· regional district of north okanagan greater vernon advisory committee meeting thursday, october...

REGIONAL DISTRICT OF NORTH OKANAGAN GREATER VERNON ADVISORY COMMITTEE MEETING

Thursday, October 8, 2015 8:00 am

REGULAR AGENDA A. APPROVAL OF AGENDA

1. Greater Vernon Advisory Committee – October 8, 2015 (Opportunity for Introduction of Late Items)

(Opportunity for Introduction of Late Items – In Camera Agenda) RECOMMENDATION 1 That the Agenda of the October 8, 2015 Greater Vernon Advisory Committee meeting be approved as presented.

B. ADOPTION OF MINUTES 1. Greater Vernon Advisory Committee – September 3, 2015

RECOMMENDATION 2 That the minutes of the September 3, 2015 Greater Vernon Advisory Committee meeting be adopted as circulated.

C. DELEGATIONS D. UNFINISHED BUSINESS

E. NEW BUSINESS

1. Vernon Public Art Gallery

− Letter dated September 8, 2015 from the Vernon Public Art Gallery regarding the upcoming referendum.

RECOMMENDATION 3 Page 5 That it be recommended to the Board of Directors, the letter from the Vernon Public Art Gallery, dated September 8, 2015, be forwarded for discussion at the upcoming cultural facilities workshop of the Greater Vernon Advisory Committee.

Greater Vernon Advisory Committee Agenda – Regular - 2 - October 8, 2015

2. Greater Vernon Water 2012 Master Water Plan Stakeholder Advisory Page 8 Committee − Letter dated September 15, 2015 from the Citizens for Changes to the Master

Water Plan − Letter dated July 21, 2015 from the Citizens for Changes to the Master Water Plan FOR DISCUSSION

3. Review of Greater Vernon Water Rates and Fees Structure − Staff report dated September 15, 2015

RECOMMENDATION 4 Page 10 The report dated September 22, 2015 from the Manager, Greater Vernon Water regarding the review of Greater Vernon Water rates and fees structure be received for information and discussion.

4. Parks and Water DCC’s – Non-profit Housing FOR DISCUSSION

5. Greater Vernon Community Garden Water Rates - Staff report dated September 24, 2015

RECOMMENDATION 5 6 That it be recommended to the Board of Directors, a grant in the amount of $1,500 be awarded to the Greater Vernon Community Garden Network to offset the cost of water at the Okanagan College community garden, with funds to come from Greater Vernon Parks and Recreation (060); and further,

That it be recommended to the Board of Directors, the rate established during the annual water rate discussions for Community Gardens be set in the $0.10 - $0.12 per cubic metre.

6. Fire Hydrants on Private Property - Staff report dated September 17, 2015

Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004

RECOMMENDATION 6 Page 53 That it be recommended to the Board of Directors, the Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004 be endorsed.

Greater Vernon Advisory Committee Agenda – Regular - 3 - October 8, 2015

Greater Vernon Water – Water Use and Regulation Amendment Bylaw No. 2695, 2015 RECOMMENDATION 7 Page 53 That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation Amendment Bylaw No. 2695, 2015 be given First, Second and Third Readings; and further, That it be recommended to the Board of Directors, Greater Vernon Water Use Regulation Amendment Bylaw No. 2695, 2015 be adopted.

Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015 RECOMMENDATION 8 Page 53 That it be recommended to the Board of Directors, Regional District of North Okanagan Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015 be given First, Second and Third Readings; and further, That it be recommended to the Board of Directors, Regional District of North Okanagan Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015 be adopted.

7. South Vernon Irrigation District - East − Staff report dated September 15, 2015

RECOMMENDATION 9 Page 78 That the report dated September 15, 2015 from the Manager, Greater Vernon Water regarding the results of the second petition for the South Vernon Irrigation District – East be received for information.

8. Special Greater Vernon Advisory Committee Meeting Date for Budget Discussions - Proposed meeting date of October 29, 2015

FOR DISCUSSION

F. BUSINESS ARISING FROM DELEGATIONS

G. REPORTS

1. Chief Administrative Officer’s Report 2. Chair’s Report

Greater Vernon Advisory Committee Agenda – Regular - 4 - October 8, 2015 H. IN CAMERA

RECOMMENDATION 10 That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater Vernon Advisory Committee convene In Camera to deal with matters deemed closed to the public in accordance with Section 90(1)(e)(g) and (k) of the Community Charter.

I. ADJOURNMENT

REGIONAL DISTRICT OF NORTH OKANAGAN MINUTES of a REGULAR meeting of the GREATER VERNON ADVISORY COMMITTEE of the REGIONAL DISTRICT OF NORTH OKANAGAN held in the Boardroom at the Regional District Office on Thursday, September 3, 2015. Members: Director J. Cunningham City of Vernon Chair Alternate Director J. Garlick District of Coldstream Vice Chair

Councillor G. Kiss District of Coldstream Director B. Fleming Electoral Area “B”

Director M. Macnabb Electoral Area "C" Alternate Director B. Spiers City of Vernon

Director A. Mund City of Vernon T. Osborn Agricultural Representative Staff: D. Sewell Chief Administrative Officer

D. McTaggart General Manager, Engineering S. Banmen General Manager, Finance

T. Nelson Community Development Coordinator K. Pinkoski Manager, Parks P. Juniper Deputy Corporate Officer Z. Marcolin Manager, Greater Vernon Water J. Miles Water Sustainability Coordinator L. Schrauwen Executive Assistant, Engineering

Also Present: Director R. Fairbairn Electoral Area “D” Board Chair Director D. Dirk District of Coldstream Director C. Lord City of Vernon Director J. Brown Township of Spallumcheen T. Siebel Chief Administrative Officer, District of

Coldstream Media and Public CALL MEETING TO ORDER The meeting was called to order at 8:04 a.m. APPROVAL OF AGENDA Greater Vernon Advisory Committee – September 3, 2015 Moved and seconded by Director Mund and Alternate Director Garlick That the Agenda of the September 3, 2015 Greater Vernon Advisory Committee meeting be approved with the following additions:

- Item E.7 – Athletic Park Update and Advertising - Item E.8 – Water Survey - Kalamalka Lake Watershed Assessment Plan

CARRIED

GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA October 3, 2015 - Item B.1

Page 1 of 80

Greater Vernon Advisory Committee Minutes – Regular - 2 - September 3, 2015

ADOPTION OF MINUTES

Greater Vernon Advisory Committee – August 6, 2015

Moved and seconded by Director Macnabb and Agricultural Representative Osborn That the minutes of the August 6, 2015 Greater Vernon Advisory Committee meeting be adopted as circulated.

CARRIED

DELEGATIONS

Grizzly Reservoir Management Strategy (MCLELLAN, Ian) Ian McLellan, Recreation Officer (Okanagan Recreation District) of the Ministry of Forests, Lands and Natural Resource Operations provided a presentation on the Grizzly Reservoir Management Strategy. Water Allocation Purchase for 123 L&A Cross Road, Spallumcheen, B.C. (RINTOUL, Rob – Great West Investments Chief Financial Officer) Rob Rintoul spoke in support of the Great West Investments Water Allocation application. NEW BUSINESS

Grizzly Reservoir Management Strategy Moved and seconded by Directors Fleming and Macnabb That it be recommended to the Board of Directors, staff be directed to proceed with Option 3 in the staff report dated August 20, 2015 re: Grizzly Reservoir Management Strategy which includes the following: − Submission of a land lease/crown grant application for the Grizzly dams, spillways and

inundation areas; − Construction of fencing and gates; − Deactivation of access roads; − Provide a letter of support for the proposed Ministry of Forests, Lands and Natural Resource

Operations (MFLNRO) Recreation Site application for the north part of Grizzly reservoir; and − The estimated cost of $60,000 to be funded from Greater Vernon Water Operating Reserves.

CARRIED

Bylaw 2658, 2015 - Greater Vernon Water Subdivision and Development Servicing Application Procedures and Administrative Fees Moved and seconded by Directors Macnabb and Fleming That it be recommended to the Board of Directors, Greater Vernon Water Subdivision and Development Servicing Application Procedures and Administrative Fees Bylaw No. 2658, 2015 be given First, Second and Third Readings; and further,


Page 2 of 80

Greater Vernon Advisory Committee Minutes – Regular - 3 - September 3, 2015 That it be recommended to the Board of Directors, Greater Vernon Water Subdivision and Development Servicing Application Procedures and Administrative Fees Bylaw No. 2658, 2015 be Adopted.

