approval of agenda approval of the regular council agenda

APPROVAL OF AGENDA

Approval of the Regular Council agenda of June 4, 2013.

ADOPTION OF MINUTES

Adoption of the Regular Council minutes of May 21, 2013 and Public Hearing minutes of May 7, 2013.

PUBLIC QUESTION AND ANSWER PERIOD

MAYOR’S REPORT

INFORMATION REPORTS

Tender Award – Whistler 2013 Road and Trail Reconstruction Program Report No. 13-055 File No. 523.1

That Council receive Information Report No. 13-055 regarding the tender for the Whistler 2013 Road and Trail Reconstruction Program.

ADMINISTRATIVE REPORTS

2013-2014 Annual Operating Agreement (AOA) – Transit Report No. 13-054 File No. 532

That Council authorize the Mayor and Corporate Officer to execute the 2013-2014 Whistler Transit Annual Operating Agreement (AOA) for the period April 1, 2013 through March 31, 2014.

2012 Statements of Financial Information Report No. 13-053 File No. 4325

That Council approve the 2012 Statements of Financial Information.

A G E N D A R E G U L A R M E E T I N G O F M U N I C I P A L C O U N C I L

T U E S D A Y , J U N E 4 , 2 0 1 3 , S T A R T I N G A T 5 : 3 0 P M

In the Franz Wilhelmsen Theatre at Maurice Young Millennium Place 4335 Blackcomb Way, Whistler, BC V0N 1B4

Regular Council Meeting Agenda June 4, 2013

MINUTES OF COMMITTEES AND COMMISSIONS

Advisory Design Panel Minutes of the Advisory Design Panel meeting of April 17, 2013.

Transit Management Advisory Committee

Minutes of the Transit Management Advisory Committee meeting of April 18, 2013.

Forest and Wildland Advisory Committee

Minutes of the Forest and Wildland Advisory Committee meeting of May 8, 2013.

BYLAWS FOR THIRD READING

Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013

In general terms, the purpose of the proposed Bylaw is to amend the IAM1 (Institutional Art Museum One) zone to increase the density and to remove the limitations on retail sales auxiliary to an art museum use.

BYLAWS FOR ADOPTION

Five-Year Financial Plan 2013-2017 Amendment Bylaw No. 2032, 2013

The purpose of Five-Year Financial Plan 2013-2017 Amendment Bylaw No. 2032, 2013 is to amend Five-Year Financial Plan 2013-2017 Bylaw No. 2025, 2013 for the purpose of improving customer service and work areas at municipal hall.

OTHER BUSINESS

CORRESPONDENCE

May Long Weekend File No. 8216.51

Correspondence from Wesley Menichan, dated May 20, 2013, regarding the May long weekend in Whistler.


Correspondence from Robyn Graham, dated May 20, 2013, regarding the May long weekend in Whistler.


Correspondence from Dennis Hilton, dated May 25, 2013, regarding the May long weekend and the Respect Whistler Coordinating Committee Report.


Correspondence from Greg Diamond, dated May 26, 2013, regarding the May long weekend in Whistler.

Property Tax Increases File No. 3009

Correspondence from Keith and Lindsay Lambert, dated May 27, 2013, regarding increases in municipal tax rates and property value declines in 2013.

Completion of CWPP Update File No. 2014

Correspondence from Danyta Welch, Programs and Policy Officer for the Union of British Columbia Municipalities, dated May 15, 2013, regarding the completion of the CWPP Update grant payment.

Regular Council Meeting Agenda June 4, 2013

Planned Performance Audits File No. 9004

Correspondence from Basia Ruta, Auditor General for Local Government, regarding the planned performance audits for 2013/2014 and the first quarter of 2014/2015.

Reducing Default Speed Limits for Municipal Roads File No. 2014

Correspondence from Dean Fortin, Mayor of the City of Victoria, dated May 16, 2013, 2013, regarding motion regarding reducing speed limits to be discussed at the Union of British Columbia Municipalities convention on September 16-20, 2013.

ADJOURNMENT

PRESENT: Mayor N. Wilhelm-Morden

Councillors: J. Crompton, J. Faulkner, J. Grills, D. Jackson, A. Janyk,

and R. McCarthy

Chief Administrative Officer, M. Furey General Manager of Corporate and Community Services, B. MacPherson General Manager of Infrastructure Services, J. Paul General Manager of Resort Experience, J. Jansen Fire Chief, R. Whitton Director of Finance, K. Roggeman Director of Planning, M. Kirkegaard Acting Corporate Officer, L. Schimek Manager of Park and Village Operations, D. Patterson Senior Planner, M. Laidlaw Planner, F. Savage Capital Projects Supervisor, A. Chalk Recording Secretary, A. Winkle

Mayor Wilhelm-Morden recognized Freeman Drew Meredith in the audience.

APPROVAL OF AGENDA

Moved by Councillor J. Crompton Seconded by Councillor R. McCarthy That Council approve of the Regular Council agenda of May 21, 2013.

CARRIED

ADOPTION OF MINUTES

Moved by Councillor A. Janyk Seconded by Councillor J. Crompton That Council adopt Committee of the Whole and Regular Council minutes of May 7, 2013.

CARRIED

M I N U T E S R E G U L A R M E E T I N G O F M U N I C I P A L C O U N C I L

T U E S D A Y , M A Y 2 1 , 2 0 1 3 , S T A R T I N G A T 5 : 3 0 P M


MINUTES Regular Council Meeting May 21, 2013 Page 2

PUBLIC QUESTION AND ANSWER PERIOD

There were no questions from the public.

PRESENTATIONS/DELEGATIONS

Staff Recognition A presentation was given by Mike Furey, CAO, recognizing Bob MacPherson, General Manager of Corporate and Community Services, who is leaving the municipality to take on the role of CAO for the District of Tofino.

MAYOR’S REPORT

Mayor Wilhelm-Morden reported that an open house was held last week for the Recreation and Leisure Master Plan, which was attended by approximately 90 community members. She congratulated staff on the format of the Open House. Over the next week there will be updates to the website based on the open house feedback, and there will be other opportunities to provide additional feedback. Visit whistler.ca/recmasterplan for more information. Mayor Wilhelm-Morden reported that on the same day, MP John Weston made a presentation at the library for the MP Book Awards for 2013 for School District 48. Three Whistler Students won those awards: First place – Jenna Tobias for her essay Drug Abuse. Second place – Lauren Wentzel for her essay Why Take Drugs. Third place – Tessa Furey for her essay Speak Up. Mayor Wilhelm-Morden congratulated the three students and their teacher for the 400 words essays. Mayor Wilhelm-Morden was a witness last week at the Squamish Lil’wat Cultural Centre at the Spirits Within Carving Blessing ceremony. She encouraged everyone to visit to the four poles that were blessed. Mayor Wilhelm-Morden congratulated Jordan Sturdy, Mayor of Pemberton, who was elected as MLA for the corridor at the provincial election. Mayor Wilhelm-Morden reported that on May 8th a petition was filed and served a couple of days later by the Squamish Nation and Lil’wat Nation against the Province, Minister William Bennett, and the Resort Municipality of Whistler. She reported that the 11 page petition will be posted to the municipal website, and that the communications department can be contacted for email copies of the affidavits. She reported that the position of the First Nations is that the OCP cannot and does not apply to Crown Land within the boundaries of the Resort Municipality of Whistler because it limits the development of all or part of that Crown Land, which the First Nations may ultimately receive in accommodation and treaty negotiations from the Provincial Government. Mayor Wilhelm-Morden expressed that she is disappointment, particularly in light of the Legacy Land Agreement wherein the First Nations agreed to abide by Whistler’s Official Community Plan. The municipality has had to incur the expense of retaining counsel. They will be filing a response to the petition, supporting affidavits, and will be bringing forward a budget amendment bylaw to authorize the payment of the legal fees that will be incurred.


Mayor Wilhelm-Morden reported on the May long weekend in Whistler. She commented that there was hooliganism, mischief, vandalism, and for the first time in recent history there was public property damage. The RCMP had 35 members out on Saturday evening doing what they could, and bylaw enforcement officers. Bylaw infraction notices and tickets for public drunkenness were given out. She commented on the efforts in recent years of having a significant police presence during this weekend. She compared the events to those that used to take place in the resort on New Year’s Eve before steps were taken to change the outcome during the holiday in the resort. Mayor Wilhelm-Morden reported that she has asked the CAO to create a Mayor’s Task Force, staffed with various stakeholders including the RCMP, members of the restaurants and bars group, property managers and hotels group. The task force would look at what happened, what has happened historically, and what can be done in the future to stop this kind of behaviour. Mayor Wilhelm-Morden reported that Council will have to pass some resolutions in the near future to bring the task force into effect, and that it will probably take a couple of years to transition the May long weekend into what we want to see in this resort. Mayor Wilhelm-Morden reported that this week is Drinking Water Week, as recognized by the municipality, the Province, and the B.C. Water and Waste Association. The theme is “Get to Know Your H2O” and more information can be found at whistler.ca/water on how to use water more resourcefully, more efficiently, to help us save tax dollars, and to limit our impact on the environment. Mayor Wilhelm-Morden reported that this week is also Local Government Awareness Week, as sponsored by UBCM. She expressed gratitude for the involvement of volunteers and committee members in Local Government. Mayor Wilhelm-Morden reported that National Health and Fitness Day is on June 1. In celebration of National Health and Fitness Day, the Meadow Park Sports Centre is offering deals on summer passes and 50 per cent off drop-in rates for the entire day on June 1. If you purchase a 20-time, 30-time or 3 month pass on June 1, you will receive 10 per cent off. The 6-month pass will also be available at 20 per cent off. For more information, contact the Meadow Park Sports Centre.

Mayor Wilhelm-Morden reported that the second annual Whistler Excellence Awards will take place on June 21 at the Fairmont Chateau Whistler. The event is sponsored by the Whistler Chamber of Commerce in partnership with the Community Foundation of Whistler, the Whistler Arts Council and the Whistler Centre for Sustainability. Nominations are due by May 31.

INFORMATION REPORTS

Trails Program Update Report No. 13-049 File No. 8361.01

Moved by Councillor A. Janyk Seconded by Councillor R. McCarthy That Council receive Information Report 13-049 on planning and maintenance of recreational trails.

CARRIED


Parking Update Report No. 13-052 File No. 4530, 4716

Moved by Councillor J. Grills Seconded by Councillor D. Jackson That Council receive Information Report No. 13-052 regarding an update on parking.

CARRIED

ADMINISTRATIVE REPORTS

Development Permit No. 1290 – 1220 Alpha Lake Rd – Light Industrial Building Report No. 13-047 File No. DP1290

Moved by Councillor J. Crompton Seconded by Councillor A. Janyk That Council approve Development Permit Application 1290 for a new light industrial development per the architectural plans (Project No. 1220, Sheets A1.0, A2.0, A3.0 and A4.0) prepared by ATA Architectural Design Ltd. dated April 29, 2013, and the landscape plan (Project No. 820, Sheet L-1) prepared by Tom Barratt Ltd. Landscape Associates, dated May 15, 2013, included in Appendix B, subject to the resolution of the following items all to the satisfaction of the General Manager of Resort Experience:

1. Finalization of the architectural and landscape plans to address the following items:

a. incorporation of a small outdoor seating area within the landscaped area at the south end of the building; and

b. additional trees in the landscape area adjacent to the building’s surface parking lot and confirm sufficient landscape areas in the secondary parking area; and further

2. Provision of a letter of credit, or other approved security, in the amount of 135 percent of the costs of the hard and soft landscape works as security for the construction and maintenance of these works;

3. Declaration from owner or approved report prior to issuance of building permit satisfying aquifer protection guidelines;

4. Finalization of drainage and interception system plans for the surface parking and storage areas to municipal standards with the building permit submission; and further

5. Finalization of signage details prior to installation of any development signage; and further

That Council authorize the Mayor and the Corporate Officer to execute the required legal documents in conjunction with this permit.

CARRIED

4330- 4340 Blackcomb Way – IAM1 Zone Amendments for Audain Art Museum Report No. 13-048 File No. 8363, RZ1075, Bylaw 2031

Moved by Councillor J. Faulkner Seconded by Councillor D. Jackson That Council considers giving first and second readings to Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013;

That Council authorizes the Mayor and Corporate Officer to schedule a public hearing for Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013 and to advertise for same in the local newspaper; and further,

That before consideration of adoption of Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013, a floodproofing report certified by a


Qualified Professional Engineer shall be delivered to the General Manager of Infrastructure Services stating that the lands may be safely used for the use intended and the development will have no material effect on the existing diking system if the lands are constructed on and used in accordance with the conditions specified in the floodproofing report.

CARRIED

2013 UBCM Fuel Management Prescription Application and 2013 Operational Fuel Treatment Application – Benchlands Report No. 13-050 File No. 4815

Moved by Councillor R. McCarthy Seconded by Councillor A. Janyk That Council support the proposed 2013 UBCM Fuel Management Prescription application and the proposed 2013 UBCM Operational Fuel Treatment application for the Benchlands area, and further: That Council authorize the Fire Chief to sign off on all work related to the proposals that will occur on municipal or Crown properties during the projects, provided they are approved by the UBCM.

CARRIED

2012 Financial Statements Report No. 13-046 File No. 4525

Moved by Councillor D. Jackson Seconded by Councillor J. Faulkner That Council receive the 2012 audited financial statements of the Resort Municipality of Whistler as required by the Community Charter; and further, That Council approve the 2012 audited financial statements of the Resort Municipality of Whistler as required by Canadian audit standards.

CARRIED

Five-Year Financial Plan 2013-2017 Amendment

Report No. 13-051 File No. 4530

Moved by Councillor A. Janyk Seconded by Councillor R. McCarthy That Council consider giving first, second and third readings to the Five-Year Financial Plan 2013-2017 Amendment Bylaw No. 2032, 2013.

CARRIED

BYLAWS FOR FIRST AND SECOND READING

Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013

Moved by Councillor J. Faulkner Seconded by Councillor D. Jackson That Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013 receive first and second readings.

CARRIED


BYLAWS FOR FIRST, SECOND AND THIRD READINGS

Five-Year Financial Plan 2013-2017 Amendment Bylaw No. 2032, 2013

Moved by Councillor J. Grills Seconded by Councillor D. Jackson That Five-Year Financial Plan 2013-2017 Amendment Bylaw No. 2032, 2013 receive first, second and third readings.

CARRIED

BYLAWS FOR ADOPTION

Zoning Amendment Bylaw (1040 Legacy Way - The Falls) No. 2030, 2013

Moved by Councillor A. Janyk Seconded by Councillor J. Crompton That Zoning Amendment Bylaw (1040 Legacy Way - The Falls) No. 2030, 2013 be adopted.

CARRIED

OTHER BUSINESS

There were no items of Other Business.

CORRESPONDENCE

Park Garbage and Fires File No. 3009

Moved by Councillor D. Jackson Seconded by Councillor J. Grills That correspondence from Brian Buchholz, dated May 14, 2013, regarding garbage and fires at the Emerald Forest/Gravel Pit be received and referred to staff.

CARRIED

Community Enrichment Program – Centre for Sustainability File No. 3004

Moved by Councillor A. Janyk Seconded by Councillor R. McCarthy That correspondence from Cheeying Ho, Executive Director for the Whistler Centre for Sustainability, requesting permission to revise the budget allocations for the Community Enrichment Program (CEP) grant awarded to the Centre for the creation of an interactive walking tour be received and the request be approved.

CARRIED

Tendering Practices for Municipal Roadwork Contracts File No. 632.2

Moved by Councillor D. Jackson Seconded by Councillor J. Crompton That correspondence from Jack W. Davidson, President of the B.C. Road Builders & Heavy Construction Association, dated May 14, 2013, regarding tendering practices for municipal roadwork contracts be received.

CARRIED


Duty to Accommodate in Emergency Planning File No. 855

Moved by Councillor J. Crompton Seconded by Councillor D. Jackson That correspondence from Karen Martin, Emergency Preparedness Project Coordinator for the BC Coalition of People with Disabilities (BCCPD), dated May 6, 2013, regarding resources for local governments understanding their legal “duty to accommodate” people with disabilities in emergency planning and response be received and referred to the Emergency Planning Coordinator.

CARRIED

Resource Industries File No. 3009

Moved by Councillor A. Janyk Seconded by Councillor R. McCarthy That correspondence from Gerry Furney, Mayor of the Town of Port McNeill, dated April 26, 2013, regarding support for resource industries such as forestry, mining, agriculture, fishing, aquaculture, and energy production be received.

CARRIED

FCM Vice-President File No. 2072

Moved by Councillor J. Grills Seconded by Councillor J. Faulkner That correspondence from Susan Fennell, Mayor of Brampton, Ontario, dated May 10, 2013, regarding her intentions to run to be elected FCM’s Third Vice-President be received.

CARRIED

Access Awareness Day File No. 3009.1

Moved by Councillor R. McCarthy Seconded by Councillor J. Crompton That correspondence from Lorraine Copas, Executive Director of the Social Planning and Research Council of British Columbia (SPARC BC), dated May 3, 2013, requesting the proclamation of June 1, 2013 as Access Awareness Day, and opportunities to promote the advances Whistler has made in working to become more accessible be received and proclaimed.

CARRIED

ADJOURNMENT

Moved by Councillor J. Crompton That Council adjourn the May 21, 2013 Council meeting at 7:53 p.m.

CARRIED

_______________________ MAYOR: N. Wilhelm-Morden

_____________________________________ ACTING CORPORATE OFFICER: L. Schimek

PRESENT Mayor N. Wilhelm-Morden

Councillors: J. Crompton, J. Faulkner, D. Jackson, A. Janyk, and

R. McCarthy ABSENT: Councillor J. Grills

Acting Chief Administrative Officer/ General Manager of Corporate and Community Services, B. MacPherson General Manager of Infrastructure Services, J. Paul Acting General Manager of Resort Experience, M. Kirkegaard Director of Finance, K. Roggeman Corporate Officer, S. Story Acting Manager of Communication, M. Darou Manager Resort Parks Planning, M. Pardoe Utilities Group Manager, M. Day Planner, R. Brennan Planning Analyst, K. Creery Special Projects, D. Savage Recording Secretary, A. Winkle

The Public Hearing is convened pursuant to Section 890 of the Local Government Act R.S.B.C. 1996, c. 323 to allow the public to make representations to Council respecting matters contained in “Zoning Amendment Bylaw (1040 Legacy Way - The Falls) No. 2030, 2013” (the “proposed Bylaw”). Everyone present shall be given a reasonable opportunity to be heard or to present written submissions respecting matters contained in the proposed bylaw. No one will be discouraged or prevented from making their views known. However, it is important that remarks be restricted to matters contained in the proposed Bylaw. When speaking, please commence your remarks by clearly stating your name and address. Members of Council may, ask questions following presentations however, the function of Council at a Public Hearing is to listen rather than to debate the merits of the proposed Bylaw.

M I N U T E S P U B L I C H E A R I N G O F M U N I C I P A L C O U N C I L

T U E S D A Y , M A Y 7 , 2 0 1 3 S T A R T I N G A T 6 : 0 0 P M


Public Hearing Minutes Zoning Amendment Bylaw (1040 Legacy Way - The Falls) No. 2030, 2013 Page 2 May 7, 2013

As stated in the Notice of Public Hearing, in general terms, the purpose of the proposed Bylaw is to amend the RM61 (Residential Multiple Sixty-One) zone to add “child care facility” and “office” as permitted uses.

Explanation

An explanation was given by Robert Brennan, Planner, concerning the proposed Bylaw. Mayor Wilhelm-Morden explained that when this bylaw came before Council for the first two readings, she and Councillor D. Jackson declared a conflict of interest by virtue of the fact that they are directors of WDC. They have since received legal advice that they do not have a conflict.

Submissions Mayor Wilhelm-Morden called three times for submissions from the public. No submissions were made by the public.

Correspondence

Shannon Story, Corporate Officer, indicated that no correspondence was received regarding the proposed Bylaw.

ADJOURNMENT

Hearing no further comments, the Public Hearing adjourned at 6:06 p.m.

__________________________ Mayor, N. Wilhelm-Morden

____________________________ Corporate Officer, S. Story

R E P O R T I N F O R M A T I O N R E P O R T T O C O U N C I L

PRESENTED: June 4, 2013 REPORT: 13-055

FROM: Infrastructure Services FILE: 523.1

SUBJECT: TENDER AWARD – WHISTLER 2013 ROAD AND TRAIL

RECONSTRUCTION PROGRAM

COMMENT/RECOMMENDATION FROM THE CHIEF ADMINISTRATIVE OFFICER

That the recommendation of the General Manager of Infrastructure Services be endorsed. RECOMMENDATION That Council receive Information Report No. 13-055 regarding the tender for the Whistler 2013 Road and Trail Reconstruction Program. REFERENCES

Administrative Report – Annual Road Reconstruction Schedule Change – March 5, 2013. PURPOSE OF REPORT

This report informs Council of the results of the recent 2013 Road and Trail Reconstruction Tender. In accordance with Administrative Procedure D-1 Procurement, staff intend to approve this tender valued at less than $500,000.

DISCUSSION

Background

The Infrastructure Services division of the RMOW is responsible for maintenance and reconstruction of municipal roadways, with the Resort Experience division responsible for valley trail maintenance and reconstruction. The two divisions have worked together to tender a complete package of road and trail reconstruction work to get a fixed price for two areas of road reconstruction and five areas of trail reconstruction required in 2013. As done in 2012, this tender is for a fixed price for the specific work required. Tendering a fixed price contract allows the bidders to present the best possible price as they know the full scope of work at the time of tender. Site preparation is included in the tendered work to ensure the contractor is solely responsible for the schedule of the road and trail reconstruction.

Using a standard Master Municipal Construction Document tender and specifications as the basis for the work, prices were requested for all work involved in the road and trail reconstruction program.

The tender specified that the award of tender may be based on several criteria including:

Whether, or to what extent, a Tenderer has complied with the Tender requirements set out in this document

The RMOW’s assessment of the ability of the Tenderer to successfully perform the work

The Tenderer’s past experience

Prices for the listed items

Tender Award – Whistler 2013 Road and Trail Reconstruction Program Page 2 June 4, 2013

Total cost of the work program

The nature of any previous dealings the RMOW has had with a Tenderer. The road and trail reconstruction works were tendered May 14 and the tender period ended May 30, 2013. The tender was advertised on the BC Bid website and on the RMOW website from May 14 until May 30, 2013.

