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Standardization of information to be published through transparency portal for PDS

1 | P a g e N a t i o n a l I n f o r m a t i c s C e n t r e

As per the recommendation of Hon’ble Supreme Court dated 14th Sept, 2011, computerization of complete

supply chain management up to the shop level and availability of this information on a Transparency Portal

in public domain is to be accorded the highest priority. The portal should have different dashboards catering

to the information needs of all the stakeholders.

For this purpose, NIC has developed PDS portal where information received from the States/UTs shall be

published for public access. Given below is the list of some such items that may be made available through

the transparency portal. In addition to the textual information on policy, there are certain databases that

may be updated regularly and published over internet. State may use their current application software for

compiling and monitoring these database or they may use the Common Application Software (CAS) of NIC.

We can standardize onto the formats of reports that can be generated for PDS related information. A set of

such formats is being given herewith for consideration by state governments and who may like to get these

developed through their technical team working for PDS software. It may be noted that States that are using

CAS (list enclosed- Annexure II) need not do any extra effort for publishing this data as the links to all such

reports can be provided directly on the state portal for which they may get in touch with local NIC

coordinator. Sample formats of the reports are given in the Annexure I.



List of reports that may be shown on the Portal

1. Statewise Stakeholder Report

1.1. Details of DFSO

1.2. Details of TSO / AFSO

1.3. Details of Food Inspector Office

1.4. Summary Report of Godowns/Warehouses

1.5. Summary Report of Fair price shop

2. Ration Card Report

2.1. District wise Ration Card Count

2.2. Taluka/Tehsil/Block/Circle wise Ration Card Count

2.3. FPS wise Ration Card Count

2.4. Details of Ration Card

3. Allocation Details

3.1. Allocation Policy – Commodities (Quantity entitlement and Price)

3.2. District wise monthly allocation Order of the State

3.3. FPS wise monthly allocation order of the District

4. Godown Report

4.1. Capacity and Stock Position of Godowns



4.2. Godown’s Off take Report

5. Stock Movement report

5.1. From FCI Godowns to State Godowns

5.2. State Godowns to FPS



Annexure I

1 STATE WISE STAKEHOLDER REPORT (FREQUENCY OF UPDATION: AS & WHEN CHANGES MADE)

1.1 DISTRICT FOOD SUPPLY OFFICE (DFSO)

Sr.No. Name of Food & Supply Office Address Phone No./Fax

No.

Email Id

1.2 TALUKA/TEHSIL/BLOCK SUPPLY OFFICE (TSO) / ASSISTANT FOOD SUPPLY OFFICE (AFSO)

District Office :__________

Sr.No. TSO/AFSO

Name

DFSO Name Taluka/Tehsil/Subdisrict

Name

Address Phone No./Fax

No.

Email Id



1.3 FOOD INSPECTOR OFFICE

Sr.No. DFO/ DFSO Name TSO/FSO/

AFSO Name

Name of

Food

Inspector

Office

Address Phone

No./Fax No.

Email Id

1.4 GODOWNS / WAREHOUSE

Sr.No. District Name Godowns/ Warehouse Name Address Owned by Storage

Capacity

1.5 FAIR PRICE SHOP DETAILS

District Tehsil FPS Name

License No.

Address Phone No

Linked Depot(s)

Status (Active/Suspended)

No of Cards Total cards

APL AAY BPL Other



2 RATION CARD REPORT (FREQUENCY OF UPDATION: MONTHLY)

2.1 DISTRICT WISE RATION CARD COUNT

Sr. No District Name BPL APL AAY Other Total

2.2 TALUKA/TEHSIL/BLOCK/CIRCLE WISE RATION CARD COUNT

District Name : Sr. No.

Taluka/Tehsil /Block/Circle/Mandal Name

BPL APL AAY Others Total



2.3 FPS WISE RATION CARD DETAILS

Circle/Block Name: FPS No/Address: Sr. No.

Ration Card No.

Card Type

Family BPL ID (if applicable)

Name of Family Head

Gender No of Members

Present Address

Gas Connection Status/Details

Kerosene Eligibility Details



2.4 RATION CARD DETAILS OF AN INDIVIDUAL

Sr.No. Particulars Details of Family Head 1. Ration Card No. 2. FPS Name 3. FPS Address 4. Card Type 5. Family BPL Id ( if applicable) 6. Name of Family Head 7. Gender 8. No of Members 9. No of Units 10. Present Address 11. Residential Status( Owner/

Tenant/Temporary/Homeless)

12. Gas Connection Status/Details 13. Kerosene Eligibility Details

Details of Members Sr. No. Name of

Member Father’s /Spouse’s Name

Mother’s Name Gender (M/F/T)

Age/Date of birth

Relationship with head of family

UID No

1 2 3



3 ALLOCATION DETAILS (FREQUENCY OF UPDATION: MONTHLY)

3.1 ALLOCATION POLICY

Commodity Details

Schemes

Wheat Rice Sugar

Qty allocated (Kg)

Price (Rs.) Qty allocated (Kg)


Price (Rs.)

