august 18, 2014 presented by: judi sobczak d7 construction contracts manager
TRANSCRIPT
Construction Project Administration Manual
(CPAM)
August 18, 2014
Presented By: Judi Sobczak
D7 Construction Contracts Manager
TRAINING OBJECTIVE
• This course will provide an introduction to the written instructions for administrating an FDOT project found in CPAM
PURPOSE OF CPAM?WHY DO WE HAVE IT?
CPAM provides for…• Uniform treatment of all Contractors• Consistent handling at all levels• Keeps Contracts valid and enforceable
ONLINE CPAM
CPAM can be found online on the State Construction Office website at
http://www.dot.state.fl.us/construction/manuals/cpam/CPAMManual.shtm
The people responsible for writing each section are shown adjacent to each section
Something relatively new – In January of 2013 the Final Estimates Preparation and Documentation Manual
was incorporated into the appropriate CPAM chapters
All Prep and Doc Manual Information
CPAM is now published as a Single Searchable to Printable File!!!
Now you can actually find the whole manual – Quickly!
CPAM CHAPTERS/SECTIONS
Pre-Construction
Construction
Post-Construction
Each Section is broken out into some or all of the following sub-sections:
Purpose Authority (typically a Florida Statute) References Definitions General Addendums Guidance Documents / Flow Charts
CHAPTER 1 PRE-LETTING ACTIVITIES
Section 1.1 Plans Review and Comments
• Scope Development• Phases of plans review
Phase I Review (Roadway )Phase II Review (Roadway) and Bridge plan reviewsPhase III Review and Constructability/Biddability ReviewPhase IV Review - 100% Plans
• Checklist Guidance Document 1-1-A – Phase Review Checklists
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CHAPTER 1 PRE-LETTING ACTIVITIES
Section 1.1 Plans Review and Comments
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Section 1.2 Contract Duration and Alternative Contracting Techniques• Initiating Specification/Alternative Contracting Techniques
FlextimeSpecial Working Hours & PeriodsSpecial EventsScheduleCompressed Time or Time PriorityIncentive/DisincentiveNo Excuse BonusTime plus Money (A+B)Lane RentalLiquidated SavingsDamage Recovery and ITS Damage RecoveryStreamline ContractsSpecial Notices/Directions to Contractor
CHAPTER 1PRE-LETTING ACTIVITIES
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CHAPTER 1PRE-LETTING ACTIVITIES
Section 1.2 Establishing Contract Duration
• Guidelines for Establishing Contract Durationhttp://www.dot.state.fl.us/construction/SchedulingEng/GuidellinesForEstablishingContractDuration.pdf
• Document (how duration was established)• Prosecution (duration is not final until the project is bid)• Training (responsibility of each District)• Forms (Form No. 700-010-04 may be used to estimate time)
• Guidelines for Community Awareness Process (involving the Community where applicable in establishing project scopes)
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Section 1.3 Pre-Bid Questions and Answers
• Portal for all pre-bid questions and/or clarification requests https://www3b.dot.state.fl.us/BidQuestionsAndAnswers/Proposal.aspx/SearchProposal
• All Central and District Let projects in each District are listed on Pre-Bid question and answer website
• DCO Staff will provide responses to posted questions
• All questions, clarifications, and responses are submitted to the Contracts Administration Office
CHAPTER 1PRE-LETTING ACTIVITIES
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CHAPTER 2OFFICE PREPARATION
Section 2.1 Project Scheduling• Contractor’s Schedule• Schedule Distribution• Schedule Revision• Withholding Progress Payments
Section 2.2 Final Estimates Pre-Planning• Plan for documenting final pay quantities• PA must be familiar with specifications, methods of
measurement and payment for each item on project• Section will probably be revised once all pay items are included in
Plan Matrices
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CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.1 Preconstruction Conference
• Affected PartiesComprehensive list but not limited to…
• SchedulingAfter receipt of Notice of Award and prior to any work beginning
• NoticeErrors and OmissionClarification of plans and special provisionsDispute Review Board members Florida Department of Environmental Protection – File number
• AgendaGuidance Document 3-1-A
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CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.1 Guidance Document 3-1-A Sample Preconstruction Conference Agenda (1) Project Description.
(2) Delineation of lines of authority. Names and emergency telephone numbers for the Contractor, Department and others will be entered into the record and established issues escalation matrix.
(3) Proposed Starting Dates - Contractors and subcontractors -- flextime (selected projects) - lead-in time and number of shifts or extra hours they propose to be working, etc.
