august 2013 operational plans monthly review

Operations Monthly Report - August

Content:

oGIP, oGCDP, iGIP, iGCDP, TM, Operations, IM

oGIP Monthly Report July 2013

oGIP – General Direction

1.  Working on specific segments - Global Talents subproduct implementation

2. Growth networks – working closely with some LCs 3. oGIP culture among membership in our entity

( personel fulfillment, better understanding of area, value proposition for members)

4. Off peaks in segments – supply & demand management

5. International Relations support MC MoS realzation 7. Selling culture in oGIP area

8. Capitalizing on SU

Monthly Priorities Achievement

Kasia

Growth Netowrks strategy JD NST <3 done LC coaching visit -‐ ac=on step for each

LC JD me done OGX Relevance campaign crea=on SI Ana Sofia 25%

August – Results Overall RA

Białystok Gdańsk UG Katowice UE

Kielce Koszalin Kraków Łodź Lublin

Nowy Sącz Olsztyn Poznań Rzeszów Szczecin Toruń

Warszawa SGH Warszawa UW Wrocław UE Wrocław UT

1 5 0 0 6 2 0 5 1 0 8 10 4 7 1 2 0 0 0 3 11 4 2 2 0 0 2 1 6 2 4 5 6 10 2 2

2013 2013

August – Results Overall MA





1 1 4 3 1 2 0 5 1 0 4 5 4 0 3 3 0 0 0 0 5 4 0 3 0 2 1 1 1 3 1 4 1 1 1 2

2012 2013

August – Results Overall RE





1 1 2 3 1 1 0 0 0 0 3 4 2 0 3 1 0 0 0 0 7 6 0 2 0 0 1 0 1 1 5 3 3 2 1 2

2012 2013

August – Results in BA

RA MA RE

PL RE PL RE PL RE

6 25 12 13 10 10

RA MA RE RE 2012 Growth/Drop

26 26 19 45 -‐58%

Q1 2013

PLANNED


38 32 37 45 -‐18%

12 6 18

August – Results in MKT


11 15 17 26 -‐35%

Q1 2013

PLANNED


22 35 36 26 38%

11 20 19

RA MA RE

PL RE PL RE PL RE

8 11 10 6 8 5

August – Results in EDU


10 30 22 35 -‐37%

Q1 2013

PLANNED


33 22 37 35 6%

23 -‐8 15

RA MA RE

PL RE PL RE PL RE

8 12 1 9 12 10

August – Results in IT


11 4 6 12 -‐50%

Q1 2013

PLANNED


18 12 18 12 50%

7 8 12

RA MA RE

PL RE PL RE PL RE

5 5 2 3 5 1

Overal

RA MA RE

PL 28 25 35

RE 54 33 26

% 192% 132% 75%

Overall Factors (positive or negative factors that influenced the

performance)

Postitve:

1.  Clear & achievable plans – I can easly set my weekly/montly priorities

2.  NST support

3.  Relation with other country

4.  International Congres in Egypt

Overall Factors

Negative:

1.  Pipline in MA/RE

2.  Ongoing promo for Global Talents

3.  International Congres in Egypt

oGIP in August 2013

Key Achievements:

•  Workflow of Growth Netowrk Implementation

•  GIP Strategic Meeting (Hungary, Poland, Germany, Czech Republic)

•  LC coaching schedule & individual approach

•  IC – interantional relation, setting specific goals for cooperation, conection between NST and iGIP responsible in countries

•  IC fallow up

Key Non-Achievements

•  NST Meeting – postpone till 1.09

•  Coaching visit postpone – 09-18.09

•  OGX Relevance Campaign

•  RE

oGIP in September 2013 Key strategies for next

month:

•  NST meeting – Growth Networks/ standarization of processes before October recruitment (product packaging)

•  ELD Summit – tool for strategy implementation

•  LC coaching •  IC fallow up! •  GT platform ready before

ELD Summit

Key challenges for next month:

