athlete guide: creepy crawlies & crittes 2016

7/25/2019 Athlete Guide: Creepy Crawlies & Crittes 2016

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Trailhead Running Presents

Women on the Trails

Race Series

2015-2016

ATHLETE GUIDECreepy Crawlies and Critters 02.20.2016


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WELCOME!

Trailhead Running continues to grow and

we are so happy to have you as part of

our tribe! Whether youre new to trail

running or a seasoned veteran, each ofour races provides the opportunity for

you to challenge yourself. Thank you for

giving us the opportunity to do what we

loveshare the trail running experience!

And remember, youre not lost, youre

with us!

Richelle Criswell and Susan Farago

Race Directors and Coaches, Trailhead Running

For more info, please visit:www.trailheadrunning.com

Comments and suggestions:[email protected]

Many photos throughout this athlete guide are courtesy ofJake North Photography.
http://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/mailto:[email protected]:[email protected]://www.jakenorthphotography.com/http://www.jakenorthphotography.com/http://www.jakenorthphotography.com/https://twitter.com/TrlHeadRunninghttps://www.facebook.com/TrailheadRunninghttp://www.jakenorthphotography.com/mailto:[email protected]://www.trailheadrunning.com/http://www.trailheadrunning.com/


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RACE DAY SCHEDULE

7:00am Parking opens

7:00 am - 8:45 am Registration & Packet Pickup

7:30 am Volunteers Arrive

8:50 am Welcome & Course Review

8:55 am National Anthem

9:00 am Race StartAll Distances9:30 am Post Race Activities

10:00 am Race Awards & Prize Drawings

11:00 am Course Closed

11:30 am Post Race Course Sweep &

Trash Cleanup

RACE DAY INFORMATION

Start time is 9:00 am for all distances.

NO CUPS ON THE RACE COURSE*

Bring a water bottle or hand held. Water is

provided on the course.

No headphones on the course (safety).

Race day registration is available

(credit card or cash).

Race day packet pickup is available.

There is plenty of parking but give yourself

enough time to get there and get organized!

Event is not chip timed but awards go to the

top three finishers for each distance.

The course is challenging. Seriously.

Course and venue are spectator friendly so

bring your friends and family (no dogs allowed

on premises or course).

Post-race food is available for runners.

Any last minute urgent updates will be posted

on Facebook and e-mailed out to participants.

*See ourSustainabilityinitiative for details.
http://www.trailheadrunning.com/sustainability.htmlhttp://www.trailheadrunning.com/sustainability.htmlhttp://www.trailheadrunning.com/sustainability.htmlhttp://www.jakenorthphotography.com/http://bigmouthannouncing.com/http://bigmouthannouncing.com/http://www.trailheadrunning.com/sustainability.html


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PACKET PICKUPRACE DAY ONLY

Athletes can pick up their race number, shirt, and

other goodies on race day.

Saturday, Feb 20, 2016 @ 7:00 AM - 8:45 AM

YMCA Camp Cypress

Intersection of Old San Antonio and Manchaca

Springs/CR 104 Buda, TX 78610

DONATEYMCA ANNUAL CAMPAIGN

As part of the annual YMCA fundraising campaign,

the boys and girls from the YMCA will be helping

with parking race morning. While parking remains

free for the event, please consider donating a few

dollars to support YMCA programming. Thanks!

POST RACE ACTIVITIES

Athletes will be treated to a fun post-race party

including refreshments and activities from

fantastic local businesses, including:

Finish line fun and music by

Big Mouth Announcing

Fresh, hot coffee

Freshly made pancakes along

with fruit and Luna bars

Massages byAustin

Massage Company

Cool gear fromRunLab

The great people from theHays

Community YMCA

RACE BIB SPONSOR: BEN PHILLIPS

A big THANK YOU toBen Phillips Real Estatefor

sponsoring our fantastic race bibs! Contact Ben

for any real estate questions or if you are thinking

about buying or selling your home.