(4) Each utility representative to give an up-to-date report of the status of utility adjustments, relocations, removal, and new installation. In addition, the utility representative shall furnish the names and phone numbers of contact persons who will be available on call. A Contractor/utility meeting schedule shall also be established.
(5) Contractor to discuss errors and omissions in the plans that are known to exist. Preconstruction minutes should reflect the Contractor's knowledge of errors or omissions in detail.
(6) Maintenance of traffic plans review and discussion. (Remind Contractor, plans must have written approval before construction activities can begin.) Also, Alternative Traffic Control Plans must have written approval before work begins.
(7) Construction schedules and progress chart submittals. When appropriate, establish meeting schedules (weekly-monthly) and locations to discuss job progress and to determine controlling work items for the next review period. Reiterate that schedules should be submitted within 7 calendar days before the monthly estimate cut-off date.
(8) Business and Community Impact Plan.
(9) Hurricane or other emergency evacuation plans should be discussed
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CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.2 Quality Assurance / Quality Control of Field Construction Operations
• Training RequirementsMUST have completed training directly related to the operation being inspected
• DocumentationBecome familiar with Contract DocumentsKnow what is required and how the finished product is evaluatedKnow how payment will be made
• Preparation for InspectionPre-Operations MeetingRecord-keeping preparationEquipment Preparation
• Documenting the InspectionDaily Work Report
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CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.3 Contractor’s Quality Control Plan
• Guidance for approval / disapproval of QC PlanExcellent checklist available in this Section for this purpose
• Responsibilities
• Format
• Sample Letters
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.4 Dispute Review Board
• Project Specific and Regional DRBMember SelectionThree Party AgreementMeetingUse of the DRBPayment
• Request for Hearing• Preparation for Hearing• Recommendation of the Board
CHAPTER 3PRE-CONSTRUCTION ACTIVITIES
Section 3.5 Quality Assurance Review (QAR) for Final Estimates
• State Final Estimate Office (SFEO) responsible for all QAR at the District, CCEI, and Project Levels.Ensure CCEI and In-House projects conducted according to proceduresAsphalt, Concrete, Earthwork, Bridge Quantities, & Final “As-Built” Plans
• District Final Estimate Office (DFEO) monitors DistrictFinal Estimates Review Forms
• Frequency of Reviews – at least one QAR in each district annually
• Critical Requirements outlined in Final Estimates Guidelisthttp://www.dot.state.fl.us/construction/CONSTADM/Guidelist/FinalEst/FEGuidelist.shtm
• Quality Assurance Close-Out Process
CHAPTER 4Consultant CEI Management
Section 4.1 Administration of Consultant CEI Contracts
• Role of Consultant CEIThe authority of the CCEI’s lead person, such as the Senior Project Engineer, and the Project Administrator shall be identical to the Departments Resident Engineer and Project Administrator respectively and shall be interpreted as such.
• Pre-Service Phase to Evaluation
• Performance Standards – Attachment 4-1-1
CHAPTER 4Consultant CEI Management
Section 4.2 Consultant CEI Accountability
• Identification of Errors, Omissions, or Contractual Lapses Through routine project and quality assurance reviews
• Initial Assessment of Responsibility for Errors, Omissions, or Contractual LapsesRecovery of Identified costs and damages shall be in accordance with
Procedure No. 375-020-010
• Consultant Contract Termination
CHAPTER 5PROJECT DOCUMENTATION
Section 5.1 Project Diary
• Daily Work Reports (Technicians)This Section has an excellent list of items to be included each day on a Daily
Work Report
• Diary (Project Administrators)Become familiar with Contract DocumentsKnow what is required and how the finished product is evaluatedKnow how payment will be made
CHAPTER 5PROJECT DOCUMENTATION
Section 5.2 Contractor Vehicle Registration
• AffidavitThe signed and notarized affidavit shall become a part of the contract file.
