bankruptcy register search client reference guide · bankruptcy register search – reference guide...

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Bankruptcy Register Search

Client Reference Guide

Version 2.0

Date: 05/11/2015

Bankruptcy Register Search – Reference Guide CITEC Confirm

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Table of Contents

1 Overview ................................................................................................................................. 4

2 Bankruptcy Register Search ...................................................................................................... 4

2.1 Access Bankruptcy Register ..................................................................................................................... 4 2.2 Search by Name ....................................................................................................................................... 5

2.3 Search by Application Number .............................................................................................................. 10

2.4 Search by Administration Number ......................................................................................................... 12

3 Accessing your search results via the Confirm Inbox ............................................................... 16

3.1 Bankruptcy Register Browse from the Inbox ......................................................................................... 17 3.2 Bankruptcy Register Summary Extract from the Inbox .......................................................................... 18 3.3 Bankruptcy Register Extract from the Inbox .......................................................................................... 19

2.2.1 Entering your search criteria......................................................................................................... 6 2.2.2 Optional Search Criteria ................................................................................................................ 6 2.2.3 Browse Results .............................................................................................................................. 8

2.3.1 Entering your search criteria....................................................................................................... 11 2.3.2 Browse Results ............................................................................................................................ 11

2.4.1 Entering your search criteria....................................................................................................... 13 2.4.2 Browse Results ............................................................................................................................ 14


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1 Overview

The Bankruptcy Register Search provides online access to the National Personal Insolvency Index (NPII).

NPII is the permanent public record of personal insolvencies. NPII provides information about individuals who have been subject to proceedings under the Bankruptcy Act from August 1928. It does not include any information on company liquidations or administrations. NPII is maintained by the Australian Financial Security Authority (AFSA) which was formerly known as the Insolvency Trustee Service Australia (ITSA).

The Bankruptcy Register Search produces an AFSA extract from NPII that identifies a whether a person is currently or has previously been bankrupt; or if a petition has been lodged against a person in a current effort to make them bankrupt.

If no records are found on NPII for an individual, then an AFSA Results Summary Extract is produced. An AFSA Results Summary Extract is also available for the browse list of records returned when searching by Name.

2 Bankruptcy Register Search

2.1 Access Bankruptcy Register

a) Select Bankruptcy Register from the CITEC Confirm main menu:

b) The Bankruptcy Register Search screen will display. You can search by:

Name Application Number (creditor’s petition insolvency types) Administration Number (number assigned to insolvency administrations)


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c) Select a search method from the drop list and the screen will update to display the information fields

required for the search.

2.2 Search by Name

A Search by Name allows you to perform a search of the NPII with the debtor name as the search criteria. A variety of search options are provided for the Search by Name and these are explained in more detail in the following sections.


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2.2.1 Entering your search criteria

The mandatory fields for performing a name search are:

Your Reference Family Name Given Name

Note: For people known by a single name then supply the single name in the Family Name field and a hyphen (-) in the Given Name field.

d) In the Your Reference field enter a reference (e.g. file number /matter number) for this search. e) For the Family Name and Given Name fields you have a choice of 3 search methods: Starts With (the

default option), Exact and Contains. The search methods are explained in the following table.

Search Method Recommended Usage

Starts With This is the default selection on the search input screen. Useful to locate a person’s NPII record if you don’t know the exact spelling or name details; for example STE will match STEVEN, STEPHEN, and STEPHANIE.

Exact Returns exact matches; for example STEVEN will match STEVEN, but not STEPHEN.

Contains Useful to locate a person’s record if you don’t know the exact details; for example STE will match STEVEN, STEPHEN, STEPHANIE, ESTELLE and CELESTE.

2.2.2 Optional Search Criteria

You can refine your search by adding additional search criteria including Middle Name and Date of Birth details.

2.2.2.1 Middle Name

f) For the Middle Name field you will have a choice of 5 search methods: Any Middle Name (the default option), No Middle Name, Starts With, Exact or Contains. The search methods are explained in the following table.