Ben is Trailhead Runnings favorite agent!
https://maps.google.com/maps?q=Manchaca+Springs+Road+and+Old+San+Antonio+Road,+Buda,+TX&hl=en&sll=30.095942,-97.819047&sspn=0.00906,0.017316&hnear=Old+San+Antonio+Rd+%26+Manchaca+Springs+Rd,+Buda,+Hays,+Texas+78610&t=m&z=16https://maps.google.com/maps?q=Manchaca+Springs+Road+and+Old+San+Antonio+Road,+Buda,+TX&hl=en&sll=30.095942,-97.819047&sspn=0.00906,0.017316&hnear=Old+San+Antonio+Rd+%26+Manchaca+Springs+Rd,+Buda,+Hays,+Texas+78610&t=m&z=16http://bigmouthannouncing.com/http://bigmouthannouncing.com/http://austinmassagecompany.com/http://austinmassagecompany.com/http://austinmassagecompany.com/http://www.austinymca.org/branches/hays-communities-ymcahttp://www.austinymca.org/branches/hays-communities-ymcahttp://www.austinymca.org/branches/hays-communities-ymcahttp://www.austinymca.org/branches/hays-communities-ymcahttp://www.benphillipsrealestate.com/http://www.benphillipsrealestate.com/http://www.benphillipsrealestate.com/http://www.benphillipsrealestate.com/http://www.bigmouthannouncing.com/http://austinmassagecompany.com/http://www.benphillipsrealestate.com/http://www.austinymca.org/branches/hays-communities-ymcahttp://www.austinymca.org/branches/hays-communities-ymcahttp://austinmassagecompany.com/http://austinmassagecompany.com/http://bigmouthannouncing.com/https://maps.google.com/maps?q=Manchaca+Springs+Road+and+Old+San+Antonio+Road,+Buda,+TX&hl=en&sll=30.095942,-97.819047&sspn=0.00906,0.017316&hnear=Old+San+Antonio+Rd+%26+Manchaca+Springs+Rd,+Buda,+Hays,+Texas+78610&t=m&z=16http://runlabaustin.com/http://www.austinymca.org/branches/hays-communities-branch


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RACE LOCATION AND COURSE MAPS

Location for Creepy Crawlies & Critters

YMCA Camp Cypress

(Ranch gate says Rainbow Ranch)

Intersection of Old San Antonio and

Manchaca Springs/CR 104

Buda, TX 78610 Google Map URLFrom downtown Austin: 15 miles (30 min)

Parking: Car and Bicycle

There is plenty of paved parking available

and the race start is just a very short walk

from the race area (less than 5 minutes at

the farthest point). Follow race signs and

volunteers to help you get parked quickly

and safely on race morning! Bicycles can

be racked near the registration table

please bring your own bike lock as

bicycles will not be supervised.

Race Course and Maps

Meadows and fields describe thiscourse.

Set just north of Buda, it follows Onion

Creek (don't worry - no creek crossing) on

a fairly flat course with a few rolling hills

and many twists and turns on a mix of

single-track, double-track and jeep road.

Mapto the right is also available online as

well as a slideshow of the terrain.

AID STATIONS:

5K Race: At miles 1 and 2.

10K Race: At miles 1, 2, 4, and 5.

MEDICAL ASSISTANCE

Medicine in Motionwill be at the

start/finish line and on course.
http://goo.gl/maps/0J0eghttp://goo.gl/maps/0J0eghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.medinmotion.com/http://www.medinmotion.com/http://www.medinmotion.com/http://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://www.trailheadrunning.com/images/CreepyCrawlie_5K10Kmap.jpghttp://goo.gl/maps/0J0eg


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FACILITIES

A big THANK YOU to YMCA Camp Cypress

in Buda for use of the facilities on race

day! Please help us keep the trails clean

by using provided trash cans and being

respectful of their property. Port-a-potties

will be available at the start/finish.

VOLUNTEERS

Be sure to give a big THANK YOU to all our

fantastic volunteers at packet pickup and

during the race! If you would like to

volunteer, please sign upon therace

website OR go to the registration table on

race day.

SPECTATORS

Spectators should plan to arrive at least

30 minutes before the race starts to

ensure time for parking and to find a place

out on the race course if desired*.The

course is spectator-friendly with several

places to cheer athletes on during the

race and/or meet up with athletes at the

post-race celebration. There are plenty of

places for kids to run and play during the

events; however, children under the age

of 16 must have adult/guardian

supervision at all times. Check therace

course mapfor areas that are marked as

spectator friendly. *Note: Spectators are

not allowed on the actual race course

during the event.

WEATHER

The race will take place rain or shine. The

only exception will be in the case of

lightening; the race will be postponed for

20 minutes after the last

lightening/thunder strike. The race will be

delayed up to 1 hour. If severe weather

does not allow for safe racing conditions,

the race will be cancelled and not

rescheduled for a future date. Last minute updat

will be posted on Trailhead Runnings website,

Facebook page, and an e-mail will be sent out to

pre-registered participants.
http://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/images/CampCypress_CreepyCrawlie_5Kmap.jpghttp://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/trailseries.html


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RUN GREEN! RESPORT CERTIFIED EVENT

We care about the impact we make on the

environment so we have partnered with

theCouncil for Responsible Sportand are

ReSport Certified for the entire Trail Race

Series. What does this mean? With a few

small changes, we are making a big impact.

