AUGUST 13TH, 2013 CITY OF RIESEL REGULAR MEETING MINUTES

BE IT REMEMBERED that on Tuesday AUGUST 13th, 2013, the Riesel City Council met in a REGULAR called meeting, at 6:30 p.m. in the Riesel City Hall Meeting Room, at 104 Hwy. 6 North in Riesel, Texas, with notice of said meeting having been posted at least 72 hours in advance in accordance with Section 551, Texas Government Code. Call to Order: The meeting was called to order by Mayor Roger Fitzpatrick presiding officer, at 6:30 p.m. Council Members Present: Jeanne Lehrmann, Al Bumelis, Deena Tobias, Gerry Suttle & Phyllis Koester Employees Present: Alisha Flanary & Pete Zuniga Visitors Present: Ben Rosenberg, Sydney Rosenberg, Debi Haynes, Pat Bumelis, Emerie Pringle, Ray Kemp, Jody Sims, Linda Hogg, Terry Linebaugh, Odis Merritt, Carol Merritt, Gary Jones, Shawn Jones, Katherine Bode, Charlie Merritt, Raymond Pena, Dan Pleitz, Tom Flanary Jr., Gene Bode PUBLIC HEARING: At 6:30 PM, Roger Fitzpatrick opened the 2013-14 Tax Rate & Budget Public Hearing with a statement outlining ongoing projects, future goals and highlights of the budget. Mayor Fitzpatrick opened the floor for public comments and many citizens presented questions, comments and concerns. After all comments were made, Al Bumelis took an informal poll of the audience, by show of hands, and the majority were in support of a tax increase of .10 cents to be pledged towards debt service. Mayor Fitzpatrick closed the public hearing at 7:12PM. RECONVENE INTO REGULAR MEETING AT 7:13 PM

Consent Items: Gerry Suttle made a motion to approve the minutes from the July 9th, 16th, and 23rd meetings. Jeanne Lehrmann seconded the motion. Motion carried unanimously. Gerrry Suttle made a motion to approve the payment of bills, payroll and purchase orders. Deena Tobias seconded the motion. Motion carried unanimously. Gerry Suttle made a motion to approve the monthly financial reports. Jeanne Lehrmann seconded the motion. Motion carried unanimously. Visitor’s Comments: Debi Haynes questioned the format of the Quarterly Financial Reports by Patillo, Brown & Hill. Odis Merritt asked about increasing police patrol in the Alley Lane area of town, and mentioned his interest in a noise ordinance. Mayor’s Report: Mayor Fitzpatrick said that the city is actively pursuing code violation enforcement to help clean up the city. He also stated that the City Hall maintenance would continue and the N-HUPP was being filed by Tabor & Associates. Proposed Tax Rate: Gerry Suttle made a motion to propose a .35 cent tax rate, with .25 cents being designated for M&O (Maintenance & Operations) and .10 pledged to I&S (Interest & Sinking, debt service). Jeanne Lehrmann seconded the motion. Motion carried unanimously. Election Order: Gerry Suttle made a motion to approve Resolution 20130813, ordering a general election to be held as a joint election with McLennan County for the City of Riesel, TX on November 5, 2013 to elect three (3) at large City Council members and establishing early voting and polling locations, dates & times. Deena Tobias seconded the motion. Motion carried unanimously.

