balance forwarding billing

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Copyright © Oracle Corporation, 2005. All rights reserved.

Purpose:This document provides an overview of features and enhancements included in Release 12. It is intended solely to help you assess the business benefits of upgrading to Release 12.

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Disclaimer:

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Release 12 Transfer of InformationOracle Financials

Oracle Receivables Functional Overview

Balance Forward Billing

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Release Overview

– Oracle E-Business Suite Release 12 Rapid Install is required for both new and upgrade customers.

– Procurement Options: Download from Oracle E-Delivery. Purchase CD/DVDs on the Oracle Store.

– Customers should refer to the installation and upgrade information in the following documents available on Oracle MetaLink:

Oracle Applications Release Notes Installing Oracle Applications Upgrading Oracle Applications

– Oracle Applications Documentation will be available through the Online Documentation CD and also available on Oracle MetaLink.

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New and Changed Features for Balance Forward Billing

Balance Forward Billing provides enhanced billing options that replace the consolidated billing functionality of prior releases with a more complete and flexible solution

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Balance Forward Billing Agenda

Introduction– Description– Benefits

Setup and Process– How to set up the feature– How to use the feature

Dependencies and Interactions

Summary

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Balance Forward Billing Description

Generate bills based on new Billing Cycles

– Easily create daily, weekly, monthly, bi-monthly, quarterly, and annual billings

– Bill on specific days of the month, or days of the week– Choose to exclude weekends

Consolidate billing activity at the level of customer Account or Site– Consolidated activity across account sites, or by each

billing site – Not all billing sites need to consolidate their invoices, or be

included in account level billing– specific invoices can be excluded from the Bill

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Balance Forward Billing Description

Enhanced viewing and printing– Bill Presentment Architecture (BPA) configured

formats provide a more appealing layout that can be easily modified

– View the completed bill online Streamline processing with fewer programs to run

and maintain– three programs compared to five used by

consolidated billing feature

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Increased flexibility provides billing consistent with business practices and customer needs – Expanded billing period definitions, varied levels of

consolidation, exclusion of specified invoices, unlimited print formats

Clearer communication with the customer– User views the balance forward bill online exactly as the

customer sees it

Improved accuracy of Aging– All invoices on the same bill have the same due date,

guaranteeing the individual invoices will age simultaneously

Balance Forward BillingBenefits

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Setup and Process

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Define Payment Term and assign Billing Cycle

Enable Balance Forward Billing for Customer Account

or Site

Manually Create Transactions

Import Transactions

Automated process

Balance Forward Billing Setup and Process

Define Billing Cycle

SETUP PROCESS

Run GenerateBalance Forward

Bill Program

Run ConfirmBalance Forward

Bills Program

Run BPABalance Forward

Print Program

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Balance Forward Billing Setup - Define Billing Cycle

Daily

Weekly

For Daily, choose how

often and whether to use work days only

For Weekly, choose how

often and day of week

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Balance Forward Billing Setup - Define Billing Cycle

Monthly

Choose number of months to

create bi-weekly, quarterly or bi-annual billing

Choose specific date or multiple dates

Choose to create exclude

weekends

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Balance Forward Billing Setup - Define Payment Term

Assign Cycle to Payment

TermCutoff dates

are now assigned to the

Cycle

Due Date is calculated

N/A

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Balance Forward Billing Setup - Customer Profile Class

• Enable Check box

• Bill Level- Account

- Site

• Type- Summary

- Detail

- Imported (if Level = Site)

• Payment Term- Balance Forward (if Enabled)

- Non-Balance Forward (if not enabled)

-Override Terms

-Default term can be updated

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Balance Forward Billing Setup - Account & Site Profile

• Must enable Balance Forward at Account and Site Profile• Bill Level is set ONLY at the Account level• Allow override of terms to exclude invoices from the bill

1

2

3

4

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Balance Forward Billing Setup - Account Level Bill Example

•Payment Terms and Type ignored on Site profile•Transactions summarized on one bill from Sites 1-3•Individual transactions only from Site 4

Ignore

UseUse

Bill Level

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Balance Forward Billing Setup - Site Level Bill Example

•Payment Term and Type ignored on Account profile•Transactions summarized on individual bills from Sites 1 and 2•Transactions detailed on individual bill from Site 3•Individual transactions only from Site 4

Ignore

Use

Use

Bill Level

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Oracle BPA Rules Setup

For the same print formatting as

Consolidated Bills, use the attribute “Display Format”

Rules for Balance Forward Bills use the

Primary Data Source of “Oracle Receivables

Balance Forward”

Use existing BPA templates or create your own

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Balance Forward Billing Process – Enter Transaction

Payment Term defaults– from Site profile if Bill

Level = Site– from Account profile if

Bill Level = Account

Billing Date derived from transaction date and billing cycle

Due Date derived from billing date and payment term

Optionally select non-Balance Forward term if Override Terms = Yes

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Balance Forward Billing Process – Imported Transactions

AutoInvoice will derive the billing date– Billing Date is a new mandatory grouping rule– Billing Date value is mandatory if cycle = External

Transaction API will derive the billing date– Billing Date value is mandatory if cycle = External

Legacy Invoices must be imported with specific billing date if the seeded “External” cycle is assigned to the payment term

Imported Billing Number feature used by OKL and legacy systems is still supported and does not use the balance forward programs