•  Multitasking – LC visits and preparation for ELD Summit in the same time

•  IC fallow up – depends not only from me

•  my@net changes – avi EPs review

oGCDP Monthly Report August 2013

oGCDP – General Direction •  Bring OGX Relevance to AIESEC in Poland

•  RA = MA mindset

•  LC2LC Cooperation Management

•  Customer orientation focus

•  EP LEAD Implementation / Co-Delivery Strategies

•  Introduction of off peak

•  International Positioning

•  Process Optimization

August - Results RA 2012 2013 Growth

Planned - 20 Achieved 22 21 - 5% % Plan Realization - 105%

MA 2012 2013 Growth Planned - 35 Achieved 39 45 15% % Plan Realization - 129%

RE 2012 2013 Growth Planned - 180 Achieved 91 102 12% % Plan Realization - 57%

Network Analysis – RA

6

1

2

1 1

2

1

2

0

1 1

2

0

1 1

0 0 0

5

4

2 2 2

1 1 1 1 1 1

0 0 0 0 0 0 0 0

1

2

3

4

5

6

7

2012 2013

Network Analysis – MA

2

8

1

3 4

7

2 1

5

1 0 0 0

1 1 1 2

0

10

7

4 4 4 3 3

2 2 2 2 1 1

0 0 0 0 0 0

2

4

6

8

10

12

2012 2013

Network Analysis – RE

12 12

7 8

26

7

1 2 2 5

1 2 4

2 0 0 0 0

16 14

12 11 9

6 6 5 4 4 4 4 2 2 2 1 0 0

0

5

10

15

20

25

30

2012 2013


performance)

•  Bottlenecks in LC Q4 off peak

•  Poor focus on ongoing promo GCDP

•  NST selection process

•  2/4 NST members ”on hold”

•  International Congress – Egypt ‘13

oGCDP in August 2013

Key Achievements:

•  NST and WG teams selection

•  NST individual action plans and coaching

•  WG meeting preparation

•  IC – trainings, GCP’s, country meetings, networking

•  LC coachings scheduled

•  Post-IC follow up


•  Matching focus/goals

•  RE goals

•  OGX relevance campaign preparation

•  LC coaching visits postponed

oGCDP in September 2013 Key strategies for next

month:

•  Off Peak Working Group meeting

•  NST empowerment

•  LC direct coaching

•  ELD Summit

•  Improve GC platform


•  LC coaching preparation & visits

•  ELD Summit preparation

•  Clean AVI database

•  Decisions upon AI & GC platform use

iGIP Monthly Report August 2013

iGIP – General Direction

•  iGIP in Poland is delivering one coherent and market relevant Global Talents product basing on national sub products and local segments. Our internal processes optimization and know-how implementation together with external outlook makes us reliable business partner for companies in different segments across Poland.


•  Sales Region (Coaching) strategy creation and first meeting

•  Cooperation with government preparations (till Monday will be done)

•  Global Talents positioning - NST selection || webpage + offer update || external partners raising

•  Global Talents Product Development strategy (with BoA and WG)

August – Results Overall

0

10

20

30

40

50

60

70

2012 2013 Plan 2012 2013 Plan 2012 2013 Plan

Ra Ma Re

August

Q3 Results Overall

0

20

40

60

80

100

120

Ra Ra Plan Ma Ma Plan Re Re Plan

Q3

Q3 plan vs realiza=on

August – Results in IT

0

2

4

6

8

10

12

2012 2013 Plan 2012 2013 Plan 2012 2013 Plan

Ra Ma Re

August

IT

Network Analysis – RA

0 2 4 6 8 10 12 14

AIESEC RZESZOW AIESEC BIALYSTOK

AIESEC WROCLAW UE AIESEC POZNAN

AIESEC WARSAW UNIVERSITIES AIESEC KRAKOW

AIESEC GDANSK UG AIESEC LUBLIN UMCS

AIESEC OLSZTYN AIESEC KATOWICE AE

AIESEC LODZ AIESEC SZCZECIN

August RA

2012 2013

Network Analysis – MA

0 1 2 3 4 5 6

AIESEC KATOWICE AE (POLAND) AIESEC BIALYSTOK (POLAND)