AUGUST 13TH, 2013 CITY OF RIESEL REGULAR MEETING MINUTES Land: Gerry Suttle made a motion to adopt Ordinance #2013-07 providing for the purchase of property at 201 Adams, granting execution authority and approving payment of purchase price. Deena Tobias seconded the motion. Motion carried with one (1) abstention by Jeanne Lehrmann. Bid Selection: Based on a report by Ben Rosenberg from US Capital Advisors LLC regarding the purchase of Combination Tax and Revenue Certificates of Obligation, Series 2013, Jeanne Lehrmann made a motion to approve Extraco as the winning bidder, with a 2.99% Interest Rate. Phyllis Koester seconded the motion. Motion carried unanimously. Bonds: Deena Tobias made a motion to adopt Ordinance #2013-08, authorizing the issuance of City of Riesel, Texas Combination Tax and Revenue Certificates of Obligation, Series 2013 in the amount of $300,000 and making certain findings related thereto. Jeanne Lehrmann seconded the motion. Motion carried unanimously. City Hall: Jeanne Lehrmann made a motion to accept a proposal for exterior renovations from Professional Roofing to install new siding, soffit/fascia, trims, doors, caulk, paint & insulation if needed. Deena Tobias seconded the motion. Motion carried unanimously. Trail Bid: Deena Tobias made a motion accept the walking trail bid from Heartland for the concrete walking trail and two rest stations. Jeanne Lehrmann seconded the motion. Motion carried unanimously. Jeanne Lehrmann made a motion to approve the proposal from Heartland for two additional rest stations, and to authorize the purchase of a water fountain. Al Bumelis seconded the motion. Motion carried unanimously. Budget: Council briefly discussed the 2013-14 Operating Budget Adjourn: With no further business and with no objections, Mayor Fitzpatrick adjourned the meeting at 7:50 PM. _____________________________________ ______________________________________ Mayor, Roger Fitzpatrick Attest: Alisha Flanary, City Secretary

AUGUST 27TH, 2013 CITY OF RIESEL SPECIAL MEETING MINUTES

BE IT REMEMBERED that on Tuesday AUGUST 27th, 2013, the Riesel City Council met in a SPECIAL called meeting, at 6:30 p.m. in the Riesel City Hall Meeting Room, at 104 Hwy. 6 North in Riesel, Texas, with notice of said meeting having been posted at least 72 hours in advance in accordance with Section 551, Texas Government Code. Call to Order: The meeting was called to order by Mayor Roger Fitzpatrick presiding officer, at 6:35 p.m. Council Members Present: Jeanne Lehrmann, Al Bumelis, Deena Tobias, Gerry Suttle & Phyllis Koester Employees Present: Alisha Flanary Visitors Present: None Budget: Jeanne Lehrmann made a motion to approve Ordinance #2013-09, providing for the adoption of the City of Riesel Operating Budget for the fiscal year 2013-2014. Al Bumelis seconded the motion. Motion carried unanimously. Tax Rate & Levy: Gerry Suttle made a motion to adopt Ordinance #2013-10 setting and levying a City Property Tax Rate of .35 cents (.25 M&O and .10 I&S) for fiscal year 2013-2014. Deena Tobias seconded the motion. Motion carried unanimously. Election Agreement: Gerry Suttle made a motion to accept the Joint Election Agreement with McLennan County, and approving the Notice of Joint Election, and authorizing the Mayor to sign the contract for election services between McLennan County and the City of Riesel. Jeanne Lehrmann seconded the motion. Motion carried unanimously. Adjourn: With no further business and with no objections, Mayor Fitzpatrick adjourned the meeting at 6:42 PM. _____________________________________ ______________________________________ Mayor, Roger Fitzpatrick Attest: Alisha Flanary, City Secretary

SEPTEMBER 3rd, 2013 CITY OF RIESEL WORK SESSION MINUTES

BE IT REMEMBERED that on Tuesday September 3RD, 2013, the Riesel City Council met in a SPECIAL called meeting to hold a WORK SESSION, at 6:30 p.m. in the Riesel City Hall Meeting Room, at 104 Hwy. 6 North in Riesel, Texas, with notice of said meeting having been posted at least 72 hours in advance in accordance with Section 551, Texas Government Code. Call to Order: The meeting was called to order by Mayor Roger Fitzpatrick presiding officer, at 6:35 p.m. Council Members Present: Al Bumelis, Deena Tobias, Gerry Suttle & Phyllis Koester Absent: Jeanne Lehrmann Employees Present: Alisha Flanary & Pete Zuniga Visitors Present: Debra Haynes & Katherine Bode During the work session, council discussed the following items: Park on Rice Road – RV Park in or outside city limits and water rates pertaining to them N-HUPP application – Tabor has filed the application and the city is waiting for approval Rattlesnake Well – investigation still ongoing – repairs on hold until a solution is determined New Property – discussion regarding the clean up of new property on Adams Street New Water Meters – installation is ongoing and expected to be complete by end of month Animal Control – discussion was held to appointing a licensed animal control officer City Hall Refurbishment – an update on repairs was discussed – insulation will be needed in attic Code Violations – continual efforts are being made to clean up the city and discussion was held pertaining to procedures for enforcement and who is to be the code enforcement officer Park – update on park trail project - plans to break ground next week Noise Ordinance – citizens have asked for this to be addressed – Officer Zuniga said to contact him anytime there is a complaint and he would address it NO ACTION WAS TAKEN DURING THIS WORK SESSION Adjourn: With no further business and with no objections, Mayor Fitzpatrick adjourned the meeting at 7:49 PM. _____________________________________ ______________________________________ Mayor, Roger Fitzpatrick Attest: Alisha Flanary, City Secretary

