»J?^.li?5?ll^l^?FeRiro?osit?g 5J1.<?V billlln9 mod®i fe*"chyglng munldpc.lltles for policing services, stertlng in 2015;

^±'.r-?:;?A2^ the current bMUng model is a deployment model. In which costrecovery Is based on percentage of r.etachmentworidoad.actuardetachmentskfflng.Jevels' waS'.es and benoflts, and a cost recovery component'for otherexpenditures, which model has beer. In place for overis years;

î;"^ V^rrîr, tfie new methodology would chcrge each munIdpaHty a flat t260.per.h°."seholdfee_fol'thebase costs.nristed to providing poUceseivTces.'piiB avartebte charge for each call for service In that munlclpailty. The'rattonale'forthte Is?^*S?SJ! ^^?S^^?-?)?forSrovidL".? Pollceservt s£hat must be borne by aHparticipating munldpalWes, regardless of tte number of calls for^ service yiattheOPPjespondsto In eachmuntdpaHty. -The OPP teve advised that73%oftheTr costsare fbced (l.e. base costs) ano 27% are varfcbte;

A^ ^y^^, the uaual spsdflcs of the cost for the calls for service have notbeen released or calculated, the OPP has estimated that the" average cost'perhousehoM In Ontario for policing services. Including both the base ast'andtte callsfor service, would be approximately $369;

:JS^f^f thte "?odelô^s??-t(?e ol?pcos^s for west: parTy Sound1hr ,'-

municipalities Increase (rom C3.412.l89 (per 2012 FIR) to $6;537.204;an-lncreaseof $3,125/015 or 92%;

.:S^-t v ^tftssmodetwouLdse?_opp costs lncr3ase for Seguln Township from. Tt-A

3 (per 2012 FIR) to $1,759,392, an Increase of ?l,l66,733 or 197%;

this model Is fundamentally fievfcd, unfair and Inequitable.r*/ ^>u. jH- /

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:. the Province of Ontario and Premier Wynneh .* ».*, -jfn, I. . A*»r ^ - n

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cannct allow this type o," un>rlr freGtm^nt towerds rurel C^tario/anti this ftjnding


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model be scrapped Immediately.

î:3 FU^: ^''l d r t this rwolutton be forwarded to The Honourable Kathlaen. td

wyn"3'premlei'?f9"tari0'The Honourable Madeleine Menieur;Mlntete'rofCommunity Safety & CorrecHonal Services, The HonourafateJohn Gerrctsen,^L^}OL^-f!^M^^?^^^ô^^âJto:rLorMU"ld?iu^ôn^?-ÂM0)'and a" rural'Ontarto'munidpaifuSwith a permanent population of 10/000'or less.

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th Lf3 :-Eoo., ^30.'ge Drew .-uiidino<<'

25 Grosênor Street.'orci-yiO, C.-iterio iviTA tiw3

'.'he .ônourejls ivladeleine ivteit;3t'r:

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'.'he Courici! or ihe Corporation 3f ': cy Ve.i'ey 7ownsh;p £-L i^s 3ouncit rêetir.c' onc»-

tjove:7.je- ?3, 2313 edopiad 'J.e rollowng r3£olu£ion:4 4 <.*

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^ft E .,\ the Ontario Provincial Police are seeking stakeholder input on a new billing mode! to be.>*

used to charge municipalities for policing services starting in 2015;t * .-A -^" ?., the current billing mode) is a deployment model whereby cost recovery is based on<*I

a percentage of detachment workload, actual department siaffing levels, wages and benefits, and acost recovery component for other expenditures, and has been in place for over 15 years;

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\ the proposed biliing model would calculate municipd policing bills using a"base"* .»fu *

amount plus a^charg3 for service calls, with the base ievel purported' to be 73% of OPP costs andrepresents $260 per household regardless of the resources actually consumed by each municipalityand the balance (27%) representing reactive calls for service based on the number and type of calfs;

I ', crime rates in Ontaho generally, and Tay Valley specifically, are in decline;I- m *..

a» ^ the proposed mode! would result in the OPP costs for Tay Valley TownshipM *t- . A I

increasing from $485,000 annually to almost $1.4 milfion annually, a staggering increase of 189%,translating into a property tax increase of mors than 20%;

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-, the proposed billing model has been endorsed by an exceptionally small percentageI*

(18%) of OPP policed municlpaliiies based on a survey conducted during the summer of 2013;-t

, an almost identical number of survey respond3nts chose the existing billing modelr.L»

based on the same survey;

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Correspondence dated December 10, 2013 from Tay Valley Towns... of 323

, the metric used by the OPP to compare costs between municipaiities based on. h u* » hI* ^ *

costs perhousehold'ls fundamentally flawed as it implies that "nlyj^dentidtaxpayers pay fo_rpoficing, and does not take into account the_9reater,ability,to^yânhe urban centres possessbecause of their larger commercial, industrial and institutional tax bases;

: :.l * i ^, expressing costs on a per household basis efieutively exaggerates the unit cost of1.*

policing in municipalities with urban centres; k/

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'; :J.,:. .^, th3 billing reform process appears to be moving forward completely independent ofI. r

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the Future of Policing Advisory Committee (FPAC) work;

':" ^1 ^k, the proposed model is fundamentally flawed, unfair, and inequitable;1 IT.

z'v j ..:.:. the Township of Tay Valley call on the Province of Ontario,a 1* » Jn. h M.

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Premier Wynne, and Minister Meilieur to cease the OPP billing reform process untiltheFutureoTthePolicing Advisory Committee has completed its report and the recommendations the^n have beenstudied; and municipalities have been consulted and afforded an opportunity to comment;

this resolution be forwarded to the Honourable Kathleen Wynne, Premier ofh- n 1 1.

" -I

Ontario, the Honourable >v1ade!eine iveilteur, Min'ster of communitysafe1y,£corê^ti?nal ?^rYês 1

theHonourayeJeffTeaLM^ter of Rural Affairs, Association of ûnldpalittes of Ontario (A^,0), andalTrural municipalities with c. permanent popufation of 12.000 or less."

'ay Vdtey Yownsh:? Ocuncil osEieves th3 proposad Ck:'F biKhg r3«:o.-m model is sniirelyhco:isi3t3ntwft:i fie Province'3 comnitner:i .0 £Lrength3-i rurs-1 OniE.rio.

If yo-- require E.ny :^r infcr,-,,E.tion, plesss do nto. hesitate to co^.£=t .he rndereigned£t'(3':3) 267-5353 e;:t. 130 or ct3ri^@:ayl/£ileytwo.c?.

Sincerely;

Arr:£T.:ta iviabo/^ iar':.^J

Kathleen Wynne, Premier and Minister of Agriculture and Foodec:

JeTf Leal. Minister of Rural AffairsRandy Hiliier, MPP, Lanark-Frontenac-Lennox and AddingtonAssociation of Municipalities of OntarioLeslie Drynan, Deputy Cierk, Lanark CountyAil rural municipaiities with a permanent population of 12,000 or less

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Children's Christmas Wish Tree 0 /<3

Due to the compassion and the generosity of this community(BAYHAM) all 16 individuals who were brought to our attention havehad their tag picked out by someone and in a lot a cases the gifts arealready under the tree. We have had inquiries about any more tagsbeing placed on the tree. At present the 2 Schools in our area arescreening their classes to determine any parties which should beincluded in this process. We have been informed that there is indeed

more children who need all of our assistance. There are 2 lists beingcompiled by the Schools and we will be receiving these tags in the nearfuture. If you wish to participate in this simple but rewardingendeavour you can come in and check the tree or contact Randy/Dianne or Candy at 519-874-4085 or after hours at 519-874-1137

Again we would like to inform you how overwhelmed we have beenwith your compassion and generosity.

Let us do all that we can to insure that every child in our municipalityhas a MERRY CHRISTMAS.

The Management and Staff of Bayham's Family Table

Correspondence from Bayham's Family Table regarding "Childre... of 323

-s

.i spectra Fnergy Company

^CEinNovember 28, 2013 &rc.22°"^

""nitiryoFB^VIA COURIER

TO: ALL Clerks of Municipalities.

Union Gas filed an application with the Ontario Energy Board ("the Board") on October22, 2013 seeking changes to Union's regulated gas distribution, transmission and storageservices effective January 1, 2014.

Enclosed is a copy of the application, as well as a copy of the Notice of Application inEnglish and in French issued by the Board on November 22, 2013 under Docket No. EB-2013-0365.

Yours truly,

Chris RipleyManager, Regulatory Applications

End.

Correspondence dated November 28, 2013 from Union Gas regard... of 323

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October 22, 2013

Ms. Kirsten WalliBoard SecretaryOntario Energy Board2300 Yonge Street, 27*h FloorToronto, ON M4P 1E4

Dear Ms. Walli:

Re: EB-2013-0365 - Union Gas Limited - 2014 Rates Application

Please find attached an application from Union Gas Limited ("Union") seeking changesto Union's regulated gas distribution, transmission and storage services effective January1,2014.

Union's supporting evidence will be filed at a later date. The application has been filedin advance of the evidence to expedite the application process,

If the proposed rate changes are approved by the Board the total bill increase for a typical3Southern Operations residential customer consuming 2,200 m per year would amount to

$1 - $2 per year. For a typical Northern or Eastern Operations customer consuming 2,200m3 per year, the total bill decrease would amount to $16 - $20 per year.

Union seeks the Board's issuance of the final Rate Order by November 30, 2013 toensure the implementation of 2014 rates by January 1, 2014. In the event that the Boarddoes not issue a rate order by November 30, 2013 for implementation by Union onJanuary 1, 2014, Union seeks an Order of the Board declaring Union's rates in effect asof December 31, 2013, interim as of January 1, 2014. It will be Union's proposal in thismatter to deal with any retrospective impact of the delayed implementation through a raterider for general service rate classes and a onetime adjustment for all other rate classes,which will recover any changes in rates ultimately approved by the Board's order witheffect from January I, 2014.

Yours truly,

[Original signed by]


c.c.: EB-2013-0202 IntervenorsCrawford Smith, Torys

P. 0. Box 2001, 50 KJI Drive North, Chatham, ON. N7M 5M1 www.unione.is,cornUnion Gas Limited


Filed: 2013-10-22EB-2013-0365

ONTARIO ENERGY BOARD

IN THE MATTER OF the Ontario Energy BoardAct, 1998, S.O. 1998, c.l5 (Sched. B);

AND IN THE MATTER OF an Application byUnion Gas Limited, pursuant to section 36(1) of theOntario Energy Board Act, 1998, for an order ororders approving or fixing just and reasonable ratesand other charges for the sale, distribution,transmission and storage of gas as of January 1,2014.

APPLICATION

I. Union Gas Limited ("Union") is a business corporation incorporated under the laws of the

province of Ontario, with its head office in the Municipality ofChatham-Kent.

2. Union conducts both an integrated natural gas utility business that combines the operations

of distributing, transmitting and storing natural gas, and a non-utility storage business.

3. Union was an applicant in a proceeding before the Board for an order of the Boardapproving or fixing a multi-year incentive rate mechanism ("IRM") to determine rates forthe regulated distribution, transmission and storage of natural gas. The Board assignedEB-2013-0202 to Union's application.

4. Union filed an IRM application with the Board on July 31,2013. The application was

supported by a comprehensive Settlement Agreement (the "Agreement") between Unionand stakeholders. The stakeholders party to the Agreement were parties who participated in

Union's 2008-2012 IRM proceeding and in the annual rate proceedings throughout the last

IRM term. The proposed IRM parameters found in the Agreement were further supported

by evidence and reports. The Board approved the Agreement on October 7, 2013.


- Page 2

5. Union's Board-approved Agreement sets out a multi-year incentive ratemaking mechanism

("IRM") for calendar years 2014 to 2018. The framework includes a price cap index ("PCI"),

where rates are a function of: an inflation factor ("I"), a productivity factor ("X"), certain non-

routine adjustments (Z factors), certain predetermined pass-throughs (Y factors), and an

adjustment for normalized average consumption ("NAC") to reflect changes in consumption in theGeneral Service rate classes.

6. The IRM approved for Union contemplates the filing by Union of an application for Z

factor adjustments, structural rate design changes or the pricing of new regulated services

in a time frame that will enable these issues to be resolved in sufficient time to be reflected

prospectively in the next year's rates. This requires the filing of a draft Rate Order with

supporting documentation which reflects the impact of the PCI pricing formula so that a

final Rate Order will be issued for implementation by January 1,2014.

7. Union hereby applies to the Board, pursuant to section 36 of the Act and pursuant to the

annual rate-setting process underlying the IRM in the Agreement, for an order or orders

approving or fixing just and reasonable rates and other charges for the sale, distribution,

transmission and storage of gas effective January 1, 2014,

8. Union further applies to the Board for all necessary orders and directions concerning pre-

hearing and hearing procedures for the determination of this application.

9. This application is supported by written evidence that will be filed with the Board and may

be amended from time to time as circumstances may require.

10. The persons affected by this application are the customers resident or located in the

municipalities, police villages and Indian reserves served by Union, together with those to

whom Union sells gas, or on whose behalf Union distributes, transmits or stores gas. It is

impractical to set out in this application the names and addresses of such persons because

they are too numerous.


11. The address of service for Union is:

Union Gas Limited

P.O. Box 200150 Keil Drive North

Chatham, OntarioN7M5M1

Attention; Chris RipleyManager, Regulatory Applications

Telephone: (519)436-5476Fax: (519)436-4641

- and -

Torys

Suite 3000, Maritime Life TowerP.O. Box 270Toronto Dominion Centre

Toronto, OntarioM5K 1N2

Attention: Crawford Smith

Telephone: (416)865-8209Fax: (416)865-7380

DATED October 22, 2013.

UNION GAS LIMITED

[Original signed by]



Union Gas Limited has applied to change its natural gas rates effectiveJanuary 1,2014

Learn more. Have your say.Union Gas Limited has applied to the Ontario Energy Board to change Its natural gas rates effectiveJanuary 1, 2014. Under the proposal, residential customers of Union Gas In Southern Ontario (thosefrom Windsor to Hamilton) would see an increase of $1 .55 (0,2%) to their average annual bill. Residentialcustomers In all the other areas served by Union Gas would see a decline ranging from $16.54 to $19.76(1.9% to 2.1%) to their average annual bill. Other customers, including businesses, may also be affected.In addition, Union has proposed to gradually allow large volume direct purchase customers to shift theirnatural gas delivery obligation from Parkway to Dawn.

THE ONTARIO ENERGY BOARD WILL HOLD A PUBUC HEARINGThe Ontario Energy Board (OEB) will hold a public hearing to consider Union Gas' request. We will question the companyon its case for a rate change. We will also hear arguments from individuals and from groups that represent Union Gascustomers. At the end of this hearing, the OEBwi!! decide what, if any, rate changes will be allowed,

Union Gas' application Is based on an Incentive Ratemaklng Framework previously approved by the Board for the period2014-18. The rates are based on an adjustment formula that incorporates inflation and a productivity factor.

Tha OEB is an independent and impartial pubilc agency. WB make decisions that serve the public interest. Our goal is topromote a financially viable and efficient energy sector that provides you with reliable energy services st a reasonable cost.

BE INFORMED AND HAVE YOUR SAYYou have tha right to information regarding this application and to be Involved in the process. You can:

review Union Gas Limited's application on tha OEB's website now.sign up to observe Vhe proceeding by receiving OEB documents related to Uie hearing.*

file a letter with your comment;,, which will be considered during the hearing.»

bscome an active participant (called an :ntervenor). Apply by December 16, 2013 or the hearing will go ahead without.

you and you will not receive any further notice of the proceeding.at the snd of the process, review tha OEB's decision and Its reasons on our websrte.

LEARN MORE

The proposed charges relate to Union Gas Llmlted's distribution, storage and transmission rates. Our file number for this caseis EB-2013-0365. To learn more about this hearing, find instructions on howtoflle letters or become an intervenor, or lo accessany document related to this case please enter that file number at the OEB webste: www.ontarioenergyboard.ca/notice. Youcan also phone our Consumer Relations Centre at 1-877-632-2727 with any questions,

ORAL VS. WRITTEN HEARINGS

There are two typss of OEB hearings - oral and written. The OEB will determine al a later date whether to proceed by wayof a written or oral hearing.

PRIVACYIf you write a letter of comment, your name and the content of your letter will be put on the public record and the OEBwebsite. However, your personal telephone number, home address and email address will be removed. If you are abusiness, all your information mil remain public. If you apply to become an intervenor, alt Snformafton wffl tie public.