POLAND (POLAND) AIESEC WARSZAWA SGH (POLAND)

AIESEC KRAKOW (POLAND) AIESEC TORUN UMK (POLAND)

AIESEC RZESZOW (POLAND) AIESEC LUBLIN UMCS (POLAND)

AIESEC LODZ (POLAND) AIESEC POZNAN (POLAND) AIESEC KOSZALIN (POLAND)

AIESEC GDANSK UG (POLAND)

August MA

2012 2013


0 1 2 3 4 5 6

AIESEC SZCZECIN (POLAND)

AIESEC POZNAN (POLAND)

AIESEC KIELCE (POLAND)

AIESEC WROCLAW UT (POLAND)

AIESEC WARSAW UNIVERSITIES (POLAND)

AIESEC LODZ (POLAND)

AIESEC KRAKOW (POLAND)

August RE

2012 2013


performance)

•  AIESEC Uni share ( 84% / 46% / 63% ) •  Unproper (hard to match) TNs in base •  Sales and matching in Marketing

Subproduct growth •  Lack of operations in IT •  Lack of HR in LCs (weak sales and

matching intensity) •  International Congress

iGIP in August 2013

Key Achievements:

•  Matching intensity tool implementation

•  Forms standarization (HTML usage)

•  Marketing sales and matching growth

•  Beginning of international cooperation


•  IT operations

•  Government cooperation preparation

•  NST selection

•  GT brand support (offer, webpage)

iGIP in September 2013 Key strategies for next

month:

•  Coaching visits - sales region kick off!

•  ELD Summit preperation and delivery

•  Global Talents basic brand support - webpage / offer


•  Exams + thesis

•  Issue with Lublin (LCVP skip)

•  GEP delivery

•  Lack of NST for GT brand support

iGCDP Monthly Report August 2013

iGCDP – General Direction

1. National Projects Refreshment

2. Implementation of co-delivery standards

3. Improving reception quality

4. Global Host product development

5. Improvement of GCDP raising management

6. Preparation for grants‘ usage

7. Creation of a new national product for a new

market segment


•  Implementation of co-delivery processes – IN PROGRESS

•  Market research for "National Projects Refreshment„ - DONE

•  Working our standards for Global Host – IN PROGRESS

August - Results

Plan RealizaRon %

RA 50 52 104 %

MA 119 100 84 %

RE 50 74 148 %


AIESEC KRAKOW 38 AIESEC RZESZOW 14 AIESEC WARSAW UNIVERSITIES 12 AIESEC WROCLAW UE 7 AIESEC POZNAN 1 AIESEC WARSZAWA SGH 1 AIESEC LODZ 1


AIESEC KRAKOW 154

AIESEC POZNAN 84

AIESEC RZESZOW 82

AIESEC WARSAW UNIVERSITIES 71

AIESEC WROCLAW UE 62

AIESEC LODZ 47

AIESEC WARSZAWA SGH 44

AIESEC SZCZECIN 38

AIESEC BIALYSTOK 37

AIESEC KATOWICE AE 37

AIESEC LUBLIN UMCS 32

AIESEC GDANSK UG 30 19

AIESEC TORUN UMK 30

AIESEC WROCLAW UT 29

AIESEC OLSZTYN 16

AIESEC NOWY SACZ 11

AIESEC KIELCE 4

AIESEC KOSZALIN 1

Network Analysis – RE Country Result

India 1774

Brazil 1291

Russia 1088

China 1085

Indonesia 813

Poland 809 Egypt 751

Italy 568

Network Analysis – RE Country Result

India 1488

Brazil 1291

China 932

Russia 931

Poland 735 Indonesia 714

Egypt 645

Italy 553

•  IC (+) I discussed the cooperation with main country partners

•  IC (+) I got many functional inputs for my plans in iGCDP area which may result in better things done in the term

•  IC (-) there are some delays in the functional projects because I didn’t work on them during IC

•  Reception (-) Very low engagement of members of reception commission

•  NST (-) there is no contact with one NST member for over a month, I do not know what’s going on with her