Item Description Quantity Unit Unit $ Total $ Subtotal

1 SANITARY SEWER IMPROVEMENTS (Relocate to North ROW SH6 to Hedwig, Recon In Place Hedwig to Fair Park)

1.01 8" PVC SDR‐26 Wastewater, All Depths 2450 LF $30.00 $73,500.00

1.02 4' Dia Sewer Manholes, All Depths 12 EA $4,000.00 $48,000.00

1.03 18" Steel Encased Dry Auger Bore 130 LF $230.00 $29,900.00

1.04 Concrete Repair for Drainage Structure 1 LS $3,000.00 $3,000.00

1.05 Connect to Existing Sewer Manholes 1 EA $500.00 $500.00

1.06 Sewer Service Re‐Connections 28 EA $1,300.00 $36,400.00

1.07 Asphalt Road Repair 1400 SY $45.00 $63,000.00

1.08 Seeding and Fertilizer 1200 SY $5.00 $6,000.00

1.09 Trench Safety for Depths > 5' 2000 LF $2.00 $4,000.00

1.10 Silt Fencing 200 LF $3.00 $600.00

1.11 Construction Exit 1 EA $1,500.00 $1,500.00

1.12 Barricades, Signs, and Traffic Handling 2 MO $1,000.00 $2,000.00

1.13 Mobilization 1 LS $14,000.00 $14,000.00

$282,400.00

1.14 CONSTRUCTION CONTINGENCIES 15% $42,600.00

$325,000.00

2

2.01 AMR System, RF Meters, 5/8"x3/4" 25 EA $280.00 $7,000.00

2.02AMR System, Vehicle Equipment, Handhelds, Software 

Installation, and System Training/Startup1 LS $28,000.00 $28,000.00

2.03 6" PVC Water Main, All Depths, SH 6 to Hedwig 2200 LF $24.00 $52,800.00

2.04 6" PVC Water Main, All Depths, Hedwig to Fair Park 1000 LF $24.00 $24,000.00