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Any Middle Name This is the default selection on the search input screen. Use of this method means that a middle name cannot be specified in the search criteria. Returns results that have any middle name and match your other search criteria.

No Middle Name Use of this method means that a middle name cannot be specified in the search criteria. Returns only results with nothing recorded for middle name on the NPII; for example a search on Given Name MICHAEL and Family Name REY will match MICHAEL REY but not MICHAEL JAMES REY.

Starts With Useful if you don’t know the exact spelling or name details; for example MAR will match MARY, MARGARET, MARK and MARVIN.

Exact Returns exact matches; for example STEVEN will match STEVEN, but not STEPHEN.

Contains Useful if you don’t know the exact details; for example STE will match STEVEN, STEPHEN, STEPHANIE, ESTELLE and CELESTE.

Note: By default the checkbox is selected to Also match records without Middle Name.

Not all records on NPII have a middle name recorded. If you deselect this checkbox then the search will exclude NPII records without a middle name.

2.2.2.2 Date of Birth

g) For the Date of Birth field you have a choice of 3 search methods: Any Date of Birth (the default option), Exact and Range. The search methods are explained in the following table.


Any Date of Birth This is the default selection on the search input screen. Returns results that have any Date of Birth and match your other criteria.

Exact Returns exact matches; for example 01/12/1980 will match 01/12/1980 but not 02/12/1980. You must enter a date of birth if Exact is selected.

Range Returns results within the From and To dates specified. Dates must be provided in both the From and To fields if Range is selected. The maximum date range is 10 years; for example from 01/01/2005 to 31/12/2014.


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Note: By default the checkbox is selected to Also match records without Date of Birth.

Not all records on NPII have a Date of Birth recorded. If you deselect this checkbox then the search will exclude NPII records that do not include Date of Birth information. Excluding records without a Date of Birth is beneficial only when an exact match is required.

2.2.2.3 Search Date Range

By default the search will be limited to records with a NPII start date within the last 10 years. In addition the search will include undischarged bankrupts irrespective of start date of these records. h) To remove the date range limit and search NPII records irrespective of start date, deselect the checkbox

shown below.

2.2.2.4 Email copy of your results

i) If you would like a copy of your search result emailed to you, then tick the email checkbox and enter your email address in the field provided.

2.2.3 Browse Results

j) Once you have entered all your search criteria, click $Search$ to conduct a search by Name.

Note: All searches of the Bankruptcy Register by Name will incur a fee even if no results are found.

Searches will return a maximum of 50 matches for your search criteria. If too many matches are found then you will need to refine your search using the search criteria and search methods outlined in sections 2.1.1 and 2.1.2.

k) The Bankruptcy Register Search Browse screen will display. If no matching records are found then the message “NO RECORD could be found of any individual on the National Personal Insolvency Index using the specified criteria” is displayed under Your Results.

An AFSA Result Summary Extract is available to order to provide an official extract from AFSA that no records exist on NPII for this name.


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l) If matches are found on NPII then the Browse screen will display the browse results in the table under Your

Results. The browse list displays name, suburb at start date, occupation, start date of proceedings, date of birth and if this is a “Real” or Alias” person to enable accurate selection from the results returned.

A copy of the browse results is available by selecting the AFSA Result Summary Extract which provides an official extract from AFSA of the browse results. Several extracts can be ordered at one time from the browse results. m) Select the extracts you require using the checkboxes and click $Order$ to proceed with ordering the

extracts. n) The Bankruptcy Register Search Result screen will display.


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o) To access your search extracts either click each COMPLETED link to access extracts one by one, or click

Download all Extracts to PDF to download into one PDF document (you can utilise this link for single or multiple extracts).

2.3 Search by Application Number

Application numbers are Creditor’s Petition insolvency types. A search by application number will return all records that are an exact match to the number supplied. If the application number supplied matches a joint estate number, each estate associated with the joint estate number will be returned.