• Contractor FailureWithholding of paymentSuspension or Revocation of Contractor’s Certificate of Qualification
CHAPTER 5PROJECT DOCUMENTATION
Section 5.3 Subletting of Contract
• Sublet Agreements are approved at District or local Resident Office Contractor uses Form No. 700-010-36Subcontractor may not start work until the Sublet Agreement is
approved• BEGIN AND END WORK / OPERATIONS DATES MUST BE NOTED ON
YOUR DWR
• Notify the PA of any violations
CHAPTER 5PROJECT DOCUMENTATION
Section 5.4 Contract Wage Requirements
• Required on Federal-Aid Projects over $200,000.• Certified Payrolls must be submitted by Contractor
Must include Statement of Compliance
•EEO Interviews must be completedGuidance Documents are included in this Section
• Failure to Submit Required Records may result in suspension of further payments
CHAPTER 5PROJECT DOCUMENTATION
Section 5.5 Equipment Rentals
• Notification to PA in writing of intent to use rental equipment via Form No. 700-010-11
• Technician MUST note any rental equipment on DWR under equipment and personnelDoes not include delivery equipment used by material
suppliers when included in the cost of the material
• PA will cross check any Notices of Rental Agreement with DWR for equipment/operator information
CHAPTER 5PROJECT DOCUMENTATION
Section 5.6 Utility Relocation• When Utility Work is performed by the Contractor
Technician will oversee the workTechnician will indicate the date work began and ended on a
DWR and detailed notes regarding potential or found conflicting facilities
• When Utility Work is performed by the OthersThe Utility will bear the cost of the workRequired to follow FDOT StandardsUtilities required to follow Utility Accommodation Manual &
Permit
CHAPTER 5PROJECT DOCUMENTATION
Section 5.6 Utility Relocation
• Non-Reimbursable Utility WorkThe Utility will bear the cost of the workMost Utility work falls within this categoryUtilities required to follow Utility Accommodation Manual &
PermitRecord all activities on Daily Work ReportComplete the Notice of Utility Construction Work, form No.
700-010-48, at the beginning and end of non-reimbursable work.
CHAPTER 5PROJECT DOCUMENTATION
Section 5.6 Utility Relocation
• Reimbursable Utility WorkDepartment pays to relocate Record all activities on the Daily Work ReportDaily Work Reports will be used to verify UAO’s invoice for
payment – Utility Work Agreements and Certification Process; Procedure No.710-010-050
Complete the Notice of Utility Construction Work; Form No. 700-010-48
CHAPTER 5PROJECT DOCUMENTATION
Section 5.7 Federal-Aid Project Requirements• Identifies work that is Federal-Aid Participating / Non-
Participating• Revised Plan Sheets• Federal Approval on Supplemental Agreements and
contract changes• Construction Zone Accident Reports
Engineer’s Maintenance of Traffic Evaluation at Crash Site, Form No. 700-010-64
• Buy America• Product Certification – Change of Source• FHWA Final Inspection• Notice to FHWA of Final Acceptance
CHAPTER 5PROJECT DOCUMENTATION
Section 5.8 Control of Materials• Job Guide Schedule• Methods of Acceptance• Defective Materials
Review Article 6-4 of the Standard SpecificationsProvide detailed notes on your DWR as to the deficiencyPA will process with a Disposition of Defective Material (DDM)
Form No. 700-011-01The same process will apply when an Engineering Analysis Report (EAR) is
required
Attachment 5-8-1, Resolution of Defective Material Flow Chart
CHAPTER 5PROJECT DOCUMENTATION
Section 5.9 Process Review of CEI
• Process Reviews
• Major Categories (asphalt, base concrete…)
• Statewide Inspection Guidelists available on SCO website
• Updated Annually
• Always have current year edition available
CHAPTER 5PROJECT DOCUMENTATION
Section 5.10 Verification Inspection & Testing
• This Section identifies the frequency for testing separate materials and how the testing is documented• Asphalt• Finish Soil Layer
•FDOT VT verifies Contractor’s QC according to the Job Guide Schedule
• FDOT Technician provides the Random Numbers for testing
• FDOT Technician verifies the Random Samples
Guidance Flow Charts Available
CHAPTER 5PROJECT DOCUMENTATION
Section 5.11 Final Estimates Documents
• Guidance on the necessary Forms, Affidavits, and RecordsNTP, Construction Diary, Certifications, Final Plans, etc.
• Documenting Contract ChangesSupplemental Agreements (SA), refer to Section 7 of CPAM
• Partial Payment for Certain MaterialAttachment 5-11.1 provides list of eligible pay itemsMust be in accordance with Section 9-5 of the Standard Specifications
• Offsetting Payments
Examples for Documents, Contract Changes, Forms, etc.
CHAPTER 5PROJECT DOCUMENTATION
Section 5.12 Final “As-Built” Plans Process
• A complete set of signed and sealed Contract Plans shall be maintained as the Final “As-Built” Plans for each projectIncludes all revisions, both design and construction, notes, etc.
• Changes after Contract Award require P.E. signature, date, & sealNecessary parties must be notified
• Changes to the Construction ContractMinor revisions can be incorporated via Work Order, Section 7.4Major changes require a Supplemental Agreement, Section 7.3
• Minimum requirements for Final “As-Built” Plans Revisions Key Sheet, Section Sheet, Pay Items, Plan Sheets, etc.
