basic introduction to biding for international association congresses #icca12 monday 22/10/2012
DESCRIPTION
Presentation held at the 51st ICCA Congress which took place in San Juan, Puerto Rico from 20 - 24 October 2012. For more information on ICCA please visit www.iccaworld.com.TRANSCRIPT
![Page 1: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/1.jpg)
51st ICCA Congress
International Congress and Convention Association .
Twitter: #ICCA12
Session sponsored by:
Basic Introduction to Bidding for International Association Congresses Tuesday 23rd of October 2012
![Page 2: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/2.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Who am I?
WHO ARE YOU??
![Page 3: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/3.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Any special issues??
![Page 4: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/4.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 5: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/5.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Research & Analysis
Venues
Securing venues & accommodation
Bid
Site-inspection
Decision The Meeting
DMCs
Hotels
PCOs
Evaluation
Suppliers
University
The City
= Convention Bureau
Teamwork in the destination
![Page 6: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/6.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
….. even thinking of starting the process for bidding……
BEFORE…..
![Page 7: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/7.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
I have to know my destination
![Page 8: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/8.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• KEEP UPDATED!!
![Page 9: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/9.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• What makes me better than
• my competitors?
• How do I tell?
![Page 10: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/10.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
![Page 11: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/11.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 12: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/12.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• Close cooperation between CVB - local PCO - meeting ambassador
Analysis & research
www.iccaworld.com
![Page 13: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/13.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
An individual with high profile within hers/his
area of knowledge and with a good national
and/or international network
Meeting ambassador
![Page 14: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/14.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• Invites
• Front person
• Lobbyist
• Must be supported
• Must be educated
• Shall have the glory
Meeting ambassador
![Page 15: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/15.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Lobbying (the meeting ambassador)
![Page 16: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/16.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Organising information on the meeting
![Page 17: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/17.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• Ask the association
• Internet
• No guidelines?
Guidelines/Request for proposals
![Page 18: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/18.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Understanding the client
![Page 19: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/19.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• ICCA/UIA
• Internet
• Local member of the association
• Board member
• Colleagues in the industry (CVB, PCO, venues)
• Previous destinations
History of the congress
![Page 20: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/20.jpg)
INFORMATION FROM ICCA
![Page 21: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/21.jpg)
![Page 22: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/22.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Availability Other events? Better events? – Yielding
![Page 23: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/23.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Are there any fees for hosting the meeting? Is it worth it? Who can pay?
Cost
![Page 24: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/24.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Local
National
Regional
European
Support
![Page 25: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/25.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
If I get to know! I make a SWOT on the competitors
Competitors analysis
![Page 26: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/26.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Shall I go for it?
Does it fit in? Can I beat my competitors? Do I have the time to deliver? Do I have the money?
San Juan Pittsburgh Cape Town Stockholm
![Page 27: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/27.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Yes, let’s go for it!!!!
![Page 28: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/28.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 29: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/29.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Securing venues & accommodation
Reservation of the congress venue & social venues Remember the time margins
![Page 30: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/30.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Block bookings of the hotels Reseach ”booking flow” Confidential information Keep the hotels informed
![Page 31: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/31.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Major medical meetings:
The organisations want the hotel room
prices included (to a fixed rate)in the bid
New “trend” (in Europe??)
![Page 32: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/32.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Bid production
![Page 33: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/33.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 34: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/34.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
A bid book is a document presenting the destination, focusing on the association’s needs, for organising a meeting
It has to be the truth!
![Page 35: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/35.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Read the Bid Manual/Guidelines Do NOT interpret it!! Check out what is missing
Read read read READ
![Page 36: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/36.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Read the Bid Manual/Guidelines - again and again
![Page 37: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/37.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Delivery
Who How When
![Page 38: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/38.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Adjust the bid to the client
Bridge the gap
![Page 39: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/39.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
1. Letters of invitations 2. Support from the university, other universities, national research centres, researchers in Europe etc 3. Scientific level 4. Some ideas for the scientific program
5. What Stockholm stands for
Content
![Page 40: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/40.jpg)
![Page 41: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/41.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Content
![Page 42: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/42.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Make it easy to understand
![Page 43: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/43.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
![Page 44: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/44.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
7. Communicating the meeting 8. References
Content
![Page 45: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/45.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
9. Travel to Stockholm by plane official carrier – “convention plus” low cost carriers by train by boat 10. Public transport – reduced ticket prices?