CARRIED Water Allocation Purchase for 123 L&A Cross Road, Spallumcheen, B.C. (GREAT WEST INVESTMENTS) Moved and seconded by Director Fleming and Agricultural Representative Osborn That it be recommended to the Board of Directors, the purchase of 4.40 hectares (ha) of water allocation at $6,000.00/hectare for the property located at, 123 L&A Cross Road, Spallumcheen, B.C. and legally described as Parcel A (Plan 2784), Section 35, Township 8 Osoyoos Division Yale District except Plans 13813, H762 and KAP77434, be authorized, and further,

That pursuant to the Board of Directors approval staff be authorized to amend Section 13 (h) of the Water Supply Agreement – Stepping Stones to 1394.4 USgpm (87.99 litres/second).

Moved and seconded by Alternate Director Garlick and Director Mund That the matter of the Water Allocation Purchase for 123 L&A Cross Road, Spallumcheen, B.C. (GREAT WEST INVESTMENTS) be deferred to the In Camera meeting in accordance with Section 90(1)(k) of the Community Charter.

CARRIED

Performing Arts Centre – Bar Extension Budget Amendment Moved and seconded by Directors Mund and Macnabb That it be recommended to the Board of Directors, the 2015 budget for the construction and installation of the lobby bar extension at the Vernon and District Performing Arts Centre, be amended to $100,000, with the shortfall being reallocated from existing 2015 PAC-065 capital budget; and further,

That the painting of the front doors and windows of the Vernon and District Performing Arts Centre be reconsidered in the 2016 budget.

CARRIED

Smith and Peter’s Road – Water and Sewer Services

The General Manager, Engineering provided background information regarding potential water and sewer services for Smith and Peter’s Road. Moved and seconded by Alternate Director Garlick and Director Mund That it be recommended to the Board of Directors staff be directed to work with the residents of Smith Road and the City of Vernon in proceeding with the establishment of a local area water service for Smith Road.

CARRIED Greater Vernon Water Revenue The General Manager, Finance provided a verbal update regarding Greater Vernon water revenue, specifically regarding the impact of water restrictions. It was noted that an overview of timelines for the 2016 budget and a water rates review are anticipated to be on the October 8, 2015 Greater Vernon Advisory Committee agenda.


Page 3 of 80

Greater Vernon Advisory Committee Minutes – Regular - 4 - September 3, 2015 Greater Vernon Athletic Park An update regarding the soft opening of the Greater Vernon Athletic Park was provided to the Committee. It was noted that advertising for the Greater Vernon Athletic Park will continue. Water Survey - Kalamalka Lake Watershed Assessment Plan Discussion ensued regarding a Kalamalka Lake Watershed Assessment Plan water survey that was distributed to specific residents in Coldstream. The Committee advised that surveys regarding services that are included in the Greater Vernon Advisory Terms of Reference are to be vetted through the Committee for endorsement and recommendation to the Board of Directors prior to circulation in future. IN CAMERA Moved and seconded by Alternate Director Garlick and Director Mund That, pursuant to Section 92 of the Community Charter, the regular meeting of the Greater Vernon Advisory Committee convene In Camera to deal with matters deemed closed to the public in accordance with Section 90(1)(a) and (k) of the Community Charter.

CARRIED

ADJOURNMENT The regular meeting of the Greater Vernon Advisory Committee adjourned to meet In Camera at 9:51 a.m. The regular meeting of the Greater Vernon Advisory Committee reconvened at 11:51 a.m. There being no further business, the meeting was adjourned at 11:51 a.m. CERTIFIED CORRECT

Chair Deputy Corporate Officer Juliette Cunningham Paddy Juniper


Page 4 of 80

GREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA October 8, 2015 - Item E.1

Page 5 of 80


Page 6 of 80


Page 7 of 80


Page 8 of 80


Page 9 of 80


Page 10 of 80


Page 11 of 80

GVW Rates Imposition Bylaw No. 2672, 2015INFORMATION TABLE

Page 1

1

1 a. Allocation Fee $66.86 per hectare of allocation per fiscal quarter or part

Billing Scenarios:

* Allocation on vacant land (farm or domestic):

1 b. Allocation Fee Credit $26.72 per fiscal quarter or part up to a maximum of 0.4 hectares

Although Allocation is a good method to designate water for Agricultural water use and is used throughout the Okanagan Valley, there are some issues that were created from when VID would require domestic properties to purchase Allocation instead of using Development Cost Charges (DCCs). This has created an inventory of approximately 888 ha of Allocation that is accounted for but will never be used for Agriculture. To address this issue, Staff has developed an Allocation Modernization Plan. The first step, which is almost complete, was compiling a "Master Allocation List" and reconciling the Master Allocation List with the billing jurisdictions. The next step will be to get legal advise as to the options that staff can present to GVAC/Board.

While the credit is meant to recognize that some domestic lands have Allocation, are paying domestic fees and will never use Agricultural water, since the credit applies to all properties with Allocation, there is a disparity where properties with a dwelling get Agricultural water at a discounted price. For example, although they get a credit for 0.4 ha of water, these properties can still use the full allocation of water. For the 2016 rates discussion, staff will recommend that the credit is only valid for properties that do not meet the criteria to receive Agricultural rates. In the Allocation Modernization Plan, the intent is to eliminate the need for this credit.

In 2006, a Minimum Non Agricultural Allocation Fee was implemented to allow customers an allowance for 0.4ha of non-irrigated property. This fee was changed to the "Allocation Fee, Domestic Unit" in 2009 and then in 2013 it became the "Allocation Fee Credit".

Purpose:If a property with Allocation has one or more domestic/ non domestic unit(s), they get a credit to reflect that 0.4ha of the property is not being irrigated. The credit was created because of the issue of domestic units with less than 0.41 ha of allocation would have to pay for Allocation which they will never use. This credit effectively means if the property has a house and is 0.4 ha or smaller they do not pay an allocation fee.

History:

History:

1 Ha of allocation equals 5500 cubic meters of water.

Billing:

* Allocation with domestic unit and farm status: Charge full amount of allocation, base fee, domestic consumption and one Allocation Fee Credit. Only one credit per property allowed.* Allocation with domestic unit and no farm status: Charge full amount of allocation, base fee, domestic consumption (add irrigation meter and house meter together before tiering) and one ag credit max

Discussion on the rates and fees for Greater Vernon Water

* Allocation with non domestic unit: Charge full amount of allocation, base fee, non domestic consumption and one ag credit max

The property that has the allocation, gets the credit.

Allocation is charged based on the hectares of water a property is allocated. GVW holds the Master Allocation List and is responsible for adjustments and providing updates when required or requested. Any adjustments to the Master Allocation List is completed by GVW will be forwarded to Finance.Customers who wish to give up their allocation or exchange allocation for DCC's, must fill out the appropriate form and sign off at the RDNO office.

A property will receive one allocation credit per property when it:* has 0.41 Ha of allocation or more,* has one or more plumbed structures, AND* is paying base fees.

* Allocation with house on alternate source – charge allocation

- 1.52 Ha or more charge allocation fee, not vacant land fee. - 1.51 Ha or less, charge Vacant Land Infrastructure Base Fee (VLIBF) unless actively using an alternate water source. - If they are using an alternate source, charge allocation only.

Allow farmers an allotment (or set volume) of water based on the size of the property and amount of allocation paid for. Allocation is a flat rate for the volume of water allocated to a property and does not correspond to the amount of water used. Allocation is the maximum depth of water (550 mm) that can be applied to the allocated area, measured in hectares (ha) over the Irrigation Season.

Purpose:

Billing:

Options:

Allocation Fees

The allocation fee structure is the historic method of charging for agricultural water that was inherited from the Vernon Irrigation District (VID) when GVW was formed in 2003.

Options:

SCHEDULE "A"


Page 12 of 80


Page 2

1 c. Minimum Allocation Fee $26.72 per fiscal quarter or part

1 d. Early Agricultural Turn on or Late Agricultural Turn off Fee $75.00 per farm, application required

1 e.i. Tier A0 to 10% over allocationii. Tier B Over 10 to 30% over allocationiii. Tier COver 30 to 50% over allocation iv. Tier DOver 50 to 90% over allocationv. Tier E More than 90% over allocation

Irrigation Season – means between mid April & mid Sept (or scheduled turn on and turn off) and is when Allocation is applicable. In 2015, customers who apply for Early or Late Turn On/Off can use Allocation 30 days prior to Turn on (i.e. mid March) and 30 days post Turn off (mid Oct).

per cubic metre per year

1 e. $1.53 per cubic metre per year


1

Options:

Previous to 2014, this fee was included as part of the Special Irrigation fee.

This fee covers staff application processing time and operator time to turn on/ off service.

The Over Consumption Rate was initiated in 2012 to replace the "Special Irrigation" fee for water use over the allocation of the property to complement the universal installation of agricultural meters for GVW.