Examples of minimum requirements and Final “As-Built” Plans Flowchart available
CHAPTER 5PROJECT DOCUMENTATION
Section 5.13 Computation Books
• The Computation Book provides a method of accumulating final pay item quantities shown in Final Estimates.
• Submitted with Plans, Specifications and Estimates (PS&E) package.
• Guidance on Computation Book format and contentsRefer to Computation Methods for Design, Construction, and
Final Estimates Handbook
Guidance Flow Chart Available
CHAPTER 5PROJECT DOCUMENTATION
Section 5.14 Field Records
• Standard/Non-Standard Bound Field BooksImportant site source records for substantiating final estimate quantities
• General Instructions on the use and format of Field Books• Tabulation Forms
Site source records for establishing pay quantitiesRecords truck measured materials by weight or volume
• Maintenance of Traffic Devices, Striping, etc.Payment made by Contractor submitting a Certification of Quantities, refer to
Specifications• Fuel and Bituminous Adjustments
Instruction on using completing a Fuel Adjustment Report• Cutoff Period
Guidance Flow Chart Available
CHAPTER 5PROJECT DOCUMENTATION
Section 5.15 Final Measurements
• Final Measured Pay ItemsArea Measurement Pay ItemsLinear Measurement Pay ItemsVolumetric Measurement Pay ItemsPer Each Measurement Pay ItemsEach Day Pay Item for Engineer’s Field Office
• Lump Sum Pay Items• Plan Quantity Pay Items
Refer to Section 9-3 of the Standard Specifications• Degree of Accuracy
Refer to Chapters 11 through 20 of the Basis of Estimates Manual
There are many examples of spalled area sketches and how to calculate penalties at the end of this Section.
CHAPTER 5PROJECT DOCUMENTATION
Section 5.16 Earthwork Notes & Documentation• Provides guidelines for verifying earthwork items and define FDOT
requirements for construction survey. Refer to Survey Handbook
• Minimum Requirements for Field Records and Pay Items• Take Cross Sections to Verify Plan Terrain• Verify As-Built Surfaces for Compliance with Original Plan Terrain• Field Note Requirements
Borrow ExcavationSubsoil ExcavationChannel Excavation
• Electronic Data Collection
Example Letters & Notes Available
CHAPTER 6CONTRACT PAYMENTS
Section 6.1 Unpaid Bills Processing
• Certification Disbursement of Previous Periodic Payments to Subcontractors, Form No. 700-010-38
• Notice of Non-payment from Subcontractor or Supplier• Send a letter as shown in Guidance Documents to the Prime• Does not apply to second, third, etc. tier subcontractors
• Processing for Falsification of Payment to Certification
CHAPTER 6CONTRACT PAYMENTS
Section 6.2 Alternative Contracts
• Lane Rental Fees• Damage Recovery (in addition to Lane Rental Fees)• A+B Bidding• No Excuse Bonus• Liquidated Savings Contracts• Design Build• Lump Sum• Incentive/Disincentive• Streamline Contracts
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.1 Post Award Plan and Contract Changes
This Section was deleted in September of 2002
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.2 Time Extensions
Two Main Groups• 7.2.4 Weather/Holiday/Special Event Related (relies on DWR)
DWR MUST support the weather event DWR MUST support the duration of the weather event DWR MUST itemize the Controlling Items of Work affected
• 7.2.5 Other ReasonsAdditional WorkAdded by Supplemental Agreement
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.2 Time Extensions continuedWeather Days• Controlling Items of Work must be delayed 50% or more of the
day• The Work Plan or CPM Schedule calls for work on that day• Work has started on the project
Other Time Extensions • The critical path must be negatively affected• Flow chart and Sample Letters at the end of Section 7.2• Contractor’s Time Extension Request, Form No. 700-010-56
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.3 SA’s and Unilateral Payments
• Used for Extra or Unanticipated Work• Used to settle Disputes or Claims• Quantity Overruns• Requires Certification of Funds from Comptroller• Project Limit Extensions• Specification Changes• Detailed DWR or EXTRA WORK DAILY
(Form No. 700-050-58) is vital to settle disputes /claims
Daily Record of Extra WorkSite Source Record
Form No. 700-050-58
Labor
Equipment
Material
Complete in duplicate andgive one copy to the Contractor at the end of each day
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.3 SA’s and Unilateral Payments
• Funds must be encumbered prior to SA being executed or Notice to Proceed with work in the SA is given to the Contractor
• HB 1681 (2005) no need for SA on quantity overrunsOriginal Contract Amount of $5 million or less – 2.5%
Allowable Unencumbered Overruns AmountOriginal Contract Amount over $5 million requires
encumbrance
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.3 SA’s and Unilateral Payments
• Supporting documentation for SA’s and Unilaterals Entitlement Analysis and Engineer’s Estimate