Project Description

Every five years the Roads division of the Infrastructure Services department has an engineering study of the condition of all our roads completed. This report guides our annual road reconstruction projects, and each fall our own crews review the condition of the roads that are scheduled for repair to determine if the work is necessary, if some work could be deferred, or if there are other areas that are showing significant deterioration. This report is being updated in 2013 and will provide a sound basis for the large amount of road & trail reconstruction work scheduled for 2014.

Sections of Nesters Road and Crabapple Drive are scheduled for either patching and overlay or full re-paving in 2013. This work is required due to deterioration of the road base and asphalt surface.

In addition to the road works, some valley trail re-paving is required by the Resort Experience department. Valley trail reconstruction work will include sections near Fairway Drive, along Whistler Way, along Lorimer Road, and from Blueberry Drive to the Whistler Golf Course clubhouse.The total amount of roads and trail requiring re-paving in 2013 is approximately 9,200 square metres (equal to 1980 tonnes of asphalt). The tender stipulated that asphalt produced for this contract must be produced at a facility at least three kilometres from any existing Whistler neighbourhood.

Project Schedule

It is anticipated that all work will be completed between June 5, 2013 and September 30, 2013.

Tender Results

Two compliant tenders were received by the tender closing time on May 30, 2013. The addition of individual tender items was checked and the total tender prices are shown below:

Tenderer Road

Reconstruction Works

Trail Reconstruction

Works Total

Alpine Paving (1978) Ltd.

$193,082.50 $135,532.92 $328,615.42

Key-West Asphalt Ltd.

$217,280.00 $131,078.00 $348,358.00

The low bid is within 8% of staff’s pre-tender estimate for this work.


WHISTLER 2020 ANALYSIS

W2020 Strategy

TOWARD Descriptions of success that resolution moves us toward

Comments

Visitor Experience

The resort is comfortable, functional, safe, clean and well-maintained.

The 2013 Whistler Road & Trail Reconstruction Program will minimize poor road and valley trail surface conditions, which could be hazardous or unpleasant.

Finance The resort community effectively and efficiently balances its costs and expenditures.

This tender can be completed within the approved budgets for this work.

Materials and Solid Waste

The resort community is ‘closing the loop’ by providing appropriate and convenient opportunities for reducing, reusing and recycling materials.

This tender allows for the use of up to 20% recycled asphalt.

W2020 Strategy

AWAY FROM Descriptions of success that resolution moves away from

Mitigation Strategies and Comments

Transportation

Whistler’s policy, planning and development prioritizes preferred methods of transportation in the following order: 1. Pedestrian, bicycle and other non-motorized means 2. Transit and movement of goods 3. Private automobile (HOV and low impact technologies 4. Private automobile.

Annual maintenance of the RMOW roads does not prioritize the preferred methods of transportation, but is required for the 2nd, 3rd, and 4th priority methods. Maintenance of the valley trail does prioritize the preferred methods of transportation.

OTHER POLICY CONSIDERATIONS

Road and trail reconstruction is considered a core service of the municipal government, and therefore the GHG’s created during this work need to be included in our GHG inventory. The successful bidder is required as part of the conditions of the tender to submit an annual report that details the fuel use during the execution of the work. This annual report will allow the RMOW to correctly report on its GHG emissions.

BUDGET CONSIDERATIONS

The road reconstruction work in this tender can be completed within the allocated budget, but the Optional Items included in the trail reconstruction program may be deleted, or only partially completed to stay within Resort Experience’s budgeted amount for trail reconstruction.

SUMMARY

The lowest price bid also meets all the other criteria identified in the tender request. The bid from Alpine Paving (1978) Ltd. is within 8% of the pre-tender estimated amount for this work, and


Optional items will be deleted from the scope of work if required to stay within the budget for the various road and trail reconstruction projects.

Awarding the Whistler 2013 Road & Trail Reconstruction Program contract to Alpine Paving (1978) Ltd. is recommended. Respectfully submitted, James Hallisey MANAGER OF TRANSPORTATION AND SOLID WASTE for Joe Paul GENERAL MANAGER OF INFRASTRUCTURE SERVICES

R E P O R T A D M I N I S T R A T I V E R E P O R T T O C O U N C I L


FROM: Infrastructure Services FILE: 532

SUBJECT: 2013-2014 ANNUAL OPERATING AGREEMENT (AOA) – TRANSIT


That the recommendation of the General Manager of Infrastructure Services be endorsed. RECOMMENDATION

That Council authorize the Mayor and Corporate Officer to execute the 2013-2014 Whistler Transit Annual Operating Agreement (AOA) for the period April 1, 2013 through March 31, 2014. REFERENCES APPENDIX A – “Term Sheet”

PURPOSE OF REPORT

The purpose of this report is to present to Council the financial agreement between BC Transit, the transit system operating company, and the Resort Municipality of Whistler for the operation of the Whistler transit system from April 1, 2013 – March 31, 2014, and to seek Council approval of this agreement.

DISCUSSION

The Whistler transit system Annual Operating Agreement (AOA) from April 1, 2013 through March 31, 2014 formalizes the partnership with BC Transit, Whistler Transit Ltd. (a wholly owned subsidiary of Pacific Western Transportation) and the local government. It establishes the projected budget for the local Whistler transit system as well as defines hours of operation, revenues, costs, leasing payments, and BC Transit’s financial contribution for the defined term.

Of note, the 2013/2014 AOA includes additional revenue associated to the lease of six covered parking stalls to a third party at the Whistler transit facility as well as inflationary increases for fuel and labour. When preparing our Municipal budget, staff must forecast the various costs that will be presented through this annual agreement, which follows the Provincial budget calendar. Staff’s assessment of these costs were accurate, therefore the RMOW’s funding obligation contained within this Annual Operating Agreement is accomodated within the approved 2013 municipal transit budget. No amendments to municipal budgets are required.

As Council is aware, the Transit Management Advisory Committee (TMAC) oversees many elements of the transit system. At the May 29, 2013 TMAC meeting, TMAC approved this AOA with the following resolution:

THAT TMAC is supportive of an Annual Operating Agreement (AOA) with 60,500 annual service hours that fits within the current RMOW annual transit budget.

At the same meeting, TMAC continued its analysis of the results from this past winter’s monitoring program to determine the adjustments that can be made to the system within the

2013-2014 Annual Operating Agreement (AOA) – Transit Page 2 ... June 4, 2013

existing budget. TMAC plans to bring these recommendations to Council this summer so that the highest priority items can be implemented in winter 2013/2014.

WHISTLER 2020 ANALYSIS

W2020 Strategy

TOWARD Descriptions of success that resolution

moves us toward Comments

Transportation

The transportation systems to, from and within the resort community are accessible and offer affordable travel options.

The transportation system efficiently meets both the short and long-term needs of all users.

The transit service in Whistler (provided in partnership with BC Transit and the operator – Whistler Transit Ltd.) provides a reliable, affordable transportation option for travel within Whistler and to Whistler. BC Transit services are now 100% wheelchair accessible.

Partnership Partners work together to achieve mutual benefit.

Finance Whistler lives within its financial means.

The 2013 Whistler transit system is based on the reduced service level that the community could afford which was fully implemented in 2012. The 2013 transit budget also includes additional revenue associated to the lease of six covered parking stalls at the transit facility to a third party.

W2020 Strategy

AWAY FROM Descriptions of success that resolution

moves us away from Comments

Transportation

The convenience and seamlessness of the preferred transportation system to, from and within Whistler ensures usage rates continue to rise.

2012 was the first complete year of reduced service level for the Whistler Transit System. Staff and TMAC are analysing the data collected over the winter related to the operations of the new route structure and service level to determine how modifying the system within budget can achieve the goal of growing ridership.


The proposed Annual Operating Agreements (AOAs) cost from April 1, 2013 – March 31, 2014 are summarized in Appendix A and are accommodated in the 2013 RMOW budget for transit service. January, February and March 2014 costs will be included in the 2014 annual municipal transit budget.

BC Transit’s fiscal year starts on April 1st, while the municipality’s is January 1st, so there is a difference between the municipal annual budget and the AOA summarized in the attached term sheet.


COMMUNITY ENGAGEMENT AND CONSULTATION

The level of service and transit system configuration contained within the 2013/2014 Annual Operating Agreement are a result of findings and recommendations from the extensive review, community engagement and consultation processes in 2010, 2011 and 2012 as well as the municipal budget process and this past winter’s transit monitoring program.

The winter monitoring program, led by BC Transit, included an on-line survey, an on-board survey and extensive system monitoring TMAC plans to bring recommendations to Council this summer regarding the results of the winter monitoring program with their goal being to implement the highest priority items for winter 2013/2014.

At the May 29, 2013, Whistler Transit Management Advisory Committee meeting, TMAC stated that they were supportive of an AOA with 60,500 annual transit hours that fits within the current RMOW annual transit budget, which this AOA does.

SUMMARY

The BC Transit proposed Annual Operating Agreement (AOA) from April 1, 2013 through March 31, 2014 establishes the projected budget for the local Whistler transit system as well as defines hours of operation, revenues, costs, leasing costs, and BC Transit’s financial contribution for the defined term. The RMOW’s funding obligation contained within this Annual Operating Agreement is accomodated within the approved 2013 municipal transit budget.

The Whistler Transit Management Advisory Committee (TMAC) is supportive of an AOA that fits within the current RMOW transit budget, and this AOA satisfies that requirement. Council is requested to approve the Whistler 2013/2014 AOA from April 1, 2013 – March 31, 2014.

Respectfully submitted,

Emma DalSanto TRANSPORTATION DEMAND MANAGEMENT COORDINATOR for JOE PAUL, AScT GENERAL MANAGER OF INFRASTRUCTURE SERVICES


APPENDIX A

TERM SHEET: APRIL 1, 2013 to March 31, 2014 WHISTLER ANNUAL OPERATING AGREEMENT

Parties: Whistler Transit Ltd., BC Transit, and

Resort Municipality of Whistler

Term: April 1, 2013 to March 31, 2014 for the Whistler Conventional transit system.

Description: This agreement establishes the level of transit service, costs and maintenance of the Whistler conventional transit system. In particular, costs such as the variable hourly rate and the cost per kilometre are specified by the agreement.

Costs: The total maximum cost of Whistler Transit Service is $9,962,802. BC Transit contribution is $4,018,028*. The net municipal share of costs is $3,100,534.

*Does not include BC Transit share of Lease Fees

R E P O R T A D M I N I S T R A T I V E R E P O R T T O C O U N C I L


FROM: Community and Corporate Services FILE: 4325

SUBJECT: 2012 STATEMENTS OF FINANCIAL INFORMATION


That the recommendation of the General Manager of Corporate and Community Services be endorsed. RECOMMENDATION That Council approve the 2012 Statements of Financial Information. REFERENCES Appendix A – 2012 Statements of Financial Information

PURPOSE OF REPORT

The Financial Information Act requires every local government in British Columbia to submit the Statements of Financial Information (SOFI) to the Ministry of Community, Sport & Cultural Development within 6 months of the end of the fiscal year (December 31).

Further, Section 9(2) of the Financial Information Regulations requires that the SOFI be approved by Council and by the officer assigned responsibility for financial administration under the Local Government Act.

Attached and recommended for Council approval are the following schedules

a) List of elected officials, their remunerations and expenses paid on their behalf. b) Alphabetical list of employees with remunerations in excess of $75,000, expenses paid on

behalf of those employees and the consolidated total of all remuneration paid to all other employees.

c) Alphabetical list of suppliers who were paid more than $25,000 during the year and the consolidated total amount paid to all remaining suppliers.

d) List of grants and contributions paid during the year in excess of $25,000 and the consolidated total of grant payments less than $25,000.

e) Statement of Severance Agreements f) Management Report g) Audited consolidated financial statements

2012 Statements of Financial Information Page 2 June 04, 2013

DISCUSSION

The SOFI report is required to be prepared on a cash rather than an accrual basis, which is different from the requirements for the preparation of the annual audited financial statements. As a result the totals for remuneration and payments made to suppliers are different than the Financial Statements. A reconciliation to the financial statement balances is at the end of the remuneration and supplier payment schedules.

OTHER POLICY CONSIDERATIONS

None


None

COMMUNITY ENGAGEMENT AND CONSULTATION

The SOFI is being presented to and received by Mayor and council at an open meeting and will be available to members of the public via the municipal website or hardcopy upon request.

SUMMARY

The Schedules pertaining to the Statements of Information for the year of 2012 have been prepared in compliance with the legislated requirements and require Council approval before being submitted to the Ministry of Community, Sport & Cultural Development.. Respectfully submitted, Anna Lamb MANAGER OF FINANCIAL SERVICES for Shannon Story ACTING GENERAL MANAGER OF CORPORATE AND COMMUNITY SERVICES

RESORT MUNICIPALITY OF WHISTLER

2012

STATEMENTS OF FINANCIAL INFORMATION

APPENDIX A

2012 Statements of Financial Information Report June 2013 Background What is the ‘Statements of Financial Information’ Report (SOFI) report? The SOFI report is a regulatory requirement for all British Columbian municipalities, submitted by June 30 each year to the Ministry of Community, Sport and Cultural Development. The purpose of the SOFI is to ensure municipal compliance with provincial reporting requirements. Financial Information Act (FIA) regulations require that the SOFI is available for public examination for 3 years once released. The SOFI includes the municipality’s audited financial statements and schedules regarding remuneration paid to the Mayor and Council, a listing of the municipal employees and their positions who have remuneration over the threshold amount of $75,000, amounts paid to suppliers of goods and/or services to which the municipality paid a total of exceeding $25,000 including HST and any other taxes during the year, and all grants awarded by the municipality to not-for-profit organizations for the reporting year. The schedules are prepared for the provincial government, and are prepared according to the FIA regulations. It should be noted that SOFI schedules are not the Resort Municipality of Whistler (RMOW) financial statements. Further, the schedules are a consolidation of Whistler 2020 Development Corp, Whistler Housing Authority, RMOW, and other subsidiary companies.

How to interpret the financial information: Staff remuneration The figure noted for employee remuneration is not the employee’s salary, nor their take home pay. This figure includes employee contributions of EI, CPP, various other required deductions, employee’s portion of health benefits and taxes that are deducted from each pay, in addition to any taxable benefits. This meaning of “remuneration” is defined in the FIA and is not the most common definition for remuneration. Staff expenses The figures under expenses include employee costs such as: mileage to meetings, event registration fees, and professional accreditation. The FIA specifically states that expenses “…are not limited to expenses that are generally perceived as perquisites or bestowing personal benefit, and may include expenditures required for employees to perform their job functions”. Supplier payments For goods or services purchased by the organization, the SOFI report includes a summary of payments made to outside organizations which total more than $25,000 for the reporting year. In the case of the RMOW, this may include payments to such organizations as: BC Hydro, Bell Canada, the Receiver General of Canada and various other companies for goods and services. The report also summarizes payments made as grants to not-for-profit organizations the municipality supports in Whistler. Recoveries/ reimbursements It is important to note that the report does not include any recoveries. So if a staff member, or contracted service provider was paid an amount, and any portion of that amount was then reimbursed, the reimbursed amount is not reflected in the report. As an example, BC Hydro reimburses RMOW for 50% of the labour cost of the municipal energy manager but this reimbursement does not reduce the amount reported as remuneration for that position.

Director of Finance, Council Member on behalf of Council

Name: Name:

Sign: Sign:

Date: Date:

Prepared under the Financial Information Regulation, Schedule 1, section 9


The undersigned, as authorized by the Financial Information Regulation, Schedule 1, subsection 9(2), approves all the statements and schedules included in this Statement of Financial

Information, produced under the Financial Information Act .

Statement of Financial Information Approval

1/4

WHISTLER THE RESORT MUNICIPALITY OF WINSTLER

4325 Blackcomb Way TEL 604 932 5535 Whistler, BC Canada VON 1B4 TF 1 866 932 5535 www.whistler.ca FAX 604 935 8109

Management Report

The Financial Statements contained in this Statement of Financial Information under the Financial Information Act have been prepared by management in accordance with generally accepted accounting principles or stated accounting principles, and the integrity and objectivity of these statements are management's responsibility. Management is also responsible for all the statements and schedules, and for ensuring that this information is consistent, where appropriate, with the information contained in the financial statements.

Management is also responsible for implementing and maintaining a system of internal controls to provide reasonable assurance that reliable financial information is produced.

The Mayor and Council are responsible for ensuring that management fulfills its responsibilities for financial reporting and internal control and exercises this responsibility through their Finance and Audit Committee. The Audit Committee meets with management and the external auditors at least once per year.

The external auditors, BDO Canada LLP, conduct an independent examination, in accordance with generally accepted auditing standards, and express their opinion on the financial statements. Their examination does not relate to the other schedules and statements required by the Act. Their examination includes a review and evaluation of the corporation's system of internal control and appropriate tests and procedures to provide reasonable assurance that the financial statements are presented fairly. The external auditors have full and free access to the Finance and Audit Committee.

On behalf of The Resort Municipality of Whistler

Ken Roggeman

Director of Finance

Date: /d% 7 2 or3

Prepared pursuant to Financial Information Regulation, Schedule t, section 9

THE PREMIER MOUNTAIN RESORT COMMUNITY I MOVING TOWARD A SUSTAINABLE FUTURE

RESORT MUNICIPALITY OF WHISTLERSCHEDULE ASCHEDULE OF REMUNERATION AND EXPENSES

Year ending December 31, 2012

ELECTED OFFICIALSName Position Remuneration ExpenseCrompton, Jack Councillor 32,937 3,045 Faulkner, Jayson Councillor 32,937 917 Grills, John Councillor 32,809 1,577 Jackson, Duane Councillor 32,615 265 Janyk, Andree Councillor 31,465 643 McCarthy, Roger Councillor 31,437 - Wilhelm-Morden, Nancy Mayor 77,628 3,896

271,826 10,342

OTHER EMPLOYEESName Position Remuneration ExpenseAdams, Lloyd Computer Systems Coordinator 78,995 4,416 Andrea, Robert Manager Village Animation 108,927 781 Battiston, Ted Manager Sustainability Initiatives 103,294 371 Bencharski, Paul Manager Capital Projects 86,190 - Bennett, Keith CEO Whistler Sports Legacies 169,744 - Beresford, Heather Manager Environmental Stewardship 99,421 321 Beswetherick, Paul Supervisor Horticulture/Turf 77,611 2,365 Blunden, Kelly Manager Info Technologies 120,919 853 Brennan, Robert Planner 84,092 1,785 Brereton, Douglas WWTP Operator 4 87,492 1,961 Brooksbank, Timothy Supervisor Roads 85,246 180 Buchholz, Brian Firefighter Inspector 98,576 17 Chalk, Timothy Supervisor Capital Projects 88,920 366 Cipolla, John Firefighter Captain 109,067 31 Comeau_Thompson, Michele Manager Communications 88,201 3,121 Creery, Kevin Planning Analyst 81,418 2,399 Dal_Santo, Emma TDM Coordinator 86,190 1,358 Damaskie, Kevin Sustainability Coordinator 86,324 160 Davidson, Peter Utility Operator 76,796 - Day, Michael J Manager Environmental Operations 105,308 6,718 Delbosco, Anthony Firefighter Inspector 83,164 - Doyle, Stephen Firefighter Inspector 102,429 - Dunlop, Jim Engineering Technologist 75,633 90 Ertel, Jeff Senior Engineering Technologist 96,663 945 Evans, David Firefighter Inspector 94,614 - Fugman, Sharon Manager Legal Services 120,946 3,735 Furey, Michael Chief Admin Officer 200,898 4,129 Gysbers, John Manager Central Services 91,395 1,090 Hallisey, James Manager Environmental Projects 111,277 380 Harvey, William Utilities Operator 3 89,115 2,071 Heppell, Christopher Firefighter Inspector 90,759 - Houlding, Jason Firefighter Inspector 90,684 843 Hunter, Mitchell Firefighter Inspector 85,334 3,663 Illingworth, Jake Firefighter Inspector 85,867 703 James, Jennifer Utility Operator 75,831 1,447 Jansen, Jan General Manager Resort Experience 154,116 3,645 Kauffman, Dan Firefighter Inspector 94,929 1,379 Kirkegaard, Michael Manager Resort Planning 125,469 1,650 Kirkwood, Sheila Assistant Fire Chief 96,900 422 Kuiper, Marc Firefighter Inspector 102,870 - Laird, Donald Plumbing Inspector 83,016 581 Lamb, Anna Manager Financial Services 103,429 2,929 Lutke, Brian Engineering Technologist 75,633 387 MacConnachie, Alan Firefighter Inspector 95,450 9,289 MacFayden, Hamish WWTP Operator 3 91,087 549 MacPherson, Robert Genereal Manager Community Life 153,796 906 Martin, Paul Senior Building Inspector 85,753 1,384 McFarland, Kevin Parks Planner 86,587 1,179 McKeever, Elizabeth Librarian 78,469 440

Mellor, Keith Firefighter Inspector 86,766 - Miller, Lonny Manager Legislative Services 76,892 - Mooney, Joseph Manager Building Inspector 103,555 486 Nelson, Chris Firefighter Captain 111,229 - Pardoe, Martin Manager Resort Parks and Open Space Planning 111,318 807 Patterson, David Manager Parks and Operations 111,090 - Paul, Joseph Manager Develpmental Services 130,193 2,265 Price, Alan Supervisor Garage 76,996 70 Pryce-Jones, Raymond Supervisor Village Maintenance 76,308 178 Rae, John Manager Strategic Alliances Marketing 97,637 1,741 Roggeman, Ken Director of Finance 116,079 245 Rushbrook, David Firefighter Captain 91,601 1,230 Savage, Frank Parks Planner 75,055 - Schimek, Laurie-Anne Deputy Corporate Officer 80,389 1,834 Smith, Sandra Supervisor Bylaw Services 81,428 1,089 Tilley, Craig Firefighter Inspector 88,944 1,172 Tindle, Keith Manager Recreation Facility 103,555 - Tsujimura, Caine Firefighter Inspector 87,134 - Tucker, Andrew Supervisor Waste Water Treatment Plant 93,577 3,450 Van_Engelsdorp, Bob Firefighter Inspector 83,109 - Vertefeuille, Kim Firefighter Inspector 93,870 479 Warzybok, Agnieszka Human Resources Advisor 79,586 1,065 Weetman, Roger Manager Recreation 108,958 1,819 White, Nadine Librarian 82,365 668 Whitton, Rob Fire Chief 137,869 4,044 Wike, Christopher Supervisor Utilities 89,189 2,281 Wood, Denise Director Human Resources 132,306 1,412 Zucht, Marla General Manager, WHA 96,669 - Other Employees Various 13,201,978 272,778

