Functional Monthly Report - August

Content:

Comm, OD, PR, Fin, ER

Comm Monthly Report August 2013

Comm – General Direction Communication area is supporting ELD programms effectiveness and works together in strong synergy ensuring that our communication is based on our services and supply we can offer. AIESEC brand as organization is positined in our products.

Our communication through showcasing our impact, authenticity is shaping desired attitudes of leadership and enterprnerialship in Poland.

Monthly Priorities Achievement

TMP  campaign  and  material  crea1on

GC  campaign  and  material  crea1on

GT  campaign  and  material  crea1on

In progress DDL. 15.09

In progress DDL. 15.09

In progress DDL. 15.09

Monthly Priorities Achievement

•  TMP campaign and material creation in progress

•  GC campaign and material creation in progress

•  GT campaign and material creation in progress

•  @uni campaign and material creation in progress

•  International postioning and IC delegation preparation DONE

July – Results Overall

§  AIESEC Plad 2.08: 3483 29.08: 3506 Growth: 23

§  Global Citizen: 2.08: 3230 29.08: 3302 Growth: 72

§  AIESEC University 2.08: 4718 29.08: 4766 Growth: 48

§  Global Citizen: 46app conversion: 17.39%

§  Global Talents: 33 app conversion: 74%

Overall Factors:

Learning about process of campaign creation and conducting it at the same time.

Handling three processes at the same time.

Conference Manager of ELD summit handling from MC level.

Communications in August 2013

Key Achievements:

§  Pushing websites implementation- final stage

§  Preparing TMP, @UNI, GT, GC materials creation

§  Comm Force recruitment

Key Non-Achievements

§  Social media management and strategy creation

§  Cooperation with Comm commission

Communications in September 2013

Key strategies for next month:

§  Materials creation for GT, GC, TMP, @UNI finalization

§  Promotion planning

§  Feedbacking all promotion process in LC s and ensuring its efficienty and aligment

Key challenges for next month:

§  Enable ppl to do things, dont work alone

§  ELD summit

§  Following the DDLs in creative processes

PR Monthly Report August 2013

Monthly Priorities Achievement

•  National values Assesment – Brief and plans towards the project

•  NST recruitment

•  LC Coaching

Overall Factors (positive or negative factors that influenced the

performance)

Positive: - focus - NST recruitment - Sharne & Phil fast reaction and feedback to NVA Negative: -  Days off -  AI at IC ( not possible to communicate)

Public Relations in August 2013

Key Achievements:

•  NST Recruitment

•  More details on NVA

•  LC Coaching

Key Non-Achievements

•  No goals for Government Cooperation

•  No specific goals for NVA ( we depend on AI)

Public Relations in September 2013

Key strategies for next month:

•  Y2B Functional meetings (Local Plans)

•  NST meeting

•  LC Coaching

Key challenges for next month:

•  Not enough time for everything

•  Small amount of days in Warsaw (travelling a lot)

OD Monthly Report August 2013

General Direction

Driving  organiza1onal  EFFECTIVENESS  

Area  based  LC  coaching  implementa1on  

LC  planning  redefini1on  

Incien1ve  system  flexibility  and  automa1za1on  

LCs  MoS  achievement  progress  management  

Processes  and  structures  op1miza1on  (BOA)  

Business  Intelligence  capitaliza1on  

Increasing                                                  ELD  REACH  

Expansion  in  the  city                                                            that  LC  exists                                                            

(SU)  

Expansion  outside                                                the  city  that  LC  exists                                                        

(SU)  

Expansion  outside                                                  the  city  that  LC  exists                                                          

(ELD  project)  

Ensuring  SUSTAINABILITY  and  HEALTH  of  organiza1on  

Term  shiL  management  

Data  collec1on  system  upgrade  

IGs/LCs  transforma1on  

En11es  types  diversifica1on    

Development  fund    redefini1on  

‚Begginers’                                                      health  development  

‚Pioniers’  long-­‐term  plan  recommenda1ons  

Ensuring  COHERENCY  of  organiza1onal  direc1on  at  all  

levels  

Educa1onal  plaQorms  development  

Conference  cycle  redefini1on  

LCPs  management  

I  K  R  

Monthly Priorities Achievement

Iza  

Approval  of  proposed  OD  changes  in  the  compendium   both   MCP   100%  

Planning  logic  and  elements  crea1on   both   BOA,  MCP,  IM   70%  

Conference  Management:  

-­‐  SumCo  evalua1on  -­‐  Summits  follow  up  

-­‐  Alloca1ng  LCs  towards  conference  organiza1on   both  

MCVP  F  MCVP  TM  

100%  

Rubi  Coaching  Framework   jd   eld   100%  

coaching  visits   jd   70%  sona  research   70%  

Krzysiek  

Plan  for  Expan1on  based  on  LCs  applica1on   JD   -­‐  Proposal  for  Universi1es   JD   -­‐  

Raising  of  Universi1es   JD   -­‐  

Organizational Development in August 2013 - Iza

Key Achievements:

•  IC: –  AI involvement in

planning logic

–  GCPs gathering from the network

–  CEEDership establishment

–  Getting closer with LCPs

Key Non-Achievements

J

Key strategies for next month:

•  OD team days

•  Defining the future of ‚pioneers’ project

Key challenges for next month:

•  Thesis ;(

Organizational Development in September 2013 - Iza

Organizational Development in August 2013 - Rubi

Key Achievements:

•  Coaching asignation, framework, education and follow-up.