This rate hearing will be held under section 36 of the Ontario Energy Board Act, S.O. 199B c. 15 (Schedule B).

a

--^ yOntario

aiutiBnmn Cwnritf n d* k'*wal»Burnt difO-tB

A-English-8" ^ lobf: 094-UNG-OOB_EN_8_A.indd Vmtan; 1 aNOT STANDARD TEMPLATE, DO NOT USE av ppeffltor AaronDate: Nanmbir2S.]013 11:08 AM

stee: Sin X 10.44S7 ln|Lmn: 147 Pane: 1Not standard style. Ad style is following what was given by the client.


Union Gas Limited a depose une requete en vue d'obtenir une modification de sestarifs de gaz naturel, entrant en vigueur au 1'r janvier 2014.

Apprenez-en plus. Donnez votre avis.

Union Gas Limited a depose une requete aupres de la Commission de l'6nergie de I'Ontario en vued'obtenir une modification de ses tarifs de gaz natural, entrant en vigueur au 1'r janvler 2014.Avec['adoption de cette proposition, lesconsommateur5r6sidentielsdeUnionGasdusuddel'pfitarlo(de Windsor d Hamilton) verralent leur facture annuelle moyenne augmenter de 1,55 $ (0,2 %). Lesconsommateure rfsldentlels de toua las autres secteurs desservis par Union Gas constateront unebaisse au nfveau de leur facture annuelte moyenne alfanf de 16,54 $ & 19,76 $ (de 1,9 % S 2,1 %). Lesautres clients, y compris les entreprises, pourraient fegalement 6treconcemes. De plus, Union Gas apropose de permettre progressivement aux clients en achat direct de grands volumes de transf6rer leursobligations de livraison de gaz nature! de Parkway a Dawn *

LA COMMISSION DE L'^NERGIE DE L'ONTARIO VA TENIR UNE AUDIENCE PUBLIQUELa Commission de l'6nergie de I'Ontarto (CEO) tiendra une audience publique afin d'Atudiar la demande de Union Gas.Naas demand^ns ^ la soci6te de justfflBr la n6cessit6 d'un changement tanfaire. Nous 6couterons egalement ^argumentsdes indlvidus et des groupes representant la client61e de Union Gas. A I'issua de cette audiBnoe, la CEOd6cldera du bien-fonde d'un changement tarifaire et, Ie cas 6ch6ant, du montant du changement tarifairs d venir.La demands de Union Gas repose sur un cadre de r6gulation incitatif prec6demment approuve par la Commlssun pour la psriode2014-2018. Les tarifs sonl 6tab!is selon une fomfiute de rajustement calculfe en fonctlon de I'inflatun et un facteur de productivity.

La Commission de f'6nergie de I'Ontario est une agence publique indApendante at impartiale. Les d6cisions que nousprenons visant & servir an mieux l'int6r§t public, Notre objectif est d'enoourager Ie d6yeloppement d'un secteur da I'Anergieefficace et flnancifirement viable afin d'offrir dos services energfetiques fiables a un prix raisonnable.

INFORMEZ-VOUS ET DONNEZ VOTRE AVISVous avez Ie drolt d'Stre inform6 au sujet de cette demands et de participer au processus. VDUS pouvez:

examiner la demande de Union Gas Limited sur Ie site Web de la CEO d6s mainfenant;*

vous fnscrlre d litre d'obsen/ateur pour recevoir les documenls de la CEO relatifa 61'audience;»

d6poser une lettre de co'nmeniaires qui sera prise en compte au cours de I'audience,partidpsr acth/ement au processus (^'titre d'intervenant). inscrivez-wus avant Ie 16 dBwmbre 2013 faute de quoi»

J'audience aura lieu sans votre participation at vaus ne recavrez plus d'avis dans Ie cadre de la pr6sente affairs:examiner la d6cisk>n rendue par !a CEO & I'isaue de la procedure, ainsi que ses Justifications, sur notre site Web.t

APPRENEZ-EN PLUSLes tarifs propos6s sont relatifs aux tarifs de distribution, de stockage et de transport de Union Gas Limited. Notre num6rode dossier pour cette affaire est EB-2013-0365. Pour obtenir de plus amples renseignements sur cette audience, sur lesd6marches'a suivre pour d6poser uno lettre ou partldper en tant qu'interYsnant, ou pourconsulter les documentsrelatifs acette affaire, veuiltazsaisir ce num6ro de dossier sur ie site Web de la CEO ; www.ontarioenergyboard.ca/notice. Pourtoutequestion, vous pouvez 6galement communiquer avec notre centrs des relations avec lea consommateurs au 1-877-632-2727.AUDIENCES ORALES ET AUDIENCES ^CRFTES

exists deux types d'audlences d la CEO : les audiences 6crites et les audiences orales. La CEO d6cidera ult6rieurementde trailer ['affaire par voie d'audience orals ou ficrite.

PROTECTION DES RENSEIGNEMENTS PERSONNELSS/ mus Scrivez une tertre de commentaires, votre nom et la content/ de cette lettre apparaftront dans Ie dossier public stsur Ie site Web de la C£0. Toufefbis, wtre num6ro de telephone, votre adresse et votre adresse electranique neseront pasrendus publics. St vous fepr6sentez uw entreprtee. tous les ^nseignements ds l-wf^prise demeuremnt accessibles aupublic. Si vous partidpez d (itre d'inter/enant, tous vos renseignemsnts peraonnets seront rendus publics.Cette audience sur les tarifs sera tenue en vartu de /'artrcte 36 de la Loi da 199B sur la Commission de I'enargle de/'Ontario, 1,0. 1998, chap. f5 (annexe B).

ffl

-.

Ontario

at-lnrn cui_,il,ilu>a> mh..ri diiQiTtnrin

D-French-8"NOT STANDARD TEMPLATE, DO NOT USE 094-UNMOBJ:lt_aji.1ndd Vmini^laIcMI-

Nat standard style. Ad style is following what was given by the client. a^ Date; Nouemt.il5,»i3 in l AM Operator A<rw

8 In X '>1.4ES4injLhn:161SL PaceLeading reduced by O.Spt.


Ministry of Citizenship Ministers dos Affalres civiques .s?a 3ând Immigration et de I'lmmlgrationMinister Mlnlstre

yjth6' Floor 6° 6tage400 Unrverslty Avenue 400. avenue University innr

OntarioToronto ON M7A 2R9 Toronto ON M7A2R9Tel.: (416) 325-6200 T6(.: (416) 325-6200

ECE VEQFax:(416)325-6195 TiSlea: (416) 325-6195

NOV 1 9 2013November, 2013 P^C3 ^/

WIUNidPAUTY OF BAYHAN1Dear friends,

am pleased to invite your organization to participate in the 2014 Volunteer Service Awardsprogram. The VSA ceremonies have become a long-standing tradition in Ontario.

X?^?ffFrl? ^. t!1?-T?^fT-d^mTtaLac?of citizenship in our society. Every day thousands of^ntarians of all ages voluntarilygivetheirtimeandtalent to thousands of communityoânizations.By caring and contributing their time, volunteers help hold our communities together.

T!1^Ys^p.r??rB.n?»r??ogn.?es.v?!unteers fr?m a11 sectors for their continuous years of service in acommunity organization. It provides a way for your organization and the Ontario governmenttothank them in a meaningful way,

S.(?l^s!-ni i^ô?-rli!i?^^Ltê^rn.p?rtar?t r?le ou.r y?uth play currentjy 3"d in the future ofyolunteemg, each organization may nominate up to 9 volunteers, 3 of whomi must beyouth. If allyour nominees are adults, the number you may nominate remains at 6.

^^tlT!lT.^L^PJ??^lli^J?-^.TLn^tT-Y°-ur_^lunt.?et? ar1d feel free to.^^re this letter with otherorganmtions that may be interested in recognizing their volunteers at a VSA ceremony: Bysubmjwng your nominations you can help ensure that your volunteers receive the recognitfon theydeserve.

^Z!ir-atl^r!.fc)rTâ-nd.prograrnJnform£t?on are available orl the Ministry of Citizenship andImmigration website at www.ontario.ca/honoursandawards

You mayalsocontact the Ontario Honours and Awards Secretariat by phone at:416-314-7526 or 1-877-832-8622; by TTr/ at 416-327-2391; or by fax at 416-314-7743

?^.?e_Tdli-neJjate !?r_s^brî8sions is January25 of each year, but you may submit nominationforms at anytime. Nominations received after the deadline will be considered for the following year.

look forward to celebrating the achievements of Ontario's volunteers.

Sincerely,

aif\(liL ^

Michael CoteauMinister

10-1B7

Correspondence dated November, 2013 from Ministry of Citizen... of 323

5'

rv--Ministry of Citizenship Ministere des Affalres civiques

^Ontarioand Immigration et de I'lmmigration

Ontario Honours and Awards Secretariat des distinctions et prixSecretariat de I'Ontario II

400 University Avenue, 4th Floor 400, avenue University, 4e 6tage F it fcE c v^

Toronto ON M7A2R9 Toronto ON M7A2R9 ".̂s. <

DEC 1 0 2013November 2013 pn<D ^

MUNICIPALiTy ( BAYHAMDear friend,

am pleased to remind you that the Ontario Honours and Awards Secretariat acceptsnominations, throughout the year, for the Ontario Medal for Young Volunteers.

The Ontario Medal for Young Volunteers is presented by the Lieutenant Governor to exceptionalyoung volunteers, between the ages of 15 and 24.

Through their actions and dedication, young volunteers have improved the quality of life in theircommunities, their province, their country, and even around the world. This honour recognizesOntario's finest youth who understand the importance of volunteering and who demonstrateleadership, initiative and perseverance as well as inspire others.

Do you know an outstanding young volunteer? If so, please nominate them for the Ontario Medalfor Young Volunteers.

Deadline for nominations is January 15.2014

Nomination forms and additional information about the Ontario Medal for Young Volunteers, andother programs that recognize volunteers, are available on the Ministry of Citizenship andImmigration website at:

www.ontano.ca/honoursandciwards

If you have any questions or require assistance please contact the Ontario Honours and AwardsSecretariat by phone at (416) 314-7526, toll free at 1-877-832-8622 or TT/ 416-327-2391.

genuinely hope you take this opportunity to nominate any young volunteer(s) you believe to beworthy of this recognition.

Sincerely,

\f-

Luc Vincent

Manager

42-054A

Correspondence dated November 2013 from Ministry of Citizens... of 323

Newsletter dated December 2013 from Community Care Access Ce... of 323

jr ' T.^.

^ -'!'r*

Af

.A

r A f.I J\

Via fax: 519-866-3884

ECEJVEMunicipal Office9344 Plank Road, Box 160 i»

DEC - 5 2013Straffordville ON NOJ 1YO P'QfMUNICIPALITY OF BAYHAIU

Dear Clerk,

RE: Notification - Provincial Break-Open Ticket LicencePlease find enclosed copies of the March of Dimes CanadaProvincial Break-Open Ticket Lottery Licences (6250-001;6250-002; 6250-003; 6250-004; 6250-005; 6250-006; 6250-007) with attached addendum for AG1; BN1;BN3; BN14;BN26; SP21; SP22. These licences are being sent to youroffice in accordance with the Terms and Conditions set forth

by the Alcohol and Gaming Commission of Ontario.March of Dimes Canada is conducting a Break Open TicketLottery at the following location within your municipality:

Red Oak Travel Park

RR 1 Highway 3, Lot 5,Con 8EdenONNOJIHO

Copies of these licences are on display at the location listedabove.

If you have any questions feel free to contact my office at416-425-3463, ext. 7336 at your convenience.

Sincerely, !)6W t)P/V^^ffPer Dennis R. Ullman

Associate Director - Special Events and Community Relations

Enclosures

.rt-^ .n L

L:'IJ i-/ :.'^/-

Correspondence from March of Dimes Canada regarding "Notific... of 323

*

m1hfl"

AtcohoE ai:rf Gani'na Lottery LicenceCoflsm^tion of Ontai;o

Caramfstlon des aboota"SSSftl Licence de loterie'»* ftt lia;' )*ux dft i'OnfBrio^.Ifht

GIN/NIG: OMH0453

Licensee / Titulaire de licence: MARCH OF DIMES CANADA100VERLEABLVDTORONTO ON M4H 1A4

Lottery Type / Type de loterie: Provincial Nevada

Ticket Type/ Type de billet: See List of Break Open Tickets CCPYOFUoiwFILicence Start Date / Date du debut de la DECEMBER 1,2013 TO KPO^-EDlicence:

Licence End Date / Date de fin de la NOVEMBER 30, 2016 Name: Îf^^f ( Jl/Wlicence:

Special Terms and Conditions /Modalites speciales: Signature:. MPROCEEDS MAY NOT BE USED FOR RESEARCH AGCO ^.iqfENSING OFFICER1=

^ll«T'i'3i^£ail^S?»?1i^!îI?!?irTT^! !!î^^'-s-i?^l!-t?^!SILI?rea,k _c>pel? tick®tsln their municipality. A^?^=s^y^^^^â^^st^^^s^.!^Jt^=t^ÎI!LbJI;^?^^!JL<:!rls-e.eL^^sur_e-atI.I?cal_b.y~Iaw? areadhered to; Fa""re to provideproper notification to the local licensing authority or causing a breach of local by-laws and/or a breach oflicensing policies may preclude the licensee from selling tickets In a municipality and jeopardize this lotterylicence.

L^tf^^fl^^?^lliî^TtTtl fr!LeÎ?I^êrs^ I^^l'^ ?^*^êi^tî^^sdl^^r?î^Î^r^^^£eSdfÎ?î^êrtTd^tllTo?iî1^^Gr^reglementation des jeuxdoiventetre fournies a I'autorite chargee de delivrer les licences locales avant Ie debut de la vente des'billeis.II incombe au titulaire de licence de se conformer a tous les reglements tocaux. LedefautdefournirunavEsadequat a I'autorite chargee de delivrer les licences locales, lenon-respect des reglements locaux ou'le'non-1^?.F^S! ^sii??!,'!!?I^T.??.!â!i?^!?;l?itlivÎ^f^.T l-'^c.e?-S!.ui!^Lr?. ?st.aê,a V6nte de billets par Ietitulaire de licence dans une municipalite et mettre enjeu cette licence de loterie.This licence is not valid on First Nations Territories. Premieres Nations.

Cette licence n'est pas valable sur les territoires des Premieres nations.

A true copy of this licence and a letter of approval (if required) must be posted at each break open ticket sellerlocation.

Des copies certifiees conformes de la presente licence et la lettre d'approbation (au besoin) doivent etreaffichees a chacune des billetteries appartenant au vendeurde billets a fenetres.

The licensee must observe all terms and conditions of this licence as approved on its application. The conductof this lottery is restricted to the dates and limits specified on this licence.

Le titufaire de licence doit respecter toutes les modalites de la presente licence telles qu'approuvees sur sademande. Cette loterie ne peut avoir lieu qu'aux dates, et selon les restrictions precisees sur cette licence.

Lottery Licence Number/Numero de la licence de loterie: 6250

Orginal Licence Issue Date/Date de delivrance de la licence de loterie: November 18, 2013Amended Licence Issue Date/Date de delivrance de la licence modifiee:

Registrar of Alcohol and Gaming /Registrateur des alcools et des jeuxNot Transferable / Incessible


- L »

AicohoEandSBfflidir Lottery LicenceConunisBion cf Onfr 'io

^ ConiRiission des a' ôja>-ir

Licence de loteriefl'tdfeajffStd&r'OntfLto-*-1. f-

List of Break Open Tickets/ Liste des billets a fenetres:Ticket Type / Type de billet Currency Type / Type de devise Lottery Licence Number / Numero de la

licence de loterieAG1 CA 6250 - 001

BN1 CA 6250 - 002

BN3 CA 6250 - 003

BN14 CA 6250 - 004

BN26 CA 6250 - 005

SP21 CA 6250 - 006

SP22 CA 6250 - 007

~*£

COPY OF UCENCf

n>TO BE POSTI-a

B=dtt.