20,750,490 370,149

OTHER AMOUNTSEmployer Contributions to:- Canada Pension Plan 699,251 - Employment Insurance 328,911 - Municipal Superannuation 1,428,100 - Health Insurance 1,117,421

3,573,683

SUMMARYElected Officials 271,826 10,342 Other Employees 20,750,490 370,149 Other Amounts 3,573,683 - Total 24,595,999 380,491

Prepared under the Financial InformationRegulation, Schedule 1, section 6 (2),(3),(4),(5)&(6)

RESORT MUNICIPALITY OF WHISTLERSCHEDULE BSCHEDULE SHOWING PAYMENTS MADE FOR THE PROVISION OF GOODS OR SERVICESYear ending December 31, 2012

Supplier Payments - AlphabeticalTotal

10Eighty Technical 403,717

21st Century Hospitality Ltd. 36,093

591003 B.C. Ltd. 45,459

Acklands - Grainger Inc. 43,835

ADP Canada Co. 64,339

AECOM Canada Ltd. 28,148

Alpine Bike Parks Canada 39,924

Alpine Lock & Safe Ltd. 29,456

Alpine Paving (1978) Ltd. 907,912

Alpine West Systems Electrical 221,200

Anixter Canada Inc. 35,449

Aon Reed Stenhouse Inc. 327,321

Applied Industrial Technologies 29,772

Ario Construction 30,247

Associated Engineering (BC) Ltd 26,251

B.G.E. Service & Supply Ltd 31,769

Baker & Taylor Books 25,816

BASF Canada Inc. 133,081

BC Communications Inc. 56,545

BC Hydro 1,192,699

BC Transit 7,133,474

BDO Canada LLP 144,193

Bell Mobility Inc. 89,527

BI Purewater 29,145

Bradley Refrigeration Consultants Limited 25,934

brand.LIVE Management Group Inc. 206,185

Brenntag Canada Inc. 105,288

Business Pro Computers 120,315

Cale Systems Inc 89,054

Cardinal Concrete Ltd. 45,748

Carneys Waste Systems 253,074

Cascade Environmental Resource Group 44,788

Cascadia Sport Systems Inc 32,256

Chevron Canada Limited 480,860

Cimco Refrigeration 311,145

Ciofani Resources 447,717

Clifftop Contracting Ltd. 28,031

Clydesdale Maintenance Ltd. 44,850

C-Mac Contracting Ltd. 41,474

Coast Aggregates Ltd. 61,541

Coast Salish Arts 27,500

Coastal Mountain Excavations 924,541

Coastal Mountain Mechanical Ltd. 46,870

Cobra Electric 26,277

Columbia Fuels 25,287

Commercial Aquatic Supplies 45,637

Conestoga-Rovers & Associates 32,305

Continental Power Services (1987) Ltd. 35,688

Contract Cleaners Ltd. 26,762

Corona Excavations 88,870

Corporate Electric Limited 180,746

Country Concrete Ltd. 43,895

Cubex Limited 116,270

Custom Air Conditioning Ltd. 206,648

Cutting Edge Signs 76,137

Dekra Installations 44,656

Doug Bush Survey Services 40,783

EBA Engineering Consultants Ltd. 99,449

E-Comm Emergency Communications 59,946

Engineered Pump Systems Ltd. 25,274

Evergreen Projects Ltd. 2,081,507

Fasken Martineau DuMoulin LLP 2,602,116

fastPark 42,244

Finning (Canada) 170,677

FortisBC-Natural Gas 314,417

Fraser Valley Fire Protection Ltd. 65,404

Fraser Valley Refrigeration Ltd 308,031

FVB Energy Inc. 26,065

Gastaldo Ice Arena Inc 244,619

Gescan 162,282

Graham Infrastructure Ltd. 696,834

Greater Vancouver Regional District 25,292

Greg Gardner Motors Ltd. 74,609

Haakon Industries 125,421

Homewood Human Solutions Canada Inc. 26,426

Hordo, Bennett, Mounteer LLP 221,526

HSBC Bank Canada-Leasing Division(10990) 403,758

ICBC 131,226

Inverter Technologies 32,086

Jacob Bros Construction 1,237,006

Kal Tire 54,000

Keith Plumbing & Heating Co. Ltd. 148,279

Kerr Wood Leidal Associates Ltd. Consulting Engine 212,050

Konica Minolta Business Solutions (Canada) Ltd. 33,746

Levelton Consultants Ltd 26,316

Lordco Parts 36,137

Luckett Wenman & Associates 77,682

Marathon Surfaces Inc. 33,976

Mar-Tech Underground Services Ltd 311,319

Maxxam Analytics Inc. 46,708

McCarthy Tetrault 38,802

McRae's Environmental Services Ltd. 68,208

McTar 54,031

Metro Motors Ltd. 90,190

Microsoft Licensing, GP 132,558

Minister of Finance 79,404

MMM Group Limited 40,681

Moneris Merchant Services 143,611

Morneau Shepell 50,521

Morrison Hershfield Limited 84,277

Mountain Country Property Management Ltd 32,248

Municipal Insurance Assoc. Of British Columbia 336,510

Municipal Social Fund 39,679

Murdoch & Company Architecture & Planning Ltd 84,077

Murphy Contracting Ltd 39,080

Nicholas, Paul 71,345

Norseman Engineering Ltd. 66,870

Northland Excavating Ltd. 78,406

Omni Engineering Inc. 32,127

Opus Dayton & Knight Ltd. 64,949

Pacific Alliance Technologies 26,640

Paragon Engineering Ltd. 50,611

Peak Ventures Ltd. 144,528

Pique Magazine 72,665

Piteau Associates 26,819

Profire Emergency Equipment Inc. 25,148

QCA Systems Ltd 48,396

R. Steel Mechanical Ltd. 86,527

Raymond James 38,500

Read Jones Christoffersen Ltd. 96,214

Receiver General 59,922

Receiver General For Canada RCMP 2,455,641

Regional Disposal Company 975,184

Rocky Mountain Phoenix 27,502

Rona Revy 99,244

Royal Bank of Canada 191,548

RTown Communications 37,653

Sabre Group 218,124

Sabre Rentals 31,511

SABRE Transport Ltd. 128,854

Scada Controls Central Ltd. 106,346

School District #48 165,118

Sea To Sky Courier & Freight Ltd. 39,589

Sea to Sky Security (2008) Ltd 67,460

Slope Side Supply 106,644

Smith Cameron Pump Solutions 42,665

Squamish Lil'wat Cultural Centre 34,000

Squamish Toyota 128,690

State of the Art Concepts 35,450

SWM Services 112,380

Telus (Master Billing) Telus Communications(B.C.) 150,014

Three Star Amil Cleaning Services 95,092

TKT Contracting Ltd 111,860

Tourism Whistler 1,341,784

Triton Auto & Ind. Ltd. 69,306

Turning Point Resolutions Inc 30,598

Twin River Gravel Co. Ltd. 62,968

Ulmer Contracting Ltd. 43,008

UNIT4 Business Software Corporation 95,899

UniVar Canada Ltd. 29,814

Valley Maintenance Janitorial 47,214

Van Eyk Mfg. 38,550

Vancity 700,010

Vancouver Symphony Society 140,672

Van-Kel Irrigation 45,143

Venture Pacific Construction Management 86,365

Viking Fire Protection 25,066

Vimar Equipment Ltd. 173,264

W.J. Murphy Contracting Ltd 142,775

WAG 69,682

Wajax Equipment 71,890

Walter Hasen Consulting 57,893

Wanderlust Festival 115,752

Watermark Communications Inc. 225,686

West Shore Constructors Limited 331,850

Westburne Electric Supply 31,861

Western Technical Systems Inc. 97,567

Whistler 2010 Sport Legacies Society 33,984

Whistler Aggregates Ltd. 54,857

Whistler Arts Council 540,418

Whistler Blackcomb 345,992

Whistler Centre for Sustainability 152,576

Whistler Film Festival Society 126,364

Whistler Fireworks 31,360

Whistler Painting 31,842

Whistler Printing & Publishing (Question) 75,420

Whistler Resort Management 26,044

Whistler's Personnel Solutions 49,389

Workers Compensation Board Of B.C. 244,146

Wright Tech Systems Inc. 26,419

Xylem Canada Company 78,507

Young Anderson, Barristers and Solicitors 219,265

39,364,245

Total Suppliers under $25,000 4,946,05044,310,295

Grants in Aid WAG 60,000

WORCA 25,000

Whistler Arts Council 536,800

Whistler Adaptive Sports Program 26,850

Whistler Chamber of Commerce 110,000

Whistler Museum And Archives Society 150,000

Total over $25,000 908,650Total grants under $25,000 98,701Total Grants in Aid 1,007,351

RECONCILIATION

Total Employee Earnings (Schedule 1 Section 2 - 6) 24,595,999Total Supplier payments 44,310,295Adjustment for HST rebates received -1,946,103Grants in Aid 1,007,351Cost of Sales Cheakamus Crossing 8,813,515Interest on long term debt 2,624,441Purchase of Capital Assets -7,879,307Amortization 10,520,214Landfill Closure 112,402Accrual for Rainbow Litigation -2,403,954Other Items, Accrual / Cash accounting differences -3,483,603

76,271,249

From Financial StatementsTotal Expenditures 76,271,249


Statement of Severance Agreements

There were two severance agreements under which payment commenced between the Resort Municipality of Whistler and the non-unionized employee during the fiscal year of 2012

These agreements were for 60 weeks and 9 months of compensation based on salary and benefits

Prepared under the Financial Information Regulation, Schedule 1, subsection 6(7)

Draft

Resort Municipality of WhistlerConsolidated Financial StatementsFor the year ended December 31, 2012

Draft

Resort Municipality of WhistlerDecember 31, 2012

Council

Mayor Nancy Wilhelm-MordenCouncilors

Jack CromptonJayson FaulknerJohn GrillsDuane JacksonAndree JanykRoger McCarthy

Appointed Officers

Administrator Mike FureyDirector of Finance Ken RoggemanGeneral Manager of Community Life Bob MacPhersonGeneral Manager of Environmental Services Joe PaulGeneral Manager of Resort Experience Jan JansenCorporate Officer Shannon Story

Solicitors

Young, Anderson

Bankers

Royal Bank of CanadaNorth Shore Credit Union

Auditors

BDO Canada LLP

Police

Royal Canadian Mounted Police

Draft


Contents

Introduction 2

Independent Auditor's Report 3

Consolidated Financial Statements

Consolidated Statement of Financial Position 4

Consolidated Statement of Operations 5

Consolidated Statement of Change in Net Financial Assets 6

Consolidated Statement of Cash Flows 7

Notes to Consolidated Financial Statements 8 - 21

Schedule 1 - Consolidated Schedule of Reserves 22

Schedule 2 - Consolidated Schedule of Long-Term Debt and Agreements Payable 23

Schedule 3 - Consolidated Schedule of Grant Revenue 24

Schedule 4 - Schedule of Segmented Operations 25 - 34

Draft


Introduction

The Council of the Resort Municipality of Whistler has delegated the responsibility for theintegrity and objectivity of the financial information contained in the consolidated financialstatements to the management of the Resort Municipality of Whistler. The consolidated financialstatements which, in part, are based on informed judgments and estimates, have been preparedby management in accordance with Canadian public sector accounting standards for localgovernments and have been applied on a basis consistent with that of the preceding year.

To assist in carrying out their responsibility, management maintains an accounting system andinternal controls to provide reasonable assurance that transactions are executed and recorded inaccordance with authorization, and that financial records are reliable for preparation ofconsolidated financial statements.

The consolidated statements include the operations and capital for the following:

Resort Municipality of WhistlerGeneral FundWater FundSewer FundSolid Waste Fund

Whistler Public Library

Whistler Village Land Co. Ltd.

Whistler 2020 Development Corp.

Emerald Forest LandsEmerald Forest Trust591003 BC Ltd.

Whistler Housing Authority Ltd.

The Resort Municipality of Whistler's independent auditors, BDO Canada LLP, are engaged toexpress an opinion as to whether these consolidated financial statements present fairly theResort Municipality of Whistler's financial position, financial activities and cash flows inaccordance with Canadian public sector accounting standards. BDO Canada LLP has been givenunrestricted access to all financial and other records of the Resort Municipality of Whistler.Their opinion, which follows, is based on procedures they consider sufficient to support such anopinion in accordance with Canadian generally accepted auditing standards.

--------------------------------------------------------

Ken RoggemanDirector of FinanceMay 21, 2013

2

Draft

Independent Auditor's Report

To the Mayor and Council of theResort Municipality of Whistler

We have audited the accompanying consolidated financial statements of the Resort Municipalityof Whistler, which comprise the Consolidated Statement of Financial Position as at December 31,2012 and the Consolidated Statements of Operations, Change in Net Financial Assets and CashFlows for the year then ended, and a summary of significant accounting policies and otherexplanatory information.

Management’s Responsibility for the Financial Statements

Management is responsible for the preparation and fair presentation of these consolidatedfinancial statements in accordance with Canadian public sector accounting standards, and forsuch internal control as management determines is necessary to enable the preparation of theconsolidated financial statements that are free from material misstatement, whether due tofraud or error.

Auditor’s Responsibility

Our responsibility is to express an opinion on these consolidated financial statements based onour audit. We conducted our audit in accordance with Canadian generally accepted auditingstandards. Those standards require that we comply with ethical requirements and plan andperform an audit to obtain reasonable assurance whether the consolidated financial statementsare free of material misstatement.

An audit includes performing procedures to obtain audit evidence about the amounts anddisclosures in the financial statements. The procedures selected depend on the auditor’sjudgment, including the assessment of the risks of material misstatement of the financialstatements, whether due to fraud or error. In making those risk assessments, the auditorconsiders internal control relevant to the entity's preparation and fair presentation of theconsolidated financial statements in order to design audit procedures that are appropriate in thecircumstances, but not for the purpose of expressing an opinion on the effectiveness of theentity's internal control. An audit also includes evaluating the appropriateness of accountingpolicies used and the reasonableness of accounting estimates made by management, as well asevaluating the overall presentation of the financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide abasis for our audit opinion.

Opinion

In our opinion, the consolidated financial statements present fairly, in all material respects, theconsolidated financial position of the Resort Municipality of Whistler as at December 31, 2012,and its consolidated results of operations and its consolidated cash flows for the year then endedin accordance with Canadian public sector accounting standards.

Chartered Accountants

Whistler, British ColumbiaMay 21, 2013

3

Draft

Resort Municipality of WhistlerConsolidated Statement of Financial Position

As at December 31 2012 2011

Financial AssetsCash and short-term investments (Note 3) $ 26,108,774 $ 14,448,814Accounts receivable (Note 4) 6,101,739 9,412,386Investments (Note 5) 48,695,462 52,648,040Olympic Village held for resale 8,852,979 15,243,093Investment in business enterprises (Note 6) 1,314,178 1,262,682

91,073,132 93,015,015

Liabilities Accounts payable (Note 7) 11,678,593 18,922,861Employee future benefits (Note 8) 1,268,100 1,393,100Landfill closure (Note 9) 1,393,971 1,281,569Deferred revenue 254,717 227,549Deferred contributions 1,551,421 1,411,570Short term debt (Note 10) 1,576,089 9,100,000Long-term debt (Note 10, Schedule 2) 36,289,910 38,332,070

54,012,801 70,668,719

Net Financial Assets 37,060,331 22,346,296

Non-Financial AssetsInventory 218,972 186,346Prepaids 301,034 287,519Tangible Capital Assets (Note 11) 438,661,465 443,352,016

439,181,471 443,825,881

Accumulated Surplus (Note 12) $ 476,241,802 $ 466,172,177

______________________________________________Nancy Wilhelm-Morden, Mayor

______________________________________________Ken Roggeman, Director of Finance

The accompanying summary of significant accounting policies and notes are an integral part of these financial statements.

4

Draft

Resort Municipality of WhistlerConsolidated Statement of Operations

2012 2012 2011For the year ended December 31 Financial Plan Actual Actual

Revenue (Schedule 4)Property taxes (Note 13) $ 41,454,219 $ 41,367,095 $ 41,708,586Government grants (Schedule 3) 1,339,853 1,343,942 1,393,556Fees and charges (Note 14) 20,717,323 21,380,399 21,433,339Investment income 1,741,299 1,769,822 2,592,140Resort Municipality Transfer Tax 2% 3,306,226 3,504,207 3,323,292Resort Municipality Transfer Tax 4% 6,357,779 6,357,779 7,511,614Contribution from Developers - 4,659 245,105Works and services charges 130,000 1,015,908 1,125,086Disposal of assets 74,774 (431,279) (196,900)Recovery on rainbow expropriation settlement - - 500,000Income from business enterprises (Note 6) - 51,497 (27,276)Other income 675,569 2,150,379 2,256,268Olympic Village unit sales 13,160,000 7,826,466 6,995,664

88,957,042 86,340,874 88,860,474

Expenses (Schedule 4)Payroll 24,465,743 24,448,433 25,530,740Goods and Services 29,023,901 26,312,125 28,071,239Interest charges on long-term debt 2,097,178 2,624,441 2,144,544Infrastructure maintenance 4,011,525 3,238,745 3,343,181Landfill liability adjustment expense (Note 9) - 259,553 711,967Cost of Sales Olympic Village units 13,160,000 8,867,738 6,690,635Amortization (Note 11) 9,445,598 10,520,214 10,441,507

82,203,945 76,271,249 76,933,813

Annual surplus 6,753,097 10,069,625 11,926,661

Accumulated surplus, beginning of year 466,172,177 466,172,177 454,245,516

Accumulated surplus, end of year $ 472,925,274 $ 476,241,802 $ 466,172,177


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Resort Municipality of WhistlerStatement of Change in Net Financial Assets


Annual surplus $ 6,753,097 $ 10,069,625 $ 11,926,661

Acquisition of tangible capital assets (11,376,791) (7,879,307) (9,430,531)Amortization of tangible capital assets 9,445,598 10,520,214 10,441,507Loss on sale of tangible capital assets - 431,279 196,900Transfer to property for resale - 1,494,308 -Disposal of assets 74,770 124,057 103,243

(1,856,423) 4,690,551 1,311,119

Net use (acquisition) of supplies inventory - (32,626) 24,033Net use (acquisition) of prepaid expenses - (13,515) (44,118)

Change in net financial assets for the year 4,896,674 14,714,035 13,217,695

Net financial assets, beginning of year22,346,296 22,346,296 9,128,601

Net financial assets, end of year $ 27,242,970 $ 37,060,331 $ 22,346,296


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Resort Municipality of WhistlerConsolidated Statement of Cash Flows

For the year ended December 31 2012 2011

Cash provided by (used in)

Operating transactionsAnnual surplus deficit $ 10,069,625 $ 11,926,661Items not utilizing cash:

Amortization 10,520,214 10,441,507Cost of sales Olympic Village units 8,867,738 6,690,635Revaluation of landfill post-closure care costs 112,402 711,966Loss (gain) on disposal of capital assets 431,279 196,900Revaluation of post employment benefits (125,000) 141,000Equity loss (gain) in business enterprises (51,496) 27,276(Gain) on adjustment of Rainbow settlement - (500,000)

Changes in non-cash working capital balances (3,812,743) 2,611,278

Net cash provided by (used in) operating transactions 26,012,019 32,247,223

Capital transactionsCash used to acquire tangible capital assets (7,879,307) (9,430,531)Proceeds on sale of tangible capital assets 124,057 103,243

(7,755,250) (9,327,288)

Investing transactionsInvestment in Olympic Village held for resale (983,316) (1,321,775)(Purchase) sale of investments 3,952,578 1,444,932

Net cash provided by investing transactions 2,969,262 123,157

Financing transactionsRepayment of Debt (9,566,071) (9,462,642)

Net cash provided by financing transactions (9,566,071) (9,462,642)

Increase in cash and short-term investments during the year 11,659,960 13,580,450

Cash and short-term investments, beginning of year 14,448,814 868,364

Cash and short-term investments, end of year $ 26,108,774 $ 14,448,814

Supplemental InformationInterest paid $ 2,624,441 $ 2,144,544


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Resort Municipality of WhistlerNotes to the Financial Statements

December 31, 2012

1. Significant Accounting Policies

The Resort Municipality of Whistler ("RMOW") is responsible for preparation and fairpresentation of its consolidated financial statements in accordance with Canadian publicsector accounting standards for local governments using guidelines developed by the PublicSector Accounting Board ("PSAB") of the Canadian Institute of Chartered Accountants. Theaccounting policies of the RMOW include the following:

Reporting Entity These consolidated financial statements consolidate the accounts of allthe Funds of the RMOW and all entities controlled by the RMOW.Controlled entities include:

Whistler Village Land - Owns and operates various parking and Co. Ltd. other structures in the RMOW.

Whistler Housing AuthorityLtd. - Provision, administration and

management of resident restrictedhousing for individuals and families thatlive and work in the Whistler area.

Emerald Forest Trust - Recipient of Emerald Forest parklands.

591003 BC Ltd. - Ownership of a portion of Emerald Forestparklands.

Whistler 2020 Development - Wholly-owned subsidiary of the RMOW Corp responsible for development of 2010

Winter Olympic and Paralympic GamesAthletes' Village (the "Olympic Village")

Investments Investments include Municipal Finance Authority of British Columbia(MFA) pooled investments, by which market based unit values areallocated amongst the participants in the investment pool. Other longterm investments are carried at cost but are written down to netrealizable value when there has been, in management's opinion, apermanent decline in value.

Non-Financial Assets Non financial assets are not available to discharge existing liabilities

and are held for use in the provision of goods and services. They haveuseful lives extending beyond the current year and are not intended forsale in ordinary course of operation.