In combination with metering Agricultural customers, this rate has been effective at training the agricultural community to be conscientious with their water Allocation and stay within their limit. No changes are recommended.

Staff does not have any recommendations to change this fee structure.

Options:

History:

Purpose:

Billing:

Staff does not have any recommendations to change the fee, however, the Allocation Modernization Plan will consider options to eliminates the need for this fee.

To provide a minimum fee for allocation rights and the infrastructure service to the property line for future use.

Fee was initiated in 2005.Purpose:

Options:

e.

$1.22

$0.30

1 e. $2.19

To charge customers who use more than their Allocation per irrigation season to encourage efficient water use and water conservation.

History:

Purpose:

Billing:

e.

Starting in 2015, customers that apply for Early or Late Turn On/Off will have their consumption considered part of the property's annual allocation during the applicable 30 day period. GVW will do the calculations for this charge and provide to Finance.

Agricultural Over Consumption Rate

GVW will complete the calculations for overconsumption after turn offs are complete and in December, GVW will send Finance a list of farm customers who used more consumption than their allocation allowed during the irrigation season. This list will include the amount to bill the customer for the overuse. GVW will also send a letter to the overuse customers in November, giving them detailed information of their overuse.

1 per cubic metre per year

per cubic metre per year

Applications must be submitted and paid for at the RDNO. Meter reads will be taken at fall turn off and spring turn on, even if they are being left on later or turned on earlier.

History:

Billing:Minimum allocation is only charged to vacant land properties with 0.40 Ha of allocation or less that are on an alternate water supply.


Page 13 of 80


Page 3

22 a. Application Fee $200.00 per application

2 b. For each 0.1 of a hectare of agricultural allocation or part thereof $600.00 subject to availability

2 c. For each 0.1 litres per second peak flow demand for non-agricultural purposes $770.00 subject to availability

33 a. Based on metered consumption $0.77 per cubic metre

44 a. Infrastructure Base Fee for each domestic unit, for 0.78

litres per second maximum flow $101.80 per quarter or part

Options:

Fees 2a. and 2b. were initiated in 2005.In 2007, 2c. was introduced.

2.c Peak Flow Purchase - The payment to GVW for access to a greater peak flow rate. The intent is to allow properties with coarser soils or other conditions that require more water over shorter periods to still have the ability to have feasible access to water and have a profitable farm without exceeding their overall Allocation.

*GVW will track and inform Finance of the consumption. The fee will be added to the Q2 invoices.

Staff will review this fee structure after the Master Water Plan review is completed to ensure the fees collected are sufficient to maintan agricultural demand.

Prior to 2014, this fee replaced the Stock Water Fee and the fee for irrigation water during early turn-on or late turn-off. These fees were a flat fee based on assumed water use prior to universal metering. The fee was changed to reflect that actual water use could be used.

2.b Allocation Purchase - The initial payment to GVW for the rights to the allocation for their property and providing a contribution to ensure sufficient infrastructure to ensure the Allocation is available

History:

* Decreases in Allocation are to be done at the RDNO. Once the paperwork has been signed, GVW will forward the paperwork to Finance to adjust the account.


*The per cubic meter fee is charged for water consumed outside of the Irrigation Season. Reads will be taken during fall turn off and spring turn on for properties that don't apply for Early/Late Turn On/Off and consumption used during that period will be billed in the second quarter.

* Base fees are charged for every plumbed domestic unit, including detached garages and barns that are plumbed. * Duplexes are two units/ each separate apartment in a building is a unit.

To charge agricultural customers for consumption outside of the Irrigation Season based on actual water use.

* Once a purchase of allocation has been approved by the RDNO Board and the customer has signed the paperwork and paid the appropriate fees at the RDNO, GVW will forward the paperwork to Finance to adjust the account.

* GVW will maintain the Master Allocation List* All applications are to be made AND paid for at the RDNO.

Prior to 2005, each partner jurisdiction charged their own domestic fees. Beginning in 2005, the fees were set collectively under one GVW rates schedule. Since 2005 GVW has had a flat rate to represent an infrastructure base fee, however, in 2013 the fee was increased to cover 50% of the GVW revenue for rate stabilization after a dry year resulted in a $1 million shortfall in revenue.

Purpose:

Domestic Fees

* each Mobile Home (Trailer) in a Mobile Home Park is a unit.

In 2010, 2c. was changed to increase the fee to $770 from $600, when the peak flow rate was changed to 0.1 l/s from 0.315l/s.

Options:

History:

Purpose:

Billing:

Options:

*Starting in 2015, properties that apply for Early/Late Turn On/Off and are turned on/off beyond the 30 day Irrigation Season extension, the meter will be read on the extension day and anything used outside of this time will charged the Off Season Rate.

2a. Application Fee - To cover the cost of staff time to process the application, including reporting to the Board.

Agricultural Water and Non Agricultural Peak Flow Purchase Fees

* Increases in flow rate are to be applied and paid for at the RDNO and will be tracked by GVW.

Off Season Agricultural Water Use

History:

Purpose:


Billing:

A flat fee charged per unit to cover the majority of the fixed costs to the utility as defined in the annual budget. Approximately 80% of expenses to operation a water utility are non-variable no matter the water used but this amount of the fees do not promote water conservation. Using 50% of revenue from infrastructure base fees with 50% of revenue from water use was thought to provide a balance between revenue stabilization and promoting water conservation.

Billing:


Page 14 of 80


Page 4

4 b.i. Tier A 0 to 10 cubic metresii. Tier BOver 1 Over 10 to 20 cubic metresiii. Tier COver 20 to 40 cubic metresiv. Tier DOver 40 to 80 cubic metres v. Tier EOver 80 cubic metres

4 c.Unmetered fee (where metering is NOT possible as determined by the Regional District) added to Infrastructure Base Fee

$200.00 per quarter or part

Staff are reviewing who is on this rate and why and provide recommendations regarding this rate in the furture.

per cubic metre per quarter

Requires approval by GVW manager.

* Properties with one meter for multiple domestic units and a separate irrigation meter, add the meters together before tiering according to the number of units as per above.

4 b. $0.51 per cubic metre per quarter

History:GVW has had a consumption rate applied to all domestic customers since 2003. In 2010 a Summer (Q3) Surcharge Rate was added to increase the consumption rate. In 2011, a four tier inclining block rate was implemented. A fifth tier was added in 2012.Purpose:To encourage water conservation, efficient utility infrastructure management, and equity in cost sharing among customers. The goal of the total revenue from all metered consumption is to recover 50% of the GVW total budget.

a. If there is one domestic house meter and a separate irrigation meter with only one base fee, add the two meters together before tiering.

b.4 $1.53 per cubic metre per quarter

4 b. $1.22

Domestic Irrigation Metering Notes:

4

$2.19 per cubic metre per quarter

Options:

b. $1.07

per cubic metre per quarter

Domestic Fees - Metered Consumption Rate per Domestic Unit

Billing:

4 b.

The tiered rate has been effective in reducing excessive outdoor watering and water conservation; however, 5 tiers is seen as excessive as there is customer confusion and additional administration to bill. Staff will recommend developing a policy to link consumption rates with operational and capital works costs and reducing the number of tiers in the future.

History:In the past, there were situations in which metering was not possible. Purpose:To ensure unmetered customers pay for service at approximately the same level as metered customers.

Options:

b. Multi Family irrigation * If there is more than one domestic unit on a property but only one meter that captures everything, tier the meter according to the number of units. (Ex. If there are two units, 0 – 20m3 would be @ $0.51, 20 – 40 m3 would be at $1.07 etc.)

Billing:

* Properties with multiple units each with their own meter as well as one separate irrigation meter, bill the irrigation consumption separately at the domestic tiered rate.


Page 15 of 80


Page 5

4 d.4 d. i. initial and first full quarter after written warning $300.00 per quarter or part4 d. ii. second and third quarters $500.00 per quarter or part4 d. iii. fourth quarter $1,000.00 per quarter or part4 d. iv. after one year and beyond $2,000.00 per quarter or part

4 e. Hemodialysis consumption rate $0.10 per cubic meter

* Letters should be sent by each Finance department when any customer will be charged the unmetered rate fee. * Every quarter that there is no meter inspection, put the customer up to the next step until you reach the $2000.00 per quarter.

* This fee is effectively being used for enforcement where any bypass or unmetered standpipes that are found, RDNO sends a letter to the customer that they have a 1 month deadline to install a meter at the property line or this fee will be charged.

Billing:

Unmetered fee where metering IS possible, added to Infrastructure Base Fee

Initiated in 2009.

* For the initial quarter, $300.00 is prorated based on the start date of 60 days from the date of building permit issuance. Bill the full $300.00 for the first full quarter after that.