.îriHAv^ ^^Name

.j£?\A.AÂSignature 9

3AGCOPbENSING OFFICER

Lottery Licence Number/Numero de la licence de loterie: 6250

Orginal Licence Issue Date/Date de delivrance de la licence de loterie: November 18,2013Amended Licence Issue Date/Date de delivrance de la licence modifiee:

Registrar of Alcohol and Gaming /Registrateur des alcools et des jeuxNot Transferable / Incessible


Correspondence dated December 9, 2013 from Ministry of Agric... of 323

Correspondence dated December 10, 2013 from United Counties ... of 323

E=T^

Ministry of Community Safety Ministere de la S6curlt6 communautaire ww v^rr-

and Correctional Services et dos Services correctionnels

Office of the Minister Bureau de la ministre L\ //

it ff*f

25 Grosvenor Street 25, rue Grosvenor Cnteriottl18"'Floor 18e StageToronto ON M7A1Y6 Toronto ON M7A 1Y6Tel: 416-325-0408 T61. : 416-325-0408Fax:416-325-6067 T6I6C.: 416-325-6067

MC-2013-5175..«f<

f Iv" .;

DEC 1 2 2013 c ft1-* .I

Et '.»+ I;If 'tf JS»

Your Worship Paul L. EnsMayor 1 ionOE.C 1 'r\

The Municipality of BayhamPO Box 160 »>H^WM<!9344 Plank RoadStraffordville ON NOJ 1YO

Dear Mayor Ens:

IJake this opportunity to advise The Corporation of the Municipality of West Elgin, TheS??0^!!011 °!!.he Mun!clpalltyof ^ayham_The Corporation of the Township ofSouthwold, TheCorporation of the Municipality of Central Elgin, The Corporation of the Municipality ofDutton/Dunwich, and the Corporation of the Township of Malahide that the contract pursuant toSection 30 of the Agreement for the Provision of Police Services under Section 10 of the PoliceServices ^cf.lsbei"9 terminated by the Ministry of Community Safety and Correctional.T.Tl^ef-<ll^?s?J^-?-nxd th^-proy_in.ce of ontario-Thistett®r constitutes the requisite one yearwritten notice. The date of termination is December 31, 2014.

The Ontario Provincial Police (OPP) and the MCSCS, in response to municipal concerns,announced in October that they are developing a new, simplified billing model for OPPmunicipal policing services. The proposed new billing model is based on principles of fairnessand transparency. It is intended to provide cost-recovery in a fair and equitable manner Theseare principles our municipal partners have consistently told us are most important to them.

From October 29 to November 29, 2013, the OPP and the MCSCS invited representatives fromall municipalities receiving their policing services from the OPP to engage in discussions on thenew billing model. This process is now complete and the Ministry and the OPP will work towarda completion of the new billing model for implementation January 1, 2015. As part of thistransition to the new model, the OPP will contact your municipality in the summer of 2014 todiscuss policing options for 2015, including a new contract agreement.

We look forward to your participation in this process and to continuing to provide excellentpolicing service to all OPP partner municipalities during the transition'to a new billing model.

Sincerely,

^%^^<^>0/Madeleine MeilleurMinister

c: Commissioner, Ontario Provincial PoliceMr. Douglas Gunn, Chairperson, Elgin Group Police Services BoardChief Financial Officer / Financial Officer, The Municipality of Bayham