2.05 6" DI Gate Valve 4 EA $1,200.00 $4,800.00

2.06 12" Steel Encased Dry Auger Bore 150 LF $210.00 $31,500.00

2.07 Asphalt Road Repair 350 SY $45.00 $15,750.00

2.08 6" X 2" Tee 4 EA $400.00 $1,600.00

2.09 6" X 4" Tee  2 EA $420.00 $840.00

2.10 6" Tee  1 EA $450.00 $450.00

2.11 Fire Hydrant 7 EA $4,300.00 $30,100.00

2.12 Connection to Existing Water Main 2 EA $2,500.00 $5,000.00

2.13 Service Re‐Connection 17 EA $1,500.00 $25,500.00

2.14 Trench Safety for Depths > 5' 2200 LF $2.00 $4,400.00

2.15 Silt Fencing 200 LF $3.00 $600.00

2.16 Barricades, Signs, and Traffic Handling 2 MO $1,000.00 $2,000.00

2.17 Mobilization 1 LS $10,660.00 $10,660.00

$245,000.00

2.18 Construction Contingencies 15% $37,000.00

$282,000.00

3 STREET IMPROVEMENTS (Select Full‐Depth Repair, Double Course Chip Seal)

3.01 Asph (HFRD‐2P) 5400 GAL $6.00 $32,400.00

3.02 AGGR (TY PG, GR4, SAC B) 70 CY $130.00 $9,100.00

3.03 AGGR (TY PG, GR5, SAC B) 70 LF $130.00 $9,100.00

3.04 Full Depth HMAC Repair 1700 SY $45.00 $76,500.00

3.05 Barricades, Signs, and Traffic Handling 1 MO $1,200.00 $1,200.00

3.06 Mobilization 1 LS $7,200.00 $7,200.00

$135,500.00

3.07 Construction Contingencies 15% $20,500.00

$156,000.00

OPINION OF TOTAL CONSTRUCTION COST INCLUDING CONTINGENCIES $763,000.00

City of Riesel

Charles Street Water/Sewer Line Replacement and Road Rehabilitation ‐ Option B

Opinion of Total Probable Project Cost

WATER IMPROVEMENTS (Reconstruct in Place)

Sewer Relocation to North ROW (Except In Street Hedwig to Fair Park), Water Reconstruction In Place (South ROW),

Select Asphalt Repair & Double Course Chip Seal

1 of 2 REV 6 KSA Engineers, Inc.

City of Riesel

Charles Street Water/Sewer Line Replacement and Road Rehabilitation ‐ Option B

Opinion of Total Probable Project Cost

Sewer Relocation to North ROW (Except In Street Hedwig to Fair Park), Water Reconstruction In Place (South ROW),

Select Asphalt Repair & Double Course Chip Seal

4

4.01 Permitting (TxDOT) 1 LS $3,000.00 $3,000.00

4.02 Public / Council Meetings 2 EA $500.00 $1,000.00

4.03 Design Survey 2200 LF $4.00 $8,800.00

4.04 Easement Preparation 0 LS $0.00 $0.00 NA

4.05 Geotechnical Investigation 0 LS $0.00 $0.00 NA

4.06 Engineering ‐ Study & Report 1 LS $15,000.00 $15,000.00

4.07 Engineering ‐ Environmental 0 LS $0.00 $0.00 NA

Design Fee Curve of Estimated Construction Cost 7.9%

4.08 Engineering ‐ Preliminary Design 1 LS 33% $19,800.00

4.09 Engineering ‐ Final Design 1 LS 40% $24,100.00

4.10 Engineering ‐ Bidding 1 LS 7% $4,300.00

4.11 Engineering ‐ Construction Admin 1 LS 20% $12,100.00

4.12 Engineering ‐ Closeout and Operational  1 LS $1,000.00 $1,000.00

4.13 Stormwater Pollution Prevention Plan 1 LS $1,500.00 $1,500.00

4.14 Construction Materials Testing 1 LS $5,000.00 $5,000.00

4.15 Construction Benchmarks 1 LS $3,000.00 $3,000.00

4.16 Resident Project Representative 200 Hr $65.00 $13,000.00

4.17 Printing & Reimbursables 1 LS $1,400.00 $1,400.00

4.18 Grant Administration 0 LS $0.00 $0.00 NA

$113,000.00

5 $876,000.00

Notes:

Proposed fee includes two public / Council meetings.  Additional Council meetings shall be charged at a rate 

of $500 per meeting.

Sewer estimate assumes no utility conflicts are present along the new sewer alignment in north Charles Street 

right‐of‐way.

ENGINEER'S PRELIMINARY OPINION OF PROBABLE PROJECT COST

NON‐CONSTRUCTION COSTS

Study & Report Phase includes evaluation of water and sewer availability based on anticipated demand and 

available utility information.  Evaluation includes a review of lift station as‐built data and a WaterCAD 

hydraulic model of the City's water system.

2 of 2 REV 6 KSA Engineers, Inc.