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Resort Municipality of WhistlerNotes to Financial Statements

December 31, 2012

1. Significant Accounting Policies (Continued)

Tangible Capital Assets Tangible capital assets are a special class of non financial assets and

are recorded at cost less accumulated amortization and are classifiedaccording to their functional use. Cost includes all costs directlyattributable to acquisition or construction of the tangible capital assetincluding transportation costs, installation costs, design andengineering fees, legal fees and site preparation costs. Amortization isrecorded on a straight line basis over the estimated life of the tangiblecapital asset commencing once the asset is put into use. Donatedtangible capital assets are recorded at fair value at the time of thedonation.

Type Major Asset Category Use Life Range

General Land n/aLand improvements 20 - 75 yearsBuildings 15 - 69 yearsEquipment 4 - 75 years

Infrastructure Transportation 20 - 75 yearsWater 30 - 100 yearsSewer 40 - 90 yearsDrainage 75 - 100 years

Tangible capital assets received as contributions are recorded at theirfair value at the date of receipt and also are recorded as revenue.

Works of art and cultural and historic assets are not recorded as assetsin these financial statements.

The Resort Municipality of Whistler does not capitalize interest costsassociated with the construction of a tangible capital asset.

Leases The RMOW records leases that transfer substantially all the risks andbenefits of ownership to the RMOW as capital leases. The relatedequipment is capitalized as its fair market value at the time ofacquisition and is amortized at the same rates as purchasedequipment. An offsetting obligation is also recorded which is reducedas lease payments are made after accounting for the implied interestportion.

All other leases are accounted for as operating leases and the relatedpayments are charged to expenses as incurred.

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Inventory of Materials and Supplies Inventory is recorded at cost, net of an allowance for obsolete stock.

Cost is determined on a weighted average basis.

Employee Benefit Plans The RMOW records liabilities for accrued employee benefits in the

period in which they are earned. A summary of these benefits is asfollows:

- Employees are entitled to compensation for unused vacation creditwhen they leave the RMOW's employ.

- Employees may accumulate unused sick leave during their term ofemployment. Rights to payout of accumulated amounts has beencurtailed (Note 8).

Revenue Recognition Taxes and parcel taxes are recognized as revenue in the year they are

levied.

Through the British Columbia Assessments appeal process, taxes maybe adjusted by way of supplementary roll adjustments. The effects ofthese adjustments on Taxes are recognized at the time they areawarded. Levies imposed by other taxing authorities are not includedas Taxes for municipal purposes. Levies imposed for Regional Districtservices and other taxing authorities are not included.

Charges for sewer and water usage are recorded as user fees.Connection fee revenues are recognized when the connection has beenestablished.

Sales of service and other revenue is recognized on an accrual basis.

Government Transfers Government transfers, which include legislative grants, are recognized

when received or receivable unless the transfer contains a stipulationthat creates a liability, in which case the grant is recognized as thestipulation is extinguished.

Interest on Debt RMOW records interest expense on the accrual basis.

Deferred Revenue and Deferred Contributions Deferred revenue results from the collection of revenue from business

licences and other sources that is related to the next fiscal year.Deferred contributions represent funds collected from third parties foruse in specific capital projects and may be refundable to thecontributor in certain circumstances.

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Financial Plan Amounts Financial Plan amounts reflect the Five Year Financial Plan as adopted

on May 8, 2012, with minor subsequent reallocations, reclassifications,and consolidations of subsidiary budgets to conform with the financialstatement presentation.

Use of Estimates The preparation of consolidated financial statements in accordancewith Canadian public sector accounting standards requires managementto make estimates and assumptions that affect the reported amountsof assets and liabilities at the date of the consolidated financialstatements, and the reported revenues and expenses during thereporting period. Actual results could differ from management's bestestimates as additional information becomes available in the future.The areas requiring the greatest level of estimation for the RMOW arethe landfill closure, useful lives of tangible capital assets, certainemployee benefit liabilities, Property for Resale valuation andcontingent liabilities.

Financial Instruments The RMOW's financial instruments consist of cash and short-term

investments, accounts receivable, investments, accounts payable,short term debt and long term debt. Unless otherwise indicated, it ismanagement's opinion that the RMOW is not exposed to any significantinterest, credit or currency risks arising from these financialinstruments.

Segmented Information RMOW segments its operations for financial reporting purposes based

upon areas of managerial responsibility. This information is provided inSchedule 4.

Property for Resale Subsidiary Whistler 2020 Development Corp. ("WDC") developed theAthletes' Village for the 2010 Olympic and Paralympic Games (the"Games"). WDC has sold all of the residential units. Some commercialspaces and development lots make up the remaining inventory to besold. Proceeds from the sales must be used to repay any debts; anyexcess must be paid into a statutory reserve to fund future residentrestricted housing.

Management regularly reviews the carrying value of the property incomparison to expected future costs and expected recoveries on sales.Should the carrying value exceed expected recoveries, the propertywould be written down to its net recoverable value at such time.

Trusts UnderAdministration Public sector accounting standards require that trusts administered by

a government should be excluded from the government reportingentity, (see Note 17).

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2. Nature of Operations

The Resort Municipality of Whistler ("RMOW") is a local government situated in the provinceof British Columbia, Canada. The RMOW is subject to the laws and regulations of theprovincial statutes of the Community Charter, the Local Government Act and the ResortMunicipality of Whistler Act. Local governments in Canada are not subject to income tax.The RMOW provides community services to its taxpayers and as a world class destinationresort it is responsible for creating and maintaining an infrastructure to serve a populationmuch in excess of the number of full time residents. The RMOW hosted a significant numberof events in the 2010 Winter Olympics.

The RMOW is one of many Whistler organizations that have partnered in Whistler 2020 whichis a long term community wide plan that is guided by our values and sustainability principlesand sets out a shared vision of what the resort community will look like in a successful andsustainable future. The RMOW has restructured the organization to more efficiently adhereto the priorities outlined in Whistler 2020 and the consolidated financial statements havealso been prepared using this same organizational structure.

3. Cash and Short-term Investments

Cash and short term investments include $ 22,786,086 (2011 - $ 9,861,871) invested in termdeposits with maturities ranging from January to August 2013. Rates of return on cash varyfrom 0% to 1.95%.

Cash is made up of bank account balances of the RMOW and its subsidiaries, petty cash andoperating till floats, equity shares in North Shore Credit Union and amounts on deposit withPaypal for online transactions. Cash balances held for deposits and accrued interest held bythe RMOW on building permits, cash securities paid by developers, security deposits onrental units and prepaid rent are not reported in these financial statements.

4. Accounts Receivable2012 2011

Property taxes $ 2,973,407 $ 5,796,183Other governments 681,372 1,039,785Other 2,446,960 2,576,418

$ 6,101,739 $ 9,412,386

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5. Investments2012 2011

Carrying Carrying

Value Value

Other

Accrued interest and other $ 333,939 $ 324,764

Municipal Finance Authority Pooled Funds

Money market - 2,504,078Bond fund 44,261,463 40,814,559Intermediate fund 4,100,060 9,004,639

$48,695,462 $ 52,648,040

All investments are recorded at their carrying value which represents their fair value.

6. Investment in Government Business Enterprises

In 2004, RMOW purchased 50% of the outstanding shares of Whistler.com Systems Inc. andits affiliate Tourdex.com Systems Inc., a locally based company that provides reservationservices for properties in Whistler. Purchase price was $925,000.

Results from operations in government business enterprises are included in Income fromBusiness Enterprises.

Condensed Financial Information for 2012:

Whistler.com Tourdex.com

Financial Assets $ 1,233,481 $ -Non Financial Assets 203,237 344,677

1,436,718 344,677

Liabilities 622,995 274,733Debt 16,929 -Equity 796,794 69,944

$ 1,436,718 $ 344,677

Revenues $ 1,715,485 $ -Expenses 1,609,282 3,210

Net income (loss) $ 106,203 $ (3,210)

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7. Accounts Payable2012 2011

Other governments $ 615,638 $ 533,313Trade accounts 8,910,202 13,612,457Payroll 1,978,253 2,277,091Estimated litigation settlement 174,500 2,500,000

$11,678,593 $ 18,922,861

8. Post Employment Benefits

The RMOW provides paid sick leave to qualifying employees. Unused amounts can be bankedfor future use and one half of the bank is payable upon termination of employment or atOctober 1, 2014 whichever is sooner. In 2012 the decision was made to discontinue thisbenefit at the end of an eighteen month notice period beginning in March 2013. Newemployees hired will be eligible for sick pay benefits only during their employment, therewill be no payout of unused sick pay at termination. Management has accounted for thisliability based on the results of an actuarial valuation done by an independent firm. Thevaluation uses a projected benefit actuarial valuation method pro rated on services, andwill be reviewed on a periodic basis. The 2012 extrapolation is based on actual data as atDecember 31, 2011. The rate of compensation increase based on age, gender, inflation andjob description, ranged from 2.58% to 4.63% annually. The RMOW has fully expensed theemployee future benefits. The actuarial valuation used a discount rate of 3.50%, thisamount remains unchanged from 2011.

2012 2011

Balance, beginning of year $ 1,393,100 $ 1,252,100Current service costs, including interest 240,400 225,400Benefits paid (365,400) (84,400)

Balance, end of year $ 1,268,100 $ 1,393,100

Accrued benefit obligation $ 1,735,200 $ 1,742,900Unamortized net actuarial loss (467,100) (349,800)

Accrued benefit liability $ 1,268,100 $ 1,393,100

9. Landfill Future Closure and Post-Closure Care Costs

The RMOW operated a landfill site until its closure in 2005. The RMOW is obligated bygovernment legislation to fund closure and post closure costs related to this site. In 2012the recorded liability amount was increased to $1,393,971 from $1,281,569 to reflectchanges to the RMOW's estimated future post closure care costs. This amount representsmanagement's best estimate of the post closure care costs in perpetuity.

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10. Short & Long-term Debt

Details of outstanding debt are outlined in Schedule 2.

Future payments required are as follows:

RMOW Subsidiaries Total Interest

2013 $ 1,436,942 $ 675,858 $ 2,112,800 $ 1,943,9662014 1,442,260 709,300 2,151,560 1,903,1812015 1,447,671 1,289,493 2,737,164 1,842,7322016 1,453,175 692,713 2,145,888 1,795,2922017 1,266,400 2,408,998 3,675,398 1,718,056Thereafter 9,371,042 6,271,727 15,642,769 13,676,373Sinking fund earnings 7,824,331 7,824,331

$ 24,241,821 $ 12,048,089 $36,289,910 $ 22,879,600

Collateral for long term debt for rental housing includes a first charge against rental housingand related assets, corporate guarantees, a general security agreement and assignment ofrents.

RMOW entered into a lease agreement with HSBC during 2007 for a One Wright In VesselComposting System. In 2012 RMOW refinanced the composting system with a 5 year loanfrom RBC. The balance at December 31, 2012 is $1,395,622 (2011 - $1,717,229).

A portion of the costs expended for the development of the 2010 Winter Olympic andParalympic Games Athletes' Village have been temporarily funded through the issue of shortterm debt with the Municipal Finance Authority ("MFA"). This debt is an obligation of theRMOW and is collateralized by adjacent lands owned by the RMOW and the Olympic Villageheld for resale. The loan bears interest at MFA's variable interim financing interest rate,which at December 31, 2012 was 1.73% (2011 - 1.625%). Interest on the loan is payablemonthly with payments to the outstanding principal being made from the proceeds on thesales of properties. Any outstanding balance will be payable upon the loan's maturity ofJune 30, 2013

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11. Tangible Capital Assets

General Infrastructure

LandLand

Improvements Buildings Equipment Transportation Water Sewer DrainageWork in

Progress2012Total

Cost, beginning of year$ 87,807,295 $ 35,094,497 $ 156,722,559 $ 58,541,641 $ 65,792,742 $ 71,857,564 $ 51,807,597 $ 22,192,855 $ 207,013 $ 550,023,763

Additions- 1,678,840 442,752 1,485,596 774,889 370,416 361,769 - 2,765,045 7,879,307

Transfers- - (212,030) - 74,170 - - - 137,860 -

Disposals & adjustments- (324,089) (1,556,956) (680,598) (144,343) (75,322) (54,896) - - (2,836,204)

Revaluations- - (90,037) (44,540) - - - - - (134,577)

Cost, end of year87,807,295 36,449,248 155,306,288 59,302,099 66,497,458 72,152,658 52,114,470 22,192,855 3,109,918 554,932,289

Accumulated Amortization, beginning of year

- 5,120,147 41,871,250 12,166,032 17,581,854 14,968,668 10,029,471 4,934,325 - 106,671,747Amortization

- 656,150 3,858,475 2,733,130 1,383,624 977,526 620,190 291,119 - 10,520,214Transfers

- - - - - - - - - -Disposals & adjustments

- (258,183) (62,648) (469,155) (73,415) (25,109) (25,801) - - (914,311)Revaluations

- - (1,303) (5,523) - - - - - (6,826)

Accumulated Amortization,end of year

- 5,518,114 45,665,774 14,424,484 18,892,063 15,921,085 10,623,860 5,225,444 - 116,270,824

Net Book Value, year ended 2012

$ 87,807,295 $ 30,931,134 $ 109,640,514 $ 44,877,615 $ 47,605,395 $ 56,231,573 $ 41,490,610 $ 16,967,411 $ 3,109,918 $ 438,661,465

Net Book Value, year ended 2011

$ 87,807,295 $ 29,974,350 $ 114,851,309 $ 46,375,609 $ 48,210,888 $ 56,888,896 $ 41,778,126 $ 17,258,530 $ 207,013 $ 443,352,016

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11. Tangible Capital Assets (Continued)

(a) Assets under construction:

Assets under construction having a value of approximately $3,109,918 (2011 - $207,013)have not been amortized. Amortization of these assets will commence when the assetsare put into service.

(b) Tangible capital assets disclosed at nominal values:

Where an estimate of fair value could not be made, the tangible capital asset wasrecognized at a nominal value.

(c) Works of Art and Historical Treasures:

The RMOW manages and controls various works of art and non-operational historicalcultural assets including buildings, artifacts and sculptures located at Municipal sites andpublic display areas. These assets are not recorded as tangible capital assets and are notamortized.

12. Accumulated Surplus

Accumulated surplus consists of:

2012 2011

Reserve Fund (Schedule 1) $ 64,974,378 $ 55,645,347Investment in Olympic Village for resale 8,852,979 15,243,093Unallocated Surplus 42,890 (9,736,209)Investment in tangible capital assets 402,371,555 405,019,946

$476,241,802 $466,172,177

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12. Accumulated Surplus (Continued)

Reserve Fund

(a) Reserve Funds (see Schedule 1)

Reserve funds are funds that have been internally restricted by Council. Formalestablishing bylaws have been adopted pursuant to the Community Charter, LocalGovernment Act, and Resort Municipality of Whistler Act which define how thesereserves are to be used.

(b) Resort Municipality Transfer Tax Account (see Schedule 1)

Until the implementation of the HST in BC, the Resort Municipality Transfer TaxAccount was funded by a 10% room tax on room rentals collected by the Province ofBritish Columbia with 2% remitted to the RMOW monthly.

In 2006 the provincial government approved a further transfer of an additional 4%.With the advent of the HST in July 2010, the hotel room tax was reduced to 2% which isstill remitted to the RMOW, but the 4% was replaced with the Resort MunicipalityInitiative funding from the Province. Expenditures from these funds are restricted tothose set out in the establishing Order in Council for the 2% and to an agreementbetween the RMOW and the Province of British Columbia for the Resort MunicipalityInitiative funding.

13. Property Taxes - Net

Taxation revenue for general municipal purposes comprises the following amounts:

2012 % 2011 %

Total Taxation and Levies $65,093,932 100.00 $ 66,925,276 100.00

Hospital District 607,369 0.93 612,340 0.91Regional District 626,603 0.96 681,427 1.02B.C. Assessment Authority 702,288 1.08 779,750 1.17Municipal Finance Authority 2,190 0.00 2,355 0.00Province - School 21,788,387 33.47 23,140,818 34.58

23,726,837 36.44 25,216,690 37.68

Municipal Taxation and Levies 34,020,160 34,393,203Parcel and frontage taxes 7,346,935 7,315,383

Net Municipal Taxation $41,367,095 63.56 $ 41,708,586 62.32

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14. Fees and Charges

2012 2011

Fees and charges are comprised as follows:

Permits and fines $ 3,139,115 $ 3,069,088Admissions and programs 1,748,387 1,674,740Facility rental 3,594,782 3,502,242Fares 2,676,455 3,068,743User fees - utility funds 10,064,070 9,954,631Other 157,590 163,895

$21,380,399 $ 21,433,339

15. Contingent Liabilities

(a) The RMOW and its employees contribute to the Municipal Pension Plan (the "Plan"), ajointly trusteed pension plan. The Board of Trustees, representing Plan members andemployers, is responsible for overseeing the management of the Plan, includinginvestment of the assets and administration of benefits. The Plan is a multi employercontributory pension plan. Basic pension benefits provided are based on a formula. ThePlan has about 176,000 active members and approximately 67,000 retired members.Active members include approximately 35,000 contributors from local governments.

The most recent valuation as at December 31, 2009 indicated a $1,024 million fundingdeficit for basic pension benefits. The next valuation will be at December 31, 2012,with results available in 2013. Defined contribution plan accounting is applied to thePlan as the Plan exposes the participating entities to actuarial risks associated with thecurrent and former employees of other entities, with the result that there is noconsistent and reliable bases for allocating the obligation, Plan assets and cost toindividual entities participating in the Plan. The RMOW paid $1,440,701 (2011 -$1,366,833) for employer contributions to the Plan in fiscal 2012.

(b) A number of legal claims have been initiated against the RMOW in varying andunspecified amounts. The outcome of these claims cannot reasonably be determined atthis time. Any ultimate settlements will be recorded in the year the settlements occur.

(c) The Whistler Village Land Co. Ltd., a subsidiary of the RMOW, has consented to thegranting of a mortgage by Whistler Resort Association ("Tourism Whistler") to the RoyalBank of Canada by way of a sublease of the leasehold interest of the Conference centrefacility, in the principal sum of $5,887,500. Tourism Whistler currently holds a 99 yearlease on the conference centre property. The RMOW has not guaranteed the mortgagebut has allowed the asset to be used as security.

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16. Commitments

(a) The RMOW has an agreement with Tourism Whistler to pay to them an annual amountof $17,800 plus 50% of the proceeds from the Municipal and Regional District Tax(formerly known as the 2% Additional Hotel Room Tax) to a maximum of $367,000.Both amounts are indexed to the Consumer Price Index. The current year contributionswere $626,711 (2011 - $615,025).

In 2011 a second agreement with Tourism Whistler adds an additional amount of$1,000,000 to be paid to Tourism Whistler calculated on a baseline of $3.45 million ofMunicipal and Regional District Tax received. Any difference between the actualamount received and the baseline amount is split equally between the RMOW andTourism Whistler. This agreement is in effect as long as the RMOW also receives RMIfunding from the province.

(b) The RMOW has entered into a purchase agreement to acquire a parcel of undevelopedland for the amount of $1.2 million. The purchase completed in early 2013.

17. Trust Funds

Not recorded in these consolidated financial statements are the Cemetery fund andrefundable building, damage and security deposits. The following is a summary of Trustfund transactions for the year:

2012 2011

Balances, beginning of year $ 4,231,669 $ 4,344,245Contributions received 629,151 191,330

4,860,820 4,535,575Expenses and transfers 667,376 303,906

Balances, end of year $ 4,193,444 $ 4,231,669

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18. Financial Plan

Financial Plan amounts represent the Financial Plan bylaw adopted by Council on May 8,2012 as adjusted to a “PSAB basis” in order to match the required presentation in theStatement of Operations and the Statement of Change in Net Financial Assets. Thisadjustment is necessary because certain revenue items in the Financial Plan are notconsidered revenues for PSAB purposes including transfers from reserves and other internalsources, collection of works and services charges and debt proceeds. Similarly capitalexpenditures and debt principal repayments are not considered expenses for PSAB purposes.The Financial Plan amounts are also presented on a consolidated basis and include thebudgets for all entities that form part of the RMOW’s reporting entity.