In the 2012/2013 three race series we

achieved some amazing results

Athlete involvement includes:

1. No Cups on the Course

We saved over 300 cups and only used 6

gallons of water TOTAL for all three races

2. BYOB: Bring your own bag for Packet

Pickup

We saved over 300 plastic bags!

3. Take Only What You Want at Packet

Pickup

We saved over 40 pounds in paper and

materials!

4. Carpool or Bike to the Event

More and more athletes are ride sharing or

cycling.

5. Opt In: Shirts and Finisher's Awards

1% of athletes took advantage of this

option.

Community involvement includes:

1. Limited Use of Bio Fuels

2. No Styrofoam/Polystyrene Packaging

3. Locally Sourced Food/Beverage

4. Eco-Friendly Porta-Potties

5. Give Back - Support Local

Charities/Businesses
http://www.councilforresponsiblesport.org/http://www.councilforresponsiblesport.org/http://www.councilforresponsiblesport.org/http://www.trailheadrunning.com/sustainability.htmlhttp://www.councilforresponsiblesport.org/women-on-the-trails-race-series-achieves-certification/http://www.councilforresponsiblesport.org/women-on-the-trails-race-series-achieves-certification/http://www.councilforresponsiblesport.org/


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RACE INFORMATION: By Topic(In alphabetical order)

Awards

Awards will be given to the top

three overall finishers. Everyone

will receive a finishers gift

unique to each race!

Age Minimum

Participants must be at least 14

years old.

Bicycles

We encourage participants to ride

their bikes to the event! Check outwww.trailheadrunning.com/trailseries.html for interactive

route maps, bicycle safety tips, and where you can park and lock your bike on race day (please

bring your own lock).

Carpool / Ride Share

We encourage participants to carpool to the event! For more information, go to

www.trailheadrunning.com/trailseries.html

Course Marking

The course will be very well marked. Orange flags will be used throughout the course to indicate

correct course direction. Large "Wrong Way" signs and yellow/black "Caution" tape will be used t

indicate areas that runners should not go. If you pass by one of these markers, turn around.

Volunteers will be on the course to assist runners.

The race venue will be well marked with signs so athletes and spectators know where to go for

parking, race start/finish, packet pickup, etc. Volunteers will be at the race venue to assist runner

and spectators.

Cups

There will be NO cups at the aid stations. Athletes are strongly encouraged to refill using their ow

water bottles. This is to support our certification by the Council for Responsible Sport.

Dogs

We love our four-legged furry friends but please keep them at home.
http://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.html


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Drop Bags

No official drop bags or areas are available.

Plan to keep any items (change of clothes,

etc.) with family or friends or keep in your

car. Trailhead Running is not responsible for

lost or stolen items.

EmergencyFor all life threatening emergencies, dial 911.

Then contact the race organization at:

512.585.5034 or 512.636.4169.Medicine in

Motionalso will be on the course race day.

First Aid - Medical

First aid and medical assistance, provided by

Medicine in Motion, is available for all

athletes at the race venue. Additionally, EMS

and local authorities will be notified of the race and will be available for any emergencies.

Handicap Accessible

Parking for all events is on paved road and the finishers area is handicap accessible at all location

However, please keep in mind that each race venue is primarily on trail and most of the event

course will be extremely difficult to access via wheelchair, crutches, or other limited mobility

devices. Most of the festivities will be at the finishers area so everyone can participate in the pos

race fun!

Information / Registration

An information and registration table will be on site to assist volunteers and spectators with any

questions or concerns during the event.

Littering

No littering. There are garbage cans at water stops and at the start/finish line area. If you see tras

please pick it up. This earns you mega karma points with us AND Mother Nature.

Lost and Found

Lost and found will be located at the information table near the start/finish line. Please e-mail

[email protected] for any unclaimed items left after the event.

Maps

See Maps and Location Info in this document for venue and course map information.
http://www.medinmotion.com/http://www.medinmotion.com/http://www.medinmotion.com/http://www.medinmotion.com/mailto:[email protected]:[email protected]:[email protected]://www.medinmotion.com/http://www.medinmotion.com/http://www.medinmotion.com/


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Pacers

No pacers are allowed

for this event. Only

registered runners and

official race personnel

can be on the run

course during the event.