Correspondence dated December 12, 2013 from Ministry of Comm... of 323

Staff Report D2013-014 regarding "Hoover Development".File: ... of 323

2013.09.038.09759 MUNICIPALITY OF BAYHAM 11/28/2013 1:35PM

Accounts PayableRoyal Bank

Cheque Register - 11/28/2013

Invoice Invoice Cheque ChequePayee Number Date Type Amount Number

000574 MARGARET UNDERHILL

reimburse supplies VOLUNTEER RECOGNITION NIGH" 11/28/2013 140.68 015721

Cheque Amount - 140.68

Cheque Run Total 140.68

Page

Cheque Register being Cheque #15721 to Cheque #15833 inclusi... of 323




Invoice Invoice Cheque Cheque

Payee Number Date Type Amount Number

002017 674597 ONTARIO INC

21-13 HAULING 10/28/2013 615.96 015722

Cheque Am ou nt - 615.96

000023 AAROC AGGREGATES LTD

15201 RECYCLED ASPHALT 11/09/2013 80.21 015723

15450 WINTER SAND 11/15/2013 406.14 015723

Cheque Amount" 486.35

000034 AGO INDUSTRIES INC

563460 SAFETY PARKAS 11/21/2013 451.21 015724


002250 ANTHONY & AGANETHA WALL

reimburse credit CREDIT ON TAX ACCOUNT 12/03/2013 1,437.17 015725

Cheque Amount - 1,437.17000091 BARRY R. CARD

212014-76 LEGAL SERVICES 12/02/2013 89.27 015726

212015-76 LEGAL SERVICES 12/02/2013 669.53 015726


002214 BEATTIE WATER

356406 RICHMOND WATER PROJECT11/29/2013 2,400.00 015727

Cheque Amount - 2,400.00

000121 BRADCRANEX INC

4635 BOOM TRUCK - CHRISTMAS LIGH- 11/20/2013 248.60 015728

Cheque Am ount- 248.60

000157 CANADIAN SALT COMPANY LTD

5300074568 SAFE-T-SALT 11/14/2013 2,858.78 015729

Cheque Amount - 2,858.78000167 CARSWELL

4997840 OH&S ACT QUICK REFERENCE12/03/2013 106.00 015730


000183 CHRIS MCQUIGGAN

exterior bulbs EXTERIOR BULBS 12/02/2013 91.58 015731


000100 CORPORATE EXPRESS

34303155 STORAGE BOXES, FILES 11/27/2013 245.32 015732


000229 DANCE SEWER CLEANING INC

14167 CLEAN MAINLINE & PUMP STATIO 11/15/2013 2,847.60 015733

Page


2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/05/2013 i:npM


Cheque Register- 12/05/2013



000250 DEL-BAC SALES LIMITED

245450 SUPPLIES 11/08/2013 231.72 015734


000272 DYNAMIC FLUID PRODUCTS INC

1-40675-0 HYDRAULIC HOSES, CRIMPS 11/25/2013 265.96 015735

1-40714-0 COUPLERS 11/25/2013 260.93 015735


001708 EASTLINK

5198665521 Nov MONTHLY TELEPHONE 12/01/2013 1,382.78 015736


000316 EQUIPMENT CENTRE SIMCOE LTD

T064213 PROCUT BLADE 11/22/2013 224.59 015737

Cheque Amou nt - 224.59

000334 FASTENAL CANADA

ONTIS73315 SUPPLIES 11/19/2013 18.53 015738

ONTIS73351 SUPPLIES 11/20/2013 19.30 015738

ONTIS73397 WASHERS, GRAB HOOKS 11/21/2013 86.55 015738


001027 GREEN LEA AG CENTERING

0000139975 REPAIRS TO STERLING TRUCK11/29/2013 10,250.38 015739

Cheque Amou nt - 10,250.38

000427 HYDRO ONE NETWORKS INC

Nov 200016501485 UTILITIES - BOOSTER PUMP 11/29/2013 7.91 015740


000444 J/E BEARING AND MACHINE LTD

292112 THREADED ROD, NUTS 11/20/2013 29.81 015741


000446 JACKIE RINGLAND

Nov16-Dec16'13 MANAGER FEES, PLANNER12/04/2013 863.53 015742


000504 KEVIN KITCHING

v.c.c. repairs ADHESIVE, COVER BASE 12/04/2013 395.50 015743


000517 KROWN RUST CONTROL

187-8314 POWERKLEEN SOAP 11/23/2013 66.67 015744


Page 2





nvoice Invoice Cheque Cheque


000537 LERNERSLLP

32102929 LEGAL SERVICES 11/25/2013 3,396.29 015745

Cheque Amount - 3,396.29000555 LONG POINT REGION CONSERVATION

I N00185" 4TH QUARTER LEVY 02/06/2013 11,685.50 015746

Cheque Amount - 11,685.50000610 MINISTER OF FINANCE

Licence Plate Renew' LICENCE PLATE RENEWALS 2013 12/05/2013 9,286.00 015747

Cheque Amount - 9,286.00000633 NATURAL RESOURCE GAS LIMITED

E12378-01NOV UTILITIES - STRAF FIREHALL 11/21/2013 370.06 015748

E22380- 01 Nov UTILITIES - PUMP#5 11/21/2013 35.84 015748

E45407 - 01 Nov UTILITIES-OFFICE 11/21/2013 245.16 015748

E45409 - 01 Nov UTILITIES-PUMP#2 11/21/2013 33.44 015748

E45410-01 Nov UTILITIES-LIBRARY 11/21/2013 56.52 015748

E51600-01 Nov UTILITIES-GARAGE 11/21/2013 529.25 015748

F20600 - 01 Nov UTILITIES-V.C.C. 11/22/2013 40.19 015748

F26864 - 01 Nov UTILITIES-PUMP#6 11/22/2013 34.65 015748

G15700-01 Nov UTILITIES-PBOPP 11/22/2013 15.14 015748

Nov E24200 - 01 UTILITIES-S.C.C. 11/21/2013 376.49 015748

NovF19290-01 UTILITIES - EDISON MUSEUM 11/22/2013 51.05 015748

NovG06210-01 UTILITIES-PB LIBRARY 11/22/2013 80.48 015748

Nov G06305 - 01 UTILITIES - MARINE MUSEUM 11/22/2013 157.77 015748

Nov G06307- 01 UTILITIES-PBFIREHALL 11/22/2013 15.14 015748

Nov G40407 - 01 UTILITIES - PB GARAGE 11/22/2013 132.72 015748

Nov G79205 - 02 UTILITIES-FIREHALL 11/22/2013 303.67 015748

NovE20469-01 UTILITIES - WATER STATION 11/21/2013 15.14 015748

Cheque Amount - 2,492.71001476 POLLARD HIGHWAY PRODUCTS LTD

49589 AGRIMELT S30 11/25/2013 2,636.64 015749

Cheque Amount - 2,636.64001907 PROTEK

INV094161 METER READING - COPIER 11/29/2013 108.11 015750

INV094162 METER READING - COPiER 11/29/2013 100.22 015750


001574 R-SAFETY

RS 1-143273 SAFETY CLOTHING 11/29/2013 326.43 015751


000806 SGS CANADA INC

Page 3






10736963 LAB FEES 11/26/2013 311.88 015752

10736968 LAB FEES 11/26/2013 28.25 015752

10736983 LAB FEES 11/26/2013 756.54 015752

10737080 LAB FEES 11/26/2013 448.61 015752


000888 THORNTON'S LOCKWORKS

11783 LOCKS 11/28/2013 1,432.10 015753

Cheque Amount - 1,432.10000925 TRILLIUM RAILWAY COMPANY

PCK3095 SIGNALS 12/01/2013 654.50 015754


002022 VECTOR ELECTRIC

436413 NEW MOTOR ON COMPRESSOR11/26/2013 98.88 015755


000954 VIKING GIVES LTD

2641324 VALVE COIL, CONNECTOR 11/19/2013 142.11 015756


000966 WEBER'S WELDING & MFG

18675 STEEL PLATE 11/27/2013 70.91 015757

Cheque Am ount- 70.91

Cheque Run Total - 60,627.21

Page 4






000742 RBC LIFE INSURANCE COMPANY

21842 Nov'13 NOVEMBER REMIT 12/05/2013 64.91 015758


000888 THORNTON'S LOCKWORKS

11783' LOCKS 11/28/2013 3.00 015759


Cheque Run Total - 67.91

Page





nvoice Invoice Cheque Cheque


000003 "BACK IN TIME" QUARTET

10142 CIS SERVICES 11/25/2013 1,969.44 015760


001647 1255475 ONTARIO LTD

807357 SINGLE FOLD TOWELS 11/01/2013 24.10 015761


002253 ARLIE BLANCHE BARZO



000075 AYLMER EXPRESS

0000180371 VOLUNTEERS, ROAD NAMES11/28/2013 156.62 015763


000078 AYLMER GARDEN CENTRE

2059 SNOWPLOWING 11/30/2013 1,101.75 015764


001984 COMMISSIONAIRES

105073 BY-LAW ENFORCEMENT 11/23/2013 173.20 015765


000205 CONSEILSCOLAIRE DE DISTRICT

4th qrter levy 4TH QUARTER LEVY 11/29/2013 2,024.25 015766


000206 CONSEILSCOLAIREVIAMONDE

4th qrter levy 4TH QUARTER LEVY 11/30/2013 738.44 015767


000212 COUNTY OF ELGIN


Cheque Am ount- 878,973.12

000299 ELGIN PURE WATER

0000173382 MONTHLY RENTAL 12/01/2013 114.70 015769


000357 G& K SERVICES CANADA INC

1518254903 SHOP TOWELS, FLOOR MATS12/04/2013 280.64 015770


000386 GRAHAM SCOTT ENNS

S-25035 INTERIM CONTROL TESTING11/29/2013 3,390.00 015771

Cheque Amount - 3,390.00000427 HYDRO ONE NETWORKS INC

Page






Dec200028297897 UTILITIES-VIENNA STL 12/02/2013 881.46 015772

Dec200028502207 UTILITIES - PB STL HWY 19 12/02/2013 2,060.64 015772

Dec200067775786 UTILITIES-STRAFSTL 12/02/2013 1,433.05 015772

Dec200089740933 UTILITIES - RICHMOND STL 12/02/2013 255.04 015772

Nov 200112248670 UTILITIES-CORINTHSTL 12/02/2013 348.32 015772

Nov 200114248991 UTILITIES-EDEN STL 12/02/2013 768.48 015772


000217 IBI GROUP

310849 CONSULTING FEES 11/22/2013 2,814.89 015773


000513 KOOLEN ELECTRIC

19479 STREETLIGHT REPAIR - EDEN11/27/2013 311.12 015774


000526 LAEMERS TRUCKING LTD

snowplowing Nov'13 SNOWPLOWING 12/05/2013 3,118.80 015775


000552 LONDON DISTRICT CATHOLIC



000564 LYNDAMILLARD

edison supplies EDISON DINNER SUPPLIES 12/09/2013 104.07 015777


002251 MARTIN & AGANETHA BOESE

reimburse credit CREDIT ON TAXES 12/05/2013 1,065.47 015778

Cheque Amount - 1,065.47000647 NORFOLK DISPOSAL SERVICES

0000242884 GARBAGE DISPOSAL 11/30/2013 52,346.12 015779


000743 RBC ROYAL BANK

Nov45160500 05279157 ANNUAL FEE 11/01/2013 12.00 015780

Nov451605000527 91570RDERLINE 11/15/2013 97.60 015780


000879 THAMES VALLEY DISTRICT SCHOOL


Cheque Amount - 332,536.22000913 TOWNSHIP OF MALAHIDE

10138 IT SERVICES 11/25/2013 558.17 015782

Page 2







001324 UNDERHILL BROS

88591 SNOWPLOWING 11/28/2013 216.11 015783


002252 WYNNBILGER



Cheque Run Total - 1,336,316.51

Page 3


2013.09.038.09759 MUNICIPALITY OF BAYHAM 12/12/2013 11:27AM


Cheque Register - 12/1 2/2013


Payee Number Date Type Amount Number J001647 1255475 ONTARIO LTD

539514 CLEAR LIGHTS 11/15/2013 7.90 015785

539520 CLEAR LIGHTS 11/15/2013 41.75 015785

539814 LADDER, LAMP KITS, HOLDER11/15/2013 197.57 015785

541766 CORD, CONNECTOR 11/19/2013 82.35 015785

542149 LAMP SET 11/20/2013 18.05 015785

543301 FLOOD LIGHTS 11/22/2013 15.42 015785


000023 AAROC AGGREGATES LTD

14867 GRAVEL 10/31/2013 2,045.57 015786

15668 WINTER SAND 11/23/2013 117.82 015786

Cheque Amount - 2,163.39000081 AYLMERTIRE

0000104402 REPAIR TIRE 11/28/2013 205.47 015787


001271 BRENDA GIBBONS

dog flyer mailout DOG FLYERS 12/10/2013 481.70 015788


000141 CAIN'S AUTO SALES & SERVICE

14911 CLEAR MODULE CONNECTIONS11/01/2013 817.05 015789

14994 COMPLETE CHECKOVER 11/14/2013 77.97 015789

15000 REPLACE BELT, SENSORS 11/15/2013 796.10 015789

15043 REAR SHOCKS, TIRE SENSOR11/25/2013 335.20 015789

Cheque Amount - 2,026.32000154 CANADIAN KOOL WATER

4000 WATER BOTTLES 12/10/2013 40.00 015790


000157 CANADIAN SALT COMPANY LTD

5100318912 SAFE-T-SALT 11/13/2013 2,823.96 015791

5300076729 SAFE-T-SALT 11/25/2013 2,887.20 015791

5300077117 SAFE-T-SALT 11/26/2013 2,843.86 015791

5300078616 SAFE-T-SALT 11/29/2013 5,669.96 015791

5300079012 SAFE-T-SALT 12/02/2013 2,996.60 015791

5300079013 SAFE-T-SALT 12/02/2013 8,655.18 015791


002047 CD PHILLIPS LTD.

048 REFUND PARTIAL ZONING FEE12/11/2013 669.00 015792


Page






000175 CEDAR SIGNS

30896 STEEL POSTS 12/05/2013 125.70 015793


000212 COUNTY OF ELGIN

I N000049940 POLICE SERVICES DECEMBER12/01/2013 66,387.23 015794

Cheque Amount - 66,387.23000218 CUPE LOCAL 35

Nov'13remit UNION DUES 12/12/2013 401.82 015795


002202 DENCO POWER LIMITED

203818 AIR LEAK 11/13/2013 55.09 015796

203833 AIR LEAK 11/18/2013 982.84 015796


001996 DEVTRAINC

2721 BOOK PROTECTORS 06/07/2013 220.84 015797


001690 DOWLER-KARN

000343 UNLEADED GAS 11/10/2013 1,964.78 015798

000364 UNLEADED GAS 11/15/2013 1,987.56 015798

000660 DYE DIESEL 11/12/2013 513.60 015798

000661 RD DIESEL 11/12/2013 1,919.33 015798

15648 RD DIESEL 11/22/2013 954.61 015798

15649 DYE DIESEL 11/22/2013 919.82 015798

15681 RD DIESEL 11/26/2013 2,190.65 015798

15717 REG GAS 11/29/2013 1,282.96 015798

15718 DYE DIESEL 11/29/2013 653.45 015798

15719 RD DIESEL 11/29/2013 1,164.80 015798

2742789C OIL 11/25/2013 1,356.77 015798


000316 EQUIPMENT CENTRE SIMCOE LTD

T064079 ASPHALT ROLLER 11/20/2013 679.69 015799


002256 ETBO TOOL & DIE

044 REFUND PARTIAL MINOR VARIANI 12/11/2013 474.00 015800


001016 FARM & CONSTRUCTION EQUIPMENT

09954 CALIBRATE TRUCKS 11/26/2013 1,657.71 015801


Page 2







000334 FASTENAL CANADA

ONTIS73571 BLUE SALT BINS 11/27/2013 440.68 015802

ONTIS73682 WASHER FLUID 11/29/2013 16.75 015802


002255 HELENA MCCREADIE



000991 HORVATH AUTO PARTS

237426 FILTER, SEPARATOR, CARTRIDGE 10/31/2013 159.23 015804

237427 FLIERS 10/31/2013 47.23 015804

237954 FILTERS, FUEL CARTRIDGE 11/19/2013 102.49 015804

238007 FILTER 11/21/2013 114.31 015804

238038 LED 11/22/2013 43.29 015804

238114 FILTERS, SEPARATOR 11/26/2013 194.33 015804

238115 HEADLIGHTS, TAPE, TIES 11/26/2013 142.24 015804

238116 MARKER LAMPS 11/26/2013 2.60 015804

238597 FUEL/WATER SEPARATOR12/03/2013 179.43 015804

238598 CREDIT MEMO 12/03/2013 c -126.56 015804

238602 FILTERS, GLOVES 12/03/2013 216.42 015804


000427 HYDRO ONE NETWORKS I NC

Dec200008419264 UTILITIES - INTERP CENTRE 12/05/2013 45.72 015805

Dec200016501485 UTILITIES - BOOSTER PUMP 12/05/2013 114.19 015805

Dec200017917685 UTILITIES - PB LIBRARY 12/05/2013 148.64 015805

Dec200026209367 UTILITIES-FIREHALL 12/05/2013 695.37 015805

Dec200028301739 UTILITIES - RICHMOND RD PUMP 12/05/2013 260.32 015805

Dec200028878382 UTILITIES - PB OPP 12/05/2013 41.53 015805

Dec200047344556 UTILITIES - BEACH WASHROOM12/05/2013 81.36 015805

Dec200060580006 UTILITIES - PB CENTENNIAL 12/05/2013 74.72 015805

Dec200070323048 UTILITIES - MARINE MUSEUM 12/05/2013 95.69 015805

Dec200073429371 UTILITIES - BOAT LAUNCH 12/05/2013 64.13 015805

Dec200091397411 UTILITIES-E.C.C. 12/05/2013 157.95 015805

Dec200099048889 UTILITIES - PB LIGHTHOUSE 12/05/2013 59.08 015805

Dec200118131924 UTILITIES - EDISON MUSEUM 12/05/2013 65.41 015805

Dec200123277772 UTILITIES-FIREHALL 12/05/2013 89.15 015805

Dec200124722163 UTILITIES-V.C.C. 12/05/2013 962.14 015805


000444 J/E BEARING AND MACHINE LTD

291995 ROD END 11/13/2013 8.02 015806

Page 3





r Invoice Invoice Cheque Cheque

Payee Numbei Date Type Amount Number


001780 JAMIEPILKEY

WC26842 DRIVERS MEDICAL 11/25/2013 100.00 015807


002005 JOHN NASSWETTER



000485 JUST PIPE & FITTING INC.

047726-2 WOVEN FILTER 11/13/2013 290.61 015809


000510 KLASSEN AUTO PARTS

1-169138 HOSE 11/01/2013 13.76 015810

1-169397 LIGHT BULB 11/05/2013 40.40 015810

1-169615 PARTS 11/07/2013 4.52 015810

1-169645 TORCH TIP 11/07/2013 22.93 015810

1-169921 TOGGLE 11/11/2013 6.53 015810

1-170089 BATTERIES 11/12/2013 254.33 015810

1-170275 DRILL BIT 11/14/2013 6.77 015810

1-170313 GRAVEL GUARDS 11/14/2013 22.31 015810

1-170622 BLADE BOX 11/18/2013 4.12 015810

1-170677 ROCKER 11/19/2013 36.34 015810

1-170913 TOWELS 11/21/2013 31.89 015810

1-171015 NOZZLES, ELECTRODES 11/22/2013 73.85 015810

1-171194 OIL, WASHER FLUID 11/25/2013 78.47 015810

1-171243 SEALS 11/25/2013 5.88 015810

1-171289 STEEL 11/26/2013 26.40 015810

1-171549 TAPE, LUGS 11/27/2013 16.86 015810

1-171826 PARTS 11/30/2013 7.64 015810


000513 KOOLEN ELECTRIC

19478 XMAS DECORATIONS - BURWELL 1 1/27/2013 655.85 015811

19482 CHRISTMAS LIGHTS - STRAFF 11/27/2013 388.72 015811

Cheque Amount - 1,044.57000555 LONG POINT REGION CONSERVATION

I N00330 YEAR 2 PAYMENT 11/30/2013 30,000.00 015812


002215 MARGARET KETCHABAW


Page 4








000588 MCBAIN SIGNS & GRAPHIC DESIGN

14380 911 SIGN 11/29/2013 50.85 015814


000642 NOELS CONSTRUCTION

827693 REPAIRS TO SIDEWALKS 11/25/2013 12,659.96 015815


001790 OACETT

2014/2015 member MEMBERSHIP RENEWAL 12/01/2013 233.57 015816


000658 OMERS

041000 Nov'13 NOVEMBER REMIT 12/12/2013 23,944.94 015817


001158 ONTARIO PLUMBING INSPECTORS ASSOC.

518 2014 MEMBERSHIP 12/12/2013 60.00 015818


000679 OXFORD SAND & GRAVEL LTD

I N00134749 HL3 11/12/2013 2,506.91 015819

I N00134796 HL3 11/13/2013 2,444.87 015819

Cheque Amount - 4,951.78000706 PITNEYBOWES

580674958291 COMPREHENSIVE SERVICE12/05/2013 574.16 015820


000737 RAMONAPEIDL

164964 MONTHLY CLEANING 11/30/2013 1,146.95 015821

164965 NOV'13 CLEANING S.C.C 11/30/2013 1,166.73 015821

164966 NOV'13 CLEANING V.C.C. 11/30/2013 793.58 015821


000743 RBC ROYAL BANK

4516 050005279124Nov CONFERENCE 11/03/2013 252.90 015822

45160500 05279124Nov STAPLES - SUPPLIES 11/04/2013 45.10 015822

451605000527 9124Nov TRAINING-LUNCH 10/31/2013 91.42 015822

4516050005279124NOV' ADOBE SYSTEMS 11/06/2013 28.95 015822

Nov'4516050005279124 SUBWAY 11/14/2013 11.30 015822

Nov45160500 05279124 WSPS MISSISSAUGA 10/29/2013 54.46 015822

Nov451605000527 9116 ANNULA FEE 11/01/2013 12.00 015822

Nov451605000527 9124 TRAINING - LUNCH 10/31/2013 18.96 015822


Page 5






^

L

000770 RODGER MARTIN

#11 2013 NOVEMBER K-9 CONTROL 11/30/2013 1,243.00 015823

Cheque Amount - 1,243.00000827 SOUTHWESTERN FIRE PROTECTION

4287 DOOR HOLDER AT V.C.C. 11/12/2013 127.13 015824


000857 STRONGCO EQUIPMENT

604902 FILTERS 11/25/2013 479.97 015825

609737 LABOUR & MILEAGE 12/03/2013 827.16 015825


001482 SUN MEDIA CORPORATION

DM00821874 THANK YOU - EDISON DINNER11/29/2013 131.19 015826

DM00821991 COMMUNITY CENTRES 11/20/2013 87.63 015826


002246 SWISH MAINTENANCE LIMITED

L294818 GPS DATA 11/29/2013 289.28 015827


000913 TOWNSHIP OF MALAHfDE

10142 GIS SERVICES 11/25/2013 1,969.44 015828


002039 TOWNSHIP OF SOUTHWOLD

014227 LINE PAINTING 11/21/2013 64,135.58 015829


000930 TSC STORES L.P.

181038047 CABLE TIES 11/24/2013 47.43 015830


002254 WISE LINE TOOLS

24236 KEYLESS CHUCK, PARTS 11/26/2013 169.70 015831


000986 WORKPLACE SAFETY & INSURANCE

1625314 Nov'13 NOVEMBER REMIT 12/12/2013 2,971.67 015832


000990 ZAP'S TREE AND LAWN SERVICE

00002223 TREE REMOVAL 12/04/2013 3,599.05 015833


Cheque Run Total - 277,867.81

Page 6


A D p c A N A D A RUN: DEC 10 2013 NO: Ap A Y R 0 L L T E c H N 0 L a G r E s PAGE: 1662

D A I L Y u p D A T E R E p 0 RfiQRW c 0 M p A N Y T 0 A L s HST REG: 100057413 RT0004MUNICIPALITY OF BAYHAM

COMPANY PAGE:3DEBIT DATE: DEC 11, 2013

TOT PACKETS - 2DATE OF PAY: DEC 13, 2013

CURRENT ADJUST-DR ADJUST-CR CURRENT TOTAL YTD ADJUST YTD TOTAL

FEDL TAX 8,574.95 8,574.95 225*508.27 FEDL TAXNR TAXNR TAXPROV TAXPROV TAXEl CONT 703.62 703.62 45,567.$^ El CONTQPIPQPIPCAN PEN 2,19^.88 2,194.88 102,930.50 CAN PENQC PENQC PEN

QC HSFQC HSF

ON EHT 1,07^.59 1.07<i.59 28,956.27 ON EHTMB MET

MB METML HAPSETNL MAP SET

TOT STATS 12,548.04 l2,5<t8.0<* 402,962.68 TOT STATS

CHEQUES51,760.09 CHEQUESDEPOSITS 39,378.tt2 39,378.42 1,055,680.04 DEPOSITSUS DEPS

US DEPSDED DEPS

DED DEPSSAV DEPS

SAV DEPS

TOT NPAY 39,378.12 59,378.42 1,107,4^0.13 TOT NPAY

RRSPRRSP

RTIRTI

TOT PAYROL 51,926.^6 51,926.46 1,510,^02.81 TOT PAYROL

SERV CHRG 131.17 151.17 4,042.57 SERV CHRGHST 17.05 17.05 525.53 HST

GRAND TOT 52,07^.68 52,074.68 1,514,970.91 GRAND TOT

ANALYSIS OF SERVICE CHARGES

ITEM UNITS CHARGE ITEM UNITS CHARGE ITEM UNITS CHARGER.O.E. FORMS I 1.69 SALARIED WORKPAYS 17 30.26 HOURLY WORKPAYS 1^ 24.92PAYROLL RUNS 1 52.02 PAY ADVICE FOLD 31 7.75 COURIER FEE 13.03DELIVERY SURCHARGE 1 1.50

TOTAL S/C SUBJECT TO HST IS 131.17

TOTAL PAYROLL DEBIT IS 52,D7<>.68 DEBIT INFORMATION: XXX XXXXX XXX1923

Cheque R

egister being Cheque #15721 to C

heque #15833 inclusi... of 323

Memorandum C2013-10 regarding "Municipal Alcohol Policy Upda... of 323

^ Cb) AeC 5'//sv

1\/<^^ ^ Ontario AgriCentre L

y w

100 Stone Road West, Suite 206, Guelph, Ontario N1G 5L3/L^rhi:@<,refbR<E>f Tel: (519) 821-8883 . Fax: (519) 821-8810 . www.ofa.on.ca

thNov 6Tn, 2013

Mayor Paul EnsMunicipality of BayhamP.O. Box 160, 9344 Plank RoadStraffordville, OntarioNOJ 1YO

Dear Mr. Ens:

The Ontario Federation of Agriculture (OFA) is interested in conducting a Cost ofCommunity Services (COCS) case study in a rural Ontario municipality. The OFA wouldbe very pleased if the Municipality of Bayham would be interested in taking part in thisresearch.

A COCS study can help identify spending on municipal services that benefit owners ofproperties of a specific land use type and identify the benefits of different types of landuse within a municipality. It can also help determine whether infrastructure and roadinvestments, for instance, are sustainable and add value to the community.I believe this research would support your Council's decisions related to the municipalityof Bayham's strategic plan.

A COCS study attributes local government spending and revenues to various propertytypes. COCS studies generally categorize property types into four categories:residential, commercial, industrial, and farmland.

COCS studies have three primary steps:

Step 1: Collect data on local/municipal revenues and expenditures

Step 2: Group revenues and expenditures and allocate them to the major land usecategories (residential, farmland, commercial, industrial).

Step 3: Analyze the data and calculate "revenue to expenditure" ratios for each landuse category. Revenue to expenditure ratios (revenue - expenditures) tell us theamount of municipal expenditures each land class consumes for every dollar of revenuecontributed to the municipal budget.

The Ontario Federation of Agriculture enables prosperous and sustainable farms.

Correspondence dated November 6, 2013 from Ontario Federatio... of 323

As a member of the OFA's Farm Policy Research Group staff, I will be principalresearcher working on this project. In addition, an independent third-party researchadvisory committee will provide project oversight, ensure that the study meets thehighest academic standards and increase the transparency & credibility of the research.Advisory committee members will include University of Guelph professor Dr. WayneCaldwell, Mr. Barry Sinclair who is currently an independent farm finance consultant andformer manager of farm finance related programs with OMAFRA, and Mr. ArthurChurchyard who is a land use planner with the County of Huron.

A successful COCS case study requires the active participation of key municipal staff.Properly allocating costs and revenues is a crucial aspect of any COCS study. Forexample, to allocate the cost of fire protection across the four land categories wouldrequire municipal staff to review or provide the records of dispatched responses to callswithin the municipality to determine what proportion of fire trucks were dispatched toeach property category.

This study would have no financial cost to the municipality. However it would requiremunicipal staff time. To make efficient use of time, information from existing municipalreports will be used as much as possible. Based on discussions with the author of manysimilar studies in the USA, I anticipate five meetings in the municipality with municipalstaff will be necessary to gather the required information.

would welcome the opportunity to meet with you and your Council to further discussthe possibility of your municipality being the subject of this Cost of Community ServicesCase Study. I can be reached at (519)821-8883 extension 222 or by email,ben.lefort(%ofa.on.ca.

Thank you for taking the time to consider this proposal.

Sincerely,

Ben Le Fort

Farm Policy Researcher (Economist)Ontario Federation of Agriculture

Correspondence dated November 6, 2013 from Ontario Federatio... of 323

Staff Report L2013-02 regarding "Municipal Insurance Renewal... of 323

EXHIBIT “B”

AUTOMOBILE FLEET SCHEDULE

FIRE DEPT. 1 05 ROSENBAUER PUMPER V46178 REPL 2 PARADE 32 CHEV BICKLE PUMPER 597037 NO PHYSICAL DAMAGE 3 00 GMC TOP KICK TANKER 510819 REPL 4 09 ROSENBAUER PUMPER 137143 REPL 5 97 FORD RESCUE VAN C15023 REPL 6 03 INTERNATIONAL TANKER 585709 REPL WORKS DEPT. 7 09 GMC CANYON 137753 REPL 8 07 STERLING DUMP A29650 REPL 9 07 DODGE PICKUP 573684 REPL 10 07 CHEV SILVERADO PU 504493 REPL

11 08 CHEV SILVERADO PU 202966 REPL 12 07 DODGE PU 593736 REPL 13 04 GMC SIERRA PICKUP 174720 REPL 14 08 FORD RANGER 4X4 PU A04513 REPL 15 08 FORD RANGER 4X4 PU A04512 REPL 16 00 STERLING DUMP B42157 REPL 17 02 STERLING DUMP J51227 REPL 18 04 STERLING DUMP M25470 REPL 19 06 FORD F150 PU A18209 REPL 20 11 DODGE 1500 4X4 PU 515540 REPL 21 04 STERLING DUMP N22827 REPL 22 10 GMC PICKUP 148562 REPL

ADMINISTRATION SHOULD CAREFULLY EXAMINE THIS SCHEDULE TO DETERMINE ACCURATE

INFORMATION. ANY CHANGES OR DISCREPANCIES SHOULD BE REPORTED TO US.