The following shows how these two different bases are reconciled:2012

Excess of revenue over expenditure per Financial Plan bylaw -Transfers from reserves and other internal sources $ (6,576,152)Capital expenditure 11,376,791Debt principal repayments 1,952,458

Annual surplus on a PSAB basis 6,753,097

Acquisition of tangible capital assets (11,376,791)Excess of revenue over expenditure per budget bylaw -Amortization 9,445,598Disposal of assets 74,770Change in net financial assets -

Change in net financial assets $ 4,896,674

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Resort Municipality of WhistlerSchedule 1 - Consolidated Schedule of Reserves

For the year ended December 31

Balance Total Total Balance2011 Contributions Expenditures 2012

General FundResort Municipality Trsf tax 2% $ 3,085,878 $ 3,821,981 $ 3,974,977 $ 2,932,882Resort Municipality Trsf tax 4% 2,984,018 6,493,237 6,179,867 3,297,388Vehicle replacement 3,813,796 1,119,039 706,333 4,226,502General operating 4,847,245 2,377,067 1,854,609 5,369,703General capital 10,017,642 5,453,169 1,526,056 13,944,755Library 389,031 10,099 43,585 355,545Parking 404,739 11,130 - 415,869Parkland 500,000 13,750 - 513,750Recreation W/C 2,756,195 454,612 486,643 2,724,164Transportation W/C 8,217,099 509,348 545,660 8,180,787Employee Housing 1,526,201 234,117 - 1,760,318

38,541,844 20,497,549 15,317,730 43,721,663

Water FundWater capital 4,059,045 2,634,755 817,691 5,876,109Water operating 1,600,121 783,237 107,210 2,276,148Water W/C 916,970 93,708 - 1,010,678

6,576,136 3,511,700 924,901 9,162,935

Sewer FundSewer capital 1,496,734 1,930,219 483,924 2,943,029Sewer operating 303,854 233,523 395,326 142,051Sewer W/C 7,439,129 459,627 - 7,898,756

9,239,717 2,623,369 879,250 10,983,836

Solid Waste FundSolid waste capital 296,679 155,370 352,823 99,226Solid waste operating 228,072 6,272 - 234,344

524,751 161,642 352,823 333,570

Total Reserves 54,882,448 26,794,260 17,474,704 64,202,004

Controlled Entities Reserves

WV Housing Corp.Capital project reserve 482,965 - - 482,965Capital maintenance project reserve 79,934 136,664 127,189 89,409Operating reserve 200,000 - - 200,000

762,899 136,664 127,189 772,374

Total $ 55,645,347 $ 26,930,924 $ 17,601,893 $64,974,378

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Draft

Resort Municipality of WhistlerSchedule 2 - Consolidated Schedule of Long-term Debt

and Agreements Payable

As at December 31

Interest Balance Outstanding Bylaws Purpose Maturity Rate 2012 2011

General Fund1842 Millennium Place 2018 5.150% $ 2,100,501 $ 2,404,9971841 Library - FCM Loan 2029 2.230% 1,542,641 1,633,385

$ 3,643,142 $ 4,038,382

Sewer Utility Fund726/1529 Emerald Sewer System 2021 3.050% $ 1,197,735 $ 1,301,1851839 WWTP Upgrade 2028 5.150% 12,860,945 13,427,568

$14,058,680 $ 14,728,753

Solid Waste Fund5 Year Term Loan 2017 1.720% $ 1,395,622 $ 1,717,229

1840 Transfer Station 2028 5.150% 5,144,378 5,371,027

$ 6,540,000 $ 7,088,256

Subsidiary Companies(1) Housing Loan - Legacy Way 2020 3.886% $ 3,841,820 $ 3,944,840(1) Housing Loan - Dave

Murray Place 2017 6.420% 3,165,895 3,213,837(1) Housing Loan - Lorimer Road 2015 4.120% 790,935 866,458(1) Housing Loan - Seppo's Way 2025 6.800% 4,249,438 4,451,544

$12,048,088 $ 12,476,679

Total Due $36,289,910 $ 38,332,070

23

Draft

Resort Municipality of WhistlerSchedule 3 - Consolidated Schedule of Grant Revenue


Provincial Transfers

UnconditionalProvincial Revenue Sharing $ 320,278 $ 320,456 $ 298,514Small Community Grant 460,676 460,676 455,448Towns of Tomorrow - - 94,079CARIP Grant - Carbon Tax Rebate - 23,220 27,925UBCM Age-Friendly Planning - 22,619 8,866CARIP Grant - Carbon Tax Rebate - - 500

780,954 826,971 885,332

ConditionalVictim Services 53,981 31,730 53,460Kids on the Go - Recreation 10,000 9,888 10,200Provincial Grants to Library 50,000 56,890 55,666Bear Management Program 9,900 - -West Side Alta Lake Sewer 40,000 - -Provincial Fuel Thinning Project Funding - 15,002 -Community Tourism Program - - 7,472DES Pre Feasibility Study - 10,500 -Motion Picture Support - 10,000 -

163,881 134,010 126,798

Federal Transfers

Unconditional

ConditionalCommunity Works Grant - Gas Tax - Federal 298,535 298,535 298,535

298,535 298,535 298,535

Total Government Grants $ 1,243,370 $ 1,259,516 $ 1,310,665

Grants in lieu of taxes $ 86,483 $ 84,426 $ 82,891

$ 1,329,853 $ 1,343,942 $ 1,393,556

24

Draft

Resort Municipality of WhistlerSchedule 4 - Schedule of Segmented Operations


General Government Services

RevenueGovernment Grants $ - $ 3,220 $ 16,791Fees and Charges - - -Other Income 51,020 76,768 44,376Internal Revenue - 607 -

51,020 80,595 61,167

ExpensePayroll 1,864,329 1,788,477 2,108,983Goods and Services 702,812 463,116 897,150Internal Expenses 300 4,490 48,126

2,567,441 2,256,083 3,054,259

Transfers (To) From Other FundsResort Municipality Transfer Tax Reserve 2% 25,000 - 2,447Resort Municipality Transfer Tax Reserve 4% - - 120,000

25,000 - 122,447

Net Change in Financial Equity $(2,491,421) $(2,175,488) $(2,870,645)

25

Draft



Community Life

RevenueGovernment Grants $ 113,981 $ 98,507 $ 119,326Fees and Charges 3,952,952 4,413,542 4,263,812Investment Income - - 9,329Other Income 193,559 383,172 866,808Internal Revenue 6,950 21,268 19,459

4,267,442 4,916,489 5,278,734

ExpensePayroll 10,402,647 10,329,711 10,647,648Goods and Services 6,951,909 6,048,857 6,275,443Internal Expenses 484,573 468,554 713,319

17,839,129 16,847,122 17,636,410

Transfers (To) From Other FundsGeneral Capital Reserve (131,500) (239,499) -General Operating Reserve - (25,000) -Library Reserve - - (375,000)Resort Municipality Transfer Tax Reserve 2% 189,000 184,115 182,790Resort Municipality Transfer Tax Reserve 4% - - -

57,500 (80,384) (192,210)

Net Change in Financial Equity $ (13,514,187) $ (12,011,017) $ (12,549,886)

26

Draft



Resort Experience

RevenueGovernment Grants $ - $ 10,000 $ 7,472Fees and Charges 867,484 886,184 905,315Other Income 145,222 573,658 393,671Investment Income - 1,550 1,464Internal Revenue 378,261 507,742 474,088

1,390,967 1,979,134 1,782,010

ExpensePayroll 6,414,684 6,588,869 6,720,179Goods and Services 4,635,965 4,058,894 4,016,307Internal Expenses 679,274 771,030 834,767

11,729,923 11,418,793 11,571,253

Transfers (To) From Other FundsResort Municipality Transfer Tax Reserve 2% 205,582 78,241 158,170Resort Municipality Transfer Tax Reserve 4% 3,659,838 3,313,769 3,200,768

3,865,420 3,392,010 3,358,938


27

Draft



Corporate

RevenueProperty Taxes $ 34,138,345 $ 34,020,160 $ 34,393,203Government Grants 1,165,972 1,179,096 1,131,363Fees and Charges 370,000 624,157 494,858Investment Income 1,741,299 1,622,333 2,469,914Income from Business Enterprises - 51,497 (27,276)Gain/Loss on Disposal of Assets 74,774 (431,279) (196,900)Contribution from Developers - - -Other Income - - 155,267Internal Revenue - 361,767 331,975

37,490,390 37,427,731 38,752,404

ExpensePayroll - 9 205Goods and Services 2,657,824 2,954,415 2,648,340Whistler 2020 Development Corp - 1,494,308 -Internal Expenses - 81,844 92,239Interest Allocation 1,502,160 1,674,465 2,038,186Interest Charges on Long Term Debt 203,294 226,336 205,068Amortization 9,445,598 9,742,427 9,631,063

13,808,876 16,173,804 14,615,101

Transfers (To) From Other FundsGeneral Capital Fund (500,000) (787,922) (5,573)General Capital Reserve (4,888,656) (4,888,656) (4,668,824)General Operating Reserve (2,201,240) (2,201,240) (1,923,105)Parkland Reserve - - -Resort Municipality Transfer Tax Reserve 2% 1,554,824 1,653,814 1,492,595Resort Municipality Transfer Tax Reserve 4% 270,000 270,000 270,000Water Operating 742,063 742,063 -Sewer Operating 318,027 318,027 -

(4,704,982) (4,893,914) (4,834,907)

Net Change in Financial Equity $ 18,976,532 $ 16,360,013 $ 19,302,396

28

Draft



Infrastructure Services

RevenueGeneral Fund

Government Grants $ - $ - $ 3,500Fees and Charges 4,000 7,148 530Other Income 173,753 186,918 167,058Internal Revenue 2,506,857 2,636,029 2,554,397

Water FundProperty Taxes (Note 10) 3,687,452 3,703,879 3,687,727Fees and Charges 2,641,000 2,669,215 2,669,720Investment Income - 3,701 -

Sewer FundProperty Taxes (Note 10) 3,628,422 3,643,055 3,627,656Government Grants - - 10,000Investment Income - 102,838 78,943Fees and Charges 3,535,370 3,601,116 3,578,034Other Income 8,000 9,746 7,655Internal Revenue 10,000 12,394 13,061

Solid Waste FundGovernment Grants - - 10,525Fees and Charges 3,850,490 3,773,880 3,721,732Internal Revenue 645,001 661,409 633,204Investment Income - 25,159 17,413

Utilities FundFees and Charges - 8,824 8,027Internal Revenue 2,445,931 2,281,903 2,286,395

TransitFees and Charges 2,804,000 2,676,456 3,068,747Internal Revenue 618,354 7,305 381,500Developer Contribution - - 242,705

$ 26,558,630 $ 26,010,975 $ 26,768,529

Cont'd

29

Draft



Infrastructure Services (Continued)

ExpenseGeneral Fund

Payroll $ 2,802,426 $ 2,761,152 $ 2,832,130Goods and Services 1,150,304 1,009,678 1,526,924Internal Expenses 1,277,613 1,267,768 911,486

Water FundPayroll - 26,065 -Goods and Services 576,799 460,814 476,498Internal Expenses 1,701,582 1,596,982 2,370,185

Sewer FundPayroll 808,406 768,741 776,613Goods and Services 1,321,276 1,292,781 1,145,311Internal Expenses 1,141,429 1,087,407 1,423,285Interest Charges on Long Term Debt 836,550 914,650 809,333

Solid Waste FundPayroll 70,721 78,642 69,759Goods and Services 3,697,122 3,636,185 3,512,978Landfill Closure - 259,553 711,967Internal Expenses 320,621 291,587 404,469Interest Charges on Long Term Debt 371,079 401,868 426,376

TransitGoods and Services 6,201,568 5,784,165 6,601,632Internal Expenses 4,000 1,623 3,221

UtilitiesPayroll 1,774,781 1,601,518 1,681,702Goods and Services 402,081 381,032 335,024Internal Expenses 269,069 311,911 277,697

24,727,427 23,934,122 26,296,590

Transfers (To) From Other FundsVehicle Reserve (1,059,108) (1,009,985) (1,019,765)General Operating (1,060,090) (1,060,090) -Solid Waste Capital Reserve (150,000) (150,000) -Water Operating Reserve (730,661) (730,661) (730,661)Water Capital Reserve (2,500,000) (2,500,000) (2,500,000)Sewer Operating Reserve (227,178) (227,475) (227,178)Sewer Capital Reserve (1,870,000) (1,870,000) (1,870,000)Solid Waste Operating Reserve - - -Resort Municipality Transfer Tax Reserve 2% 966,000 966,000 854,824Resort Municipality Transfer Tax Reserve 4% - - -General Operating - 903,093 621,313

(6,631,037) (5,679,118) (4,871,467)


30

Draft



Reserves

RevenueHotel Tax $ 9,664,005 $ 9,861,986 $ 10,834,906Works & Service Charges 130,000 1,015,908 1,125,086Other Income - 160,000 71,325Interest Allocation (Internal) 1,502,160 1,674,465 2,027,745

11,296,165 12,712,359 14,059,062

Transfers (To) From Other FundsGeneral Operating Fund (8,488,069) (107,294) -General Capital Fund (8,674,216) (5,703,578) (1,273,403)General Capital Reserve - - (6,473,392)Water Operating Fund 3,230,000 2,894,535 3,199,505Water Capital Fund (1,140,000) (588,774) (868,735)Sewer Operating Fund 2,097,475 1,292,351 2,078,741Sewer Capital Fund (910,000) (74,126) (459,383)Solid Waste Operating Fund (618,354) (753,093) (621,313)Solid Waste Capital Fund - (352,823) (79,121)

(14,503,164) (3,392,802) (4,497,101)

Net Change in Financial Equity $ (3,206,999) $ 9,319,557 $ 9,561,961

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Draft



Maintenance and Other Projects

RevenueGovernment Grants (Schedule 5) $ 59,900 $ 53,119 $ 94,579Developer Contributions - 4,659 2,400Fees and Charges - - -Internal Revenue - - -Other Income - 435,451 296,812

59,900 493,229 393,791

ExpenseGeneral Fund 2,621,525 2,678,408 2,857,456Water Fund 515,000 316,492 313,270Sewer Fund 645,000 451,519 90,323Solid Waste Fund 230,000 120,073 79,121

4,011,525 3,566,492 3,340,170

Transfers (To) From Other FundsHotel Tax Reserve 2% 4,673,665 1,092,806 917,974Hotel Tax Reserve 4% 6,845,174 2,474,297 5,319,353Library 60,000 43,585 8,728Vehicle Reserve 970,292 706,333 414,952Parking Reserve - - (218,075)General Capital Reserve 2,006,711 951,516 1,169,891General Operating Reserve 1,417,825 1,526,056 1,791,423Transportation Works Charges 449,135 428,076 183,793Parks and Rec Works Charges 739,483 486,643 (511,144)General Operating - 287,922 6,328General Capital Fund - - (1,159)Water Ops Reserve 265,000 107,210 31,153Water Capital Reserve 875,000 817,691 868,735Water Works Charges - - -Water Operating - - -Sewer Capital Reserve 715,000 483,924 459,383Sewer W&S Charges Reserve - - -Sewer Operating Reserve 195,000 395,326 18,437Solid Waste Capital Reserve 380,300 352,823 79,121Solid Waste Operating Fund - - -Whistler Village Land Co 500,000 500,000 5,573

20,092,585 10,654,208 10,544,466

Net Change in Financial Equity $ 16,140,960 $ 7,580,945 $ 7,598,087

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Draft



Subsidiaries

Whistler 2020 Development Corp

RevenueHousing Sales $ 13,160,000 $ 7,826,466 $ 6,995,664Investment Income - - 3,013Internal Revenue - 1,494,308 -Other - 291,659 161,095

13,160,000 9,612,433 7,159,772

ExpenseGoods & Services - - -Interest on Debt - - -Cost of sales 13,160,000 8,867,738 6,693,635

13,160,000 8,867,738 6,693,635

Net Change in Financial Equity $ - $ 744,695 $ 466,137

Whistler Housing Authority

RevenueFees & Charges $ 2,692,027 $ 2,719,875 $ 2,722,563Interest Income - 16,990 12,063Other 104,015 33,009 92,201

2,796,042 2,769,874 2,826,827

ExpensePayroll - 177,503 175,952Interest on Debt 686,255 731,330 703,767Goods and Services 1,337,172 1,182,420 1,153,200Amortization - 777,787 810,447

2,023,427 2,869,040 2,843,366

Net Change in Financial Equity $ 772,615 $ (99,166) $ (16,539)

33

Draft



Eliminating Entries

RevenueInternal Revenue $ 6,611,354 $ 7,987,480 $ 6,683,638Interest Allocation 1,502,160 1,674,465 2,038,186

8,113,514 9,661,945 8,721,824

ExpenseInternal Expenses (6,611,354) (7,987,480) (7,352,486)Interest Allocation (1,502,160) (1,674,465) (2,038,186)

(8,113,514) (9,661,945) (9,390,672)

Transfers (To) From Other FundsResort Municipality Transfer Tax Reserve 2% 2,940,406 3,974,977 3,608,800Resort Municipality Transfer Tax Reserve 4% 3,929,838 6,058,066 8,910,121Library - 43,585 8,728Vehicle Reserve (1,059,108) (303,652) (604,813)Parkland Reserve - - (3,498,933)Parking Reserve - - (218,075)General Capital Reserve (5,020,156) (4,176,639) 489,631General Operating Reserve (2,201,240) (700,184) 183,793Transportation Works Charges - 428,076 (511,144)Parks and Rec Works Charges - 486,643 (1,267,075)General Operating (872,277) 23,631 (6,485,293)General Capital Fund (9,174,216) (6,491,500) (375,000)Transit - - (699,508)Water Ops Reserve (730,661) (623,451) -Water Works Charges - - -Water Operating Fund 3,972,063 3,636,598 3,941,571Water Capital Fund (1,140,000) (588,774) (868,735)Sewer Operating 2,415,502 1,610,378 2,396,768Sewer Capital Fund (910,000) (74,126) (459,383)Sewer Operating Reserve (227,178) 167,851 (208,741)Solid Waste Operating Fund (618,354) (753,093) (621,313)Solid Waste Capital Fund (380,300) (352,823) (79,121)Solid Waste Capital Reserve (150,000) 202,823 79,121Solid Waste Operating Reserve - - -Water Capital Reserve (2,500,000) (1,682,310) (1,631,265)Sewer Capital Reserve (1,870,000) (1,386,076) (1,410,617)Sewer Works Charges - - -

Whistler Village Land Co - 500,000 5,573Whistler 2020 Development Corp - - -

(13,595,681) - 685,090

Net Change in Financial Equity $ (13,595,681) $ - $ 16,242

34

Members - Present Dennis Maguire, MAIBC Tom Bunting, MAIBC Crosland Doak, MBCSLA Pawel Gradowski, MBCSLA Dale Mikkelsen, UDI Chris Wetaski, Member at Large Eric Callender, Member at Large John Grills, Councillor

Regrets Doug Nelson, MAIBC

Municipal Staff Mike Kirkegaard, Director of Planning and Acting ADP Secretary Robert Brennan, Planner and Acting ADP Secretary Kay Chow, Recording Secretary

Call to Order Tom Bunting called the meeting to order.

Approval of Agenda Moved by Crosland Doak Seconded by Pawel Gradowski That the Advisory Design Panel approves the meeting agenda for April 17, 2013.

CARRIED.Adoption of Minutes Moved by Pawel Gradowski

Seconded by Crosland Doak That the minutes of Advisory Design Panel meeting held on March 27, 2013 be adopted.

CARRIED. ADP Resolutions There was a discussion regarding Panel comments and resolutions.

1. Panel members will provide individual comments. 2. The Chair will then summarize the comments consistent with the 5 broad

categories: Site Context and Landscaping Form and Character Materials, Colours and Details Green Building Initiatives Universal Design

3. Panel will discuss and agree on the consensus comments. 4. Panel will give a resolution based on the comments and indicate whether the

project can proceed, needs to return for further review based on the comments or if outstanding issues shall be resolved with Staff.

M I N U T E S OF THE REG ULA R ME ETI NG OF ADVIS ORY DESI GN PANEL WEDNE S DAY, A PRIL 17 , 2013 , AT 12 :00 P .M .

At Municipal Hall – Flute Room 4325 Blackcomb Way, Whistler, British Columbia V0N 1B4

RMOW Advisory Design Panel Regular Meeting Minutes Page 2 April 17, 2013

Meeting Times There was a discussion regarding the time of day the meetings are held.

1. For full agendas the meeting start time will be 12:00 p.m. Lunch will be

provided. 2. If there is only 1 agenda item the meeting start time will be later in the day;

this will allow Vancouver based members to get some work done in their office. Lunch will not be provided.

May Meeting The May meeting date was changed from May 15, 2013 to May 29, 2013.

Council Briefs Councillor Grills provided a brief overview of the most current topics being discussed by Council: RMOW employee recognition for Excellence in Customer Service; Audain Art Museum development permit approved, rezoning bylaw adopted; OCP has been approved by the Minister of Community, Sport and Cultural Development, Councillor Grills thanked Staff for their work on this project - future agenda item; over 100 attendees at the Learning and Education Task Force Open House - future agenda item. Mike Kirkegaard left the meeting. Robert Brennan entered the meeting and assumed the role of Secretary.

PRESENTATIONS

Light Industrial Building – Function Junction 1st Review File No. DP1290

The applicant team of Anden Terrett, Anni Terrett, ATA Architectural Design Ltd.; Marie-Claude Vanasse, Kenwood Construction; Mark Pedlow, Millar Creek Developments; Tom Barratt, Tom Barratt Ltd. Landscape entered the meeting. Robert Brennan, Planner introduced the project and requested Panel feedback regarding siting, form and character, massing, scale, site circulation, landscaping and architectural finishing. The applicant’s presentation highlighted the following.

1. Location of the main building, auxiliary parking, site access, delivery truck access and navigation.

2. There is a steep bank located at north side and partially on the west side of the site. Applicant is working with structural and geo-technical engineers to resolve this site condition. Potential retaining walls; reduce building size or moving the siting of the building slightly.

3. The building can be divided into 4 units or 2 larger units. 4. The 22 parking stalls located in front of the building exceed the required 11

stalls with additional parking available on the west side of the property beneath the hydro right of way.

5. 3D model images - view from Alpha Lake Rd. and adjacent properties. 6. Building materials: 3 ft. concrete trim base, concrete cement board panel

system with metal infill strips, vertical panel board; loading doors with corrugated steel above.

7. Main entry doors with typical storefront glazing; 2nd floor row of windows. 8. Dark gray canvas canopies. 9. Tenant signage opportunities proposed above entrances for each unit as

required. 10. Simple warehouse building. 11. Landscaping emphasis at the front of the site gives a sense of entry, plus

planting along the front side of the building. 12. Percolation, storm retention system for the auxiliary parking area at the west

side will be determined with the civil and geo-technical engineers.


Panel offers the following comments. Site Context and Landscaping

1. Panel recommends additional landscape screening in the parking areas; there is opportunity to provide landscaped islands in the southwest parking aisle and planters in between the loading bays.

2. Panel encourages providing a broader soil base at the parking lot intersections.

3. Panel identified site drainage and storm water management needs to be resolved.

4. Panel identified the gap between the retaining walls separating the subject property and the adjacent property and the proposed building could present exiting problems and potential avalanche condition during the winter. The Panel suggested that there may be structural, as well as CPTED benefits from integrating the retaining wall into the building to deal with this issue.

5. Panel suggested the applicant consider an internal fire separated exit corridor at the rear of the building in order that the retaining wall structure would be the rear wall of the building to address issues in item 4 above.

6. Panel encourages finding a more suitable location for the garbage room. 7. Panel recommends further review of CPTED issues between the bermed

retaining walls and the building. Form and Character

1. Overall, Panel felt the building is a very good industrial building. Materials, Colours and Details

1. Panel is supportive of the building exterior panel system. 2. Panel recommended investigating a more durable and interesting awning

material and design to compliment the building 3. Panel recommended adding more colour to the building. Moved by Tom Bunting Seconded by Eric Callender That the Advisory Design Panel supports the project as presented and does not need this project to return for further review and the applicant to resolve design details with staff. The applicant team left the meeting.

NEW BUSINESS

Plant List A member inquired if the approved plant list is available. Staff is waiting to receive the list.

ADJOURNMENT

Moved by Dennis Maguire Seconded by Eric Callender That the Design Panel meeting be adjourned at 1:43 p.m.

CARRIED.