Packet Pickup

Athletes are strongly

encouraged to pick up

their packets before

race day; however, race

day packet pickup is

available. Go to

www.trailheadrunning.comfor packet pickup times and locations. BYOBIn an effort to reduce

event waste, please bring your own bag for packet pickup. Our motto, We provide the goodies,

you provide the bag.

Parking: Car and Bicycle

There is plenty of parking for cars and bicycles close to the race start for each venue. We encoura

carpooling whenever possible. Follow volunteers and parking signs. ALWAYS lock your car and ta

your keys. For more information on ridesharing or bicycle maps, check out the Carpool or Ride

Your Bike section ofwww.trailheadrunning.com/trailseries.html.

Photography

We will do our best to capture the excitement of race day! Photos will be posted after the race an

links available on our website.

Port-A-Potties

Port-a-potties will be available for all participants and spectators throughout the event. And we w

have PLENTY of toilet paper too!

Pre-Race Meeting

There will be a brief pre-race meeting 10 minutes before the race starts at the start line followed

the Star Spangled Banner. Then the race will begin promptly on time.

Race Day Registration

Race day registration will be available. PAYMENT VIA CREDIT CARD OR CASH ONLY.

Note that each race is capped at 100 runners so register early to ensure your event reservation.
http://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/http://www.clifbar.com/products/luna/luna-bar


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Race Distance

Each of the race distances have

been measured using Garmin

technology and Google Earth

maps.

Race SizeNumber of Runners

Each race will be capped at 100

runners total.

Race Timing

This event is not chip timed.

Please wear a watch to track your

run time.

Refund, Race Entry

Refunds are not available a week

before the race. Race registration

transfers are on a case by case basis. See also cancellations due to inclement weather (Weather

Results

Only the top three overall finishers for each race distance will be announced. This is an untimed

event.

Schwag

All registered participants will receive a high quality womens cut shirt with therace logo on the

front. Finishers will receive a unique finishers gift at the finish line. There will be a different

finishers gift for each of the races.

Shoes and Clothing

Trail-specific apparel (shoes, clothing) is not necessary for the event. However, the course is off-

road so there are plenty of opportunities to encounter rocks, trees, cactus, brush, and other thing

that scrape, sting, or bite. Please take any precaution necessary to ensure a fun and safe event.

Spectators & Kids

Each course is spectator-friendly with several places to cheer athletes on during the race and/or

meet up with athletes at the post-race celebration. There are plenty of places for kids to run and

play during the events. Children under the age of 16 must have adult/guardian supervision at all

times. Check the race course map for areas that are marked as spectator friendly.

Note: Spectators are not allowed on the actual race course during the event.


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Star Spangled Banner

This is America. Darn right we

will have the Star Spangled

Banner!

Start Waves

This is a mass start event

where all runners start at the

same time. Wave starts will not

be used.

Start/Finish Line

The start and finish lines are in

the same location and marked

with appropriate signage.

Time Cutoff

There is a two (2) hour time cutoff for the 5K and 8K distance events, and a three (3) hour time

cutoff for the 13.1 mile distance event. Race director(s) have the right to pull anyone off the cour

at any time for safety reasons.

Updates and Information

Any major changes or updates to the race or related events will be e-mailed to the participants,

posted on Facebook, and updated on thetrailheadrunning.comwebsite. Please check these areas

few days before the event so you have the latest information.

Volunteers

We love our volunteers! Volunteers can register to help with an event by going to

www.trailheadrunning.com/trailseries.htmland clicking the Volunteer link under the specific

race. All volunteers will receive a race-specific t-shirt, post-race food, and our undying gratitude!

Waivers

All runners and volunteers must sign a waiver as part of their race entry/volunteer process.

Water Stop(s)

There will be at least one water stop on the 5K, 8K, and 10K courses (depending on the venue), a

at least two water stops on the 13.1 mile course where water will be provided. There will be NO

cups at the water stops. Athletes are strongly encouraged to refill using their own water bottles.

This supports Trailhead Runningscertification by the Council for Responsible Sport.
http://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/http://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/trailseries.htmlhttp://www.trailheadrunning.com/


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Weather

The races will take place rain or shine. The only exception will be in the case of lightening

the race will be postponed for 20 minutes after the last lightening/thunder strike. The race will b

delayed up to 1 hour. If severe weather does not allow for safe racing conditions, the race will be

cancelled and not rescheduled for a future date. Refunds will not be issued because almost all of

the supplies and services for the event must be purchased well in advance of the actual event da

Last minute updates will be posted on Trailhead Runnings website, Facebook page, and an e-mai

will be sent out to all pre-registered participants.

Thank you for joining us and have a great race!

athlete guide: creepy crawlies & crittes 2016

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