Liability Additional Insured(s)

THE CORPORATION OF THE CITY OF LONDON, but only with respect to their Blue Box Recyclables Processing

Agreement with the Named Insured.1.

QUOTE:

01/01/2014POLICY EFF: RISK NO: 04520

08/11/2013 152099MODIFIED:


Frank Cowan Company Limited

75 Main Street North

Princeton, ON N0J 1V0

MIP 10/2013

2013 Municipal Insurance Program CORPORATION OF THE MUNICIPALITY OF BAYHAM In Partnership with:

Mr. Joel Taylor G. Taylor & Associates Insurance Brokers Limited 9254 Plank Road, PO Box 10 Straffordville, ON N0J 1Y0

Prepared by:

Mr. Bryce Sibbick

Regional Manager

Ref 04520/sh 16 December 2013


Frank Cowan Company 2

About Frank Cowan Company

Frank Cowan Company is a leader in providing specialized insurance programs, including risk management and claims

services for municipalities and public service, healthcare, education, community, children’s and social service

organizations across Canada. Proven industry knowledge, gained through over 85 years of partnering with insurance

companies and independent brokers, gives Frank Cowan Company the ability to effectively manage the necessary risk,

advisory and claims services for both standard and complex issues.

The Advantage of a Managing General Agent

Frank Cowan Company is a Managing General Agent (MGA) with

the authority to write business on behalf of specific strategic

insurers. MGAs are focused, specialized and dedicated to

specific areas providing insurers with underwriting, claims,

risk management and administrative services.

Risk Management

Frank Cowan Company believes that good risk management

can go a long way in mitigating risk for your organization. We

are the leader in specialized risk management and place

emphasis on helping your organization develop a solid plan

to minimize your exposure before potential incidents occur.

Our highly trained risk management team offer their expertise

in multiple ways: through site visits, loss control inspections,

education sessions and consulting services.

Our continuous legislative reviews keep you fully informed of

regulatory changes that could affect your liability and

insurance coverage and our comprehensive Risk

Management Centre of Excellence is an online hub of

constantly updated articles, videos, checklists, tips and

templates to help you implement industry best practices.

Claims Management

The Frank Cowan Company in-house team of experts have

the depth of knowledge, experience and commitment to

manage the complicated details of claims that may arise in

specialized industries. Because we insure organizations of

various sizes across Canada, we have a broad perspective

on numerous issues that can help you at the local level.

In addition to direct claims handling, we also provide

guidance and act as a resource to our clients on claims

issues and inquiries. We plan for worst case scenarios so

we’re prepared to help if a claim occurs. That’s why we

created our Claims Disaster Management Plan. If you

experience a serious claim involving your property, our

Disaster Management Plan outlines services that could be

available to you. These include help aligning contractors or

other emergency resources, making claims funds available

quickly and anything else we can do to assist you in helping

your community recover and rebuild.

FCC-HC 0913



Highlights of your Insurance Program

Schedule of Coverage (Coverage is provided for those item(s) indicated below)

Casualty

Coverage Description Deductibles ($) Limit of Insurance Premium (s)

General Liability (Occurrence Form) Broad Definition of Insured

15,000 15,000,000 Per Claim No Aggregate

Sewer Backup 15,000

Per Claimant

Wrongful Dismissal (Legal Expense) $5,000 250,000 Per Claim 250,000 Aggregate

Forest Fire Expense 1,000,000 1,000,000 Aggregate

Errors & Omissions Liability (Claims Made Form) 10,000 15,000,000 Per Claim No Aggregate

Non-Owned Automobile Liability 15,000,000

Legal Liability for Damage to Hired Automobiles $1,000 250,000

Environmental Liability (Claims Made Form) $10,000 3,000,000 Per Claim 5,000,000 Aggregate

Automobile – Excess Liability


Underlying Policy ($) Underlying Limit 5,000,000

Owned Automobile 10,000,000

Follow Form – Excess Liability


Underlying Policy ($) Underlying Limit 10,000,000

General Liability 15,000,000

Errors & Omissions Liability 15,000,000

Non-Owned Automobile 15,000,000

Automobile 15,000,000

Follow Form – Excess Liability


Underlying Policy ($) Underlying Limit 25,000,000 Occurrence

25,000,000 Aggregate

General Liability 25,000,000

Errors & Omissions Liability 25,000,000

Non-Owned Automobiles 25,000,000

Automobile 25,000,000

Total Limit of Liability ($) 50,000,000




Crime


Commercial Blanket Bond 1,000,000

Money Orders and Counterfeit Paper Currency Included in above Included

Depositors’ Forgery Included in above Included

Audit Expense sub-limit 200,000 Included

Money & Securities 200,000 Included

Computer Fraud or Funds Transfer Fraud 200,000

Accident


Board Members : Persons Insured: Mayor, Deputy-Mayor and Three Councillors

Board Members Accidental Death & Dismemberment 250,000

Paralysis 500,000

Weekly Income – Total Disability 500 Included

Weekly Income – Partial Disability 300 Included

24 Hour Coverage Endorsement Included




Conflict of Interest


Legal Fees Expenses 100,000 Per claim No Aggregate

Legal Expense


Legal Defence Cost 100,000 250,000 Aggregate




Property

Coverage Description Deductibles Basis ($) Limit of Insurance Premium (s)

Property of Every Description - Blanket 5,000 RC 20,635,300

Specific Limit of Insurance – 1932 Chev Bickle Pumper

Valued 10,000

Valuable Papers 500,000 Included

Accounts Receivable 500,000 Included

Earthquake 3% minimum $100,000 Included

Flood $25,000 Included

Scheduled Property Items Refer to Schedule Refer to Schedule

Scheduled Property Excluded Refer to Schedule Refer to Schedule

Extra Expense (other than Data Processing) 500,000 Included

Rent or Rental Value 500,000 Included

Demolition and Debris Removal Named Perils Form 10,000 103,500

Data Processing 2,500 Included

System & Equipment 35,000

Media 10,600

Extra Expense 10,000

Fine Arts Form 120,600

Exhibition Form As Per Lists Provided

Total Sum Insured: $ 22,925,000

RC = Replacement Cost ACV = Actual Cash Value VAL = Valued




Equipment Breakdown

Coverage Description Deductibles /

Waiting Period ($) Limit of Insurance Premium (s)

Direct Damage 5,000 50,000,000 Per Accident

Extra Expense 500,000 Included

Spoilage 50,000 Included

Expediting Expense Included Included

Hazardous Substances 500,000 Included

Ammonia Contamination 500,000 Included

Water Damage 500,000 Included

Professional Fees 500,000 Included

Denial of Access 2 Weeks Included

Errors and Omissions 100,000 Included

Data Restoration 25,000 Included

By-Law Cover Included Included




Owned Automobile


Liability

Bodily Injury 10,000,000

Property Damage Included Included

Accident Benefits As stated in Section 4

of the Policy

Uninsured Automobile As stated in Section 5

of the Policy

Direct Compensation – Property Damage

*This policy contains a partial payment of recovery clause for property damage if a deductible is specified for direct compensation-property damage.

Loss or Damage** 0

No Physical Damage applies to 1932 Chev Bickle

All Perils applicable to All Other Vehicles 5,000

Endorsements 0

FCC #10 - Special Municipal Endorsement

#5 - Permission to Rent or Lease Automobiles and Extending Coverage to Specified Lessee(s)

#20 - Coverage for Transportation Endorsement

#21B - Blanket Fleet Coverage

Total ($)

** This policy contains a partial payment of loss clause. A deductible applies for each claim except as stated in your policy.

Prior Term

Total Annual Premium

(Excluding Taxes Payable) $103,904 Total Annual Premium

(Excluding Taxes Payable) $108,943

Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply.



Changes to the Insurance Program

Please be advised of the following changes to your insurance program that now apply:

Liability Policy

o Our Data Exclusion has been revised for Liability and Malpractice (if applicable). See the

attached Highlights Sheet for details.

o The Third Party Claims Deductible and Sewer Backup Deductible have been increased from

$10,000 to $15,000.

New Policy Wording – Conflict of Interest

o Conflict of Interest coverage wording has been updated to apply to all Provinces protecting elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation)

New Policy Wording - Legal Expense

o Legal Expense Base Coverage has been enhanced and Optional Coverages are now available (quote available on request). See attached Highlights Sheet.

Property Policy

o Property values have been increased in order to reflect inflationary trends.

Automobile Policy

o Coverage for Permission to carry explosives, permission to carry paying passengers and permission to rent or lease have been removed. If exposures exist please advise details in order to review.

o Coverage is provided on a blanket basis under the 21B – Blanket Fleet Endorsement.

Premium adjustment at renewal is on a 50/50 or Pro-Rata basis as specified in the

endorsement; mid-term endorsements will no longer be processed on policies with this

blanket coverage.



Liability Coverage Update – References to Data Highlights

Overview of the Change

We have updated various references to data within our liability wordings making this exclusion much less

restrictive. Our changes closely mirror the IBC stance with respect to the data exclusion and coverage provided.

Specific wording changes are outlined below.

Property Damage Indemnity Agreement /Definition

We have clarified under the Property Damage Indemnity Agreement that we do not consider electronic data to

be tangible property.

Bodily Injury and Property Damage Exclusion

We have amended our previous data exclusion to the following new exclusion:

Bodily Injury and Property Damage Exclusion will now only exclude:

o Claims arising out of the loss of, loss of use of, damage to, corruption of, inability to access, or inability to

manipulate electronic data.

Personal Injury, Websites and Chat Rooms

Personal Injury will now extend to provide coverage for that portion of an Insured's website used for advertising purposes.

The Personal Injury Indemnity Agreement now specifically extends to an Advertisement.

A Definition of an Advertisement has been added to the wording.

We have added an exclusion for losses arising out of electronic chat rooms or bulletin boards the Insured hosts, owns or over which the Insured exercises control.

New Definition of Electronic Data

Electronic Data means information, facts or programs stored as or on, created or used on, or transmitted to or

from computer software, including systems and applications software, hard or floppy disks, CD-ROMS, tapes,

drives, cells, data processing devices or any other media which are used with electronically controlled equipment.

Malpractice (If Applicable)

The electronic data exclusion will no longer be applicable to this coverage.

The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 02/13



Legal Expense Coverage Highlights

Overview

We have recently improved and expanded our Legal Expense Coverage to protect an Insured against the cost of

potential legal disputes.

Coverage Features

Will pay as costs are incurred;

Broad Base Coverage

Coverage for Appeals included.

Unlimited Telephone Legal Advice and access to Specialized Legal Representation in event of legal disputes.

Additional Optional Coverage available

Broad Base Coverage

The base coverage provides Legal Defence Costs to include:

Provincial statute or regulation;

Criminal code coverage when being investigated or prosecuted. Coverage is applicable whether pleading guilty or a verdict of guilt is declared;

Civil action for failure to comply under privacy legislation;

Civil action when an Insured is a trustee of a pension fund for the Named Insured's employees.

Legal costs for Appeals are covered for Legal Defence Costs and any Optional Coverage purchased.

Optional Coverage

The Named Insured may elect to purchase additional protection with Optional Coverage for:

Contract Disputes and Debt Recovery;

Statutory License Protection;

Property Protection;

Tax Protection.

Limits and Deductibles

Pays up to the Limit of Insurance for each Insured, subject to an Aggregate Limit.

A separate deductible may be applicable to each coverage.

Exclusions

Each Insuring Agreement is subject to Specific Exclusions; and

Policy Exclusions.

Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation) is excluded. Conflict of Interest Coverage may be provided under a separate policy for eligible classes of business.

Telephone Legal Advice and Specialized Legal Representation 1-855-953-1434

General Advice (available from 8 am until 12 am (local time), 7 days a week)

o Any Insured can received confidential general legal advice and information relating to any legal problem affecting the Named Insured's business. This service will assist in determining legal rights and options available.

o Emergency Situations (access to a lawyer 24 hours a day, 7 days a week)

Services now automatically include the option of using an appointed representative from a panel of lawyers with expertise in a variety of areas.

The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 0913



Program Options

1. Board Members' Accident

Critical Illness coverage is available. See attached Highlight Sheet for details.

A quote is available on request (subject to satisfactory review of completed application for each Insured).

2. Volunteers' Accident

Volunteer Accident coverage is available. See attached Highlight Sheet for details.

A quote is available on request (based on the total # of volunteers).

3. Legal Expense Policy

Our base coverage has been enhanced as per attached Highlights Sheet and Optional Coverage(s) are now available.

Legal Expense Optional Coverage is now available for any or all of the following:

Contract Disputes and Debt Recovery – Additional Annual Premium $2,027, subject to a $2,500 Deductible

Statutory License Protection

Property Protection

Tax Protection

Quote(s) available on request.

4. Cyber Risk Policy

Cyber Risk Insurance is available. See attached Highlights Sheet.

A completed application is required should a quote be requested.

5. Owned Automobile

Consideration should be given to incorporating a $ 5,000 Third Party/Direct Compensation Deductible with respect to Owned Automobile Insurance. The Annual Premium Savings would be $ 2,943.



Critical Illness Coverage Highlights

Features

$10,000 Coverage (each applicant)

Coverage up to 75 years of age

No Deductible

No Medical Examination Required (one page application only)

Critical Illnesses Covered

Heart Attack (Myocardial Infarction) Heart Valve Replacement Coronary Artery Bypass Surgery Benign Brain Tumor

Stroke Alzheimer’s Disease

Cancer Third Degree Burns

Kidney Failure Coma

Major Organ Transplant Blindness

Multiple Sclerosis Deafness

Paralysis Loss of Speech

Aorta Graft Surgery Motor Neuron Disease Parkinson’s Disease

Exclusions typical to Critical Illness policies

War or while in the armed forces

Suicide, attempted suicide or self-inflicted injuries

AIDS (Acquired Immune Deficiency Syndrome) and/or infection with HIV (Human immunodeficiency virus)

Extreme Sports (e.g. scuba diving, parachuting, hang gliding, rodeo events)

Negligence or non-compliance in seeking and/or following reasonable medical treatment

While under the influence of alcohol or drugs

Illnesses as a result of pregnancy

Policy Limitations

Coverage for pre-existing conditions expressly excluded

Critical Illness benefit is only payable once regardless of the number of critical illnesses an Insured claims

When a Critical Illness benefit is paid to an Insured Person, they are no longer insurable and coverage

ceases

* Coverage is subject to a satisfactory application and underwriting approval for each Applicant




Volunteers’ Accidental Death and Dismemberment Coverage Highlights

Features

AD&D and Permanent Disability Coverage – Principal Sum of $50,000

Paralysis Coverage 200% of the Principal Sum

Provides coverage while on duty

Loss of Life payments up to 365 days from the date of the accident

Coverage up to and including 80 years of age

Benefits Include

Weekly indemnity (restrictions may apply)

Dental, eyeglasses and hearing aids

Occupational retraining

o for Insured

o Insured's spouse

Dependent children

o Daycare

o Higher Education

†Additional 10% is payable when proof of wearing a seatbelt.

Accident reimbursement

Transportation and Accommodations

o For Insured

o Insured's spouse

Funeral, Repatriation and Identification

Seatbelt†

Home, Vehicle, Workplace modifications

Accident Reimbursement Including

Physicians/Surgeons outside the province

Private/Semi Private Hospital room

Nursing services

Prescription drugs (including injection expenses)

Medical Supplies (crutches, casts etc.)

Transportation to hospital (ambulance)

Medical equipment rental including:

o Wheelchair

o Hospital bed

o Oxygen equipment

Medical Professional fees including:

o Chiropractor

o Podiatrist

o Psychologist

o Osteopath

o Physiotherapist

Policy Limitations

Eligibility for Weekly Indemnity Coverage is dependent upon a Volunteer being gainfully employed immediately prior to an accident.