CERTIFIED CORRECT: Tom Bunting, Chair Mike Kirkegaard, Acting ADP Secretary cc: 2034.1

FILE 584

Present Guests

Jack Crompton, RMOW Councillor – TMAC Chair Scott Pass, Citizen-at-Large Bill Murray, Citizen-at-Large Johann van Schaik, BC Transit – Regional Transit Manager, South Coast Trevor Webb, PWTransit, Director Transit Operations Southern Region Joe Paul, RMOW – General Manager Infrastructure Services Emma DalSanto, RMOW – TDM Coordinator Matthew Boyd, BC Transit – Senior Planner Steve Antil, Whistler Transit Ltd. – Service Delivery Manager Mark Conklin, PW Transit – Director of Safety

APPROVAL OF THE AGENDA Moved by Scott Pass, Seconded by Bill Murray That TMAC approve of the TMAC agenda of April 18, 2013 as amended to include a discussion fare products – Monthly passes.

CARRIED ADOPTION OF MINUTES Moved by Bill Murray, Seconded by Scott Pass That the minutes of the Transit Management Advisory Committee (TMAC) from March 7, 2013 be adopted as amended.

CARRIED Whistler Transit System: 2013 Winter Monitoring Program Workshop

o BC Transit lead a workshop styled review of the data and information collected through the 2013 Winter Monitoring Program

o BC Transit worked through: Ridership data by route and neighbourhood Customer satisfaction data from historical and recent surveys Opportunities for potential service changes Infrastructure improvements Expansion resources

o TMAC discussed the relatively low percentage of through trips on the #1-Valley Connector. o Not all the data has been analyzed. BC transit is still processing schedule reliability data. o BC Transit’s proposed preliminary recommendations for discussion based on the preliminary

data are: Route #1 Valley Connector – to the South Explore opportunities to reduce the number of termini in the south

o Introduce a left-turn arrow at Spring Creek and Highway 99 Explore opportunities to improve destination signs & wayfinding clarity

Alta Vista detour Based on low ridership, explore opportunities to re-allocate resources

M I N U T E S T R A N S I T M A N A G E M E N T A D V I S O R Y C O M M I T T E E ( T M A C ) M E E T I N G T h u r s d a y , A p r i l 1 8 , 2 0 1 3 1 2 : 0 0 a . m . – 3 : 4 5 p . m . F l u t e R o o m – W h i s t l e r M u n i c i p a l H a l l

Minutes of TMAC Meeting – April 18, 2013 Page 2 of 3

Continue to monitor ridership Northern Service Explore opportunities to improve service to Emerald Explore opportunities to improve efficiency of northbound service, particularly with

the routing to/from Rainbow. o Add highway bus stops

Joe Paul entered the meeting at 2:15pm.

Free Village Shuttles Collect more information (ridechecks, operator comments) Identify the busiest peak times (particularly in the PM) and explore improving service Consider extending the #4 Marketplace past 7pm Provide more consistent headways

o Infrastructure Improvements Better wayfinding at Gondola Transit Exchange Bus shelters

ACTION 1: Through the discussions TMAC has requested that BC Transit provide:

1. a map showing the bus stops included in each neighbourhood to facilitate discussions at the next meeting

2. additional information regarding ridership of the busiest stops. TMAC would like to see boardings for different routes/general directions.

3. A recommended process for removing the Alta Vista detour from the transit system 4. options for reducing the southern termini on the Valley Connector 5. options for improving service into Spring Creek especially after 6pm 6. options for re-naming or re-numbering routes to improve passenger wayfinding 7. options and cost for improving the Village Shuttle schedules to make the headways

consistent especially later in the evening when guest are travelling to and from the Village for dinner with the goal of having 15 minute service until 11pm

o BC Transit will take TMAC’s comments, continue to analyze the 2013 winter monitoring

program data and provide a draft report for TMAC to review and the next TMAC meeting tentatively set for Wednesday, May 29, 2013 1:30pm.

Matt Boyd and Johann van Schaik left the meeting.

ACTION 2: RMOW staff will return to the next meeting with a proposed outline for a “Spring Creek Transportation and Transit Options Assessment” that TMAC can review and consider as a recommendation to Council. ACTION 3: TMAC requests that MoTI staff be invited to meet with TMAC to go over the recommendations regarding the Whistler Transit System especially related to requested infrastructure improvements such as bus stops on the highway by Rainbow, Spring Creek, and possible intersection improvements at Spring Creek.

Minutes of TMAC Meeting – April 18, 2013 Page 3 of 3

Moved by Jack Crompton, Seconded by Scott Pass THAT TMAC sends a letter signed by Jack Crompton to BC Transit’s President and Chief Executive Officer and copied to Vice President of Operations and Chief Operating Officer, Director, Regional Systems Program and Vice President of Business Development and Chief Information Officer to express the Committee’s thanks for the great work that BC transit staff, especially Matthew Boyd and Johann van Schaik, have been doing on the 2013 Winter Monitoring Program.

CARRIED Updates:

a) BC Transit Annual Workshop – May 27 – 29, 2013 in Whistler Mayor and Council and TMAC members have all been invited to attend the Monday May

27, 2013 opening reception at Millennium Place as well as the Jarrett Walker keynote address

New Business Transit Fare Products

A discussion was held regarding 30-Day passes versus Calendar month passes BC Transit is reviewing the Whistler Transit System’s fares and fare products

ACTION 4: TMAC requests that BC Transit include options for weekly and reduced monthly pass rates as part of the transit fare product review.

Adjournment

The meeting was adjourned at 3:45pm. CERTIFIED CORRECT __________________________ Jack Crompton Chair, TMAC Minutes prepared by: Emma DalSanto, TDM Planner, RMOW

1

MINUTES

OF THE REGULAR MEETING OF THE FOREST & WILDLAND ADVISORY

COMMITTEE

DATE: WEDNESDAY, MAY 8, 2013 3:00 – 5:00 P.M.

LOCATION: FLUTE ROOM, RMOW

4325 BLACKCOMB WAY, WHISTLER, BC V0N 1B4

I N A T T E N D A N C E Meetings to date 5

Members - Present

Members - Absent

Municipal Staff

Gordon McKeever, Chair

Bryce Leigh, AWARE

Peter Ackhurst

Johnny Mikes

Jayson Faulkner, Councilor

Bob Brett

John Hammons

Ken Melamed (WORCA Rep)

Kurt Mueller

Rob Davis

Heather Beresford, Environmental Stewardship Mgr.

5

5 4 4 3 2 4 4 3 2 5

A D M I N I S T R A T I V E I T E M S

Recommendation(s) to Council

RECOMMENDATION TO COUNCIL: FWAC recommends RMOW and RLAC review the MOF road plan to deactivate roads and bridges against existing and proposed trail routes during the RLMP process to ensure conflicts such as access to trailheads are identified and avoided.

1. Approval of Agenda

Approved.

CARRIED.

2. Adoption of Minutes

That the minutes of the Forest & Wildland Advisory Committee meeting held April 10, 2013 be adopted.

CARRIED.

May 8, 2013 RMOW Forest & Wildland Advisory Committee Meeting Minutes

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3. Representative Updates COUNCIL Update

Trail Planning Working Group – Committee developed draft plan, and now on hold. Met with WORCA, Alpine Club of Canada Whistler section, and staff to discuss priorities. Comment that Mayor and CAO didn’t realize FWAC was the review body for CCF plans. Councilor Faulkner has discussed CCF and FWAC recommendations with Council in the past. RMOW considering options around the CCF. Harvesting plans should still be reviewed by FWAC.

AWARE Update Topics are on the agenda.

WORCA Update N/A

RMOW Update Trail Planning Working Group – Frank Savage presented. TPWG met April 25. Planning of future trails will go through Recreation & Leisure Master Planning process. TPWG draft plan will be included. Open House on May 15, 4:00 – 7:00 p.m. at Delta Village Suites. Input will be integrated into draft RLMP. FWAC will have an opportunity to review trails portion of plan after the open house and before it goes to Council. J. Faulkner: Economic Partnership Initiative looking into how best to invest RMI funds. Recreation is one aspect. Timing of RLMP and EPI report is similar with a fall completion date. Use to develop policy. Discussion: FWAC should review before draft goes out to public. 2013 Work Plan – No new trails constructed in 2013. Twenty-one Mile Creek watershed management plan underway by RMOW Infrastructure Services. No new trails in watershed until plan completed. Draft workplan distributed. Includes RSTBC work (Rainbow trail, Ancient Cedars). Reconnaissance and flagging on proposed Sproatt/Rainbow trails to prevent more rogue/unplanned routes, and to reduce braiding. Plan will be reviewed by RLAC at next meeting, then to Council on May 21. MOF Road Plan – RMOW staff received FWAC’s recommendation and is working with Malcolm Schulz, MOF, to review proposed road changes and potential impacts on trails and recreation. Discussion: North Aire Mine route states that it will be gated at pond. Concern about closing access to alpine. Gate location is trying to balance access for hikers, with reducing access for motorized or downhill bikes, plus manage maintenance costs and liability for road. Bryce Leigh expressed concern that this is one of the very few access roads that provides quick access to the alpine for hiking and that by gating it another alpine hiking area will suffer as a result of poorer access. Recommendation to add type of trail use to the work plan


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spreadsheet (e.g. hiking, multi). J. Mikes: updated that the Showh Lakes/Cougar Mountain sub-committee met (Kurt, Johnny, John and Rob). Will do recon over course of summer, and report back to FWAC in September. MOTION: FWAC appreciates that RMOW is finishing the watershed management plan before building new trails as per the FWAC recommendation.

CCF Update Combine with EBM and harvesting plan review. Move agenda item #5 to #6. EBM Plan: Public review, open house in last half of 2012. No plans to update further for next year or so. Discussion: some feeling that input was not considered seriously or included. Can something be done for next iteration? EBM is better than MOF default guidelines, but general feeling in FWAC is to push for more. Complete the Timber Supply Review before the AAC is determined for next round. Forest Management Plan: needs to be done every 5 years. CCF is drafting new FMP. MOF wants carbon plan included in FMP. There will be public review of plan as per MOF schedule. MOTION: Bring EBM back to FWAC in September. J. Faulkner left meeting at 4:00 p.m. He added that Garibaldi Park management plan to be released after provincial election. May have softening on mountain bike position. Carbon Plan: Planning is slowing down because of concerns over election and Pacific Carbon Trust controversy. Living Carbon Investments (LCI) now moving CCF carbon plan to use the Verified Carbon Standard (VCS) protocol rather than PCT’s protocol. (http://v-c-s.org/) Auditors coming in June. Need FMP approved before that. Will review plan against VCS rather than PCT protocol. Old Forest Focus Plan: CFOW provided $5,000 funding. Will determine OGMAs and will combine those areas with other values (wildlife, visuals, recreation). Revised Harvesting Plans: CCF had to revise plans when RMOW requested deferral for one year of Cheakamus 10 & 16. RichPly proposing Callaghan A01, Wedge02, and 3 sites for small scale logging and salvage (P01, W01, B02). CMA A01: 6800 m

3, 6 openings, old growth

Concern that proposed road access route will allow snowmobiles from the Brandywine snowmobile parking area

http://v-c-s.org/

http://v-c-s.org/


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adjacent to the RMOW transfer station to access the Section 58 winter non-motorized area in the Callaghan valley more easily and therefore adding to the problem of snowmobiles in non-motorized areas. If the bridges over Edna Creek were removed and existing roads from the dog sled base area were used instead, this would reduce the potential for snowmobiles in the non-motorized area as the non-motorized area would not be connected to the Brandywine snowmobile parking area.

Was this a permanently reserved area before?

Some of the oldest trees Bob Brett found were just to the north. This area is the main access route for backcountry skiers going to Metal Dome.

This area will see more logging in the future. Requires approval from Squamish Nation.

Issue: still logging old /ancient forest. Any alternatives? Perhaps RMOW can make a difference in Victoria. Concern over creating new road loops that ease motorized access to this area.

ACTION: Send road access suggestions to Tom Cole.

Wedge02 – 1235 m3, 5 hectares of second growth, fall 2013.

Area already logged in 2011. Above power line using existing access.

Engineering not done yet.

IPP proposed for Wedge Creek – look for ways to combine efforts and minimize impacts on the forest.

Wedge Creek IPP – Lil’wat Nation; Wedgemount IPP – Wedgewoods

Small Scale Logging & Salvage Areas

New areas to replace volume lost by deferring Cheakamus 10 & 16.

Powder01 – complete access trail loop, 785 m3, mature

partially logged forest

Wedge01 – Two areas left from 2011 harvest, high retention. 600m

3, mixed old and mature, partially logged in 1930s

Brew02 – Salvage shake and shingles from previously harvested area, 250m

3, logged in 2002

Discussion: Consider how new roads may provide unwanted access.

6. Riparian Vegetation Deferred until June meeting. Give thought to motion wording for June. Put at beginning of agenda.


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7. New Business/Next Agenda

N E W B U S I N E S S / N E X T A G E N D A

June Field Trip – discussion: determined field trip not necessary as

saw all sites in fall 2012. There will be a fall field trip to prepare for

2013 annual report.

Firesmart – Council interested. Add to June/July agenda

EBM – September

Show Lakes sub-committee - September

June agenda: Riparian Vegetation, WB Update, BC Parks Update

(Garibaldi Park Management Plan)

A D J O U R N M E N T 5 : 0 3 P M

That the Forest and Wildland Advisory Committee meeting be adjourned at 5:03 p.m.

C E R T I F I E D C O R R E C T :

Gordon McKeever Heather Beresford Chair Environmental Stewardship Manager, RMOW S:\Forestry\FWAC\2012\minutes

Annual Calendar – Forest & Wildland Advisory Committee Annual Calendar – REVISED April 2012

February – Review compartment maps, compartment planning and information sharing summary sheets and master summary sheet (wood volume harvesting summary). Tom Cole to attend and present on the proposed harvesting timelines and outline for that year. FWAC to formally express support or concerns for the annual program as summarized in the wood harvest volume summary. March – Review & provide response to final harvest plan. May/June – Field inspection to review previous year’s harvesting and other forest management work not visited in October, plus visit current/proposed harvesting sites. July – present draft report on CCF activities September - Finalize FWAC annual report for the CCF. Review other strategic planning issues such as EBM plans/reports, FSP revisions, and other strategic documents. October – Field trip to view year to date harvesting and other forest management activities for the current year.


ZONING AMENDMENT BYLAW (IAM1 ZONE AMENDMENTS) NO. 2031, 2013

A BYLAW TO AMEND THE RESORT MUNICIPALITY OF WHISTLER ZONING AND PARKING BYLAW NO. 303, 1983

WHEREAS Council may, in a zoning bylaw, pursuant to Sections 903 and 906 of the Local Government Act, divide all or part of the area of the Municipality into zones, name each zone and establish the boundaries of the zone, regulate the use of land, buildings and structures within the zones, and require the provision of parking spaces and loading spaces for uses, buildings and structures;

NOW THEREFORE the Municipal Council of the Resort Municipality of Whistler, in open meeting assembled, ENACTS AS FOLLOWS:

1. This Bylaw may be cited for all purposes as “Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013”.

2. The lands which are the subject of this Bylaw are that portion of:

Block D, District Lots 5028, 7641 and 7922, Group 1, NWD

legally described as PID: 025-120-093

as shown outlined in heavy black line on the sketch plan attached as Schedule 1 to this bylaw.

3. Section 19 of Zoning and Parking Bylaw No. 303, 1983 is amended by:

(a) In Subsection 6.2.1, deleting “4,000 square meters” and inserting “5,640 square metres”.

(b) In Subsection 6.2.2 deleting “80 square metres” and inserting “90 square metres”.

(c) In Subsection 6.2.3 deleting “100 square metres” and inserting “”107 square metres”.

(d) Deleting Subsection 6.8. Given first and second reading this 21

st day of May, 2013.

Pursuant to Section 890 of the Local Government Act, a Public Hearing was held this ___ day of ____,_____. Given third reading this ___ day of____,____. Approved by the Minister of Transportation and Infrastructure this ___ day of _____, ____. Adopted by the Council this __ day of _______, ___.

Nancy Wilhelm-Morden Shannon Story Mayor Corporate Officer

“Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013”

I HEREBY CERTIFY that this is a true copy of “Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013”

Shannon Story Corporate Officer

“Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013”

SCHEDULE 1

Subject Lands “Zoning Amendment Bylaw (IAM1 Zone Amendments) No. 2031, 2013”


“FIVE-YEAR FINANCIAL PLAN 2013 – 2017 AMENDMENT BYLAW NO. 2032, 2013”

A BYLAW TO AMEND “FIVE-YEAR FINANCIAL PLAN 2013 - 2017 BYLAW NO. 2025, 2013”

WHEREAS the Council must have a financial plan pursuant to Section 165 of the Community Charter; AND WHEREAS the Council deems it necessary and appropriate to amend the five-year financial plan for the years 2013 to 2017; NOW THEREFORE, the Municipal Council of the Resort Municipality of Whistler ENACTS AS FOLLOWS:

1. This Bylaw may be cited for all purposes as the “Five-Year Financial Plan 2013 – 2017, Amendment Bylaw No. 2032, 2013”.

2. That Council adopt the Five-Year Financial Plan for the years 2013 – 2017

inclusive, for each year of the plan, as set out in Schedules A and B attached hereto and forming a part of this Bylaw as follows:

Schedule A – Consolidated Operating Summary Schedule B – Consolidated Capital Summary

GIVEN FIRST, SECOND, and THIRD READINGS this 21st day of May, 2013. ADOPTED by Council this ____ day of _____________, ___. Nancy Wilhelm-Morden Shannon Story, Mayor Corporate Officer I HEREBY CERTIFY that this is a true copy of “Five-Year Financial Plan 2013 – 2017, Amendment Bylaw No. 2032, 2013”. Shannon Story, Corporate Officer

RESORT MUNICIPALITY OF WHISTLER AMENDMENT BYLAW 2032FIVE-YEAR FINANCIAL PLAN 2013 - 2017 SCHEDULE A

2013 2014 2015 2016 2017REVENUE

General FundProperty Taxes 33,779,958 34,608,557 34,695,079 34,695,079 34,695,079 Other Property Tax 1,098,192 1,099,458 1,099,458 1,099,458 1,099,458 Government Grants 805,223 955,223 955,223 955,223 955,223 Fees and Charges 9,123,274 9,297,236 9,473,807 9,473,807 9,473,807 Investment Income 1,598,065 1,747,401 1,954,612 2,289,561 2,638,992 RMI Grant 7,000,000 7,140,000 7,282,800 7,428,456 7,577,025 2% AHRT 3,570,000 3,641,400 3,714,228 3,788,513 3,864,283 Works and Service Charges 224,283 224,283 224,283 224,283 224,283 Deferred Contributions - - - - - Water FundParcel Taxes 3,708,183 3,710,873 3,713,563 3,716,253 3,718,943 Fees and Charges 2,670,017 2,671,147 2,672,277 2,673,407 2,674,537 Works and Service Charges 21,288 21,288 21,288 21,288 21,288 Sewer FundParcel Taxes 3,857,253 3,873,415 3,876,411 3,879,041 3,881,671 Fees and Charges 3,449,546 3,463,807 3,465,822 3,467,494 3,469,166 Works and Service Charges 79,430 32,863 32,863 32,863 32,863 Solid Waste FundParcel Taxes - - - - - Fees and Charges 3,741,663 3,786,746 3,830,796 3,837,205 3,760,513

74,726,373 76,273,696 77,012,509 77,581,929 78,087,129

EXPENDITUREGeneral FundPayroll and Goods & Services 42,205,556 43,077,773 43,289,858 43,367,300 43,449,738 Debt Interest & Principal 564,733 564,733 564,733 564,733 564,733 Residents & Partners 2,824,111 2,868,653 2,914,038 2,960,282 3,007,401 Water FundPayroll and Goods & Services 2,104,048 2,209,341 2,260,605 2,264,605 2,264,605 Debt Interest & Principal - - - - - Sewer FundPayroll and Goods & Services 2,800,313 2,879,124 2,914,290 2,914,290 2,914,290 Debt Interest & Principal 1,403,786 1,403,786 1,403,786 1,403,786 1,403,786 Solid Waste FundPayroll and Goods & Services 3,711,742 3,756,825 3,800,875 3,807,284 3,730,592 Debt Interest & Principal 841,240 841,240 841,240 841,240 841,240

56,455,529 57,601,474 57,989,423 58,123,518 58,176,384

Page 1 of 2

RESORT MUNICIPALITY OF WHISTLER AMENDMENT BYLAW 2032FIVE-YEAR FINANCIAL PLAN 2013 - 2017 SCHEDULE A Cont'd

2013 2014 2015 2016 2017

TRANSFERS TO (FROM )OTHER FUNDS / RESERVES

Interest Paid to Reserves 1,515,089 1,609,263 1,816,474 2,086,204 2,376,575 Recreation Works Charges Reserve 118,040 118,040 118,040 118,040 118,040 Transportation Works Charges Reserve 90,480 90,480 90,480 90,480 90,480 Employee Housing Charges Reserve 15,763 15,763 15,763 15,763 15,763 RMI Reserve 2,618,162 2,973,162 3,115,962 3,261,618 3,410,187 2% AHRT Reserve 523,987 555,845 583,288 611,329 639,979 General Capital Reserve 5,011,498 5,011,498 5,011,498 5,011,498 5,011,498 Parking Reserve - - - - - Parkland and ESA Reserve - - - - - Vehicle Replacement Reserve 1,003,666 1,003,666 1,003,666 1,003,666 1,003,666 Library - - - - - General Operating Surplus (Deficit) 0 0 0 0 0 General Operating Reserve 1,167,331 1,284,104 1,335,111 1,322,888 1,299,510 Water Works Charges Reserve 21,288 21,288 21,288 21,288 21,288 Water Capital Reserve 2,500,000 2,500,000 2,500,000 2,500,000 2,500,000 Water Operating Reserve 1,032,089 930,616 883,172 882,992 886,812 Water Operating Surplus (Deficit) 0 0 0 0 0 Sewer Works Charges Reserve 79,430 32,863 32,863 32,863 32,863 Sewer Capital Reserve 1,900,848 1,900,848 1,900,848 1,900,848 1,900,848 Sewer Operating Reserve 523,176 474,787 444,632 448,934 453,236 Sewer Operating Surplus (Deficit) 0 0 0 0 0 Solid Waste Capital Reserve 150,000 150,000 150,000 150,000 150,000 Solid Waste Operating Reserve - - - - - Solid Waste Surplus (Deficit) 0 0 0 0 0