Unit of Distribution

Below Poverty Line (BPL)

Antyodaya Anna Yojana (AAY)

Above Poverty Line (APL)

Other Scheme



3.2 SAMPLE OF ALLOCATION POLICY

Commodity Details

Schemes

Wheat Rice Sugar

Qty allocated (Kg)



Price (Rs.)

Unit of Distribution Card based Card based Individual based

Below Poverty Line (BPL) 5 2.00 25 1.00 400 gm 13.50/Kg

Antyodaya Anna Yojana (AAY) - - 35 1.00 400 gm 13.50/Kg

Above Poverty Line (APL 3 6.70 10 8.90 - -

Other Scheme 3 2.00 9 2.00 - -



3.3 MONTHLY ALLOCATION ORDER OF THE STATE

Allocation Month /Year:

Commodity Wheat (in quintals) Rice (in quintals)

Schemes APL BPL AAY Total Quantity

Total Amount APL BPL AAY

Total Quantity

Total Amount

Quantity per Unit

@ __.__kg

@ __.__kg

@ __.__kg

(in quintals)

(in Rupees)

@ __.__kg

@ __.__kg

@ __.__kg

(in quintals)

(in Rupees)

District Name



3.4 SAMPLE: DISTRICT WISE MONTH ALLOCATION ORDER OF THE STATE

Allocation Month /Year: March 2011




Total Quantity

Total Amount

Quantity per Unit

@17.00 kg

@35.00 kgs

@25.00 kgs

(in quintals)

(in Rupees)

@4 kgs

@14.00 kgs

@ 10.00 kgs

(in quintals)

(in Rupees)

District Name

Dharmapuri 172.38 9.8 2 184.18 109618.8 40.56 3.92 0.8 45.28 36119.6

Ariyalur 182.58 19.6 3.75 206.18 120410.3 42.96 7.84 1.5 52.4 40619.4

Thanjavur 158.78 32.9 7.75 199.43 112059.3 37.36 13.16 3.1 53.62 39374.2

Coimbatore 98.6 4.55 2 105.15 62434.25 23.2 1.82 0.8 25.82 20524.3



3.5 SAMPLE: FPS WISE MONTHLY ALLOCATION ORDER OF THE DISTRICT

Allocation Month /Year: March 2011 District Name: Coimbatore




Total Quantity

Total Amount

Quantity per Unit @17.00 kg

@35.00 kgs

@25.00 kgs

Wheat Amount @4 kgs

@14.00 kgs

@ 10.00 kgs

Rice Amount

Block /Circle/ Taluka/Tehsil FPS No

Pollachi 3433 172.38 9.8 2 184.18 109618.8 40.56 3.92 0.8 45.28 36119.6

Pollachi 3510 182.58 19.6 3.75 206.18 120410.3 42.96 7.84 1.5 52.4 40619.4

Sulur 3533 158.78 32.9 7.75 199.43 112059.3 37.36 13.16 3.1 53.62 39374.2

Sulur 3691 98.6 4.55 2 105.15 62434.25 23.2 1.82 0.8 25.82 20524.3



4 GODOWN’S CAPACITY, STOCK POSITION & OFF TAKE DETAILS (FREQUENCY OF UPDATION:

MONTHLY)

4.1 SAMPLE: GODOWN WISE CAPACITY, STOCK POSITION& UTILIZATION

S.No Depot Storage Capacity Stock Position Percentage Utilization

1 ALLEPPY [SC12001] {A1} 10000.000 9377.734 93.78

2 MAVELIKARA [SC12002] {A1} 25000.000 20912.805 83.65

Total for District:ALLEPPY 35000.000 30290.539 86.54

1 WEST HILL CALICUT [SC13002] {A1}

35160.000 32760.737 93.18

Total for District:CALICUT 35160.000 32760.737 93.18

1 WILLINGDON ISLAND [SC14002] {A1}

18700.000 18311.646 97.92

Total for District:COCHIN 18700.000 18311.646 97.92

1 MUZHAPPILANGAD [SC16001] {A1}

10640.000 10152.045 95.41

Total for District:MAZAHAPPOALANGAD

10640.000 10152.045 95.41

1 ANGADIPURAM [SC17001] {A1} 10000.000 8494.625 84.95

2 OLAVAKKOT [SC17002] {A1} 75740.000 66596.174 87.93

Total for District:PALGHAT 85740.000 75090.799 87.58

Total for Region:Kerala 380746.000 342209.421 89.88

Grand Total 380746.000 342209.421 89.88



4.2 SAMPLE: GODOWN WISE OFF-TAKE REPORT

S.N.

Name of the Depot

Storage Capacity(MTs)

Stock Position(

MTs)

% Capacity

Utilisation

Wheat Rice(Raw & Parboiled) Last Reporting Date

(For All Comm.)

(For All Comm.)

As On Date (For All

Comm.)