Weekly Indemnity payments take other income sources into consideration (e.g. automobile, CPP, group plans)

Aggregate Limit will only apply when two (2) or more volunteers' are involved in the same accident

Standard Exclusions common to Accidental Death and Dismemberment Policies

Sickness or disease

Accidents or Death while intoxicated

Natural Causes

While undergoing surgical or medical treatments



Volunteers’ Accidental Death and Dismemberment Limits Highlights

AD&D and Paralysis Limits

Accidental Death or Dismemberment

Paralysis Coverage – 200% of Accidental Death and Dismemberment Limit

$50,000

$100,000

Weekly Indemnity

Total Loss of Time

Partial Loss of Time † Volunteer must be gainfully employed immediately prior to an accident for weekly indemnity benefits

$500

$250

Accident Reimbursement $15,000

Chiropractor

Podiatrist/Chiropodist

Osteopath

Physiotherapist

Psychologist

Registered or Practical Nurse

Trained Attendant or Nursing Assistant‡

Transportation to nearest hospital†

Prescription drugs or Pharmaceutical supplies‡

Services of Physician or Surgeon outside of the

province

†Maximum $1,000 per accident. ‡If prescribed by physician.

Crutches†

Splints†

Trusses†

Braces (excludes dental braces)†

Casts†

Oxygen Equipment – Iron Lung

Rental of Wheelchair

Rental of Hospital Bed

Blood of Blood Plasma‡

Semi Private or private hospital room‡

Dental Expenses

Dental Expenses $5,000

Occupational Retraining – Rehabilitation

Retraining – Rehabilitation for the Volunteer

Spousal Occupational Training

$15,000

$15,000

Repatriation

Repatriation Benefit (Expenses to prepare and transport body home) $15,000

Dependent Children – per child

Dependent Children’s Education (limit per year- maximum 4 years)

Dependent Children’s Daycare (limit per year- maximum 4 years)

$10,000

$10,000

Transportation/Accommodation (When treatment is over 100km from residence.)

Insured Coverage

Family Member

$1,500

$15,000



Home Alteration and Vehicle Modification

Expenses to modify the Insured's home and/or vehicle after an accident

$15,000

Seatbelt Dividend

10% of Principal Sum when proof of wearing a seatbelt 10% of the Principal Sum

Max $5,000

Funeral Expense

Benefit for loss of life

$10,000

Identification Benefit

Transportation and accommodation costs for family member to identify Insured's

remains

$5,000

Eyeglass, Contact Lenses and Hearing Aids

When Insured requires these items due to an accident

$3,000

Convalescence Benefit – Per day

Confined to hospital

Out patient

$100

$50

Workplace Modification Benefits

Specialized equipment for the workplace $5,000

Aggregate Limit

Aggregate Limit only applicable when 2 or more volunteers are injured in same accident. $ 1,000,000




Cyber Risk Insurance Coverage Highlights

Overview

Cyber, network and data exposures impact all companies and thus this solution is suitable for almost any industry.

We offer comprehensive Cyber Risk Insurance Coverage to protect an Insured against the cost of a failure in

technology or data breach as well as costs involved in restoring the organization’s reputation.

Features

A range of limits available up to $10 million (sub limits apply to first party coverage).

Early Claims Resolution Incentive (reimbursement of up to 50% of deductible in certain circumstances)

Coverage

Media Content Services Liability

Media exposures such as defamation and breaches of intellectual property rights arising from your on-line

publishing.

Network Security Liability

Your failure to protect against unauthorized access to or unauthorized use of or denial of services attack

by a hacker

Privacy Liability

Violation of data protection and privacy regulations/legislation.

Privacy Notification Costs

Costs to assist you in dealing with a data breach including costs of notification and costs of credit

monitoring.

Regulatory Proceedings

Regulatory fines and claims expenses that you become legally obligated to pay as a result of a regulatory

proceeding.

Extortion Threat

Cover to assist you in dealing with the costs of handling/response to a threat from a hacker to attack your

information and electronic assets.

Crisis Management Expense

Costs to assist you after a network compromise such as public relations costs.

Business Interruption

Covers the reduction in business income during the period of restoration after a network compromise

Limits and Deductibles

Limits

Pays up to the Limit of Insurance for each coverage specified, subject to an Aggregate Limit.

Deductibles

A separate deductible may apply to each coverage.

The information in this notice is intended for informational purposes only. For full details with respect to coverage, exclusions, conditions and limitations refer to the policy wordings. 0913



General Liability Insurance

The Frank Cowan Company Municipal Program incorporates a comprehensive and broadly worded liability policy which was designed specifically to meet the needs of the Insured and their corresponding risks which are quite different and unique from other commercial risks that are insured under a Commercial General Liability (CGL) policy. When comparing forms of coverage, it is important to note that unless the coverage is specifically excluded, it is generally covered, subject to the terms and conditions of the policy.

Liability coverage provided for Bodily Injury, Property Damage, and Personal Injury.

Separate Limit of Liability applies.

No Annual Aggregate limit is applicable

Coverage is provided on an Occurrence basis.

Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Fire-fighters', Volunteers, Boards, Commissions, and Committees.

Cross Liability

Blanket Contractual

Employers Liability

Liquor Liability

Products Liability

Professional Liability including Malpractice

Tenants Legal Liability – Broad Form

Watercraft Liability

Coverage applies Worldwide.

Wrongful Dismissal legal expense coverage is provided only if a specific amount is shown for this coverage in the Schedule of Coverage.

Forest Fire Expense coverage is provided only if a specific amount is shown for this coverage in the Schedule of Coverage

No exclusion for sexual, physical or mental abuse applies to the entity.




Errors and Omissions Liability Insurance

This is a claims-made policy that protects the Insured from liability imposed upon it by a court of civil law for compensatory damages because of a wrongful act causing financial loss to a third party.

Claims for Wrongful Acts causing financial loss to a third party can range from, but are not limited to, negligence in building inspection, zoning, planning, passing by-laws, failing to enforce by-laws, misrepresentation, abuse of power and acting in bad faith.

Insures against liability imposed upon it by a court of Civil Law for compensatory damages because of an error, omission or negligent act arising from professional services.

Separate Limit of Liability applies.

No Annual Aggregate limit is applicable.

Broad Form definition of Insured applies, including: Councilors, Employees, Statutory Officers, Firefighters', Volunteers, Boards, Commissions and Committees.


Please refer to the insurance contract for all limits, terms, conditions and exclusions that apply



Non-Owned Automobile Liability Insurance

Provides legal liability protection against claims arising out of accidents involving vehicles not owned by the Insured but being operated on their behalf. Coverage is provided as per the Statutory Non-Owned Automobile policy.

Physical Damage insures the legal liability of the Insured for damage to vehicles not owned by them.

Coverage may be extended by the Named Insured to provide excess of personal automobile liability insurance for Board Members, Employees and Volunteers against claims arising out of an accident occurring when such person is driving on the business of the Named Insured including driving to and from work. This coverage applies when contractually assumed and is only in excess of the insurance on the automobile driven by such person and in no event less than the legal minimum limit of insurance required in the Province by Statute, and is subject to the policy limit of the Insured's Non-Owned Automobile Policy. In order to extend this coverage, a copy of the Insured’s agreement is required. This acceptance can take the form of written direction from a senior official with authority to bind the Named Insured, or a board or council resolution.




Environmental Liability Insurance

This is a claims-made policy that protects the Insured from environmental liability for claims because of bodily injury, property damage and the prevention, control, repair, clean-up or restoration of environmental impairment. Frank Cowan Company’s comprehensive wording, among other things, does not limit an Insured to claims arising from a sudden and accidental event.

Separate limits of liability apply specifically to this coverage including a Limit per Occurrence and an Annual Aggregate Limit.

Broad form Definition of Insured applies, including: Councillors, Employees, Statutory Officers, Fire-fighters', Volunteers, Boards, Commissions, and Committees.

Broad definition of Environmental Impairment applies.

Coverage is included for sudden and accidental events and for liability resulting from events that occur gradually and over a period of time (i.e. not limited to sudden and accidental claims).

Coverage is included for liability arising out of the escape of contaminants from properties previously owned, leased or operated by the Insured.

Coverage is included for impairment caused by owned watercraft.


No exclusion for landfill sites, open or closed.

No exclusion for fuel tanks, above or underground.




Crime Insurance

The Commercial Blanket Bond insures the loss of money, securities or other property sustained through the fraudulent or dishonest acts of any of the Insured’s Employees and Board Members.

Coverage is provided only if a specific amount is shown in the Schedule of Coverage

No deductible applies unless specified in the Schedule of Coverage.

Commercial Blanket Bond which includes (if specified on the Highlights of Coverage):

Money Orders and Counterfeit Paper Currency

Depositors’ Forgery

Audit Expense

Broad Form Money & Securities - Inside and Outside the premises

Computer Fraud or Funds Transfer Fraud

Employee Dishonesty

Broad Form Money insures loss of monies and securities sustained by the Insured by the actual destruction, disappearance or wrongful abstraction thereof.

The audit expense coverage provides for the reimbursement of reasonable expenses incurred by the Insured to prepare proof of a valid loss under the policy.

The definition of “messenger” is also extended to include persons not compensated.

The definition of “employee” is extended to include all persons holding positions in the Insured’s service that are not compensated, and includes Members of Council, Members of all Boards, Commissions and Committees appointed by and under Council’s jurisdiction.




Board Members' Accident Insurance

This policy provides accident insurance coverage for the benefit of the Corporation.

Coverage applies while the individual is acting within the scope of their duties, including all travel required.

Aggregate limit applies when more than one Board Member is involved in the same accident.

Coverage applies to Insured Persons under the age of 80 years

Coverage is not limited to “authorized” travel only.

Weekly indemnity for Total Loss of Time is payable for 52 weeks (own occupation). Coverage extends for permanent disability (every occupation).

A schedule of Dismemberment Benefits and a schedule of Elective Benefits is provided and payable as set out in the policy.

Accident Reimbursement up to $ 15,000.

Dental Expenses are included up to $ 5,000.

Occupational Retraining Expenses are included up to $ 15,000.

Repatriation Expenses are included up to $ 15,000.

Dependent Children’s Education is included up to $ 10,000.

Dependent Children’s Day Care is included up to $ 10,000.

Spousal Occupational Training included up to $ 15,000.

Transportation/Accommodation expenses included up to $ 1,500.

Home Alteration and Vehicle Modification expenses up to $ 15,000.

Seat Belt Dividend up to $ 25,000.

Funeral expenses are included up to $ 10,000.

Identification Benefit up to $ 5,000.

Eyeglasses, Contact Lenses & Hearing Aids up to $ 3,000.

Convalescence Benefit

Workplace Modification Benefit up to $ 5,000.




Conflict of Interest Insurance

This policy provides for the reimbursement of legal fees and expenses incurred by the elected or appointed members of Council who are charged under the Municipal Conflict of Interest Act (or other similar provisions of other Provincial legislation) provided that a court finds:

(1) there has been no contravention, or

(2) contravention has occurred by reason of inadvertence, remoteness, or insignificance, or

(3) contravention has occurred by reason of a bona fide error in judgement.

Coverage is provided in respect of each individual Insured’s claim to the maximum limit specified in the Summary of Coverage pages.

Separate limit of insurance applies to this coverage.

No annual aggregate limit applies.

Coverage is extended to include any member of a Board, Commission, or Committee of the Insured as defined in the applicable legislation.

Coverage is also included for any subsequent proceedings under this Act.

The Insured selects and instructs legal counsel with no intervention by the insurer.




Legal Expense Insurance

This policy provides for payments as costs are incurred (up to Limit of Insurance and Aggregate Limit) of legal defence costs incurred by the insured for:

Provincial statute or regulation;

Criminal code coverage when being investigated or prosecuted. Coverage is applicable whether pleading guilty or a verdict of guilt is declared;

Civil action for failure to comply under privacy legislation;

Civil action when an Insured is a trustee of a pension fund for the Named Insured's employees

In addition to the Base Coverage, coverage is included for:

Unlimited Telephone Legal Advice and access to Specialized Legal Representation in event of legal disputes.

Optional Coverages may include the following (if specified on the Highlights of Coverage):

Contract Disputes and Debt Recovery;

Statutory License Protection;

Property Protection;

Tax Protection.

Appeals

Legal costs for appeals are covered for Legal Defence Costs and any Optional Coverage purchased.




Property Insurance

This policy provides “All Risk” coverage to protect the Insured's assets from direct physical loss or damage.

Property of Every Description - No Co-Insurance

Blanket Amount on Insured Property (if specified on the Highlights of Coverage)

Insured will not be jeopardized should the value of an asset be undervalued in the schedule and suffer a total loss. Rather, the Insured will enjoy the protection of the blanket limit of all assets combined.

Insured is not required to provide a signed statement of values and policy does not contain a stated amount clause

Debris Removal includes First Party Pollution Clean-up on site

Flood and Earthquake (if specified on the Highlights of Coverage)

By Laws - Increased Cost of Construction

By Laws - Removal of Undamaged Portion

Replacement Cost (if specified on the Highlights of Coverage)

Replacement On Same Site not required

Automatic Coverage for newly acquired property

Professional and Auditors Fees

Expediting Expense

Transit included

Worldwide coverage

Permission is granted to make additions, alterations and repairs, for property to remain vacant, for unrestricted use of the property and to keep and use such materials as are usual to the Insured's business

Single Deductible when the Insured suffers a Property and Automobile loss

Sewer back-up coverage is included.




SCHEDULE OF COVERAGE

BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 1 1. Blanket Amount on Property Insured: Replacement Cost $ 20,635,300. (excluding items specifically insured) 2. Specific Limit of Insurance on the following: (a) 1932 Chev Bickle Pumper Valued 10,000. 3. Limit on Valuable Papers: 500,000. 4. Limit on Accounts Receivable: 500,000. 5. Limit of Extra Expense Insured at Any One Location: 500,000. 6. Rent or Rental Value Form: 500,000. 7. It is understood and agreed that Item No.7 (a) under the Property All Risks Form,

is amended to read as follows:

7. PERILS EXCLUDED: This Policy does not insure against loss or damage caused directly or indirectly by:

(a) snowslide, landslide, subsidence or other earth movement, but this

exclusion does not apply to loss or damage to contents or to ensuing loss or damage which results from fire, explosion, smoke, leakage from fire protective equipment or leakage from a watermain;

8. Earthquake The insurance is hereby extended to include loss or damage caused by the peril

of earthquake:

Each loss caused by earthquake shall constitute a single claim hereunder, provided that more than one earthquake shock occurring within a period of one hundred and sixty-eight (168) consecutive hours during the term of this policy shall be deemed a single earthquake within the meaning hereof. Notwithstanding the foregoing, the Insurer shall not be liable for any loss or damage caused by any earthquake shock occurring before this endorsement becomes effective nor for any loss or damage caused by any earthquake shock occurring after the expiration of this policy.

9. Demolition and Debris Removal Named Perils Form: 103,500.



SCHEDULE OF COVERAGE

BASIS OF LOSS SETTLEMENT LIMIT OR AMOUNT ITEM DESCRIPTION APPLICABLE OF INSURANCE RIDER NO. 2 1. Data Processing Insurance: 55,600. RIDER NO. 3 1. Fine Arts Form: 120,600. RIDER NO. 4 1. Exhibition Form: As Per Lists Provided DEDUCTIBLES Applicable to Rider No. 1 $ 5,000. Applicable to Rider Nos. 2, 3 and 4 $ 2,500. Exceptions: - Demolition and Debris Removal Named Perils $ 10,000. - Peril of Flood $ 25,000. - Peril of Earthquake

- The deductible applicable to the Peril of Earthquake shall be the percentage (%) indicated of the value as established per the applicable basis of loss settlement. The deductible calculation is based only on insured property that has suffered earthquake damage. 3% or Minimum $ 100,000.

______________ TOTAL AMOUNT OF INSURANCE $ 22,925,000. ______________



Equipment Breakdown Insurance

Broad Form Coverage provided

Insures for sudden and accidental breakdown to boilers, pressure vessels, mechanical and electrical objects and electronic equipment.

Direct Damage - Repair or Replacement including By-Laws.

Breakdowns insured would include cracking, bulging, burning, explosion, mechanical breakdown and electrical burnout.

Insures both damage to equipment and to other property, resulting from these types of breakdowns. Separate Equipment Breakdown insurance is necessary, because Property policies normally exclude these types of loss.

The basis of recovery from an insured loss is repair or replacement cost. This eliminates the depreciation factor.

Broad Form Definition of Accident provided.

Provides sudden and accidental breakdown to production machinery.

New locations automatically covered.

Newly installed objects are covered.

Inspection and Certification Service is provided as required by law.




Automobile Insurance

Coverage is provided for Third Party Liability for Bodily Injury and Property Damage arising from the use or operation of all licensed vehicles owned and/or leased by the Insured.

Direct Compensation - Property Damage (to the extent not at-fault) for damage to owned vehicles provided as per Statute.

Standard Statutory Accident Benefits provided as per Statute.