see Guidance Document 7-3-ADaily Work ReportsLettersProject ScheduleContract documents
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.3 SA’s and Unilateral Payments
• Sources of information Certified Labor Burden (Spec. 4-3.2.1)Certified Equipment List (Spec. 100.1)Notice of Intent to file ClaimDRB recommendationStatewide averages
Guidance Documents and sample letters at the end of Section 7.3
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.4 Contingency Supplemental Agreements and Work Orders
• Contingency Pay Items/SAMaximum funding amountsInitial Contingency Amount Pay ItemContingency Supplemental AgreementCertification of Funds AvailabilityNo additional contract time
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.4 Contingency Supplemental Agreements and Work Orders
• Work OrdersShall not be executed prior to a Contingency SA in placeDescription and Reason NumberingEntitlement Analysis and Engineer’s EstimateNegative Work Orders - LSCannot Extend Project Limit
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.5 Construction Contract Claims• Recognition• Claims involving a Utility• Documentation• Claim File• Analysis of Claim Package• Entitlement Analysis• Claim Settlement• Claim Denial/Appeal
Guidance Documents and Sample Letters at the end of section 7.5
CHAPTER 7CONTRACT MODIFICATIONS
Section 7.6 Contracting for Governor Declared Emergencies
• Emergency ContractsH-ContractForm 375-040-61, SA, Unilateral Payment, Work Order
• Governor Declared EmergenciesDamagesTime ExtensionsModification of a No Excuse Completion/Milestone/Incentive
contract
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.1 F.A.I.N. Resolution
• Federal-Aid Ineligibility Notice• Issued by FHWAFailing to meet the specificationsUnqualified staffMaterial sample failuresBuy American
• How does it work• FAIN is referred to the affected DCE• State Construction Office will work with the DCE to resolve or
restore eligibility
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.2 Environmental Commitment Compliance• Assures effective environmental compliance within all
areas of environmental concern during the construction project
• Technician monitors permit compliance and pollution control effectiveness before and during project. KNOW the permit requirements!
• Know the proper reporting and forms used
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.2 Environmental Commitment Compliance
• PA Notifies Permit Agencies and District Environmental Office of permit activity start/end date.• PA monitors Permit Expire Dates – Notify District Permit
Coordinator 6 months before expiration – if the project will not be complete by then• PA surveys treatment area/structure elevations for as built
plans and permit closeout
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.2 Environmental Commitment Compliance continued
When the Technician finds non-compliance:• The PA is notified
• Accurately document the issue in detail on the DWR.
• PA will direct the Contractor to correct the problem immediately
• PA may issue a stop work order for activity causing serious problems
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.2 Environmental Commitment Compliance continued
National Pollutant Discharge Elimination System• Where NPDES permits apply PA gets Contractor Signature
on Contractor Cert/Prep of Docs – NPDES General Permit for Discharge Form No. 650-040-05• Prime and subs working with erosion control devices –
650-040-07• Must be signed by Owner or Officer • False Cert subjects Owner to Fine/Prison
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.3 Operation Within Railroad Right of Way• Formal documents are handled by PA, RE and District Rail Coordinator
Approved RXR Protection PlanLiability Ins for self and subs72 Hour to 45 day notice approval from Rail Road
• The Contractor must notify the RR when working in the vicinity of the tracks – including under the tracks. No exceptions unless approved in writing by the RR.
• The RR will supply flagman; FDOT pays for them, until PA sends 24 hour “no need” notice. Accurate records must be kept on the DWR regarding these personnel!
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.3 Operation Within Railroad Right of Way
• Notice of Reimbursable/Nonreimbursable Utility Construction Work, Form No. 700-010-48 used for work done by RR on a Reimbursable Agreement on projects involving work by RR staff &/or RR contractor.
• Federal dollars held until pavement markings and advanced warning signs in place and in “good shape.”
• PA must note “good shape” condition of RR MOT devices in Remarks section of Utility Work Form No. 700-010-48 for Federal Approval.
• The PA prepares the Post-Construction Inventory Report, Form No. 700-010-49, for National RR-Highway Crossing Inventory at completion of work.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.4 Shop and Erection Drawing Process
• Handled by Contractor, EOR, PA, State and District Design Staff.