18,270,845 18,672,223 19,023,085 19,458,411 19,910,746

REVENUE LESS EXPENDITURE AND TRANSFERS 0 0 0 0 0

Page 2 of 2

RESORT MUNICIPALITY OF WHISTLER AMENDMENT BYLAW 2032FIVE-YEAR FINANCIAL PLAN 2013 - 2017 SCHEDULE B

2013 2014 2015 2016 2017REVENUE

General FundGovernment Grants 40,000 6,232 209,673 - - Contribution from Developers - - - - - Debt Proceeds - - - - - Whistler 2020 Development Corp 1,600,000 - - - - Other Contributions 359,500 96,500 72,500 72,500 72,500 Water FundGovernment Grants 79,210 79,210 19,580 - - Sewer FundGovernment Grants 135,600 1,939,800 - - - Solid Waste FundGovernment Grants - - - - -

2,214,310 2,121,742 301,753 72,500 72,500

EXPENDITUREGeneral FundNon-capital Expenditure 2,042,415 634,300 599,000 419,000 399,000 Infrastructure Maintenance 3,268,005 1,566,000 1,676,000 2,386,000 2,297,500 Capital Expenditure 8,597,562 5,807,917 2,611,259 4,694,662 3,086,640 Whistler 2020 Development Corp - - - - - Debt Interest & Principal 1,600,000 - - - - Water FundNon-capital Expenditure 77,500 231,250 42,500 36,250 42,500 Infrastructure Maintenance 549,000 524,000 457,000 435,000 435,000 Capital Expenditure 275,000 2,465,000 1,050,000 - - Sewer FundNon-capital Expenditure 426,250 237,500 11,250 17,500 11,250 Infrastructure Maintenance 450,000 450,000 450,000 450,000 450,000 Capital Expenditure 290,000 3,795,000 - - - Solid Waste FundNon-capital Expenditure 35,000 200,000 - - - Infrastructure Maintenance 150,000 150,000 150,000 150,000 150,000 Capital Expenditure - - - - - All FundsDepreciation 9,608,541 9,791,792 10,033,151 10,106,376 10,179,601

27,369,273 25,852,759 17,080,160 18,694,788 17,051,491

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RESORT MUNICIPALITY OF WHISTLER AMENDMENT BYLAW 2032FIVE-YEAR FINANCIAL PLAN 2013 - 2017 SCHEDULE B Cont'd

2013 2014 2015 2016 2017TRANSFERS (TO) FROM

OTHER FUNDS (RESERVES)RMI Reserve 4,265,715 3,215,982 1,150,923 3,013,500 695,750 2% AHRT Reserve 898,600 717,800 536,400 796,400 777,000 General Capital Reserve 3,351,324 1,014,374 680,774 1,519,524 1,014,174 Recreation Works Charges 248,000 4,500 4,500 5,000 5,500 Parking Reserve - - - - - Parkland Reserve - - - - - Vehicle Replacement Reserve 1,691,838 1,354,029 615,490 634,238 1,787,216 Library Reserve 42,000 43,000 58,000 43,000 60,000 General Operating Reserve 1,968,000 905,800 908,000 765,500 721,000 WVLC Surplus 118,005 - - - - Transportation Works Charges 925,000 650,000 650,000 650,000 650,000 Water Capital Reserve 534,790 2,554,790 1,302,420 250,000 250,000 Water Operating Reserve 287,500 586,250 227,500 221,250 227,500 Water Works and Service Charges - - - - - Sewer Capital Reserve 680,000 2,385,000 450,000 450,000 450,000 Sewer Operating Reserve 350,650 157,700 11,250 17,500 11,250 Sewer Works and Service Charges - - - - - Solid Waste Capital Reserve - - - - - Solid Waste Operating Reserve 185,000 350,000 150,000 150,000 150,000

15,546,422 13,939,225 6,745,256 8,515,912 6,799,390

ADD BACK NON CASH ITEMSDepreciation 9,608,541 9,791,792 10,033,151 10,106,376 10,179,601

REVENUE AND TRANSFERS LESS EXPENDITURE 0 0 0 0 0

Page 2 of 2

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From: Wes Menichan [mailto:[email protected]]Sent: Monday, May 20, 2013 12:25 PM To: [email protected]; Donna Wango; Bylaw Services; Jack Crompton; Jayson Faulkner; John Grills; Duane Jackson; Andrée Janyk; Roger McCarthy; Communications; transit; Fire; [email protected]: [email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected]; [email protected];[email protected]; [email protected]; [email protected]; [email protected]; [email protected]: Concerned Whsitler Residents

Monday May 20, 2013 Hon. Nancy Wilhelm-Morden Mayor of Whistler BC 4325 Backcomb Way Whistler BC V0N1B4

To Her Honorable Mayor Nancy Wilhelm-Morden and her Council,

With the may long weekend finally coming to an end, we can go back into the village and everything is back to normal…except it isn't. Same as last year, and the year before we have the unsuitable Vancouver crowd that comes up from the city and surrounding areas. These unwanted groups and/or people come up here and vandalize our town, harass our residents, and assault locals and tourists. This repulsive un-human behavior needs to stop.

What a sight it must be to walk into the village this morning as a mother or father with a family, away for an amazing holiday weekend to see one of the numerous businesses windows smashed or all the garbage accumulated around town. Hearing my two friends talk about things that happened last night at different restaurants they work at is just adding to my frustration. Some of the things included "…never met people so rude", and "…I was ready to snap". Apparently a girl was having a smoke outside their work and was approached by a non Whistler resident, he walked up to her and grabbed her inappropriately without any wanted contact by the girl. What world are we living in that these people think they can come up here and act like this? I am truly embarrassed to walk through the village right now and call this place my home.

These long weekends needs to be treated like New Years. As residents we need to make a stand against this kind of violence and uncalled for behaviour in the place we call home. Being a resident of Whistler for almost 3 years now I know we “have each others backs”. But when NO ONE that lives in Whistler is willing to go out on these long weekends because we’re afraid of getting stabbed at a night club, or our wives/girlfriends/friends get harassed so bad that they break into tears - that is saying something. Now we’re saying something to you.

Help us regain confidence in the leadership of this city on long weekends, and make us feel safe again - because we don’t. The next weekend coming up is June 28 - July 1. We need to be prepared for this, and so does our city. As concerned citizens of Whistler BC, non of us want to see the next long weekend end up look this one or ones in the past.

*Help us make our home feel safe again*

Sincerely,

WTM Concerned Whistler Resident

If you're reading this and agree with what is said, please take the time to email this letter to the Mayor and her Council - the only way we can make a difference is if we all show concern. You can copy the following email addresses directly into

Wesley Menichan4661 Blackcomb Way604 902 5288

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your email:

[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]

Thanks for taking the time to read this.

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From: Robyn Graham [mailto:[email protected]]Sent: Monday, May 20, 2013 2:16 PM To: [email protected]; Donna Wango; Bylaw Services; Jack Crompton; Jayson Faulkner; John Grills; Duane Jackson; Andrée Janyk; Roger McCarthy; Communications; transit; Fire Subject: Long weekend concerns

Monday May 20, 2013 Hon. Nancy Wilhelm-Morden Mayor of Whistler BC 4325 Backcomb Way Whistler BC V0N1B4

To Her Honorable Mayor Nancy Wilhelm-Morden and her Council,

With the may long weekend finally coming to an end, we can go back into the village and everything is back to normal…except it isn't. Same as last year, and the year before we have the unsuitable Vancouver crowd that comes up from the city and surrounding areas. These unwanted groups and/or people come up here and vandalize our town, harass our residents, and assault locals and tourists. This repulsive un-human behavior needs to stop.

What a sight it must be to walk into the village this morning as a mother or father with a family, away for an amazing holiday weekend to see one of the numerous businesses windows smashed or all the garbage accumulated around town. Hearing my two friends talk about things that happened last night at different restaurants they work at is just adding to my frustration. Some of the things included "…never met people so rude", and "…I was ready to snap". Apparently a girl was having a smoke outside their work and was approached by a non Whistler resident, he walked up to her and grabbed her inappropriately without any wanted contact by the girl. What world are we living in that these people think they can come up here and act like this? I am truly embarrassed to walk through the village right now and call this place my home.

These long weekends needs to be treated like New Years. As residents we need to make a stand against this kind of violence and uncalled for behaviour in the place we call home. Being a resident of Whistler for almost 3 years now I know we “have each others backs”. But when NO ONE that lives in Whistler is willing to go out on these long weekends because we’re afraid of getting stabbed at a night club, or our wives/girlfriends/friends get harassed so bad that they break into tears - that is saying something. Now we’re saying something to you.

Help us regain confidence in the leadership of this city on long weekends, and make us feel safe again - because we don’t. The next weekend coming up is June 28 - July 1. We need to be prepared for this, and so does our city. As concerned citizens of Whistler BC, non of us want to see the next long weekend end up look this one or ones in the past.

*Help us make our home feel safe again*

Sincerely,

Robyn Graham Concerned Whistler Resident

--Robyn [email protected] 932 6408

Robyn Graham309-1069 legacy wayWhistler, bcCanadaV0n1b1604 902 3481

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This image cannot currently be displayed.

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From: Dennis Hilton [mailto:[email protected]]Sent: Saturday, May 25, 2013 10:20 AM To: Donna Wango; Jack Crompton; Duane Jackson; Jayson Faulkner; Andrée Janyk; Roger McCarthy; John Grills Cc: [email protected]; [email protected]: The Respect Whistler Coordinating Committee Report to Council August 20, 2007 Importance: High

Hello Mayor and Council My name is Dennis Hilton. I am an owner at the Adara hotel and was the chair of the Respect Whistler Coordinating Committee that was formed after the knifing death of a visitor during the 2006 May long weekend.

Reading about the Mayor’s concern after the May 2013 long weekend saying this type of behaviour has to stop triggered my email. I believe that if the recommendations of a wide rangeof Whistler residents, business owners and interested non residents like me had been implemented then the issues we continue to face would be reduced if not eliminated.

The documents attached outline the committee’s work on behalf of all residents and in particular the guests that make Whistler a viable resort. The meeting of concerned citizens after the alongweekend was large, angry and afraid. In the 7 years since that weekend little has changed (other than no deaths).

On August 20, 2007 the Mayor and Council received the committee’s report and recommendations with thanks. Unfortunately that is where it stopped; to my knowledge nothingwas done with the recommendations.

It is important to note that to a lesser degree the issue of visitor intimidation, fear andcertainly guest disturbance occurs most weekends of the year.

At closing time the clubs and bars push many, many drunk, loud and often aggressivepatrons out into the village. Their behaviour disturbs other visitors who are sleeping. Guestdisturbance directly impacts guest experience in a negative away. I have attached theRMOW Noise Control Bylaw 1660 passed in 2004. It clearly states the following

No owner or occupier of real property shall use such real property, or permit such real propertyto be used, so that noise or sound which emanates from that real property disturbs or tends todisturb the quiet, peace, rest, enjoyment, comfort, or convenience of the neighbourhood or ofpersons in the vicinity.

In spite of a clearly worded bylaw that prohibits these actions, bars and clubs send theirdrunk, loud and rowdy patrons out onto the public pathways with impunity. Why does this happen? Consider the following:

1. Because the clubs and bars take no responsibility – it’s not our problem2. The police can only do so much with the resources they have3. The RMOW has no bylaw enforcement officers dealing with these issues when they

happen early in the morning or after during the day. Bylaw 1660 in almost neverreinforced.

4. It’s almost like a blind eye is turned to these ongoing behaviours that clearly breakthe Noise Control Bylaw, and to some it might look like these business practices andguest behaviours are actually condoned.

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I offer the reports to Mayor and Council and the media for review.

If I can be of any further assistance please don’t hesitate to contact me.

Sincerely,

Dennis Hilton O 604.987.4151 C 604.720.4151 [email protected]

Dennis Hilton1747 Bellelynn PlaceNorth Vancouver BCV7J 2T9604-987-4151

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Respect Whistler Coordinating Committee From: The Respect Whistler Coordinating Committee

To all Whistler Stakeholder Groups

August 20, 2007

DRAFT Action Plan Overview

Whistler has evolved as a Resort Community and travel destination over the past several years. Over the years there have been several groups and committees who have set up to discuss and resolve the many issues that have surfaced through Whistler’s growth as a Resort. Whistler has become a World Class Resort – unfortunately it has missed the mark in delivering a consistent World Class Guest Experience.

To date there has been little resolution to the ongoing complaints and concerns brought up towards excessive noise in the village after 10PM, disrespectful behavior of some guests towards others, drinking in public, security and vandalism.

On June 16, 2006 following a worse than usual May long weekend when some guests described being frightened for their safety and too much of the wrong kind of media attention; a meeting was held at the Fairmont Whistler to discuss the issues surrounding the repeated complaints and concerns about controlling village noise levels, security issues and disrespectful behavior in Whistler Resort. Approximately 200 people attended.

From that meeting a group of individuals who represent a variety of business segments, including; rental accommodation, bars, RCMP and RMOW staff and Council and Tourism Whistler agreed to meet and work with the stakeholders in the community to coordinate and deliver recommendations that will help to reduce the number of complaints and disrespectful behavior. Members include…

The Respect Whistler Coordinating Committee was established and has been meeting on a regular basis since June 06 to identify the ongoing issues and the root problems along with the key stakeholders and develop a plan of action to address the challenges in a coordinated and comprehensive manner.

The committee has drafted a set of recommendations for each stakeholder group to review and provide input so Whistler benefits from a coordinated cohesive approach to the issue of reducing guest disturbance and increasing positive guest experience.

When each stakeholder and group does its part in concert with the other stakeholders and groups to reduce guest disturbance and enhance guest experience everyone in Whistler wins. And Whistler as a Resort stands out from other resorts – it gains a competitive advantage by focusing on enhancing guest experience. A member of the Respect Whistler Coordinating Committee is available to meet with your stakeholder group to review the draft recommendations, answer questions and concerns and gather ideas that would improve your groups’ specific recommendations and any others that would reduce guest disturbance issues and increase guests’ positive experiences while at Whistler.

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Working together we believe that Whistler can deliver a more consistent high quality guest experience – and when that occurs all stakeholder groups and all stakeholders win – starting with our guests.

A call to action The RWCC is asking all stakeholders (strata councils) to implement and integrate the final recommendations into their day-to-day business practices so that guests’ experiences are enhanced. We ask all Strata Councils to follow this process:

1. Your Strata Council meets with a member(s) of the RWCC (optional) and reviews your draft recommendations (appendix A) and offers input to improve it –your suggestions get back to the committee (call Dennis Hilton at 604-987-4151 for more information or to clarify the instructions or offer feedback [email protected])

2. The committee will make final changes and send out the working version to each stakeholder group (strata council)

3. Each member of the stakeholder group (strata council) implements and integrates the plan of action into their day to day business practices

4. Methods to measure and monitor progress will be developed to ensure results desired are in fact achieved

Sincerely yours, The Respect Whistler Coordinating Committee

Alex Hoelk (Whistler Resort Management Ltd.) Bob Lorriman (RMOW Councilor) Cheryl Waters (Whistler Reception Services) David Clark (Tourism Whistler) Dennis Hilton (Property Owner) Joey Gibbons (Bar Owners)

Ken Melamed (RMOW Mayor) Kimberley Hughes (Delta Whistler Village Suites) Leigh Higinbotham (Property Owner) Mike McCarville (Alpine Lock & Safe) Sandra Smith (RMOW Bylaw Service) Steve Wright (RCMP)

Appendix A Draft Strata Council bylaw change requests and Standard House Rules Appendix B Draft recommendations for all other stakeholder groups

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Appendix A Respect Whistler Coordinating Committee recommendations to Strata Corporation Tourist Accommodation Zoned properties Overview We offer a set of recommendations to Strata titled properties and their Strata Agents to implement by-laws with their Strata Councils and owners which will help eliminate the root problems and enhance guests’ experiences. The draft by-laws we are recommending have already been successful implemented with some Whistler Strata titled rental properties as have the Standard House Rules. We ask all Strata Councils to follow this process:

1. Your Strata Council meets with a member(s) of the RWCC (optional) and reviews your draft recommendations (appendix A) and offers input to improve it –your suggestions get back to the committee (call Dennis Hilton at 604-987-4151 for more information or to clarify the instructions or offer feedback [email protected])

2. The committee will make final changes and send out the working version to each stakeholder group (strata council)

3. Each member of the stakeholder group (strata council) implements and integrates the plan of action into their day to day business practices

4. Methods to measure and monitor progress will be developed to ensure results desired are in fact achieved

Draft Bylaws The purpose of these suggested draft bylaws is to protect all strata owners and their guests from annoyance and nuisances caused by improper use of the strata units and to protect the reputation and desirability of your investment by providing the maximum enjoyment to all guests.

1. Residents shall not make, or permit their families or guests to make noises which will unreasonably annoy or interfere with the rights, comfort and convenience of other residents and guests. Radios, TV’s and stereos shall be played at reduced volume during the hours of 10:00 pm. To 7:00 am. Any noise complaints will be subject to fines of up to $100.00 for the first offence and $200.00 for the second offence, plus any security call out charges. The fines will be levied directly against the strata lot owners account. Noise complaints should be directed to the Strata Emergency number; _________.

2. Any and all guests of rental units are to be personally greeted and checked in. Guests are to be verified that they are of legal age to sign a contract. Upon check in guests are to be given a copy of the ‘house rules’ for the property.

3. Owners of any ‘nightly’ rental unit must provide a 24-hr in resort contact to the Strata Agents for cases of emergency or noise violations.

4. Since each unit owner is responsible for the conduct of any lessee, renter or guest; if the unit owners is unable to control the conduct of the lessee, renter or guest and such persons fail to observe the bylaws and rules of the strata corporation, the owner shall at the request by the strata council (through their strata agent, if applicable), remove the lessee, renter or guest from the premises without any compensation for lost rentals or any other damage resulting there from.

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Standard houses rules (sample)

The purpose of these rules and regulations is to protect all of the residents and guests of ________________ from annoyance and nuisance caused by improper use of the townhouses/units in the complex and to protect the reputation and desirability of the property by providing maximum enjoyment of the complex to all. 1. Skates, scooters, roller blades, skateboards, and bicycles are not permitted except for entry and

exit to the unit.

2. Activities on the grounds that may cause damage to the landscaping or common elements or create a disturbance are prohibited.

4. Pets must be under the direct control of residents and guests. All fecal droppings shall be promptly removed and disposed. Feeding of wildlife is prohibited.

5. No towels, bathing apparel, clothing, laundry, cartons, garbage or other objects shall be placed on decks, entrances or passageways so as to be in view from outside the building or other townhouses.

6. A garbage container is available as marked on the property map for the convenience of occupants and guests.

7. Residents shall not make, or permit their families or guests to make noises which will unreasonably annoy or interfere with the rights, comfort and convenience of other residents and guests. Radios, TV’s and stereos shall be played at reduced volume during the hours of 10:00 pm to 7:00 am. Noise complaints should be directed to the Strata Emergency number; ________. Hot-tub use after 10:00 pm. is not permitted (where applicable).

8. Residents and guests may only use the numbered parking space assigned to their unit, unless prior arrangements have been made for another space. Additional short term visitor parking spaces are provided for the exclusive use of occupants and guests. When using additional short term parking spaces, ensure a temporary parking permit is left on the dashboard indicating the unit you are staying in. The assigned parking space for this unit is .

9. We want to ensure that our guests enjoy their time with us and want to return. With that in mind, it is important that any infractions are reported either to the rental manager, the property manager, security or a member of council

10. Noise and other security complaints should be directed to _______________________.

11. Building emergencies should be directed to the strata management company at: _____________.

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Appendix B Recommendations for action for Whistler Stakeholders

Accommodation Sector (new) Work with neighbouring bars & clubs of honouring the “Good Neighbour” policy Be consistent with implementing “best practices” documents, Things to Know before you Go,

Recommended procedures for handling noise, security and evictions. Recommend handing out to young guests the stricter Respectful and Safe enjoyment document Enforce age limit of 19 based on under age not being able to sign a legal contract (registration

card) Work with by-law RCMP to report poor guest behaviour and cross train/educate staff on how to

handle it Advise RCMP and bars of any groups booked that may not be in RCMP calendar so they can

staff accordingly Let guests know that Whistler works together to enhance every guests’ experience Accommodation sector tracks all forms of guest disruption and dissatisfaction issues and reports

“external” issues monthly to By Law Services (this will allow all of us to see the size of the issues guests experience – confidentiality about the source will be maintained) Format and top ten list to be provided by Kimberly Hughes

Put tools in non-resident owners, strata councils and property managers hands that outlines best practices (strengthen strata bylaws)

1. Guest notification and waiver 2. Strata bylaw changes 3. Handling disruptive guests

RMOW Bylaw Services Continue the ongoing education of police about Whistler bylaws and tools Facilitate communication between bars/accommodation (Good Neighbour Policy) Continue to work with businesses, rental managers, property owners about bylaws Messaging through LUNA Contribute to the education of new employees (ongoing)

Chamber Enhance and align the Spirit Program Get message out to businesses

Clubs and Bars Increase exit contact between bar staff and customers – reminding them to “keep it

down/be quiet” “Quiet” signs posted at doors More gradual exit at closing time – so there isn’t a mass exodus – have a mandatory coat

check service to slow down exodus at the end of the evening Respect the Liquor Control Act – regarding over serving etc. Have food/nibbles available at closing to cut into alcohol Train bar staff on RMOW bylaws and the LCA regulations – so they can speak confidently

to guest/customers Move bar lineups inside to control the line noise. List of contacts at Bars and Hotels so contact can be made quickly and effortlessly Answer the phones (all business hours) – assign a staff member to answer the phone or

clear messages regularly Work directly with Hotels to minimize guest disturbance

Keep each other informed about problem guests

Clean up after your guests outside

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RCMP Use the annual “Event” calendar (coordinated through the RMOW new website – let all

groups know they are invited to add events) Enhance the bar liaison program (it is being renamed) Improve media messages for holidays (Anne-Marie Gallop to investigate) Develop weekend police operations plans Community liaison officers discuss Whistler grad problems with local and city schools Continued messaging about Zero Tolerance towards anti-social unacceptable behaviours Present case for more officers to the RMOW Expand the number of auxiliary officers in Whistler

RMOW Increase I-host involvement for long weekends, re-focus. Cathy Coyle to administer with

info and reminders Research Ft. Lauderdale and Quebec resorts– how they dealt with Noise & rowdy

behaviours (Sandra Smith to conduct research) Vette these documents through Whistler 2020 Sustainability Committee Review hours of liquor stores – could they close earlier with use of a bylaw? Expand police budget (full time). Regionalize police – so they are available on demand Explore ways to support more front desk operations so lobbies are not deserted Quiet after 10 pm signs Revise and expand the reach of the “Good Neighbour Policy” to the accommodation sector

– broaden the knowledge and understanding of the policy Improve the marketing media – perhaps develop guidelines that reflect how Whistler

wants to be represented to the world

Tourism Whistler Slogan / Marketing – must align with Whistler’s preferred image going forward “Whistler

Energy…” Increase influence over web portals to ensure alignment Advisory to accommodation about upcoming events David Clark from Tourism Whistler has joined this committee Involved in updating the community event calendar Encourage and support the accommodation sector to consistently honour “best practices” Ensure that front desk 24 hour contact is available before being eligible to post on

whistler.com Set up a guest ombudsman position

Whistler Blackcomb Enhance employee training to (to what end?) Marketing messages to reflect what Whistler Resort want’s to stand for Advise re large group bookings (Shelly Sharp) Police, accommodation sectors Contribute to community event calendar Market to US and CDN universities – “Things to Know before you go to Whistler”

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Whistler’s Mayor and Council meets The Respect Whistler Coordinating Committee

To: Whistler’s Mayor and Council From: the Respect Whistler Coordinating Committee Date: August 20, 2007 Agenda

1. Introductions

2. Background - How RWCC started? Who is the RWCC?

It was crisis and shock that got the ball rolling

3. Being a World Class Resort is not enough – never has been

Regarding guests and visitors - what should Whistler be focused on?