Optional Increased Accident Benefits Coverages Available upon request including Income Replacement; Caregiver, Housekeeping & Home Maintenance; Medical & Rehabilitation; Attendant Care; Enhanced Medical Rehabilitation & Attendant Care; Death & Funeral; Dependant Care; Indexation Benefit (Consumer Price Index)

Physical Damage Deductibles (if shown on the Schedule of Coverage).

Insures all licensed vehicles owned and/or leased by the Insured for physical damage (if shown on the Schedule of Coverage).

Replacement Cost coverage provided on specified vehicles (Thus no deduction for depreciation for repairs or replacement of vehicles). On a total loss, the Insured has the option of purchasing a new vehicle, or accepting a cash settlement for the amount it would cost to purchase a new vehicle.

On a partial loss, repair estimates are calculated by using all new parts to repair damage.

Valued coverage (#19A) can be provided on specified vehicles, usually those that are obsolete, would not be replaced, or would be replaced with a used vehicle.

Coverage is provided on a blanket basis under the 21B – Blanket Fleet Endorsement. Premium adjustment at renewal is on a 50/50 or Pro-Rata basis as specified in the endorsement; mid-term endorsements will no longer be processed on policies with this blanket coverage.

If a single loss involves both the Automobile and Property Insurance policies, the Property policy deductible is waived only on any insured property attached to the automobile.

For a list of vehicles, refer to Exhibit "B"




Complimentary Value-Added Services

Risk Management

Risk management is important to mitigating risk, reducing claims and money spent on litigation and premiums.

We are a leader in specialized risk management and will work relentlessly to ensure your municipality is the

safest it can possibly be. Risk Management Centre of Excellence Educational Seminars

An online resource library dedicated to sharing

information and tools to help you manage your risk. We provide ongoing training seminars for our municipal

clients and are pleased to develop customized seminars

Snowman Policy and Procedural Audits*

Monitor and track the weather via Snowman, a web-

based weather monitoring platform. Free access to

forecasting by Environment Canada with reporting and

verifications to assist with documenting actions as they

relate to the weather.

http://excellence.frankcowan.com

We audit systems and processes to reduce potential

losses and focus on documentation, reporting and

consistency with accepted standards and practices.

.*On qualified accounts.

Contractual Reviews Claims History Analysis and Review*

We offer valuable feedback and insight on the suitability

and effectiveness of liability provisions and insurance

clauses in your contracts and agreements.

We provide claims history reviews with professional

suggestions to help eliminate risk sources.

.*On qualified accounts.

Risk Inspections Legislative Reviews

Our inspections review properties and operations for

potential liabilities and provide extensive detail and

documentation.

We monitor new legislation and amendments to existing

legislation that may have an impact on your municipal

operations. We identify changes and then work with you

to modify your current risk management program.

Claims

Frank Cowan Company is proud to deliver exceptional claims management services. Our team of in-house

professionals understand that it’s not easy to go through the claims process. Our promise is to be with you every

step of the way, looking out for your best interests.

Guidewire ClaimCenter® Claims Management Claims Disaster Management Plan

View the status of your open claims and claims history.

Experience increased efficiency and see trends in claims

data. Couple this with strong claims and risk management

and your organization will be better prepared to help

mitigate and manage future incidents.

We have a robust claims department dedicated to

handling claims for our clients. If an event causes

catastrophic insured damage to your property, in

support of your solid emergency preparedness and

response plans, we will be there to assist you as you

assist those in need.

Municipal Expertise Our experience and expertise is second to none. We are here to help support you as you navigate through tough

issues and decisions. Together we will make decisions that are best for your organization

Advocacy Industry Relationships

Frank Cowan Company reaches out to associations,

partners and government officials to advocate on behalf

of municipalities. We believe in getting involved in

matters like helping to reform joint and several liability.

We have recently met with the Ministry of the Attorney

General who, based in part by a meeting we initiated at

OGRA 2013, have formed a working group and are

driving towards a solution.

As a Frank Cowan Company client, you will benefit

from our affiliations with trusted service providers

such as lawyers, adjusters and other public sector

industry specialists.


http://excellence.frankcowan.com/


Cost Analysis

Expiring Program Term

Renewal Program Term

Casualty

General Liability 30,829 34,220

Errors and Omissions Liability 5,082 5,082

Non-Owned Automobile Liability 176 176

Environmental Liability 4,843 4,843

Crime 1,250 1,250

Board Members Accident 1,563 1,563

Conflict of Interest 300 300

Legal Expense 1,500 1,500

Property

Property / Data Processing 30,273 30,507

Equipment Breakdown 1,852 1,852

Automobile

Owned Automobile 15,229 15,990

Excess

Excess Automobile 300 330

Follow Form 3,248 3,574

Excess Follow Form 7,500 7,756

Total Annual Premium $ 103,904 $ 108,943

(Excluding Taxes Payable)



Claims Exhibit

IMPORTANT: This claims report is prepared by Frank Cowan Company for the sole and exclusive use of Frank Cowan Company, the Insured and, where applicable, their broker and may not be relied upon by any other party. By receipt of this information the Insured and their broker acknowledge their responsibility for keeping this information strictly confidential. Neither Frank Cowan Company nor its representatives shall be liable, either directly or indirectly, for any loss, damage, injury or costs suffered or incurred by the Insured or any other party arising or alleged to have arisen by the reliance on this report, outside of Frank Cowan Company. Frank Cowan Company is not responsible for any changes or alterations to this report from its original form or content. Please be advised that deductibles indicated for sewer backup claims are on a per claimant basis. Therefore, if there are sewer backup claims in this report, you could be responsible for multiple deductibles for those claims, up to the number of claimants. For further information, please refer to your policy.

WARNING: Claim reserves by their nature are estimates only and are subject to change. Casualty claims can be complex and can take many years to reach resolution. Over that time it is not unusual for claims costs to escalate, sometimes dramatically, from current estimates. Further, for many reasons liability claims are often reported after a policy year has ended - sometimes years later. Therefore, this report is likely not a complete or final view of the ultimate incurred claims for this Insured.

Classification of Claim Year Number Incurred Amount *

Liability

2004-2005 1 $ 0

2005-2006 4 6,767

2012-2013 1 336,998

2013-2014 1 5,000

TOTAL 7 $ 348,765

* INCURRED AMOUNT - Includes all payments plus outstanding reserves plus expenses, less

any deductible applying.


Frank Cowan Company Limited 75 Main Street North, Princeton, ON N0J 1V0 Phone: 519-458-4331 Fax: 519-458-4366 Toll Free: 1-800-265-4000 www.frankcowan.com

December 3, 2013 By e-mail: Mr. Joel Taylor G. Taylor & Associates Insurance Brokers Limited 9254 Plank Road, PO Box 10 Straffordville, ON N0J 1Y0 Re: Corporation of the Township of Bayham Dear Joel: We are now pleased to attach a copy of our 2013 Insurance Report setting out the Township’s coverages on renewal together with our Program Options. The report also includes the following:

Cost Analysis Page showing premiums by class

Claims Exhibit

Property - Schedule of Coverage Pages

Liability – Additional Insured(s)

Property – Asset Schedule (Without Values)

Automobile – Fleet Schedule Refer to Pages 9 - 11 of the Insurance Report for changes that have been made to your insurance program. Please advise any changes as soon as possible as policies will be issued and follow shortly. We trust the enclosed will be found in order and if you have any questions, please do not hesitate to call. Yours sincerely,

Bryce Sibbick Regional Manager FRANK COWAN COMPANY LIMITED /sh Attach.


EXHIBIT "A"

BUILDINGS AND STRUCTURES

01/01/2014

DEMO & DEBRIS

92 LIM D&DNAMED PERILS - VACANT FORMER FIRE HALL, 24 PITT STREET, PORT

BURWELL, N0J 1T0

93 LIM D&DNAMED PERILS - VACANT FORMER LIBRARY, 6208 PLANK ROAD, VIENNA,

N0J 1Z0

FIRE

1 FIRE HALL, 55764 THIRD STREET, STRAFFORDVILLE, N0J 1Y0

2 FIRE HALL, 55451 NOVA SCOTIA LINE, PORT BURWELL, N0J 1T0

GENERAL

3 MUNICIPAL OFFICES, 9344 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

4 COMMUNITY CENTRE, 56967 EDEN LINE, EDEN, N0J 1H0

5 OPP OFFICE, 29 WELLINGTON STREET, PORT BURWELL, N0J 1T0

86 LIMRENTAL INCOME - ALL PROPERTIES

LIBRARY

6 LIBRARY, 9366 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

7 LIBRARY, 20 PITT STREET, PORT BURWELL, N0J 1T0

MUSEUM

8 EDISON MUSEUM, 14 SNOW STREET, VIENNA, N0J 1Z0

9 STORAGE SHED, 14 SNOW STREET, VIENNA, N0J 1Z0

10 GAZEBO, 14 SNOW STREET, VIENNA, N0J 1Z0

11 SHELTER, 14 SNOW STREET, VIENNA, N0J 1Z0

12 EDISON MEMORIAL PLAQUE, 14 SNOW STREET, VIENNA, N0J 1Z0

13 MARINE MUSEUM, 20 PITT STREET, PORT BURWELL, N0J 1T0



REF:04520

01/11/2013 QUOTE ID: 152090


EXHIBIT "A"


01/01/2014

14 PICNIC SHELTER, 20 PITT STREET, PORT BURWELL, N0J 1T0

15 MUSEUM KIOSKS (3), 20 PITT STREET, PORT BURWELL, N0J 1T0

16 LIGHTHOUSE, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0

17 CLUBHOUSE, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0

18 PICNIC SHELTER, 17 ROBINSON STREET, PORT BURWELL, N0J 1T0

PARKS/REC

19 COMMUNITY CENTRE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

20 COMMUNITY CENTRE, 26 FULTON STREET, VIENNA, N0J 1Z0

21 STORAGE BUILDING, 26 FULTON STREET, VIENNA, N0J 1Z0

22 CONCESSION BOOTH, 26 FULTON STREET, VIENNA, N0J 1Z0

23 BASEBALL DUGOUTS (2), 26 FULTON STREET, VIENNA, N0J 1Z0

24 BOOTH/WASHROOM, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

25 STORAGE GARAGE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

26 PICNIC SHELTER, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

27 STORAGE BLDG, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

28 BATTING CAGE, 56169 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

29 PICNIC SHELTER, MEMORIAL PARK, VIENNA, N0J 1Z0

30 CONCESSION BOOTH, MEMORIAL PARK, VIENNA, N0J 1Z0

31 BELL TOWER, MEMORIAL PARK, VIENNA, N0J 1Z0

32 BOOTH/WASHROOM, 55461 NOVA SCOTIA LINE, PORT BURWELL, N0J 1T0

33 GAZEBO, 21 PITT STREET, PORT BURWELL, N0J 1T0



REF:04520

01/11/2013 QUOTE ID: 152090


EXHIBIT "A"


01/01/2014

34 CHANGE ROOMS, EAST BEACH, PORT BURWELL, N0J 1T0

35 WASHROOMS, EAST BEACH, PORT BURWELL, N0J 1T0

36 RECREATIONAL FLOODLIGHTING, VARIOUS LOCATIONS

37 RECREATIONAL FENCING, VARIOUS LOCATIONS

38 PLAYGROUND EQUIPMENT, VARIOUS LOCATIONS

39 SPECTATOR BLEACHERS, VARIOUS LOCATIONS

40 INTERPRETIVE CENTRE, 5361 BROWN ROAD, PORT BURWELL, N0J 1T0

SEWAGE

41 SEWAGE TREATMENT PLANT, 1 CHATHAM STREET, PORT BURWELL, N0J 1T0

42 SCADA EQUIPMENT, 1 CHATHAM STREET, PORT BURWELL, N0J 1T0

43 SEWAGE LIFT STATION #7, BROCK STREET, PORT BURWELL, N0J 1T0

44 SEWAGE LIFT STATION #8, UNION STREET, PORT BURWELL, N0J 1T0

45 SEWAGE LIFT STATION #1, 11403 PLANK LINE, EDEN, N0J 1H0

46 SEWAGE LIFT STATION #2, 9350 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

47 SEWAGE LIFT STATION #3, 56826 HERITAGE LINE, STRAFFORDVILLE, N0J 1Y0

48 SEWAGE LIFT STATION #4, 9352 GARNER ROAD, STRAFFORDVILLE, N0J 1Y0

49 SEWAGE LIFT STATION #5, 8971 PLANK LINE, STRAFFORDVILLE, N0J 1Y0

50 SEWAGE LIFT STATION #6, 54 FRONT STREET, VIENNA, N0J 1Z0

51 UNDERGROUND WATER IN-LINE BOOSTER PUMP, CENTRE STREET, VIENNA,

N0J 1Z0

WORKS

52 EQUIPMENT DEPOT & OFFICE, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0



REF:04520

01/11/2013 QUOTE ID: 152090


EXHIBIT "A"


01/01/2014

53 SALT SHED, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

54 COVERALL SHED, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

55 EQUIPMENT DEPOT & OFFICE, 31 ELIZABETH STREET, PORT BURWELL, N0J

1T0



REF:04520

01/11/2013 QUOTE ID: 152090


VALUES

CORPORATION OF THE MUNICIPALITY OF BAYHAM

ESTIMATE OF VALUES

CONTENTS AND EQUIPMENT

01/01/2014

125,500FIRE-FIGHTING CONTENTS & EQUIPMENT, 55764 THIRD STREET,

STRAFFORDVILLE, N0J 1Y0

56

180,500FIRE FIGHTING CONTENTS & EQUIPMENT, 55451 NOVA SCOTIA LINE, PORT

BURWELL, N0J 1T0

57

10,000 VALSPE1932 CHEV BICKLE PUMPER (PARADE USE)58

393,700MUNICIPAL OFFICES CONTENTS, 9344 PLANK ROAD, STRAFFORDVILLE,

N0J 1Y0

59

225,000COMMUNITY CENTRE CONTENTS, 56967 EDEN LINE, EDEN, N0J 1H060

20,800OPP OFFICE CONTENTS, 29 WELLINGTON STREET, PORT BURWELL, N0J

1T0

61

50,600LIBRARY CONTENTS, 20 PITT STREET, PORT BURWELL, N0J 1T062

78,000LIBRARY CONTENTS, 9366 PLANK ROAD, STRAFFORDVILLE, N0J 1Y063

26,000EDISON MUSEUM CONTENTS, 14 SNOW STREET, VIENNA, N0J 1Z064

11,300STORAGE SHED CONTENTS, 14 SNOW STREET, VIENNA, N0J 1Z065

31,200MARINE MUSEUM CONTENTS, 20 PITT STREET, PORT BURWELL, N0J 1T066

8,400CLUBHOUSE CONTENTS, 17 ROBINSON STREET, PORT BURWELL, N0J 1T067

50,600COMMUNITY CENTRE CONTENTS, 56169 HERITAGE LINE,


68

84,400COMMUNITY CENTRE CONTENTS, 26 FULTON STREET, VIENNA, N0J 1Z069

2,800CONCESSION BOOTH CONTENTS, 26 FULTON STREET, VIENNA, N0J 1Z070

2,300CONCESSION BOOTH CONTENTS, MEMORIAL PARK, VIENNA, N0J 1Z071

250,0001987 CHAMPION 730A GRADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J

1Y0

72

250,0001994 CHAMPION 740 GRADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J

1Y0

73

132,8002007 CASE 621D LOADER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y074

123,6001993 CASE BULLDOZER, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y075

62,2001999 JOHN DEERE 310D BACKHOE, 8354 PLANK ROAD, STRAFFORDVILLE,

N0J 1Y0

76

1

PROPRIETARY DATA : USE OR DISCLOSURE OF THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO

THE RESTRICTIONS ON THE TITLE PAGE

REF:04520

01/11/2013 QUOTE ID: 152090


VALUES

CORPORATION OF THE MUNICIPALITY OF BAYHAM

ESTIMATE OF VALUES

CONTENTS AND EQUIPMENT

01/01/2014

89,000JOHN DEERE TRACTOR #20, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y077

55,000JOHN DEERE 6300 WITH TIGER BRUSH MOWER, 8354 PLANK ROAD,


78

4,500JOHN DEERE 2155 #11, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y079

6,000FORD 3910 WITH LOADER AND DECK MOWER, 8354 PLANK ROAD,


80

14,000FORD NEW HOLLAND TZ25DA MOWER #21, 8354 PLANK ROAD,


81

12,300JOHN DEERE MOWER TRACTOR, 8354 PLANK ROAD, STRAFFORDVILLE,

N0J 1Y0

82

100,000WORKS MISCELLANEOUS TOOLS, EQUIPMENT, MATERIALS AND

SUPPLIES, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

83

300,0002011 JOHN DEERE GRADER, MODEL NO. 872GP, SERIAL NO.