• Standard Specification 5-1.4 & Plans Prep Manual (No. 625-000-007, Volume I, Chapter 28)
• Details – What is required of the players during the process is covered very comprehensively
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.4 Shop and Erection Drawing Process
Project Engineer’s Role Monitor/Encourage/Log• Monitors – Who in the Review chain has the shop drawings• Encourages – Players to stay on schedule• Logs – Maintains Updated Tracking Logs of Drawings in
Approval process.
Flow charts at the end of Section 8.4 for Structural and Nonstructural drawing approval process.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.5 Contract Delinquency
Handled by PA, RE, DCE and CO• Time is up and the work is not complete• Can suspend qualification to bid • Can suspend qualification of affiliates from who the
Contractor derives material support • Affects Contractor’s future Capacity
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.6 Contract Default
When Defaulted… A Contractor• May be removed from the job site & replaced with the
Surety• Has no right to Administrative Hearing• Continues to be liable for LD’s until completion
• Where the Surety refuses work or becomes unreliable the Department may seize materials and equipment on job and hire others to complete.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.7 Contractor Non-Responsibility for Construction Contract
Contractor who demonstrates an inability or unwillingness to comply with contract requirements in a timely and proficient manner on a project will be declared non-responsible.
Resident Office function is to make recommendation.
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.8 State Arbitration Board
• Creation of the Florida Legislature• Use only after Final Acceptance• If Project DRB existed, only issues heard by it may be
submitted to State Board• Board must arbitrate claims up to $250K per Statute• Either party may request binding arbitration
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.9 Contract Termination
MAY BE DONE FOR ANY REASON by the FDOT
District Construction and Central Office Function
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.10 Noise and Vibration Abatement• Involvement by Technician, PA and RE• Technician uses Inspection Guidelist No. 21
REVIEW YOUR CONTRACTBe aware of local ordinancesKnow time limitations in the project and the nature of
activities that might generate noise and/or vibrationDiscuss complaints with your PA Document the nature of the complaint, name/address of
person complaining, area affected by the problem and type of operation generating noise and/or vibration on your DWR
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.11 Contractor Initiated Submittals
• NCR, RFC, RFI, RFM and CSIP
• Monitor• Process• Track
• Section 8.11.8 Tracking Logs17 key items listed for consideration in REQUIRED electronic spreadsheet
CHAPTER 8ADMINISTRATIVE REQUIREMENTS
Section 8.12 Joint Participation Agreements
• JPA is a stand-alone Contract between Department and another entity.
• Tentative Acceptance Agreement (TTA) An agreement to partially refund a Utility Agency Owner (UAO)
for an over estimated deposit on a utility projectUAO must contact the District for a partial refund
• Locally Funded Agreement (LFA)Local funds deposited with the Department in order to fund
the project specified in the agreement.
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.1 Maintenance of Traffic• Departments Traffic Control Plan
At Pre-Con Contractor must furnish a letter stating he will be utilizing the Department’s plan or substituting an alternative
Discuss at the Pre-Con Daily inspections Work Site Traffic Supervisor (WTS) responsiblities Contractor’s work notification to the Engineer Traffic Safety Changes requiring enhancement to the TCP Quality Control of MOT devices Sign installations and removal/covering of existing signs Installation and removal of pavement markings Crash reporting Night Work Maintenance of MOT Devices Speed restrictions Work zone clearances Inactive Work Zones Portable, changeable message boards Proper use of Traffic Control Law Enforcement Officers Proper use of Speed Control Law Enforcement Officers Pedestrian and ADA accommodations – including proper closure of sidewalks in a construction area
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.1 Maintenance of Traffic
• Alternative Traffic Control Plans Contractor may not start work until that Alternative plan is approved by
Resident Engineer and added to the contract by SA Must by signed and sealed by a Florida PE Must be submitted on 11” x 17” set of plan sheets
• Modification of Active Traffic Control Plan NO TCP Mods – except Enhancements or Emergencies
before the RE approves Enhancements are defined as “not changing traffic patterns”Mods Must be approved and added to the contract by SA
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.1 Maintenance of Traffic
• Design Standards – especially 600 Series• List of trained flaggers must be submitted to PA prior to
construction• Maintenance of Traffic Review Report 700-010-08
Worksite Traffic Supervisor (WTS) signs the reportContractor conducts inspections daily (including nighttime reviews)Contractor submits the MOT report weeklyPA reviewsAlways show when deficiencies are corrected
(See page 3 of MOT Review Report)
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.1 Maintenance of Traffic
• Recommended action to shut down a project due to MOT deficiencies Severe hazard or life threatening – correct immediately . Failure to
correct the hazard immediately is basis to shut down the project.Deficiencies in which the contractor has been given written notice –
correct within 24 hours. If not corrected PA shall deduct payment for the uncorrected areas from the date shown on the MOT Review report – Form No. 700-010-08.