•  NST (+) they did a very fine market research and have a lot of inputs the future of the national projects, very high engagement

Overall Factors

iGCDP in August 2013

Key Achievements:

•  Gathered a lot of iGCDP knowledge on IC

•  Built good relations with main and other country partners

•  Delivered the market research for NPR

•  Created the new form of national iGCDP products

•  Informed the network about co-delivery direction


•  Did not implement enough the co-delivery standards

•  Reception standards creation

•  Visa Process inprovement

iGCDP in September 2013 Key strategies for next

month: •  Working out materials about

new national products •  Educating the network about

the new national products •  Refreshing the co-delivery

strategy and implementing it fast!

•  Follow up with country partners after IC

•  Driving strategies to coaching LC’s and enagaging them in the area

•  Delivery of ELD summit •  Exams in the last week of

September L L


•  Less time for operational work due to coaching visits L

•  Exams in the last week of September L L

•  Still feeling a little bit sick after IC L L

TM Monthly Report August 2013

TM – General Direction

Talent Management and Talent Capacity driving GIP and GCDP growth bringing impact to organization and members.


•  Talent Plan feedback- DONE

•  Tracking of TXP in the our network (start of audit- induction of NST and preparation of process with IM)- IN PROGRESS

•  Preparation of IT TXP Recruitment and recruitment optimization- DONE

July – Results in TMP

2012 2013 Growth

RA 49 84 171%

RE 38 72 53%

July – Results in TLP

2012 2013 Growth

RA 45 37 -‐18%

RE 46 16 -‐66%


performance)

•  MC team on IC- negative,

•  Holidays period- difficulties to gather information from Lc in timeline-negative,

•  Functional meeting- positive,

•  NST (independent structure ready to work)- positive

TXP in August 2013

Key Achievements:

•  Delivery of Talent Plan feedback

•  Preparation of network for recruitment

•  Preparation to IT TXP recruitment (Comm task force participations, creation of members profile, materials for LC, survey for IT members, final goals creation)


•  Measuring of TXPs in network

•  Late creation of ELD Summit agenda for OCPs

TXP in September 2013 Key strategies for next

month:

•  ELD Summit preparation and delivery

•  Prepraration of network to run IT TXP recruitment,

•  Final preparation for product packing (recruitment and induction of task force)

•  Preparation to run TLP audit


•  Time like always

•  Availability of Mc memebrs due to coaching LCs

Operations Monthly Report August 2013

Operations – General Direction

•  Customer Experience Management in Local Level

•  Refreshment of forms in myaiesec.net for optimization

•  Information Management and Operations alignment to Global level


•  GIP Strategic Meeting and consolidation of a strong strategy of International Relations in the region

•  Customer channel

•  National Control Board team election

•  International Congress 2013


performance)

Positive: Quick absortion of the idea to implement and execute GIP meeting within our MCVPs and other countries (very positive) Negative: IC Preparations ELD Summit Agenda creation and time management during the conference which was not good

Operations in August 2013

Key Achievements:

•  GIP Strategic Meeting Management from VP OP side

•  International Congress for global strategy understanding


•  Support to GCDP ICX in for 1st meeting about refreshment in programmes

Operations in August 2013 Key strategies for next

month:

•  Global Innovation systems

•  Co-Delivery strategy follow up (GCDP)

•  International Relations follow up (GIPs – after meeting implementation and execution)


•  Global Innovation systems implementation in Poland

•  GIP follow up with partners and possible RA strategy

Information Management Monthly Report

August 2013


1.  AMS: SONA being tested with Rubi;

2.  AMS: Tickets;

3.  AMS: Audit;

4.  [ 10 ~ 12 hours ] NST Trainning

5.  [ 2/2 ~ 100% ] Newsletters published;

6.  TM Recruitment Tool;

7.  [ 6/6 ~ 100% ] MyAIESEC.net issues;

Overall Factors

Delays: •  NST training;

•  Research and studies;

august 2013 operational plans monthly review

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