•  Creation of GDC agenda for “beginners LCs”

•  IM/OD cooperation –SONA/ AMS

•  Review of OD projects and adjustment.

Key Non-Achievements

•  Complete coaching calendar (all mcvps).

•  Sona Q2 releasment.

Key strategies for next month:

•  Complete coaching visits and proper follow-up.

•  Close cooperation with IM for the SONA re-launch.

Key challenges for next month:

•  Time!!! … there are many activities this month that have to be done and few complete working days (due to lc visits)

Organizational Development in September 2013 - Rubi

Organizational Development in August 2013 - Krzysiek

Key Achievements:

•  10 LCs want open SU

•  8 SU have SUPs

•  Development Fund Creation

•  Criteria creation

Key Non-Achievements

- SUPs are not selected in Wrocław

Key strategies for next month:

•  Univeristies raising

•  Dev Fund implementation

•  Existance Criteria implementation

Key challenges for next month:

•  Legal Issues (compedium changes)

Organizational Development in September 2013 - Krzysiek

ER Monthly Report August 2013

ER – General Direction

•  Quality management

•  Career Days changes

•  New products based on ELD

•  $$$ :P

Monthly Priorities Achievement

•  Sales meetings –  Meetings with Board of Partners and companies for

Career Days Autumn

•  Vindication plan –  993 951.23 PLN (]to vindicate –  All companies have invoices / donation agreements –  Clear dates of transfers J

•  Career Days Autumn !!!! –  OCPs & LCVPs meeting –  Current state:

•  Day 1: 16 companies •  Day 2: 11 copanies (!!) •  Autumn brand decisions ;D

Monthly Priorities Achievement

•  Career Days Spring: –  OCPs functional meetings –  New partenrships establishing –  Brand managers meeting –  Brand decistions (creation, booklets, offer etc.) –  New website & logging system – ideas & consultancy with High

Solutions •  Quality management:

–  AIESEC week delivery standards, KPIs, raport framework for LCs •  Ambassador:

–  Still we have recruitment to Millennium, Nestle (UT missing), PG, Deloitte

–  New recruitmnet preparation: Grupa Żywiec –  Manual for ambassadors creation

•  Company Days: –  Product for FORCE

July – Results Overall

Plan Realizacja % Realizacji

Przychody przed redystrybucją

49.76%

Przychody po redystrybucji

49.23%

% Windykacji 12.13

32.50%

% Windykacji 13.14

100.00%

August – Results Overall

Plan Realizacja % Realizacji

Przychody przed redystrybucją

64.23%

Przychody po redystrybucji

59.68%

% Windykacji 12.13

53.34%

% Windykacji 13.14

100.00%

Overall Factors NEGATIVE: – Too much meetings (no time for

preparation and operational work connected to account management)

– HR – only 3 people in NET

– Long decistion process in companies

POSITIVE: –  NST structure J - plan realization support

External Relations in August 2013

Key Achievements:

•  Debt collection J

•  Closing deal with BoP

companies

•  Board of Partners almost

closed J (both Career Days

and @PLAD)

•  Career Days day 1 ;D

•  Cooperation between

Warsaw LCs and MC (CD)

Key Non-Achievements

•  Program ambasador (no applicants for some positions)

•  Still open deals with some of companies

•  Career Days day 2

External Relations in September 2013

Key strategies for next month:

•  BoP closing

•  BoP – career days

•  Autumn Career days

promotion

•  Autumn Career Days logging

•  Ambasadors Recruitment

•  Vindication & sales as

always :D

Key challenges for next month:

•  Still old logging system for companies

•  Workload

•  Career Days promotion materials creation

Finance Monthly Report August 2013

Finance – General Direction

•  Main priority of the area untill end of november is to gain unqualified audit of both assosiation and Ltd. for 12/13

•  Financial Model project will end at 26th of Jenuary

Monthly Priorities Achievement

Mateo  

Financial  Statment  12/13  of  Ltd.   JD   100%  

Crea1on  of  WG  Financial  Model   SI  

Iza  &  Hala  -­‐  support   50%  

Hiring  Company  to  do  prepera1on  of  

Financial  Statment  12/13  for  Ass'n   JD   100%  

August – Results Overall

•  Flow of financial model project created and putted into teambox and MC calendar

•  We were not closed by AIESEC J

•  Financial Statement 12/13 of Ltd. ready

Overall Factors (positive or negative factors that influenced the

performance)

Finance in August 2013

Key Achievements:

•  Finished MC budget template

•  Sending confirmation of account balance to every company that has debt toward us

•  KRS finished ( Ass’n not changed yet :/ )

Key Non-Achievements

•  WG application compleated

•  MC-LC not finished

Finance in September 2013

Key strategies for next month:

•  Creation of FM WG

•  Functional Meeting

•  Audit of Ltd. Financial Statement

•  Start of fixing mistakes in association accountancy

Key challenges for next month:

•  Exam

•  Recrutation for WG

•  Getting data from LC’s