To qualify for the Hemodialysis Rate – typically the Interior Health case worker will apply to RDNO by submitting a letter to GVW with the applicants name and address to receive this rate. The GVW will notify finance to charge the Hemodialysis rate once a meter has been installed and inspected by GVW at the patients cost (typically the meter is funded by Interior Health). If the customer purchases the meter and returns the meter within a year, GVW will refund the cost of the meter (but not the inspection fee).

History:Applied since inception of metered consumption fee.Purpose:To encourage customers to meter their water consumption, which aids in water conservation and effective utility infrastructure management.

Special rate for people with a separate meter for hemodialysis as the hemodialysis process uses a lot of water. Encourages people to do the hemodialysis at home rather than going to the hospital or clinic.

Billing:

Options:Staff does not have any recommendations to change this fee structure.

History:

Purpose:

Options:GVW has only received one or two applications per year, and the connections are generally not long term, no recommended changes.

Charge an escalating flat rate per quarter.


Page 16 of 80


Page 6

5

5 a. i. Minimum Fee measuring elements 16 mm and smaller $38.00 per quarter or part

5 a. ii. Minimum Fee measuring elements 17 to 21 mm $57.00 per quarter or part5 a. iii. Minimum Fee measuring elements 22 to 26 mm $84.00 per quarter or part5 a. iv. Minimum Fee measuring elements 27 to 39 mm $208.00 per quarter or part5 a. v. Minimum Fee measuring elements 40 to 55 mm $239.00 per quarter or part5 a. vi. Minimum Fee measuring elements 56 to 80 mm $770.00 per quarter or part5 a. vii. Minimum Fee measuring elements 81 to 110 mm $1,100.00 per quarter or part5 a. viii. Minimum Fee measuring elements 111 to 160 mm $1,440.00 per quarter or part5 a. ix. Minimum Fee measuring elements over 160 mm $2,000.00 per quarter or part

5 a. x. Minimum fee where metering is NOT possible as determined by the Regional District. $300.00 per quarter or part

5 b. Infrastructure Base Fee for each non domestic and mixed use, for 0.78 litres per second maximum flow $101.80 per quarter or part

5 c. Vacant Land Infrastructure Base Fee $101.80 per quarter or part

See comments provided in 4.c

Initiated in 2011.

* The intent of 30 fixture units was to capture self contained units. The intent is not to charge the hospital and congregate care facilities for each unit with a bathroom.

* Mixed use includes properties that have commercial and domestic units on one property with only one meter.

Purpose:

Staff will recommend that all Infrastructure Base Fees for all classes be rolled into one since they are all the same rate. This would be done by refining the definition within the bylaw to include all the applicable fee.

* Congregate Care Facilities/ Rest Homes – to be billed one Base Fee and the greater of the consumption amount OR the Minimum Fee measuring element.

History:

Staff are reviewing if this rate should be changed to a Water Meter Replacement Fee and charged to all customers as an asset management tool. The fee would be calculated based on actual costs for water meter and ERT replacment.

Billing:

History:Initiated in 2003. In 2014, the fee was dropped universally by $50 to account for the low water usage for some smaller commercial applications.

Purpose:To charge non-domestic customers for the infrastructure that they require, which typically requires larger infrastructure to support their use. This is a "higher of" rate where the minimum fee measuring element is charged based on the higher of the meter consumption fee (5.d) multiplied by that quarters consumption or the measuring element minimum fee. The minimum fee measuring element is based on the properties meter size.

Non Domestic and Mixed Use Fees

* Properties with an alternate water source are not to be charged the VLIBF but are charged allocation fees as long as the property has allocation.

Vacant Land with Allocation: * Charge the higher of EITHER allocation OR the VLIBF.* Allocation needs to be 1.52 Ha or more to be charged for allocation and not the VLIBF.

* Each jurisdiction is responsible for determining new VLIBFs to be charged on new subdivisions either from their building department and/or from BC Assessment

* Minimum Fee measuring elements use a “higher of” scenario where the customer is billed the higher rate of EITHER the consumption amount OR the Minimum Fee measuring element fee. * Non Domestic irrigation meters are included in this fee structure.

Options:

To ensure all properties share in the cost of providing and maintaining infrastructure. Properties are charged the higher of the Vacant Land Infrastructure Base Fee (VLIBF) OR Allocation, unless they have an alternate water source.

Billing:

Options:

* RV Parks are billed only one Base Fee plus the greater of the consumption amount OR the Minimum Fee measuring element fee (Big Chief, Swan Lake, Dutch's)

Staff will recommend that all Infrastructure Base Fees for all classes be rolled into one since they are all the same rate. This would be done by refining the definition within the bylaw to include all the applicable fee.

Options:Staff are reviewing who is on this rate and why and provide recommendations regarding this rate in the furture. Recommendations may include combining with 4.c or removing rate and installing a water meter pit setter at property line.

See comments provided in 4.aOptions:


Page 17 of 80


Page 7

5 d. Metered Consumption (added to Infrastructure Base Fee) $1.53 per cubic metre

5 e.5 e. i. Metered consumption (see section E.6.i) $0.92 per cubic metre5 e. ii. Metered consumption (see section E.6.ii) $1.01 per cubic metre

5 f.5 f. i. initial and first full quarter after written warning $300.00 per quarter or part5 f. ii. second and third quarters $500.00 per quarter or part5 f. iii. fourth quarter $1,000.00 per quarter or part5 f. iv. after one year and beyond $2,000.00 per quarter or part

6

6 a. Water Meter Cost [includes installation and inspection on new construction and inspection on retrofits]

This is the per cubic meter rate applied to non-domestic water use. There is no tiering for this rate. The rate is set to encourage water conservation, efficient utility infrastructure management, and equity in cost sharing among customers.

History:GVW has had a consumption rate applied to all non-domestic customers since 2003.Purpose:

Options:Staff will review the consumption rates and recommend developing a policy to link consumption rates with operational and capital works costs and how the non-domestic rates links to domestic rates.

Initiated in 2003. Changed in 2013 to cover actual cost of meter and installation and inspection (new construction) or inspection only (retrofit).

Billing:

Cost recovery for the initial infrastructure cost. Once a customer has purchased the meter it becomes the property of GVW and GVW will maintain and replace the meter at the Utility's cost. The meter rates based on size is set by the "GVW Meter Price List" produced by Vernon and approved by the GVW Manager. The fee is not set provided bylaw as there are a number of different costs based on meter size and meter costs may be changed through out the year based on prices and the price list is changed to reflect this. For example, in 2014 the prices were changed in the middle of the year to reflect high prices due to the higher US exchange rate.

As ERTs (radio transceivers) are being installed on domestic and agricultural customers, the GVW Meter Price List will be changed to reflect the cost of the ERT. This cost is for new customers only and existing customers will not be charged for an ERT. Staff will recommend changing cost to "actual cost" and providing a definition in the bylaw to how the fee is calculated.

Only for customers listed under Section E.6. of this Bylaw get this rate. No new customers will be allowed this rate. These meters have Minimum Fee measuring elements.

Unmetered fee where metering IS possible (added to Infrastructure Base Fee)

This is a historic rate inherited from VID.

Metering

* Retro fit meters are to be installed by the customer at their cost but the costs to inspect the meter are included in the meter cost - allows for one visits per inspection once. If a return trip is required, charge the Inspection Fee 6.b.

Non Domestic Non-Potable Consumption Rate (added to Infrastructure Base Fee)

Options:

Six non-domestic customers were provided with reduced metered rate for various reasons.

Water meter must be purchased from GVW and includes the installation and/or inspection completed during one site visit.

* Water meters are to be purchased at respective municipalities. * Water meter price list are to be updated every year or as required by the City of Vernon.* Operations will install meters for new construction only. Installation and inspection is included in the price of the meter.

This rate is being phased out as per Section E. 6 as it is not equitable as other non-domestic customers within a similar business pay the full non-domestic rates. For five of the six properties, the rate will be phased out over 4 years and one property that changed owners, the rate will be phased out over the next 3 years until the rate is consistent with the non-domestic consumption rate in Section 5d.

Billing:

Purpose:

History:

Options:

Purpose:

History:

Same comments as section 4.d. aboveOptions:Staff recommends combining the unmetered fee in 4 c and d to simplify the rate structure since they are the same rates.


Page 18 of 80


Page 8

6 b. Water Meter Inspection Fee $50.00 per occasion6 c. Meter Re-read Fee $50.00 per occasion

6 d. Meter Testing Fee $84.00 per occasion

6 e. Leak Adjustment Application Fee $50.00 per occasionHistory:

Initiated in 2006.History:

History:

Fee is to cover staff processing time.

Cost recovery fee to cover operator time to complete work.