Monthly

Allocation

of FCI

District

(Source:

DIISFM)

Monthly

Cumultv. Issue Quantit

y (Till

As-On-Date )

Stock Position of the

Depot

Issue

Quantity

Average Monthly Offtake of

the Depot

No of

Days Stoc

k Available

Alerts Monthly Allocation of FCI District (Source: DIISFM)

Monthly Cumultv. Issu

e Quantity (Till As-On-

Date )

Stock

Position of

the Depo

t

Issue Quant

ity

Average Monthly Offtake of

the Depot

No of

Days Stoc

k Available

Alerts

(Up to As-On date)

Region: Kerala

District: ALLEPPY

1 ALLEPPY[SC12001] {A1}

10000.00

9377.73 93.78

1674.75 1085.02

298.82

939.66

35

1543.65

8292.70

9.42 2456.12

104 30/06/2012

2 MAVELIKARA[SC12002] {A1}

25000.00

20912.80 83.65

1475.00 1635.15

0. 00 2160.92

23 Attention (<= 30 days)

942.54

19277.65

0.00 2123.13

278 High Avail.(>= 120 days)

30/06/2012

Total for District:ALLEPPY

35000.00

30290.53 86.54 2349.00

3149.75 2720.18

298.82

3100.58

27 10751.000000

2486.19

27570.350

9.42 4579.26

185 2 | 2

District: CALICUT

1 THIKKODI[SC13001] {A1}

45000.00

49505.88 110.01

627.48 8234.89

0.00 3115.37

81

3938.29

41270.99

0.00 6156.49

206 High Avail.(>= 120 days)

30/06/2012

Total for District:CALICUT

90160.000

93190.39 103.36

4128.80

3721.90 18910.91

10.18

8370.86

69 15778.800000

15848.07

74279.44

634.33 20368.06

112 4 | 4

http://fcisqlnet/ReportServer?%2FIRRS%2FRptAlert&Region_Name=SC&District_Name=ALL%20Districts&Depot_Name=Not%20Applicable&Current_Date=30%2F06%2F2012&OfftakeType=Q&rs%3AParameterLanguage=





5 FPS WISE STOCK MOVEMENT REPORT(FREQUENCY OF UPDATION: MONTHLY)

5.1 SAMPLE OFFTAKE REPORT (FCI TO STATE GODOWNS)

FOOD CORPORATION OF INDIA

Allocation-Offtake Report

Depot: Bhagalpur|| Scheme Group : TPDS || Commodity : Wheat|| Date From : 01-Jun-2012 TO 30-Jun-2012|| Figs In : MTs

S.No. AAY APL BPL Total

Allocation Offtake Allocation Offtake Allocation Offtake Offtake

District:BHAGALPUR

1 BHAGALPUR 1177.03 N.A. 1357.25 2534.28

3 JAMMUI 403.95 1175.19 N.A. 2870.87

4 LAKHISARAI N.A. N.A. N.A. 0.00

5 MUNGER 64.20 N.A. 546.50 610.7

District Total 2894.00 2865.33 1175.19 1175.19 2153.48 2005.79 9115.47

Grand Total 2894.00 2854.27 1175.19 1175.19 2153.48 2005.79 9115.47



5.2 SAMPLE OFFTAKE REPORT ( STATE GODOWNS TO FPS )

DATE-CUM-TRUCK WISE DETAILS OF SUGAR OFFTAKE

GODOWN:SIRASPUR

Truck Challan Date

Batch Number

Truck Number

Transporter Name

RO Number Circle FPS Code FPS Name & Address

Dispatch Date/Time

Quantity (in Qtls)

07/07/2012 1425 DL-1M-0903

Delhi State Civil Corporation Ltd.

0701001/0712/0001 0001 100600100034(9061) M/S BALAJI , NARELA

07/07/2012 12:49:32

48.18

0701001/0712/0002 0001 100600100031(8903) M/S NISHA PRO0 STORE , NARELA

07/07/2012 12:49:32

29.64

0701001/0712/0003 0001 100600100038(9065) M/S SONI ANTARPRAIJEJ , NARELA

07/07/2012 12:49:32

27.06

0701001/0712/0004 0001 100600100027(8715) M/S PAL RASHAN BHANDAR , NARELA

07/07/2012 12:49:32

14.4

Total FPS covered in the Batch/Truck : 4 Truck Total : 119.28

Total FPS covered in the Batch/Truck : 53 Truck Total : 178.14

Total FPS covered in the day : 70 Batch Total : 656.52



Annexure II

List of States who are using Stakeholder Identity Management System (SIMS)

Sr. No. Name of State

1. ANDHRA PRADESH

2. ASSAM

3. BIHAR

4. DADRA & NAGAR HAVELI

5. DAMAN & DIU

6. HARYANA

7. HIMACHAL PRADESH

8. JAMMU AND KASHMIR

9. JHARKHAND

10. KERALA

11. LAKSHADWEEP

12. MAHARASHTRA

13. MANIPUR

14. MEGHALAYA

15. MIZORAM

16. PUNJAB

17. RAJASTHAN

18. SIKKIM

19. UTTARANCHAL

20. WEST BENGAL

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