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To search by Application Number, the following fields are mandatory:

Your Reference Application Number (select State, and enter Number)

a) If you would like a copy of your search result emailed to you, then tick the email checkbox and enter your

email address in the field provided. b) Once all fields have been completed click $Search$ to perform a NPII search. c) If the search returns no results then an error will be displayed asking you to check the number and re-enter

a correct number. No fees apply where no matches are found for a search by application number.

Note: If the number of results returned is greater than 50 then a message will be displayed to refine the search criteria as too many records have been returned.


d) The Bankruptcy Register Search Browse screen will display. The search criteria entered are shown under Your Search and the browse results will display under Your Results. The browse list displays name, suburb at start date, occupation, start date of proceedings, date of birth and if this is a “Real” or Alias” person to enable accurate selection from the results returned.


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e) Select the extracts required and click $Order$ to proceed with ordering the extracts. f) The Bankruptcy Register Search Result screen will display.

g) To access your search extracts either click each COMPLETED link to access extracts one by one, or click


2.4 Search by Administration Number

Administration numbers are sequential numbers assigned to Insolvency administrations. The administration number comprises 4 pieces of information that describe a single entry on the NPII. The first part of the reference identifies the state in which the proceedings were initiated; the second is the number allocated to entries from that state; the third is the start year; and the fourth is a single digit that identifies the type of petition. For example, the Administration number VIC9999/00/7 refers to 9999th debtor’s petition (Type 7) lodged in Victoria in 2000. The administration number supplied will return all records that are an exact match to the number supplied. If the administration number supplied matches a joint estate number, each estate associated with the joint estate number will be returned.


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To search by Administration Number, the following fields are mandatory:

Your Reference Administration Number (select State, and enter the Number, Year and Check Digit)

a) If you would like a copy of your search result emailed to you, then tick the email checkbox and enter your

email address in the field provided. b) Once all fields have been completed click $Search$ to perform a NPII search. c) If the Search returns no results then an error will be displayed to check the number entered, and re-enter a

correct Administration number. No fees for the NPII search apply if no results are returned for a search by Administration number.

Note: If the number of results returned is greater than 50 then a message will be displayed to refine the search criteria as too many records have been returned.


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d) The Bankruptcy Register Search Browse will display. The browse list displays name, suburb at start date, occupation, start date of proceedings, date of birth and if this is a “Real” or Alias” person to enable accurate selection.

The search criteria entered are shown under Your Search and the browse results will display under Your Results.

e) Select the extracts required and click $Order$ to proceed with ordering the extracts. f) The Bankruptcy Register Search Result screen will display.


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g) To access your search extracts either click each COMPLETED link to access extracts one by one, or click



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3 Accessing your search results via the Confirm Inbox

Bankruptcy Register extracts are returned online as PDF documents, and are also stored in your Confirm Inbox for 24 hours. a) To access your search results from the Confirm Inbox click on the Inbox link on the Confirm header menu;

located on the top right of the Confirm screen.

b) The Inbox Search screen will display.

c) Select NPII – Bankruptcy Register from the Application drop list, and select the appropriate date.

If required you can refine your search using the Reference fields.

d) Click Search, and the Inbox Results will display.

Note: Due to AFSA’s restrictions on the storage of NPII search results, extracts are available in the Confirm Inbox for 24 hours only.


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e) Click on the COMPLETED link under Your Result to access the search result required.

3.1 Bankruptcy Register Browse from the Inbox

a) Click on the COMPLETED link for a Bankruptcy Register Browse to display the Browse Results screen. From this screen, you can order Bankruptcy extracts for any of the Results listed in the table under Your Results, including an AFSA Result Summary Extract.


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3.2 Bankruptcy Register Summary Extract from the Inbox

a) Click on the COMPLETED link for a Bankruptcy Register Summary Extract to display the Search Result

Summary screen. b) Under Your Results, you can click the links to view the AFSA Result Summary Extract, and the Search

Receipt.


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3.3 Bankruptcy Register Extract from the Inbox

a) Click on the COMPLETED link for a Bankruptcy Register Extract will display the Search Result Summary

screen.

b) Under Your Results, you can click the links to view the AFSA Bankruptcy Extract and the Search Receipt.


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