Cost recovery fee to cover operator time to complete work. Is not charged if meter is found to be inaccurate more than 5%.

Billing:Billed per instance.

To simplify the rates bylaw, staff will recommend that 6 b, 6c and 11 be rolled into one "Operator Service Fee" which will define the types of actions when this fee will be charged out.

Billing:


Billed per instance.

Initiated in 2006.

In the future when GVW migrates to a fixed meter reading system with the installation of ERTs, staff will be able to monitor for potential leaks and notify customers if they suspect a leak. At that time, staff will recommend that anyone who "opts out" of having an ERT installed will be ineligible to apply for a leak adjustment.

* Leak adjustments may be applied and paid for at any municipality and the paperwork forwarded to the RDNO. * Staff should ensure the 30cu.meter minimum has been reached and that the applicant is aware of the bylaw criteria for review of the account - - no rental properties, - no leaky toilets, etc. and, - proof of repair must be provided. * GVW will ask Finance to provide consumption history (5 years prior to leak quarter or as far back as possible to get a representative average) for the property and will figure out if and how much of a credit the applicant will receive. GVW staff (Water Sustainability Coordinator or Utility Manager) will review application to assess whether it warrants an adjustment. * For properties without a consistent history, GVW may request consumption history for neighbouring properties. GVW staff (Engineering Clerk) will input consumption history into the adjustment calculator and prepare credit estimate along with the customer letter. * GVW will send documentation of the results to Finance and GVW Manager for review prior to sending the customer a letter informing of the credit to be applied to their utility account. * Finance staff and GVW Manager have 1 week to respond or else GVW staff will assume correct and mail out letter.

Options:

Purpose:

Options:

Purpose:

Initiated in 2012.Purpose:

Billing:

Options:


Page 19 of 80


Page 9

77 a. 50 mm diameter and smaller $33.00 per quarter7 b. 75 mm diameter $33.00 per quarter7 c. 100 mm diameter $33.00 per quarter7 d. 150 mm diameter $33.00 per quarter7 e. 200 mm diameter $33.00 per quarter7 f. 250 mm diameter $33.00 per quarter7 g. 300 mm diameter $33.00 per quarter

88 a Temporary Fire Hydrant connection $250.00 per hydrant per week or part

8 b. Temporary Fire Hydrant connection - Consumption Rate $2.19 per cubic metre

8 c. Application for new fire hydrant $96.90 per hydrant 8 d.8 d. i. First Test $600.00

8 d. ii. Each additional test in immediate area at the same time $185.00

99 a. Infrastructure Base Fee $200.00 per quarter9 b. Consumption Rate $2.60 per cubic metre

Truck Fill Station

Fire Hydrants

Fire Hydrant Flow Test

To charge for the rental and consumption of water through a public hydrant. 8a is a cost recover fee with the fee covering the equipment replacement costs and operator time to install and remove. The equipment also provides

Initiated in 2005.

The costs in 8c. and 8d. are cost recovery fees to process the application for a new hydrant or complete a hydrant flow test.



Infrastructure renewal fee to replace oversized infrastructure that was a requirement on building permit that not all customers are required to have.

Options:

History:

Purpose:

Unmetered Fire Main Rates


Staff will recommend that the rate above be simplified and pipe sized not be listed as only one fee is now charged.

History:

Purpose:

Billing:

Options:

History:

Purpose:

Billing:

Options:

Initiated in 2005 when the truck fill station was installed.

To charge for the use and consumption of water at the truck fill station. This is a cost recovery fee and was increased in 2014 to cover software upgrades required for the site.

Paid for at respective jurisdictions.

Options:

This fee only applies to Public hydrants and has been in place since 2003.

Use of a public hydrant needs an hydrant use permit and the application and fee must be submitted to the Public Works Operations Yards. With the application, an operator will install a backflow/meter box on the designated hydrant.

History:

Purpose:

Billing:

Billing:

All GVW customers with any sized private hydrants to be billed this rate.

Inherited from VID. In 2013 GVW found 90 new mains and started billing the owners this fee in 2014. In the 2015 fee bylaw, the fee was dropped to $132 per year for all main sizes.

Staff are presenting the "Fire Hydrant on Private Property Policy" to GVAC on October 8, 2015. With the implementation of this policy, owners of fire hydrants on private property will be required to apply for a hydrant use permit to use any hydrant for any application with the exception of fighting fires. These fees will be applicable. Staff will recommend that the consumption rate be linked to the non-domestic consumption rate as the use is similar.


Page 20 of 80


Page 10

1010 a. Service under 26 mm diameter with a maximum length of

20 metres $5,400.00 plus water meter

10 b. Service 27 to 38 mm diameter with a maximum length of 20 metres $5,500.00 plus water meter

10 c. Service 39 to 55 mm diameter with a maximum length of 20 metres $7,500.00 plus water meter

10 d. Service 56 to 110 mm diameter with a maximum length of 20 metres

at actual cost, plus 20% overhead

10 e. Service 111 to 160 mm diameter with a maximum length of 20 metres


10 f. Service 161 to 210 mm diameter with a maximum length of 20 metres


10 g. Service Disconnection at actual cost, plus 20% overhead

10 h. 150 mm Hydrant

at actual cost, plus 20% overhead unless superseded by bylaw rate of respective Jurisdiction

10 i. Other Construction Services at actual cost, plus 20% overhead

10 j.

10 j. i. Single family dwelling (SFD) $2,180.00 per unit

10 j. ii. Secondary Suites (SFD) $1,090.00 per unit10 j. iii. Multi-family units $1,857.00 per unit10 j. iv. Park Model Recreation Unit Lots or Pads* $1,090.00 per lot or pad10 j. v. Recreational Vehicle and Trailer Lots or Pads $545.00 per lot or pad

10 j. vi. Institutional $8.90 per square metre of gross floor area

10 j. vii. Commercial - Residential $1,000.00 per unit

10 j. viii. Commercial - Other $7.27 per square metre of gross floor area

10 j. ix. Industrial $3.63 per square metre of gross floor area

10 k. Water for New Construction - to be billed at the unmetered rate per quarter or part thereof

Water Service Connection and Other Construction Fees

History:

History:

Purpose:

Billing:

Options:

Initiated in 2005. An assessment of fees charged was completed in 2014 by using the prior 3 years of installation fees and the fees were adjusted to reflect actual costs. It was found 3 smallest service sizes, there was a small range in fees however, for larger services, the fee range was much larger and a set fee was inappropriate.

Cost recovery fee to cover cost of materials and installation of the water service infrastructure or the costs of decommissioning the service.


Staff will recommend that the "at actual cost, plus 20% overhead" be changed to "actual cost" which will be defined and include the plus 20% overhead. Staff is also contemplating changing to "at engineering estimate" to simplify the process and will improve customer service and ease administration and this method will be monitored for effectiveness. The actual costs for services above 56 mm will be rolled up into one row.

Purpose:

Billing:

Options:

Initiated in 2005. Breakdown between domestic and commercial started in 2008.

A capital cost contribution fee for new customers to pay for the increased demand on GVW infrastructure.


These fees will be updated once the DCC bylaw update is completed. A review of the DCC bylaw was completed in 2014 however has not been presented to the Board to date as it is based on the 2012 Master Water Plan. Staff will complete an update once the Master Water Plan review process is completed and recommended rates for connection fees will be provide at that time. Since this rate has not been changed since it was first introduced in 2005, another option is to increase the rates with a retroactive inflationary rate until the DCC bylaw is updated.

Fee for connection to Greater Vernon Water by:- Existing water utilities that are not managed by or connected to the Regional District; or - Existing buildings or lots not serviced by the GVW Utility; or- Additional service to an existing customer where there is no new subdivision and/ or building permits being issued (including secondary suites)


Page 21 of 80


Page 11

11 $50.00 per use/per meter

12 $80.00 per hour, minimum $160.00

1313 a. Appeal for Agricultural Water Rates - Application Fee $60.00 per property

13 b. Late Application Fee (after Feb. 15) (charged in addition to application fee under 13.a.) $50.00 per property

1414 a. Development Inquiry Fee $240.00 per inquiry14 b. Subdivision Application Fee $360.00 plus $10.00 per lot created

14 c. Building Permit Review Fee $180.00 plus $10.00 per 200 m2 based on gross floor area

14 d. Water Service Application Fee for existing lots $120.00 14 e. Subdivision and Development Servicing Bylaw Variance $1,200.00 per application

* Applied for at the RDNO. GVW will consider the application and forward the results to the customer and Finance.

Cost recovery fee to cover staff time to process the application for properties without BC Assessment Farm Classification.

* If approved, the property is considered a farm for the purposes of billing. Only bill allocation, not irrigation consumption unless over the annual allotment.