4. Guest Disruption/Disturbance – how big is it?

5. Can a coordinated, comprehensive plan really improve results?

6. The RMOW Council can help improve results for all guests and visitors

7. Brief review of the RWCC draft plan

8. Next steps & adjourn

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2. The Respect Whistler Coordinating Committee How it started

The Respect Whistler Coordinating Committee was established following the May 06 long weekend debacle and a subsequent public meeting of 150 (est.) very upset and concerned citizens and stakeholders at the Fairmont Hotel on June 16th. It was crisis and shock that brought these people together along with fear about the future.

The RWCC is represented by the RCMP, RMOW Council and By-Law, accommodation, bars/clubs, Tourism Whistler, security, and strata owners.

Alex Hoelk (Whistler Resort Management Ltd.) Bob Lorriman (RMOW Councilor) Cheryl Waters (Whistler Reception Services) David Clark (Tourism Whistler) Dennis Hilton (Property Owner) Joey Gibbons (Bar Owners)

Ken Melamed (RMOW Mayor) Kimberley Hughes (Delta Whistler Village Suites) Leigh Higinbotham (Property Owner) Mike McCarville (Alpine Lock & Safe) Sandra Smith (RMOW Bylaw Service) Steve Wright (RCMP)

In our first meeting we agreed to not spend any time finding fault or blame for the situation we find ourselves in. This would be counterproductive and a waste of valuable resources and tend to create resistance that would have to be overcome when it comes to implementing actions beneficial to all.

We wish to enlist the active support of as many people in the community as possible – we all need to be part of the solutions that improve results for visitors, guests, residents and Whistler. The results of this initiative will help create a ground swell of focused support for Whistler leading up to the 2010 Olympics and beyond.

We agreed that this committee can only prove itself by getting results that matter – results that address the underlying root cause as well as the surfacing issues or problems. We drafted a set of recommendations for each stakeholder group to review and provide input so Whistler benefits from a coordinated, cohesive approach to the goal of enhancing guest experiences – starting with the foundation of reducing guest disruptions.

When each stakeholder does its part in concert with other stakeholders to reduce guest disturbance and enhance guest experiences everyone in Whistler wins. Whistler already is recognized as a World Class Resort – strategically focusing on enhancing guest experiences means a competitive advantage - it will become known as a resort that delivers World Class Guest Experiences.

To create long term lasting benefits for all this year-old initiative needs the ongoing leadership of the key stakeholders including the RMOW and Tourism Whistler to name two.

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Being a World Class Resort is not enough – never has been Regarding guests and visitors – what should the community of Whistler focus on?

A. Does it focus on cleaning up the “bad” weekends & events? or B. Does it focus on enhancing guests’ experiences? (Knowing that there is little that can be done (resignation) to deal with the unacceptable social behaviours of some guests & visitors and businesses that takes advantage of this) or C. Does it focus on reducing guest disturbances & disruptions?

A question to consider

What forms the foundation of positive guest experiences?

Remember… Whistler gains a significant competitive advantage when it delivers more World Class Guest Experiences AND it starts with a solid foundation of

1. Fewer guest disruptions/disturbances

2. Less fear/worry and more comfort among guests & visitors when out and about Whistler

3. The means to get their needs met easily and in a timely fashion (related to accommodation needs)

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Guest Disruption/Disturbance Guest Disruption/Disturbance defined Any behaviour by another individual or business that negatively impacts the guest experience Question – How big a problem is guest disruption/disturbance? We think it’s accurate to say – we have no idea how big the problem is. What’s the impact? What impact does guest disruption have on Whistler’s reputation over the long term? For your consideration 22.5% or 9 of 40 comments offered by guests of 4 Village properties* commented on how they were awakened by the rowdy behaviour, public drunkenness, loud music and yelling etc.

*The data was found on Trip Advisor; the properties reviewed were the Sundial, The Pan Pacific Village, Delta Whistler Village Suites and the Adara

Perhaps the problem is BIGGER than we know One of our key recommendations That all properties be asked to collect guest disruption data (external to their property) and pass the data on, confidentially, to Bylaw Services for analysis and, where warranted, action. This would ensure that Council, Bylaw Services understands the scope of the problem and can take appropriate and timely action (where appropriate) to remedy the situation for future guests. Another Question worth considering… What is the impact of these situations on guests’ experiences?

When large crowds of people walk as a group through the village, making way for no one

When people bike, roller blade or skate board in the village

When people are seen drinking or consuming other drugs in public

When people are seen urinating in public

When people use profane language

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Can a coordinated, comprehensive plan really improve results? A case study

The Timberline Lodge – “It’s just the way it is” 1. It’s the architecture – and poor construction

2. No front desk staff or management in the building

3. No monitoring, no reporting

4. Unhappy guests – just move them out

5. There was no “working” relationship with our neighbours, i.e. Bills & Tapley’s

6. The net results – the owners’ lost more money and the reputation of the Lodge worsened

The Adara Hotel

1. $2.6 M renovation – despite best efforts we have the same problems

2. Professional sound engineers told us nothing could be done – recommended renting out the 2nd floor to commercial tenants

3. We read the RMOW Noise Bylaw and passed it on

4. we began working in partnership with Buffalo Bills owners and staff

5. Together we developed a strategy to monitor noise in the moment & report to each other

6. Hotel staff records every guest disturbance event so we know the size and scope of the problem(s) (it is more important than guest satisfaction and is one of our Key Performance Indicators)

7. We’ve created a working version of the Good Neighbour Policy

8. Bills has shifted speakers from some areas and is now installing monitoring equipment so DJ’s can’t keep “turning it up”

The RWCC believes that a well laid out plan of action, well coordinated by the key organizations will deliver improved results Our Plan – engage all stakeholders in implementing a coordinated and

comprehensive set of actions that will be measured and monitored ongoing

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How the RMOW Council can help

1. Agree to be the champion that sees the value of ensuring that this coordinated, comprehensive plan of ensuring Whistler delivers World Class Guest Experiences is successfully implemented and integrated over the next decade (RMOW, TW, WB, By law Services etc)

2. Formalize the RWCC – make it a standing committee

a. Decide how to bring the RWCC to life 1. Invite people of influence to join (add credibility &

influence) 2. Develop a clear action plan

b. Inform the community (get a strong clear message out)

c. Implement the action plan

d. Measure and monitor progress

e. Use actual results to course correct

f. Report to the community about progress and plans

3. Work in concert with all stakeholders to implement the actions that ensure Whistler - a World Class Resort delivers World Class Guest Experiences


BYLAW NO. 1660, 2004

A Bylaw to regulate, prohibit and otherwise control noise in the Resort Municipality

WHEREAS Council of the Resort Municipality of Whistler considers it to be in the public interest to regulate or prohibit noise in the Resort Municipality of Whistler;

AND WHEREAS Council may make different regulations or prohibitions for different areas of the Municipality;

AND WHEREAS Council believes noises made contrary to the regulations and permitted noise levels in this Bylaw are objectionable or liable to disturb the quiet, peace, rest and enjoyment, comfort or convenience of individuals or the public;

Now therefore the Council of the Resort Municipality of Whistler enacts as follows:

Title This Bylaw may be cited for all purposes as the “Noise Control Bylaw No. 1660, 2004”. Interpretation

In this Bylaw:

“Bylaw Enforcement Officer” means every person designated by Council as a Bylaw Enforcement Officer, and includes every peace officer;

“Council” means the Municipal Council of the Resort Municipality; “Personal Water Craft” means a vessel less than 4 metres in length, without a cockpit, propelled by equipment which includes an internal combustion engine and a jet pump and which is designed to be operated by a person sitting, standing, or kneeling on the vessel;

“Resort Municipality” means the Resort Municipality of Whistler or, where the context requires, the area within the municipal boundaries of the Resort Municipality of Whistler.

Prohibited Noises and Sounds 1. No person shall make or cause, or permit to be made or caused, in or on a highway or

elsewhere in the Resort Municipality, any noise or sound which disturbs or tends to disturb the quiet, peace, rest, enjoyment, comfort, or convenience of the neighbourhood or of persons in the vicinity.

2. No owner or occupier of real property shall use such real property, or permit such real property to be used, so that noise or sound which emanates from that real property disturbs or tends to disturb the quiet, peace, rest, enjoyment, comfort, or convenience of the neighbourhood or of persons in the vicinity.

3. Without limiting the generality of Section 2 or 3 of this Bylaw, no person shall:

(a) operate or play any musical instrument, radio, stereophonic equipment, or other device for the production or amplification of sound, or permit such devices to be operated or played, in the Resort Municipality in such a manner as to disturb the quiet, peace, rest, enjoyment, comfort, or convenience of the neighbourhood or of persons in the vicinity; or

(b) permit any animal, by its calls, cries, barks, or other noises or sounds, to disturb

Bylaw 1660 Page 2

the quiet, peace, rest, enjoyment, comfort, or convenience of the neighbourhood or of persons in the vicinity.

4. Without limiting the generality of Section 2 or 3 of this Bylaw, Council believes that the following noises or sounds are objectionable:

(c) any amplified music or speech which is audible between the hours of 10:00 p.m. and 8:00 a.m. outside the premises on the real property from which it emanates or is reproduced, or at any boundary of the real property from which it emanates or is reproduced;

(d) any amplified music or speech that is projected into any highway or public place located in the area outlined in bold on the plan attached as Schedule “A” to this bylaw;

(e) any calls, cries, barks, or other noises or sounds made by an animal which are audible between the hours of 8:00 p.m. and 8:00 a.m. outside the premises where the animal is kept or at any boundary of the real property where the animal is kept;

(f) any noise or sounds made by the operation of any machinery or equipment between the hours of 8:00 p.m. and 8:00 a.m. in an area zoned to permit residential uses under the Resort Municipality’s zoning bylaw and between the hours of 10:00 p.m. and 7:00 a.m. in an area zoned to permit industrial uses under the Resort Municipality’s zoning bylaw.

(g) any noise or sounds made in the construction, reconstruction, alteration, repair or demolition (“Construction Noises”) of any building, structure, or thing, including the excavation or filling of land, between the hours of 8:00 p.m. and 8:00 a.m. in an area zoned to permit residential uses under the Resort Municipality’s zoning bylaw and between the hours of 10:00 p.m. and 7:00 a.m. in an area zoned to permit industrial uses under the Resort Municipality’s zoning bylaw;

(h) any noise or sounds produced by the operation of personal water craft or a snowmobile on Alta Lake, Green Lake, Lost Lake, or River of Golden Dreams.

Exemption 5. This Bylaw does not apply to noises or sounds produced by:

(a) Police, fire, or other emergency vehicles proceeding upon or engaged in an emergency;

(b) the excavation, filling, construction, reconstruction, alteration, or repair of streets, highways, bridges, public works, infrastructure, or lands by the Resort Municipality’s employees or agents;

(c) boulevard and other public grounds maintenance operations;

(d) snow removal or highway cleaning operations;

(e) the use of bells or chimes for the announcing of public worship services;

(f) the operation of a public address system, or alarm system, required under a building or fire code;

(g) golf course grounds maintenance operations;

Bylaw 1660 Page 3

(h) avalanche control operations, or

(i) snow making or grooming operations.

Inspection 6. A Bylaw Enforcement Officer may enter on any property at any reasonable time for the

purpose of ascertaining whether the regulations and requirements of this Bylaw are being observed. No person shall obstruct the entry of a Bylaw Enforcement Officer under this section.

Offences and Penalties 7. Any person who contravenes this Bylaw is liable upon summary conviction to a fine not

exceeding $10,000.00 and the cost of prosecution. Every day during which there is an infraction under this Bylaw shall constitute a separate offence.

Severability 8. If any section or lesser portion of this Bylaw is held to be invalid by a Court, such

invalidity shall not affect the remaining portions of the Bylaw.

Repeal

a. “Noise Control Bylaw No. 692, 1988”, as amended, is repealed.

READ A FIRST TIME, SECOND TIME AND THIRD TIME this 19th day of January, 2004.

ADOPTED this 2nd day of February, 2004.

__________________________ __________________________

Hugh O’Reilly Brenda Sims

Mayor Municipal Clerk

I HEREBY CERTIFY that this is a true copy

of the “Noise Control Bylaw No. 1660, 2004.”

________________________________

Brenda Sims

Municipal Clerk

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From: Greg Diamond [mailto:[email protected]] Sent: Sunday, May 26, 2013 11:49 AM To: Duane Jackson; Jack Crompton; Andrée Janyk; Roger McCarthy; John Grills; Jayson Faulkner; Donna Wango Subject: Long Week-end issues

Dear Mayor and Council,

After reading this week's Letters to the Editor and the article about creating a task force, I felt motivated to offer my thoughts on the subject. I have a hard time watching welcomed visitors forever alienated from Whistler because they chose the wrong week-end.

Unfortunately, it seems established as a tradition for certain of the notorious visitors to attend Whistler on this week-end with the goal of proving themselves to their peers. Many others ride on their coat-tails. With that mentality, enforcement, while useful, seems only to add to the prestige for these individuals when they cause trouble. As such, it is my view that simply stepping up enforcement is a band-aid solution that will not cure the problem.

Please consider why it is so easy for so many of these young individuals to be here. Reading the paper, it seems that they are taking advantage of the ridiculously low room rates as well as the Phase II units with no front desks or security to monitor who and how many are staying in the rooms. I have previously expressed concerns about ruining our brand by selling off Whistler cheap (i.e. competing for the lowest room-rates). To me, this is an example of the damage being done. For the sake of a modest number of rooms being filled, we spend considerable public funds policing, cleaning, and insuring. We lose future customers in untold numbers. Do any of the undesirable occupants spend money in our stores and restaurants? Is anyone making money off this sort of marketing plan?

Possible Solution:

I do not profess to have the answer, but a good start would be to look at it who is enabling this problem and who is in a position to make a change. If I am correct about low room rates and lack of front desks then it is the owners and their property managers who are responsible for enabling the problem. Perhaps they should be held accountable: if their unit is the source of the noise or the reason for police attendance, issue the appropriate fines to the owners (create new bylaws with higher fines if necessary). They will thereby be deprived of their profits and motivated to make change. The same philosophy would apply to the home owners who illegally rent nightly to the trouble-makers.

From my own personal experience with a neighbourhood home being illegally rented to hooligans, we found that enforcement of the by-laws was very weak and the home owner could thumb his nose at his neighbours. I believe that if we strictly enforce our bylaws (ones with teeth) to address this problem, the owners of the units where the trouble-makers stay will be motivated to fix the problem.

Sincerely,

Greg Diamond 217-4368 Main Street, Market PavilionWhistler, BC V0N 1B4T: 604-938-0890 F: 604-938-0870 [email protected]

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www.doublediamondlaw.com p.s. I will not be submitting this or any letter on the subject to any Letters to the Editor.

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-----Original Message----- From: Keithmlambert [mailto:[email protected]] Sent: Monday, May 27, 2013 10:27 AM To: [email protected]; Donna Wango Subject: Property Tax increases

Mayor Nancy Wilhelm-Morden and Council Members,

Dear Mayor and Council Members,

I write to you in regard to the broad increase in municipal tax rates again for 2013 which were acknowledged in a meeting I had with Amanda Webster of the Finance office. Evidently these tax rate increases are required because property assessed values have declined again this year and tax rate increases are needed to fund a zero increase budget.

I object to RMOW communications in the website and in Tax Talk 2013 which does not make this situation clear. Communications state that there will be no increases in municipal taxes for a second year in a row. This statement is misleading and should be corrected in the website. In my case municipal tax rates have increased by 5.32% in 2013 and by 6.99% in 2012. I understand most taxpayers are facing similar tax rate increases and we doubt we are the only ones who expect taxes to decrease when property values decline.

I believe the correct communication of facts is that there has been no increase to the 2013 RMOW budget but because property values continue to decline, tax rates have been increased to compensate for value declines.

These assessed property value declines are a continuing concern and we offer the view that this must be a focus and priority of the council agenda. Otherwise property values will continue to decline and we fear they could still have a long way to fall. We appreciate efforts to curtail further supply of housing in an already overdeveloped residential housing market, in my opinion being one of the the reasons for declining property values. But we urge Council to address and improve quality of demand in the community as a needed approach to arrest this decline in property values. Recent problems encountered on the May holiday week-end support our view that the quality of clientele needs to be upgraded as a prerequisite to a rising property environment and thriving community.

I would be grateful of the opportunity to meet with you and would also appreciate receiving your kind reply by return email or telephone on 604 902 3398.

With kindest regards.

Sincerely,

Keith & Lindsay Lambert 2016 Nita Lane Whistler, BC., V0N 1B2

Keith Lambert [email protected]

Phases of a Performance Audit

Initiating the Audit • Notification letter • Protocol document • Information on website • Confidentiality requirements

Survey (Planning Phase) • Gathering information on lines of enquiry • Assessing auditability and audit worthiness • Determining criteria for audit • Scoping of the audit

Examination Phase • Periodic audit team meetings with local

government staff • Collecting evidence against criteria • Fact clearance/debriefing with local

government staff

Reporting Phase • Draft report submitted to the local

government for review (minimum 45 day review period)

• Final report must include a summary of the local government’s comments

• Final report and executive summary given to local government prior to publication

Engagement Principles

Commitment by AGLG to understand the local

government’s context

Promoting two way communication and

productive and respectful relationship

Professional and objective conduct by AGLG auditors

Predictability (in what to expect from an audit) via standardized approaches

and engagement strategies

Adherence to professional standards and statutory

requirements

N o . 1 C e n t e n n i a l S q u a r e V i c t o r i a B r i t i sh C o lu mb i a C a n a d a V 8 W 1 P 6

Te l e p h o n e ( 2 5 0 ) 3 6 1 - 0 2 0 0 F a x ( 2 5 0 ) 3 6 1 -0 3 4 8 Em a i l m a yo r @ v i c t o r i a . c a

TH E C I TY O F V IC TO R IA

O F F I C E O F TH E M A Y O R

May 16, 2013

To all UBCM Member municipalities:

Dear Mayor and Council,

Re: Reducing Default Speed Limits for Municipal Roads

The City of Victoria has forwarded a motion regarding reducing speed limits to be

discussed at the Union of British Columbia Municipalities convention on September 16-

20, 2013. The motion was approved by the Association of Vancouver Island and Coastal

Communities at the convention in April 2013. Please find a copy of the motion attached.

On behalf of the Council of the City of Victoria, I would like to encourage a dialogue at

your Council table regarding traffic safety initiatives and invite motions of support for

the resolution. It is our hope that with the combined voice of many local governments

the resolution to reduce default speed limits for municipal roads will be supported at the

UBCM convention in September.

We appreciate your support during the resolutions debate at the convention.

Sincerely,

Dean Fortin

MAYOR

_______________________________________________________________________________________________ GPC Report Date April 29, 2013 Subject / Title Reducing Default Speed Limits – UBCM Page 1

GPC Report

Date: April 29, 2013 From: Councillors Gudgeon and Isitt

Subject: Reducing Default Speed Limits for Municipal Roads – UBCM

Background On April 13, 2013, the Association of Vancouver Island and Coastal Communities (AVICC) approved the following amended resolution submitted by the City of Victoria:

WHEREAS local governments are concerned about resident safety on municipal streets, and lower vehicle speeds reduce the severity of injuries to pedestrians in vehicle/pedestrian collisions; AND WHEREAS consistent province-wide speed limits promote driver awareness and ease enforcement between municipalities; THEREFORE BE IT RESOLVED that UBCM lobby the Province of British Columbia to amend the Motor Vehicle Act to limit the default speed limit on a highway in a municipality to 40 km and allocate implementation funds to assist municipalities in installing signage for higher speeds where appropriate.

To help encourage discussion of this proposal at each local council table prior to the Union of BC Municipalities (UBCM) convention in September, it seems reasonable to share the resolution with member local governments. Recommendation That Council direct staff to electronically distribute the amended resolution “Reducing Default Speed Limits for Municipal Roads” to member local governments of UBCM, with a covering letter from the Mayor inviting dialogue with the City of Victoria in pursuit of traffic safety initiatives and requesting motions of support for the resolution from individual local governments prior to the UBCM convention of September 16-20, 2013. Respectfully submitted,

Councillor Shellie Gudgeon Councillor Ben Isitt

approval of agenda approval of the regular council agenda

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