Page 1 of 4

TASK ORDER FORM

This is Task Order No. RIE.002, consisting of 4 pages,

dated ___________________. KSA Project Number: RIE.002 Owner Project (or Purchase Order) Number: Project Name: Charles Street Utility and Pavement Improvements In accordance with paragraph 1.01 of the Standard Form of Agreement Between Owner and Engineer for Professional Services – Task Order Edition, dated February 17, 2012 ("Agreement"), Owner and Engineer agree as follows:

1. Specific Project Data

A. Owner: City of Riesel B. Title: Charles Street Utility and Pavement Improvements C. Description: Design, Bidding, and Construction Phase Services for improvements to Charles

Street pavement and utilities as depicted in Attachment 3 Project Map including relocation or replacement of approximately 2,500 linear feet of sewer line, 130 linear feet steel-encased dry auger sewer line bore, replacement of approximately 3,200 linear feet of water line, 120 linear feet steel-encased dry auger water line bore, double course chip seal for approximately 2,800 linear feet of Charles Street, and select areas of full-depth pavement repair. Design phase services include design survey, geotechnical investigation for full-depth pavement repair section, attend Council and/or Public Meetings, and TxDOT Waco District UIR permitting. Construction phase services include construction benchmark survey, construction materials testing, and RPR services.

D. Number of Construction Contracts: 1 2. Services of Engineer

A. Provide the services in Exhibit A – Schedule of Engineer’s Services as outlined below:

a. Study and Report Phase: Engineer shall provide the services outlined in Paragraph A1.01 of the Agreement.

b. Preliminary Design Phase: Engineer shall provide the services outlined in Paragraph A1.02 of the Agreement.

c. Final Design Phase:

Engineer shall provide the services outlined in Paragraph A1.03 of the Agreement. d. Bidding or Negotiating Phase:

Engineer shall provide the services outlined in Paragraph A1.04 of the Agreement.

e. Construction Phase: Engineer shall provide the services outlined in Paragraph A1.05 of the Agreement.

Page 2 of 4

f. Commissioning Phase (or Operational Phase):

Engineer shall provide the services outlined in Paragraph A1.06 of the Agreement.

B. Additional Services of ENGINEER: As noted below, the ENGINEER is hereby authorized to perform the following additional services as outlined in Exhibit A – Paragraphs 2.01 and 2.02:

Included Excluded

a. Design Survey

b. Grant or Loan Application

c. Storm Water Pollution Prevention Plan

d. Environmental Assessment

e. Environmental Information Document

f. Resident Project Representative Services

g. Construction Survey (Baselines and Benchmarks)

h. Geotechnical Investigation

i. Materials Testing

j. Analytical Testing

k. Reimbursable Expenses (Mileage, Printing, Postage & etc.)

l. Easement or Boundary Surveys

m. Easement or Boundary Descriptions

n. Land Acquisition Services

o. TxDOT Utility Installation Request Applications

p. Operation and Maintenance Manual

3. Owner's Responsibilities

Owner shall have those responsibilities set forth in Article 2 and in Exhibit B, except as modified by this Task Order.

4. Times for Rendering Services

See Attachment 1

5. Payments to Engineer See Attachment 2

Page 3 of 4

6. Hourly Rates and Reimbursable Expenses Schedule

Current agreements for engineering services stipulate that Hourly Rates and Reimbursable Expenses are subject to review and adjustment. Rates for reimbursable expenses effective on the date of this Agreement are:

Principal $150.00/hour Senior Project Manager $130.00/hour Electrical Engineer $125.00/hour Project Manager $120.00/hour Senior Project Engineer $100.00/hour Project Engineer $90.00/hour Design Engineer $80.00/hour Senior Design Technician $65.00/hour Design Technician $60.00/hour Project Assistant $55.00/hour CADD Technician $50.00/hour Bridge Inspector $55.00hour Administrative Assistant $50.00/hour Secretary $40.00/hour Senior Project Representative $65.00/hour Project Representative $55.00/hour Four-Man Survey Crew $150.00/hour Three-Man Survey Crew $120.00/hour Two-Man Survey Crew $90.00/hour Registered Surveyor $80.00/hour Survey Technician $60.00/hour Mileage $0.58/mile Flat Bottom Boat $100.00/day GPS Equipment $125.00day ATV (4-Wheeler) $100.00/day Per Diem (Survey Crew): Meals $25.00/person/day Lodging $60.00/day/2-man crew Reimbursable Expenses (Air Travel, Copies, Printing) Actual Cost Outside Consultants Cost + 15%

*Subject to adjustments on an annual basis.