Options:

Purpose:

Billing:

Domestic Appeal for Agricultural Land

Initiated in 2005.

History:

Purpose:

Billing:

* Should be "Building Plan Review Fee"* Applies to review of non-domestic (i.e. ICI) applications or a switch from single family to multifamily

Purpose:

Shut-Off / Turn-On / Meter In / Meter Out Fee

After Hours Call OutHistory:

* GVW to provide a list to Finance annually of the customers that lose/gain agricultural status

Billing:

Options:

Initiated in 2003.

Cost recovery fee to cover operator time.


To simplify the rates bylaw, staff will recommend that 6 b, 6c and 11 be rolled into one "Operator Service Fee" which will define the types of actions when this fee will be charged out. The After Hours Call Out fee will remain the same and reflect actual costs to GVW.

History:

Options:

Initiated in 2005.

Cost recovery fee to cover the staff time to process applications.



Development Fees



Page 22 of 80


Page 12

15

15 a. Plan Review $250.00 per sheet. Maximum of 2 reviews.

15 b.15 b. i. On first $100,000 5% minimum $500.0015 b. ii. $100,001 to $200,000 4%15 b. iii. $200,001 to $500,000 3%15 b. iv. $500,001 to $1,000,000 2%15 b. v. Above $1,000,000 1%

16

16 a. Site inspection Fees where plan review and inspection fees not charged $60.00 per occasion

16 b. Hydraulic Model Inquiry Actual Cost per result $240.00 minimum

1717 a. Grade A $208.08 per hectare per year17 b. Grade B $222.36 per hectare per year17 c. Grade C $114.24 per hectare per year17 d. Grade D $65.28 per hectare per year17 e. Mobile Home $32.64 per pad per year

18 $146.88 per Domestic Unit per quarter

Billing:Flat fees charged to participants based on their land area or if they are in a mobile home park.Options:Both SVID-E and SVID-W were surveyed in 2014 and 2015 as to the fate of their systems, SVID-E participants opted to continue the service, be connected to Claremont in 2016 and pay the amount to upgrade their system (estimated at plus 300% increase). SVID-W participants opted to dissolved the system. The current rate structure is overly complicated and staff will recommend a simplified rate structure that includes a per hectare rate and mobile home rate. Rates will also be listed in the quarterly format for consistancy with all other GVW rates.

Development Fees

South Vernon Irrigation District Fees

History:Inherited irrigation systems from City of Vernon. Includes South Vernon Irrigation District East (SVID-E) and West (SVID-W), which were independent systems.Purpose:Cost recovery fee to cover the costs of operating these systems.

Plan Review and Inspection Fees

Inspection Fees

Purpose:

Billing:

Options:

Initiated in 2005

To pay for operations of this small utilities owned by GVW.

Flat fee billed by COV as participants are unmetered.

RDNO took over the operations of this system from a private operator in the spring of 2015. Some upgrades were completed to reduce the risk related to this system and a cost recovery analysis will need to be completed based on minimum requirements to meet Interior Health water quality standards.


History:Delcliffe Water Utility Fee

Purpose:

Billing:

Options:




History:Initiated in 2006

Initiated in 2005History:

Purpose:

Billing:

Options:


Applications must be submitted and paid for at the RDNO.


Page 23 of 80


Page 13

19 $2,400.00

20 $2,400.00

2121 a. Water System Tampering Fee $ 10,000

maximumas approved by Regional Board

21 b. Hydrant Tampering Fee $1,440.00 per hydrant per day or part21 c. Water Meter Tampering Fee $600.00 per occasion or per day

21 d. Obstructed Water Meter Fee $265.00 per occasion

Options:

Initiated in 2010

Typically for pipe main extensions to service a number of customers or the connection of a private utility to GVW. Is paid directly to RDNO.


* Currently GVW is lenient with a number of "difficult to read" customers and these customers can call in their meter reads or an operator will be sent to the site to read or re-read their meter. With the installation of ERTs, this fee will be charged more to encourage customers to have an ERT installed as it will reduce meter re-reads at hard to read customers. Letters have been sent to all GVW "difficult to read" customers to have an ERT installed at no charge to them, and if they don't call to have an appointment set up and we can not read their meter, they will be charged this fee.

* Full amount to be charged 30 days after a written warning is sent to the customer and every time there after that a read cannot be obtained.

Options:The current definition of this fee includes the statement that the "fee will be charged when the obstruction continues after 30 days after a written warning. Staff will recommend changing the definition that indicates a written will be provided only once every 3 years and repeat offenders will be required to pay the obstructed meter fee each time the meter is obstructed afterwards. The written warning will also include the option to install an ERT free of charge to the owner to encourage the installation of an ERT which will remove the risk of this fee being charged to a property owner.

Billing:

Initiated in 2006.Purpose:To encourage customers not to block access to the touchpad.Billing:

Purpose:Used for enforcement of bylaws and to deter tampering with GVW infrastructure.Billing:GVW manager to instruct Finance staff to bill.Options:Staff will recommend changing the maximum $10,000 fee in 21 a with an "actual cost" to reflect the cost of repair or recovery caused by the tampering.

Initiated in 2005History:

Purpose:

Latecomer Administration Fee

Unauthorized Use Fees

Options:

Cost recovery fee to cover the staff time to develop the bylaws that a support the formation of a Local Area Service for the purposes of borrowing from the Municipal Finance Authority.

Must be applied to at RDNO and approved by the Board.


History:

Purpose:

Billing:

Local Area Service Administration Fee

History:Initiated in 2006

Cost recovery fee to cover the staff time to develop the bylaws that a latecomer requires and the administrative time to collect and remit latecomer fees.

History:


Page 24 of 80


Page 14

22 $0.60 per cubic metre

23 $25.00 per application

NOTE: Staff will be recommending adding a "Manual Water Meter Reading Fee" for those people who opted out of the ERT installation program.

Proof of Water Form For Connection to a RDNO Water System

* has to be an officially recognized garden by RDNO to get this rate, currently this only applies to Okanagan College (Patchwork Farms)


History:

Purpose:

Billing:

Options:

Initiated in 2015. Prior to 2015, Community Gardens were charged the minimum Allocation fee no matter how big the allotment was or how much water they used. The fee was set at the base per cubic meter recovery cost for operations and maintenance but not for capital works.

Special Rate for Community Garden consumption to encourage recreation.

Community Garden User Fee

Consumption fee was unfeasible to Community Gardens and Staff will be presenting a report to GVAC on October 8, 2015 with recommended changes to adjust this fee to a rate that is reflective of "not for profit" community service.

History:

Purpose:

Billing:

Options:

Initiated in 2015

Cost recovery fee to cover staff processing time. The form was initiated to provide a mechanism to work with the building departments to ensure all customers applying for a water connection to GVW were charged the correct fees. In addition, this allowed for all customers to have this form on file to provide a historic trail.

Fees are collected by each jurisdiction at the time of application with building departments.


Page 25 of 80


Page 26 of 80


Page 27 of 80


Page 28 of 80


Page 29 of 80


Page 30 of 80


Page 31 of 80


Page 32 of 80


Page 33 of 80

REGIONAL DISTRICT OF NORTH OKANAGAN

POLICY NO. GVPRC-002

PURPOSE

Recognize that community gardening is a valuable recreation activity that can contribute to food security, community development, environmental awareness, positive social interaction and community education, and outline how the Regional District will encourage community gardening.

DEFINITIONS

“Community Garden” is defined in this policy as a garden containing plots that are available to members of the community. The gardens may be located on publicly owned parks, publicly leased land or on private lands that are donated or leased for the purpose of community gardening. Activities may include:

• Production of food for personal or shared use (or for donation) by the participants.

• Demonstration gardening or other instructional programming.

“Plot” is defined as a garden plot, or small piece of land designated for gardening. A plot within a community garden can be one of the following styles:

“Allotment” – A plot that is allotted to an individual to grow whatever they choose within the guidelines provided within this policy. Maintenance of the plot is the responsibility of the individual. The produce is for the individual, who can choose to donate or make available for shared use.

“Collective” – A plot that is open to any members of the community to gather, garden and grow what is collectively agreed to by the participating members. Maintenance of the plot is the responsibility of all participating members and, ultimately, the Community Garden Committee. The produce is for shared use.

POLICY STATEMENTS

1. Community gardening is recognized as a valuable recreation activity that can contribute to community development, environmental awareness, positive social interaction and community education.

2. The Regional District of North Okanagan will collaborate with interested groups in assisting the development of community gardens.