The WTS shall be disqualified is corrective action is not completed within the 24-hour time limit on 3 notifications in 12 months.
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.1 Maintenance of Traffic
• Other Requirements Inspect MOT operations provided by Utility within the project limits
(when required by contract) Count and certify approved each day devices Project personnel (CCEI or in-house construction) will report
crashes occurring within the project limits as described in Section 9.3.5.
WTS will coordinate with adjacent projects WTS/Contractor will check reflectivity of payment markings and in
the event of failure, provide for re-application of the pavement markings as required by Specification section 710.
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.2 Work Zone Regulatory Speeds
• Provides for Standardization of Regulatory Sign placement in the Work Zone• PA notifies PIO two weeks in advance of new regulatory speed
limits will be posted and notified again when all signs are in place• MUST be documented on Daily Work Report
Time and date regulatory signs are placedLocation of the placementTime and date regulatory signs are removed
• PA make sure Contractor removes any conflicting signs
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.3 Work Zone Traffic Incident Evaluation and Reporting
• Any traffic crash occurring in the Work Zone is reported to the PA
• Form No. 700-010-64, Engineers MOT Evaluation at Crash Site is completed by the PA or delegate
• If MOT devices may have contributed to the crash, Contractor makes changes needed (CPAM 9.3.6 and 9.3.8) PA and RE must approve changes
CHAPTER 9MAINTENANCE OF TRAFFIC
Section 9.3 Work Zone Traffic Incident Evaluation and Reporting• Fatality or any disabling injury occurs, or there is a serous crash
involving 3 or more people, notify District Safety Office by phone immediately • FHWA “Alert Bulletin Procedure” criteria for immediate reporting
death of 5 or more persons 10 or more vehicles school bus fatalities or disabling injuries Interstate closed for more than 6 hours Major road closed for more than 24 hoursDistrict Safety Office will report to State Safety Office then to FHWA
JUST FOR FUN…
WHAT DO YOU DO WITH A SIGN THAT LOOKS LIKE THIS?
HOW ABOUT THIS ONE?
IS THERE ANYTHING WRONG WITHG THESE DRUMS?
OR THESE?
DO YOU LIKE THIS TYPE III BARRICADE?
DO WE HAVE CRITERIA TO MAKE AN OBJECTIVE DECISION ABOUT ACCEPTING DEVICES SUCH AS THESE?
102-9 Temporary Traffic Control Devices.102-9.1 Installation and Maintenance: Install and maintain temporary traffic control devices as detailed in the Plans, Index 600 of the Design Standards and when applicable, in accordance with the approved vendor drawings, as provided on the Department’s Qualified Products List (QPL) or the Department’s Approved Products List (APL). Erect the required temporary traffic control devices to prevent any hazardous conditions and in conjunction with any necessary traffic re-routing to protect the traveling public, workers, and to safeguard the work area. Use only those devices that are on the QPL or the APL. Immediately remove or coverany devices that do not apply to existing conditions.All temporary traffic control devices must meet….
Keep temporary traffic control devices in the correct position, properly directed,clearly visible and clean, at all times. Ensure that all traffic control devices meet acceptable standards as outlined in American Traffic Safety Services Association (ATSSA) “Quality Guidelines for Temporary Traffic Control Devices and Features”. Immediately repair, replace or clean damaged, defaced or dirty devices.
FROM 2013 STANDARD SPECIFICATIONS
EXAMPLE
EXAMPLE
EXAMPLE
WHERE CAN I GET THE QUALITY GUIDELINES?