7. Terms and Conditions

Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner.

The Effective Date of this Task Order is

OWNER: City of Riesel

By:

Name:

Title: Mayor

Date Signed:

DESIGNATED REPRESENTATIVE FOR TASK ORDER:

Name:

ENGINEER: KSA Engineers, Inc.

By: n A--.-,. 3ç7(

Name: ópie H. PJ

Title: President

Date Signed: ________________________

Engineer License or Firm's Certificate No. F-1356

State of: Texas

DESIGNATED REPRESENTATIVE FOR TASK ORDER:

Name: Grayson Cox, EIT

Title:

Title: Design Engineer

Address: P0 Box 249

Address: 4833 Spicewood Springs Road

Suite 204

Riesel, TX 76682

Austin, TX 78759

E-Mail Address:

E-Mail Address: gcoxksaeng.com

Phone: 254-896-6501

Phone: 512-342-6868

Fax: 254-896-2404 Fax: 512-342-6877

Page 4 of 4

Task Day Approximate Date Task DaysNotice to Proceed by City to KSA 0 October 1, 2013Complete Survey and Geotechnical 28 October 29, 2013 28Complete Preliminary Design 63 December 3, 2013 35Complete Final Design 112 January 21, 2014 49Final PS&E Review by Owner 126 February 4, 2014 141st Advertisement for Bids 127 February 5, 2014 12nd Advertisement for Bids 134 February 12, 2014 7Pre-Bid Conference 141 February 19, 2014 7Open Bids 148 February 26, 2014 7Award Bid at Council Meeting 161 March 11, 2014 13Execute Construction Contract 182 April 1, 2014 21Pre-Construction Conference; Issue NTP 189 April 8, 2014 7Construction 329 August 26, 2014 140

Times for Rendering ServicesAttachment 1

RIE.002

Note: Should review times exceed those identified above, the project schedule will be extended accordingly.

Task Order HON.035Attachment 2

Payments to Engineer

Study & Preliminary Final Construction Post-Report Design Design Bidding Phase Construction

Work Task Phase Phase Phase Phase (See Note 2) Phase TotalBasic Services NA $19,000.00 $23,000.00 $4,100.00 $11,600.00 $1,000.00 $58,700.00Public Meetings $1,000.00 $1,000.00Environmental Assessment NA NADesign Survey $10,500.00 $10,500.00Easement Preparation NA NAPermitting (TxDOT) $3,000.00 $3,000.00Geotechnical Investigation $6,000.00 $6,000.00SWPPP $1,500.00 $1,500.00Subtotal Lump Sum Phases $7,000.00 $29,500.00 $27,500.00 $4,100.00 $11,600.00 $1,000.00 $80,700.00The following tasks shall be paid on time and expense (T&E 1 ) basis; budget estimates listed:Reimbursables NA $210.00 $210.00 $700.00 $280.00 NA $1,400.00Construction Survey $3,000.00 $3,000.00Construction Material Testing $5,000.00 $5,000.00Project Representative $13,000.00 $13,000.00Subtotal Estimated T&E Phases NA $210.00 $210.00 $700.00 $21,280.00 NA $22,400.00Total Lump Sum + T&E Phases $7,000.00 $29,710.00 $27,710.00 $4,800.00 $32,880.00 $1,000.00 $103,100.00

Notes:1) Payment Method: Fees shown for services to be provided on the basis of “Standard Hourly Rates and Reimbursable Expenses” are estimated only and are not considered lump sum or not-to-exceed values.

2) Construction Phase Basic Service assumes a construction period of 120 consecutive calendar days. ENGINEER shall be subject to additional compensation if construction is extended beyond the period.

Payments to ConsultantAttachment 2

RIE.002

RIE002 Attachment 3