RDNO – GREATER VERNON PARKS, RECREATION & CULTURE COMMUNITY GARDENS IN GREATER VERNON Approval Date: February 3, 2010 Amendment Date(s): April 5, 2012

Attachment AGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA

October 8, 2015 - Item E.5

Page 34 of 80

Community Gardens - 2 - Policy No. GVPRC-002

PROCEDURES The Regional District will support the development of community gardens in Greater Vernon through the following means:

• Consider the need for community gardens during the acquisition or development of park land; especially in areas of high-density housing.

• Provide tenure on public land for a minimum of three (3) years (or longer as long as user ship is maintained), where a community garden is supported and has been approved by the Regional District.

• Negotiate leases for privately owned land, should they be required.

• Issue charitable tax donation receipts, should it be requested by a land donor.

• Provide in-kind support, where feasible.

• Make available an annual Community Garden Start-up Grant, to a maximum of $2500, which can be accessed through an application process, by community or neighbourhood associations interested in developing a community garden.

Conditions of Use The following conditions will apply to community gardens on parkland and community gardens on privately owned property that is leased by the Regional District for the purpose of community gardening:

• The garden is developed at no cost to the Regional District, other than the Community Garden Start-up Grant Program, and in-kind support outlined in the previous section.

• A community consultation process indicates neighbourhood support for the garden.

• A garden site plan will be drawn up and approved by the General Manager of Parks, Recreation and Culture. The plan must include the layout and style of the plots and indicate any proposed structures or fences.

• A community group agrees to develop and operate the gardens according to a users agreement which will specify the term of use, management responsibilities, user fees and access procedures including the following specific terms:

a. "The standard term of the user agreement will be three (3) years with an option to renew. The Regional District may consider the granting of multiple terms in exceptional circumstances.

b. Garden plots must be filled from a waiting list on a first come first served basis.

c. While community gardens are a neighbourhood initiative, membership in the committee or organization, and the opportunity to be allotted a plot, must be open to any resident of Greater Vernon.

d. A list of site regulations is to be developed and signed by each participant as an indication of their compliance.

e. No pesticides or chemical fertilizers are to be used.

f. Agreement to sign a waiver to “hold harmless” the property owners from any liability.

g. The committee or organization must adhere to maintenance standards set by the Regional District and the site can be revoked for non-compliance.

h. No barriers to general public access to the site can be erected.

i. Garden practices shall comply with all district and municipal policies and bylaws.


Page 35 of 80


BYLAW No. 2672

A bylaw to impose rates for the Greater Vernon Water Service

WHEREAS Section 796(1) [General authority for services] of the Local Government Act, R.S.B.C., 1996, Chapter 323, as may be amended, states that the Board of a Regional District mayoperate any service that the Board considers necessary or desirable for all or part of the Regional District;

AND WHEREAS the Regional District has adopted Bylaw No. 1262, being the Regional District of North Okanagan – Greater Vernon Regional Water Supply Local Service Establishment Bylaw No. 1262, 1994, and amendments made thereto, which authorizes the Regional District to impose fees and charges for the annual cost of providing water supply and distribution services;

AND WHEREAS Section 803(1) [Options for cost recovery] of the Local Government Act, states that a Regional District may recover the costs of its services by way of fees and charges imposed Section 363 [Imposition of fees and charges] of the Local Government Act;

AND WHEREAS Section 363 [Imposition of fees and charges] of the Local Government Actprovides that a Board of a Regional District may, by bylaw, impose a fee or charge payable in respect of all or part of a service of the Regional District;

AND WHEREAS the Regional Board is desirous to amend the current rates and/or billing process;

NOW THEREFORE, the Board of the Regional District of North Okanagan, in open meeting assembled, hereby ENACTS AS FOLLOWS:

A. CITATION

This Bylaw may be cited as “Greater Vernon Water Rates Imposition Bylaw No. 2672,2015”.

B. INTERPRETATION

1. Words or phrases defined in the British Columbia Interpretation Act, Community Charter, or Local Government Act or any successor legislation shall have the same meaning when used in this Bylaw unless otherwise defined in this Bylaw.

2. The headings contained in this Bylaw are for convenience only and are not to be construed as defining or in any way limiting the scope or the intent of the provisions of this Bylaw.

3. Any act or enactment referred to herein is a reference to an enactment of the Province of British Columbia and regulations thereto, as amended, revised, consolidated or replaced from time to time, and any Bylaw referred to herein (as may be cited by short title or otherwise) is a reference to an enactment of the Board of the Regional District of North Okanagan, as amended, revised, consolidated or replaced from time to time.

4. If any provision of this Bylaw is held to be invalid by a court of competent jurisdiction, the provision may be severed from the Bylaw and such invalidity shall not affect the validity of the remaining portions of this Bylaw.

Attachment BGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA


Page 36 of 80

GVW Rates Imposition Bylaw No. 2672, 2015 Page 2

C. SCHEDULESThe following Schedules are attached to and form part of this bylaw and are enforceable in the same manner as this Bylaw:

Schedule “A” – Rates and Fees for the Greater Vernon Water Service

D. DEFINITIONS

In this bylaw:

After Hours Call Out means requests for service from Greater Vernon Water requiring aresponse after the regular hours of operations of the Operating Contractor and/or any time during Saturday, Sunday and Statutory Holidays.

Agricultural Land means bona fide agricultural land.

Agricultural Over Consumption Rate means the price of water per cubic metre that is charged to properties and Contiguous Farms when more than the Allocation Volume is used during the Irrigation Season in accordance with Schedule “A” of this bylaw.

Agricultural Water Purchase Fees means the one time fee to increase the flow rate for bona fide agricultural land.

Allocation means the amount of water assigned to a property by the RDNO for irrigation purposes. The allocation is measured in hectares, and determines the maximum instantaneous flow rate permitted to the property, and the maximum total volume of water permitted per irrigation season.

Allocation Fee Credit means the amount credited to the Allocation Fee for a property with Domestic or Non Domestic Units which equates to a maximum of 0.4 hectares per parcel and shall not be greater than the property Allocation. The credit applies to properties that have at least one Domestic or Non Domestic Unit connected to the Utility and assessed an Infrastructure Base Fee.

Allocation Volume means a property’s Allocation in hectares times 5,500 cubic metres per hectare.

Appeal For Agricultural Water Rates - Application Fee means the fee charged, per property, to review the status of a property and determine if the property is Bona Fide Agricultural Land.

Appeal For Agricultural Water Rates - Late Application Fee means an additional fee applied to Appeals for Agricultural Water Rates applications received after February 15th of each year.

Billing Date means the date the Utility Bills are sent to the customers.

Bona fide Agricultural Land means land used for agricultural purposes as defined by the BC Assessment Authority, and supplementary criteria as approved by the Regional Boardfrom time to time.

Building Permit means a building permit issued for a property by the local jurisdiction having authority to issue building permits.



Page 37 of 80


Building Permit Review Fee means the one time fee to review building permits if the works require an increase in demand on Greater Vernon Water.

Community Garden means a garden space containing allotment style gardens that are available to members of the community and have a Community Garden Lease agreement with the Regional District of North Okanagan.

Connection Fee means the fee for customers to connect to the Greater Vernon Watersystem and have not paid a Development Cost Charge.

Consumption Charge means the Consumption Rate times the volume of water used and billed to the customer.

Consumption Rate means the price of water per cubic metre that is charged to properties with both a water service connection and water meter in accordance with Schedule A” of this bylaw.

Contiguous Farm means more than one Bona Fide Agricultural Land parcel of the sameownership, or immediate family, and sharing a common boundary line, and as approved by the Regional District.

Delcliffe Water Utility means the stand alone water system that services lots on Delcliffe and Cameron Roads.

Development Inquiry Fee means the fee charged to review a preliminary concept of aproposed development where the water infrastructure has not been defined.

Domestic Fees means the fees and charges billed to domestic customers.

Domestic Unit means a single residential unit, including but not limited to, single family dwelling, each unit in a multiple family dwelling, mobile home, occupiable space for a mobile domestic vehicle or trailer, apartment unit, strata unit or plumbed residential or agricultural outbuilding or other plumbed buildings including units within commercial, institutional and industrial buildings. The number of Domestic Units may be calculated as thirty (30) fixture units or a portion thereof being equal to one Domestic Unit as defined by the British Columbia Building Code, current edition, as amended from time to time.

Fire Main means a service that is intended for the purpose of providing a supply of water for fire fighting purposes.

Fixture Units means a fixture unit as defined in the British Columbia Plumbing Code, currentedition, as amended from time to time.

GVW or Greater Vernon Water means the water utility created by the Regional District of North Okanagan – Greater Vernon Regional Water Supply Local Service Establishment Bylaw No. 1262, 1994, and amendments made thereto.

Hemodialysis Consumption Rate means the rate per cubic metre that is used to calculate the charge for water used on home hemodialysis on a dedicated water meter in accordance with Schedule A” of this bylaw.