CHAPTER 10STRUCTURES
Section 10.1 Pile Lengths• Section establishes procedure for obtaining production lengths and driving criteria
Section 10.2 Prestressed / Precast Concrete Components• Provides a written process for dealing with defective components
Section 10.3 Concrete Construction• Describes Bridge Deck thickness checks• Mass Concrete Plans and Pours• Crack Inspections• Concrete Pre-Operation Meetings and Pour Notices
Section 10.4 Paint/Asbestos Removal, Handling and Disposal• Specific Qualifications are required by both Contractor and Technician to perform
this work Section 10.5 Drilled Shafts• Section established procedure for obtaining drilled shafts lengths outlines
requirements for Drilling Logs
CHAPTER 10STRUCTURES
Section 10.6 Underwater Bridge Construction Inspection• Section describes Initial, Progress and Final inspections
Section 10.7 Post-Tensioned Bridges• A MUST READ FOR ANYONE WORKING ON THIS TYPE OF BRIDGE
Section 10.8 Auger Cast Piles• Only used for noise wall foundations on FDOT Projects
Section 10.9 Structural Steel and Misc. Components• Section provides process for evaluation and disposition of major defects
Section 10.10 Bridge Issues that MUST involve SCO• Describes bridge construction issues and when/how to involve the SCO
Section 10.11 General Structures Construction Issues• New Section added in June 2010 establishes procedures to notify District
Structures Material Office of in-service dates, inspections and load ratings
CHAPTER 11ASPHALT
Section 11.1 Asphalt Plant Operations• This procedure establishes guidelines to control plant operations related to daily measurement and
documentation of bituminous quantities
Section 11.2 Asphalt Mix Temperature Control • This Section describes when and how asphalt mix temperature is controlled and who is responsible
Section 11.3 Categorizing Asphalt and Other Base Courses• This describes how asphalt and base courses are categorized; i.e. Superpave types, tonnage pay
items, square yard pay items, cubic yard pay item, friction courses, composite base, optional base (limerock)
Section 11.4 Adjustments• This establishes uniform instructions for keeping accurate records of final Asphalt Pay Items with liquid
included, Optional Base Pay Items and Composite Base • Provided are examples on calculating Composite Pay Factor (CPF) adjustments, thickness and spread
rate and Bituminous adjustments.
CHAPTER 11ASPHALT
Section 11.5 Testing and Correction of Surface Deficiencies• This Section provides a procedure for ensuring the last structural layer meets applicable
straightedge requirements before friction course application
Section 11.6 Document Multi-Fin Projects in One Contract• How to calculate and document quantities of the same pay item that appear on
multiple FM numbers under one contract
Section 11.7 Information for CQC• The Section discusses the Department’s role when reviewing/verifying CQC
documentation and establishing waste quantities• Resolution Reports for Gradation, Density and CPF
CHAPTER 11ASPHALT
Section 11.8 Submittals• What type of submittals are required with Monthly
Estimates
Section 11.9 Salvage of Materials• The documentation requirements for excess or salvaged
material delivered to the project and delivered to a Maintenance yard
CHAPTER 12POST CONSTRUCTION
Section 12.1 Project AcceptanceInspections Prior to Acceptance
Preliminary Field Inspection At 90% complete, the PA may notify the Contractor and the maintaining
unit that the project – or part of a project – is near completionSemifinal Inspection – INCLUDE MAINTAINING AGENCY
A list of remedial work will be furnished to the Contractor and must be completed before final inspection
Final Inspection
Types of Acceptance Partial AcceptanceFinal Acceptance
CHAPTER 13POST CONSTRUCTION
Section 13.1 Contractor’s Past Performance Rating
Key Items • Maximum Capacity Rating – Admin Rule 14-12 F.A.C.• Provide a copy to the Contractor at the Pre-con• Interim performance ratings• Communication is key• DCE has the final say if appealed by the contractor
Sample letters and Flow Chart at the end of section
CHAPTER 13POST CONSTRUCTION
Section 13.2 Constructability GradesConsultant Designed Projects• Professional Services Consultant Work Performance Evaluation,
Procedure No. 375-030-007• Constructability Evaluation, Form No. 375-030-08Z
In-House Designs• Constructability Evaluation, Form No. 375-030-08Z
Design-Build Projects• Professional Services Consultant Work Performance Evaluation,
Procedure No. 375-030-007• Constructability Evaluation, Form No. 375-030-08Z
CHAPTER 13POST CONSTRUCTION
Section 13.3 Contractor Survey
Project Administrator will mail a copy of the Contractor Survey with the Final Acceptance Letter.
http://www.dot.state.fl.us/construction/download/ContractorLetterwithSurvey.pdf
CPAMQuestions
CPAM Exercise…Where will the
answer be found?
1) Where can the definition for Compressed Time or
Time Priority be found?
2) Where would you find out what Asphalt Treated Permeable Base is
used for?
3) Where would you look to see if your Design Build contract will
receive a Bituminous adjustment?
4) Where would you find who is responsible for administration and
maintenance of the Pre-Bid Question and Answer website?
5) Where would you find how to assess an asphalt deficiency adjustment on a Lump Sum
contract?
6) Where could you look to see if a second tier subcontractor is entitled
to protection under the Florida Statutes with an Unpaid Bill claim?
7) Can a Contractor perform extra work paid by a Work Order (on a
Full Oversight project) prior to FHWA approval?