1DW872GPLBD637204, 8354 PLANK ROAD, STRAFFORDVILLE, N0J 1Y0

84

500,000 LIMEXTRA EXPENSE - ANY ONE LOCATION85

500,000 LIMVALUABLE PAPERS87

500,000 LIMACCOUNTS RECEIVABLE88

55,600 REPLIMDATA PROCESSING, VARIOUS LOCATIONS89

120,600 VALLIMFINE ARTS FLOATER, VARIOUS LOCATIONS90

0 VALSPEEXHIBITION FORM91

4,376,700

2

PROPRIETARY DATA : USE OR DISCLOSURE OF THE INFORMATION IN THIS DOCUMENT IS SUBJECT TO

THE RESTRICTIONS ON THE TITLE PAGE

REF:04520

01/11/2013 QUOTE ID: 152090


Correspondence dated December 10, 2013 from Ministry of the ... of 323

Correspondence dated December 12, 2013 from Ministry of the ... of 323

By-Law 2013-105 A By-Law to adopt a Municipal Alcohol Po... of 323

THE CORPORATION OF THEMUNICIPALITY OF BAYHAM

BY-LAW 2013-107

A BY-LAW TO AMEND BY-LAW NO. 2002-98, BEING A BY-LAWTO ADOPT A NON-UNION PERSONNEL POLICY

WHEREAS the Council of the Municipality of Bayham passed By-Law No. 2002-98 toadopt a personnel policy for non-union employees Decemb^ 19ft, 2002;

AND WHEREAS the Council offhe Corporation offhe Municipality ofBayham deems itnecessary and expedient to amend by-law 2002-98, as amended.

NOW THEREFORE THE CORPORATION OF THE MUNICIPALITY OFBAYHAM HEREBY ENACTS AS FOLLOWS:

1. THAT Schedule "A-l" of the said Non-Union Personnel Policy be and the sameis hereby repealed, and replaced with Schedule "A-l 2014" affixed hereto andforming part of this by-law, effective January 1, 2014.

2. AND THAT this by-law shall come into full force and effect upon final passing.

READ A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED TfflSTH19In DAY OF DECEMBER 2013.

MAYOR CLERK

By-Law 2013-107 A By-Law to further amend By-Law 2002-98... of 323

Schedule "A-l 2014"

Municipality of Bayham

Salary Grid 2014 - Effective January 1,2014

Grade Job Title Point Range Base Rate Step 1 Step 2 Step 3 Job Rate

9 Administrator 601 - 650 $ 45.42 $ 47.24 $ 49.13 $ 51.09 $ 53.13

8 Water and Wastewater Operations Manager 551 - 600 $ 40.54 $ 42.17 $ 43.85 $ 45.61 47.42

Treasurer/Tax Collector7 Fire Chie£fBLE/CEMC 501 - 550 $ 36.20 $ 37.65 $ 39.15 40.72 42.34

Manager of Public Works

CBO/Drainage Superintendent6 451 - 500 $ 32.31 $ 33.61 $ 34.95 $ 36.35 37.79Clerk

5 Planning Administrator/Deputy Cleric 401 - 450 $ 28.86 $ 30.01 $ 31.21 $ 32.46 33.75

4 Public Works Operations Supervisor 351 - 400 $ 24.88 $ 25.87 $ 26.91 $ 27.99 29.10

Administrative & Accounting ClerkCustomer Service Clerk/Admimstrative

3 301 - 350 $ 21.45 $ 22.31 $ 23.20 $ 24.13 25.09Assistant

Customer Service Clerk/Accounts Payable

2 251 - 300 $ 19.84 $ 20.64 $ 21.46 22.32 23.21

Customer Service Clerk/Receptionist 201 - 250 $ 18.38 $ 19.12 $ 19.89 $ 20.68 21.50

Comm. Centre Manager 201 - 250 11,870.10

Notes: Rates are Hourly

All positions 1820 hours per year excepting CBO, Wastewater/Water Operations Manager, Public Works Manager, and Public Works Operations Supervisor (2080 hours) andCSC/Reception (1040)

Comm. Centre Manager rate annual since hours worked varies

23

By-Law

2013-107 A B

y-Law to further am

end By-Law

2002-98... of 323

THE CORPORATION OF THE

MUNICIPALITY OF BAYHAM

BY-LAW NO. 2013-109

BEING A BY-LAW TO ADOPT THE CAPITAL ESTIMATESFOR THE YEAR 2014

WHEREAS Section 290 of the Municipal Act, S.O. 2001, as amended provides in part that a localmunicipality shall in each year prepare and adopt estimates of all sums required during fhe year for thepurposes of the local municipality, and;

WHEREAS it is necessary and expedient to levy on the whole rateable property according to the lastrevised assessment roll of the Municipality the sum of $825,000 for the capital program of the lower-tiermunicipality for the current year,

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM HEREBY ENACTS AS FOLLOWS:

1. THAT the capital estimates appended hereto as Schedule "A" are hereby adopted.

2. THAT the tax levy requirement of $825,000 be incorporated into the 2014 current estimatesfor the purposes of determining the tax rates for 2014.

thREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED THIS 19tn DAYOF DECEMBER 2013.

MAYOR CLERK

By-Law 2013-109 A By-Law to adopt the Capital Estimates ... of 323

By-Law 2013-109Schedule "A"

2014 Capital Budget

CarProject Budget Fwd Tax Levy Reserves Grants Other Notes

i- --

<^tt<?ral

Computer Equipment 7,000 7,000Reserve for working capital 5,000 5,000 Cash Requirements Item

Transfer to Records Management Reserve 5,000 5,000 Cash Requirements ItemAdministration Building Expansion - Architectural Reviev 25,000 25,000 Municipal Facilities Reserve--! .. +

I-

Eye^trt^i^i^^

ApparatusT

Rqilacement Rescue #1 150,000 150,000Apparatus Reserve Allocation 100,000 \ 100,000 ^ Cash Requirements Item

+

Building- t

Debenture Payment 65,000 65,000T t- -

j- -

Major Equipment Renewall County Radio system 142,500 56,500 30,000 i 56,000 ;2015Levy

t

New nozzles and hose appliances 10,000 10,000 iJ_----I

Equipment Reserve Allocation 5,000 5,000 I

- -\Other'Annual Remuneration Reserve 2,500 2,500

-t

\~~ ~

BfiiMm--..t

Vehicle Reserve 2,500 2,500 Cash[Requirements Item

B_v"I n

; Vehicle Reserve 2,500 2,500 I I Cash Requirements Itemt

-- _ . +

R08ds--1 - tEquipment Purchases

I-

Trf to Equipment Reserve 205,000 60,000 145,000 iMachine Usage (Cash requirements item.)Replacement Tandem Tmck# 4 250,000 250,000 .; Vacuum Tank on Trailer (Used) 60,000 60,000 | 50/50 split with Roads and Water & Sewerr- -I-

Automatic Greasing System (John 872 Grader) 10,000 10,000-t

co"structio" Projects+ - + --Trfto Road Construction Reserve 270,000 270,000 Cash Requirements Item

Tunnel Line (pulvenze in place 4 km) 80,000 80,000 Gas TaxCoy\e Road (culvert, trees & ditching) 50,000 50,000 Road Construction Reserve

.r - - - -

Culvert Replacements(Csinos, Mitchell, Sandytown) 20,000 20,000 Road Construction Reserve

December 19,2013 - Pagel

By-Law

2013-109 A B

y-Law to adopt the C

apital Estimates ...

of 323


2014 Capital Budget

CanProject Budget Fwd Tax Levy: Reserves Grants Other Notes

.

Rodd*. (Continued)Asphalt ProjectsNone

-J

t" -TGravel ProjectsSomers Road - 2.1 km 28,800 28,800 Road Construction ReserveBaynor Road - 2.8 km 38,500 38,500 Road Construction ReserveMitchell Road - 2 km 26,500 26,500 Road Construction ReserveBeattie Road - 0.08 km 12,600 12,600 ; Road Construction Reserve

; Best Line - 0.4 km 10,000 10,000 , Road Construction Reserve-.. . i .

Tar & Chip ResurfaceJackson Line (tar & chip ) 6 km 120,000 120,000 ! Gas Tax Reserve

-i

Bridge Work' Stewart Bridge 25,000 25,000 : Gas Tax Reserve

+ .- + -.T

Other

Guide rails (New) 15,000 , 15,000 | Road Construction Reserve. Asphalt patching 30,000 \ 30,000 ! Road Construction Reserve

t

Street lights (New) 10,000 10,000 Road Construction ReserveSidewalks (Replacements) 15,000 15,000 I Road Construction Reserve

\\ ante MdnaecnwntI Transfer to Reserve - Transfer site 35,000 35,000 Cash Requirements Item

t

Recycling Initiatives 7,000 7,000

VkjitcrRadio meters/heads 5,000 5,000 | ; Water Reserve

i"

j Vienna Booster Station Upgrades 5,000 5,000 I Water Reserve

-+ -- i

Waste watei

.Pump rebuilds 35,000 35,000 . Sewer Reserve-. T

Air release valves - PS 2 & 5 & Forcemains 15,500 I 15,500 | Sewer ReserveAir blower rebuilds 4,800 4,800 : i Sewer Reserve

t-

Septage Building Railing 4,000 I 4,000 Sewer Reserve^Computer Upgrades 4,000 4,000 Sewer Reserve

December 19, 2013 - Page2

By-Law

2013-109 A B



of 323


2014 Capital Budget

CariProject Budget Fwd Tax Levy Reserves Grants Other Notes

J_

_...(

Paihs&Rec.Trfto Parks Reserve - Playground Eq. 24,000 24,000 I Cash Requirements ItemCorinth Park Entrance 2,000 2,000 Parkland Reserve Fund^Corintli Park Pavillion 10,000 10,000 ; Municipal Facilities/Parkland Reserve Fund

Sti dttordyi[le Comm. <'<?ntttiTransfer to Reserve 20,000 20,000 'Cash Requirements Item

-- - -t . -

Vienna Comm. Cikntie'Transfer to Reserve 20,000 ' 20,000 Cash Requirements ItemI Accessibility Entrance Construction 120,000 50,000 I Enabling Accessibilty Fund

1

fcdea Comm. CentreI Building upgrades 8,000 8,000

- -4

llbtAHtCSVienna demolition 30,000 30,000 Library Reserve

Museums

iTrfto Edison Building Reserve 2,000 2,000 Cash Requirements Item1 Marine Museum furnace replacement 4,000 4,000

I -,-

Planning & DevclupmcRtI Zoning By-law review

I'oumm & MarkctiosEast pier repair 80,000 80,000+- -t 4.

Pier Improvements 80,000 80,000 iFundraising/GrantsDredging 15,000 i 15,000Beach projects 5,000 | 5,000h-

Economic Development Study 30,000 \ 15,000 15,000 ; 2015 LevyPort Bunvell parking development review 10,000 10,000 {2015.Levy

-+

Kinyiron mentalALUS Pilot 30,000 30,000

"\

-t

TOTAL 2,315,700 88,000 825,000 1,207,700 65,000 306,000

December 19, 2013-Page3

By-Law

2013-109 A B



of 323

THE CORPORATION OF THE MUNICIPALITY OF BAYHAM

BY-LAW NO. 2013-110

A BY-LAW TO REPEAL BY-LAW 2010-008, BY-LAW 2010-037 AND BY-LAW 2010-098BEING BY-LAWS TO APPOINT MUNICIPAL

OFFICERS AND EMPLOYEES FOR THEMUNICIPALITY OF BAYHAM

WHEREAS pursuant to the Municipal Act, 2001, S.O. 2001 c.25, as amended, municipalities mayappoint officers and employees as may be necessary for the purposes of the Corporation;

AND WHEREAS Subsection 6 (1) of the Fire Protection and Prevention Act, 1997, S.O. 1997, C. 4provides that if a fire department is established for the whole or a part of a municipality or for morethan one municipality, the council of the municipality or the councils of the municipalities, as thecase may be, shall appoint a fire chief for the fire department;

AND WHEREAS Ontario Regulation 380/04, a Regulation passed under authority of the EmergencyManagement Act, R.S.O. 1999, C. E.9, provides in part that every Municipality shall designate anemployee of the municipality or a member of the council as its emergency management program co-ordinator;

AND WHEREAS Subsection 3 (2) of the Building Code Act, S.O. 1992, c.23, as amended, providesthat fhe council of each municipality shall appoint a chief building official and such inspectors as arenecessary for the enforcement of the Act, in the areas in which the municipality has jurisdiction;

AND WHEREAS, the Council of the Municipality ofBayham deems it necessary and expedient toprovide a new by-law to appoint municipal officers and employees for the purposes of theMunicipality to reflect various staff changes made, and rq)eal By-laws 2010-008, as amended, 2010-037 and 2010-098.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OFBAYHAM ENACTS AS FOLLOWS:

1. THAT the following officers and / or employees be and they are hereby appointed to act in thecapacity provided in the Municipality ofBayham for the purpose of administering and whereapplicable enforcing municipal by-laws and Provincial Statutes and Regulations associated witheach position and the approved job descriptions are to be fulfilled:

Office/PosiHon Name

L Admmistrator/Dq3uty Treasurer/Deputy Clerk,Alternate Community Emergency ManagementCo-ordinator Kyle Kruger

2. Clerk Lynda Millard

3. Treasurer/Tax Collector David Aristone

By-Law 2013-110 A By-Law to repeal By-Law 2010-008, By-L... of 323

By-law No. 2013-110 -2-

4. Planning Co-ordinator/Deputy Clerk Margaret Underhill& Lottery Licencing Officer

5. Administrative/Accounting Clerk Donna Wiebe

6, Customer Service/Accounts Payable Clerk Sandra Maertens

7. Customer Service Clerk/Admmistrative Assistant Brenda Gibbons

8. Chief Building Official/Drainage Superintendent/ William Knifton

Sewage Systems Inspector/By-law Enforcement Officer/Property Standards Officer and Provincial Offences Officer

9. WaterAVastewater Manager Ed Roloson

1 A Manager Public Works Vance Czerwinski

11. Fire ChieiTBy-law Enforcement Officer/Property StandardsOfficer, Provincial Offences Officer andCommunity Emergency Management Co-ordinatorand Livestock Valuer Randy White

12. Port Burwell Fire Station Chief Tom IVUUard

13. Straffordville Fire Station Chief Perry Grant

14. Tree CommissionerAVeed Inspector Jeff Lawrence

15. Bayham Community Centre Manager (Straffordville) Jackie DeClercq

16. Canine Control Of&cer and Dog Pound Keeper Roger Martin, K-9 Control(by contract - as needed basis)

2. THAT Appointment By-law 2010-008, as amended. By-laws 2010-037 and 2010-098 andany amendments thereto are hereby rqsealed.

3. THAT this by-law shall come into force and take effect on the day of passing.

thREAD A FIRST, SECOND AND THIRD TIME AND FINALLY PASSED this 19m day ofDecember 2013.

MAYOR CLERK

By-Law 2013-110 A By-Law to repeal By-Law 2010-008, By-L... of 323

THE CORPORATION OF THE

MUNICIPALITY OF BAYHAM

BY-LAW NO. 2013-111

A BY-LAW TO CONFIRM ALL ACTIONS OFTHE COUNCIL OF THE CORPORATION OFTHE MUNICIPALITY OF BAYHAM FOR THE

REGULAR MEETING HELD DECEMBER 19, 2013

WHEREAS under Section 5 (1) of the Municipal Act, 2001 S.O. 2001, Chapter 25, the powersof a municipal corporation are to be exercised by the Council of the municipality;

AND WHEREAS under Section 5 (3) of the Municipal Act, 2001, the powers of Council are tobe exercised by by-law;

AND WHEREAS the Council of the Corporation of the Municipality ofBayham deems itadvisable that the proceedings of the meeting be confirmed and adopted by by-law.

THEREFORE THE COUNCIL OF THE CORPORATION OF THE MUNICIPALITYOF BAYHAM ENACTS AS FOLLOWS:

1. THAT the actions of the Council of the Corporation of the Municipality ofBayham inrespect of each recommendation and each motion and resolution passed and otheraction by the Council at the regular meeting held December 19, 2013 is hereby adoptedand confirmed as if all proceedings were expressly embodied in this by-law.

2. THAT the Mayor and Clerk of the Corporation of the Municipality ofBayham arehereby authorized and directed to do all things necessary to give effect to the action of theCouncil including executing all documents and affixing the Corporate Seal.

thREAD A FIRST, SECOND AND THIRD TIME and finally passed this 19"- day ofDecember 2013.

MAYOR CLERK

By-Law 2013-111 A By-Law to confirm all actions of Counc... of 323

bayham...33 - 38 (e) museums bayham minutes of meetings held november 13, 2013 and december 13,...

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