Content
![Page 46: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/46.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
![Page 47: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/47.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Airlines & flights
![Page 48: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/48.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
![Page 49: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/49.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
11. Accommodation Hotel Overview Low cost options?
Content
![Page 50: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/50.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Where and how many are they?
![Page 51: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/51.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Hotels – price & ratings
4 stars
• U$449 / night
• 19 mins. Distance
• Line M34
4 stars • U$202.50 / night
• 18 mins. Distance
• Line M50
4 stars • U$296.80 / night
• 20 mins. Distance
• Line M50
4 stars
•U$259 / night
•21 mins. Distance
•Line E
4 stars
•U$409.73 / night
•19 mins. Distance
•Line X30
3 stars
•U$231 / night
•20 mins. Distance
•Line M42
3 stars
• U$399.00 / night
• 19 mins. Distance
• M42
![Page 52: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/52.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
12. Social venues & events
13. Restaurants
14. Preliminary budget
![Page 53: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/53.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
15. Stockholm & surroundings
16. Pre & Post congress tours
17. Support City of Stockholm
![Page 54: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/54.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Follow the guidelines
– do not standardize
Every Bid book is a tailor made product
![Page 55: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/55.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Site inspection
![Page 56: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/56.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 57: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/57.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Why? To prove that the bid is true Create a relationship between the association and the destination Who? Decision maker(s) The meeting planner
![Page 58: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/58.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
When? Before decision - of course - BUT……
![Page 59: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/59.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
How? Create a focused programme Dare to exclude Logistics Relations Inform local participants The right people
![Page 60: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/60.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Decision
![Page 61: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/61.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 62: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/62.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Check the format of the presentation Time? Who? Where? What?
![Page 63: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/63.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Promoting the candidacy Start early Meeting Ambassadors prime role Talk to the supporting partners Talk to decision makers Lobbying – count votes
![Page 64: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/64.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Presentation:
Who will make the presentation on-site? Train the presenter Lobbying activities on-site Mini bid Exhibit
![Page 65: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/65.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
The HQ of the Association The Core PCO / AMC The Board Members The General Assembly All attendees
The decision makers
![Page 66: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/66.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
The presentation I have to be there or backing up at home Keep time schedule! Be prepared for surprises
![Page 67: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/67.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
THE PRESENTER MUST BE a good speaker a good presenter a stage performer and it helps if the presenter is a knowledgeable and flexible personality
![Page 68: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/68.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
The 10th World Congress of Hammer Toes will be organised in ….
![Page 69: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/69.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
SAN JUAN
![Page 70: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/70.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
I did a perfect research, a perfect Bid Book and we made an outstanding presentation! Why did I loose?
![Page 71: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/71.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
The unexpected
The sponsors!? The hidden agenda
![Page 72: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/72.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
..... a better competitor
Or simply......
![Page 73: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/73.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Don’t blame anyone - just try to understand and evaluate the campaign Decide if I want to go for it again- or not
![Page 74: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/74.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
The 11th World Congress of Hammer Toes will be organised in ….
![Page 75: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/75.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
STOCKHOLM
![Page 76: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/76.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
I WON!!! Celebrate!!! Evaluate the campaign
![Page 77: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/77.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
• Stockholm has been selected What is the role of the CVB? Hand over – to whom? Introduction Contracts When is the information released
![Page 78: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/78.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
LOBBYING
LOBBYING
RESEARCH
SITE VISIT
EXAMPLE OF A PROCESS
Associations
LOBBYING
LOBBYING
PREL. BOOKINGS ANALYSIS
&
RESEARCH
PRESENTATION
&
DECISION
MEETING
EVALUATION
EXAMPLE OF A BID PROCESS
Associations
SITE INSPECTION
BID
Meeting ambassador
Int
association
![Page 79: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/79.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Check out the organizers view of my destination.
Check out the delegates views of my destination.
Learn and CHANGE
![Page 80: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/80.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
Know the client and how she acts Give the client what she wants – NOT what I like to offer Create transparency and trust
Remember....
![Page 81: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/81.jpg)
International Congress and Convention Association .
Twitter: #ICCA12
EACH BID IS DIFFERENT
![Page 82: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/82.jpg)
Studie 2009/10
![Page 83: Basic Introduction To Biding For International Association Congresses #ICCA12 MONDAY 22/10/2012](https://reader034.vdocuments.us/reader034/viewer/2022042713/547e3115b379593f2b8b547b/html5/thumbnails/83.jpg)
51st ICCA Congress
International Congress and Convention Association .
Twitter: #ICCA12
Session sponsored by:
Thank you!