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Balance Forward Billing Process – Creating Bills

Generate Balance Forward Bills program – Replaces Print Draft Consolidated Billing Invoices– Replaces Print New Consolidated Billing Invoices

• Confirm Balance Forward Bill program– Replaces Accept Consolidated Billing Invoices– Replaces Reject Consolidated Billing Invoices

BPA Balance Forward Print Program– Replaces Reprint Consolidated Billing Invoices

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Balance Forward Billing Process – Generating Bill Logic

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Balance Forward Billing Use Cases

Case 1:• Billing Cycle = 10th of every month• Last Bill Generated = Dec 10, 2004• Today’s Run Date = Jan 12, 2005

1 bill generated for Jan 10, 2005

Case 2:• Billing Cycle = 10th of every month• Last Bill Generated = Dec 10, 2004• Today’s Run Date = Jan 8, 2005

No bill generated Run date must be Jan 10, 2005 or later

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Balance Forward Billing Process – Generate Bill program

Choose Print Option– Draft bill– Final bill

Print Output– Default Yes calls the

BPA Print Program– Must be Yes to view

online– No, if plan to print later

Specify Billing Cycle– This limits customer

and available payment terms to chose from

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Balance Forward Billing Process - Confirm Bill

Confirm Option– Accept– Reject

Concurrent Request ID– ID from Generate Run– Allows batch

confirmation– Required if no other

parameters selected Use other parameters

to limit the bills affected

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Summary Balance Forward Bill

Each bill has balance and summary information In summary format, built-in links allow drill down to details

Balance and Summary

information

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Detail Balance Forward Bill

In detail format, all lines for all invoices are included on the bill

Balance and Summary

information

All lines for each invoice

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Balance Forward BillingProcess – BPA Print Program

Can be initiated from Generate Program– print draft bills– print final bills

Use to Reprint – Select specific bill

number, batch or customer

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Balance Forward BillingProcess – Disable Payment Terms

If you are planning to disable balance forward billing for a customer, do the following: – To bill the existing invoices:

Prior to disabling balance forward billing, a final balance forward bill can be generated that picks up existing transactions

After disabling balance forward billing, change the payment term on all existing transactions to a non-balance forward billing payment term

– To bill future invoices: Change the default payment term on the customer account Disable balance forward billing at the site and change the

default payment term

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Balance Forward BillingProcess – Change Payment Terms

You can change the billing cycle for a customer by changing the payment term on the customer profile

Existing transactions with the old payment term, billing date, and due date will be picked up on the next bill run – Transactions that do not have activity against them

will inherit the Payment term, billing date, and due date from the new payment term

– Transactions that have activity will not inherit the new payment term, billing date, and due date

This could cause an aging discrepancy since the due date for these invoices will differ from that of the other invoices on the bill

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Dependencies and Interactions

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Balance Forward BillingDependencies and Interactions

Oracle Bill Management– This product provides the user interface and the

customer print format for all Balance Forward Bills– It also provides the rules engine that determines what

print/display format will be used– It delivers seeded rules that perform the same as the

consolidated billing functionality (summary vs. detail)– Users can create new rules and print templates

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Upgrade Information

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Balance Forward BillingFunctional Upgrade Script

The upgrade script will run automatically It will update consolidated billing proxima payment

terms to billing cycle terms– It creates cycles based on the cut-off dates of existing

proxima terms – It assigns them to the existing payment terms

Balance forward billing payment terms cannot be assigned to Transaction Types and customer Site Uses

If a consolidated (proxima) term was assigned at these levels prior to upgrade, the upgrade script will override the assignment with a null value

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Balance Forward BillingFunctional Upgrade Script

It will update customer profiles – Enable Balance Forward Billing

Checkbox will be enabled at the account and site level for all validated consolidated billing customers

If payment term assigned to customer was not updated to billing terms, Enable checkbox will be null

– Bill Level Will be set to Site level because consolidated billing was only

done at the site level. Users will need to update the customer record after upgrade to

create bills at the account level

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Balance Forward Billing Functional Upgrade Script

– Type Will not be changed by the script The values of Detail or Summary will be used by default print

formats Customers with the Type of Imported will not be included in

the upgrade

– Allow Override of Terms Will not be changed by the script Will cause different functionality if default payment term is

overridden on an invoice If checked, payment term other than the default can be

assigned to an invoice. That invoice will not be included on the bill. It must be printed separately

Users may want to confirm and modify this value either prior to or following upgrade

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Summary

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Balance Forward BillingSummary

Enhanced billing for consolidating invoices – More billing options

Flexible billing cycles Customer Account or Site level consolidation Exclusion of specified invoices

– Enhanced viewing and printing of bills More appealing and easy to modify bill layouts View printed bill exactly as customer sees it Rules engine selects from unlimited formats

Benefits

• Billing practices consistent with customer needs• Improved communication with customer• Accurate aging information

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Additional Resourcesfor Customers and Partners

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Additional Resources For Customers and Partners

– For More Information about our Products

http://www.oracle.com/products/– For More Information about Education

http://www.oracle.com/education/index.html

– For More Information about Support

http://www.oracle.com/support/– For Metalink Information:

http://metalink.oracle.com/ – Oracle Product Documentation:

http://www.oracle.com/technology/documentation/applications.html

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Thank You

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