Hydrant Tampering Fee means the fee charged for the unauthorized use of any hydrant connected to a Greater Vernon Water source.



Page 38 of 80


Infrastructure Base Fee means the minimum fee per domestic unit or per non domestic and mixed use service or water supply independent of water use.

Irrigation Season means the 5 month period from approximately mid April to MidSeptember, as may be modified by drought or other conditions as determined by the RDNOfrom time to time.

Latecomer Administration Fee means the fee charged to prepare and execute a latecomer bylaw.

Leak Adjustment Application Fee means the application fee charged to submit a written request for consideration of a financial adjustment to a utility account due to a possible leak on the customer’s property.

Local Area Service Administration Fee means the fee charged to prepare and execute a Local Area Service Agreement including any referendum, poll, etc.

Meter Re-Read Fee means the fee charged for Greater Vernon Water to re-read a meter at the customer’s request in accordance with the GVW metering bylaw as amended from time to time.

Meter Testing Fee means the fee charged for Greater Vernon Water to conduct an onsite meter test at the customer’s request in accordance with the GVW metering bylaw as amended from time to time.

Minimum Allocation Fee means the minimum fee per parcel for land with allocation.

Minimum Fee means the minimum charge added to the infrastructure base fee in lieu of a smaller Consumption Charge per metered service.

Mixed Use means properties or buildings that contain Domestic and Non Domestic uses.

Non Domestic means all services that are not used for domestic or agricultural purposesincluding but not limited to congregate care facilities, parks, commercial, institutional,industrial and mixed use.

Non Domestic Non-Potable Rate means the rate assessed to customers for outdoor use only for non-potable purposes as approved by the Regional Board. This rate is not available to new users.

Non Potable means water that is not meant for human consumption or cleaning.

Obstructed Water Meter Fee means the charge to read a water meter that could not be read due to some action or inaction of a property owner or occupier. This fee is charged when the obstruction continues 30 days after a written warning.

Off Season Agricultural Water Use means water consumed outside of the Irrigation Season on Agricultural Land and includes Stock Watering.

Operating Contractor means the contractor(s) Greater Vernon Water employs to operate the water utility.



Page 39 of 80


Park Model Recreational Unit means a recreational vehicle designed as living quarters for seasonal recreation accommodation, which can be relocated on occasion, and must be connected to those utilities necessary for the operation of installed fixtures and appliances, and has a Gross Floor Area, including lofts, not exceeding 50 square metres (538.2 square feet) when in the setup mode, and has a width greater than 2.6 metres (8.5 feet) and less than 4.42 metres (14.5 feet) in the transit mode. A park model recreational vehicle must conform to CAN/CSA-Z241 Series Standard (dated 1992 or later) and is not a trailer as defined by this bylaw.

Plan Review and Inspection Fee means the one time fee to have a complete set of construction plans per phase reviewed, and the construction inspected from time to time by Greater Vernon Water.

Quarter means a period of time that is a billing period approximately three months long.

Recreational Vehicle includes trailers, motor-homes, truck and camper combinations but for the purposes of this bylaw does not include Park Model Recreational Units unless otherwise specified elsewhere in this bylaw.

Regional Board means the Board of Directors of the Regional District of North Okanagan.

Regional District and RDNO means the Regional District of North Okanagan.

Shut-Off / Turn-On, Meter In / Meter Out Fee means the fee to interrupt or resume water supply by means of a shut-off or turn-on of a water service valve or to remove or install an existing meter at the request of a customer.

South Vernon Irrigation District means the stand alone non potable water system that services customers on Okanagan Avenue and Okanagan Landing Road.

Subdivision Application Fee means the one time fee to apply for subdivision review.

Temporary Hydrant Use Fee means the fees and charges to use any hydrant connected to the GVW system and that is charged on a per hydrant, per week or part thereof, plus consumption.

Trailer means any vehicle, coach, house-car, conveyance, or conveyance with an addition, designed to travel often on the highways, constructed or equipped to be used as temporary living or sleeping quarters by travellers.

Truck Fill Station Fees means the fees and rates per cubic meter charged to use devices provided by Greater Vernon Water to fill containers.

Unmetered means a water service without a water meter.

Utilities Collection Roll means a list of each property served by the water system that is liable to a water charge; and which designates the lands as Residential, Commercial, Agricultural, and/or indicates the water entitlement (allocation).



Page 40 of 80


Vacant Land Infrastructure Base Fee means the fee for properties that have access to the Greater Vernon Water system including a service connection whether the property is connected or not and whether or not water is used but are not paying other Infrastructure Base Fees or Allocation Fees. Properties that are actively using an alternate water supply such as another water utility, well, lake or stream intake, for potable water use or will never require a water service are exempt from this fee.

Water for New Construction means where there is no existing water meter for new construction, the time between sixty [60] days after a building permit has been issued until the time the water meter is enrolled into the billing system.

Water Meter means a device owned by Greater Vernon Water to measure the quantity of water used by a customer.

Water Meter Tampering Fee means the fee charged for tampering with a water meter to reduce the quantity of water that the meter will read. This includes altering the meter or meter read out, bypassing the meter, providing a false meter read, installing the meter incorrectly or not installing a water meter as directed in writing.

Water Service means the pipe connecting the Greater Vernon Water main to the propertyline.

Water Service Application Fee means the one time fee to apply for a water service to an existing lot.

Water Service Construction Fee means the fee to construct the water service from the water main to the property line. This water service may have been constructed prior to the subdivision, building permit, or other activities on the property.

Water System Tampering Fee means the fee charged for the repairs resulting from damage or unauthorized use of Greater Vernon Water infrastructure or property.

Written Warning means a letter containing the property owners name and the location of the property advising of the fees billable if the owner does not take action.

E. RATES

1. Every person being the owner of lands and premises and whose property is on the Greater Vernon Water Collection Roll shall pay to Greater Vernon Water the rates established for the service in accordance with Schedule "A" as attached hereto, and in the manner herein provided.

2. All accounts shall be rendered to the owner of the lands and premises to which water service is provided.

3. A Utilities Collection Roll will be prepared prior to June of each year and be updated from time to time, which will serve as the basis for which the rates described in Schedule "A" will apply and be levied for allocation and water use.

4. Water service rates may be pro-rated for new connections or new construction.

5. Where a customer can prove plumber’s receipts or other pertinent evidence that a plumbing failure, resulting in a water loss in excess of 30 cubic metres, has been repaired, the customer may complete a Billing Adjustment Application and submit the Application Fee. At the discretion of the Manager – Greater Vernon Water or designate, a credit volume may be calculated for half of the volume of the calculated water loss. The credit volume shall be calculated by subtracting the historical average consumption of the billing quarter from the actual consumption. Historical averages will only include years in which a representative water



Page 41 of 80


use trend can be established, otherwise, estimates will be used based on typical customer trends established by Greater Vernon Water. Adjustments will be limited to the last two quarters of billing, including the quarter when the repair was completed, but only if the volume lost is greater than 30 cubic metres. Each property is limited to one billing adjustment every 36 months. Billing adjustments will NOT be considered for the following:

- above-ground leaks in any type of sprinkler system; - broken sprinkler heads; - rental properties;- routine dripping or leaking faucets, water leaking commodes/toilets or any type of faulty

fixture; and- new construction for a period of one year.

6. i. Non Domestic Non Potable rates in Section 5.e.i apply to the following properties:

- 7921 Greenhow Road; - 7961 Buchanan Road; - 1101 – 14 Avenue; - 7920 Highland Road; and - 5100 Silver Star Road

All these properties shall be phased in to be billed at 100% of the Non Domestic and Mixed Use Fee at the following:

2015 60% of Non Domestic and Mixed Use Fee2016 70% of Non Domestic and Mixed Use Fee2017 80% of Non Domestic and Mixed Use Fee2018 90% of Non Domestic and Mixed Use Fee2019 100% of Non Domestic and Mixed Use Fee

ii. Non Domestic Non Potable rates in section 5.e.ii applies to the following property:

- 6325 Highway 97

6325 Highway 97 shall be phased in to be billed at 100% of the Non Domestic and Mixed Use Fee at the following:

2015 66% of Non Domestic and Mixed Use Fee2016 83% of Non Domestic and Mixed Use Fee2017 100% of Non Domestic and Mixed Use Fee

7. For vacant land, the greater of the Vacant Land Infrastructure Base Fee or the Allocation Fee will apply. Where the land has an alternate water supply the Allocation Fee will apply.

8. Off Season Agricultural Water Use consumption shall be based on the meter readings taken during normal agricultural turn off (mid September) and turn on (mid April) and billed accordingly. An agricultural customer who requires water for bona fide agricultural purposes outside the normal irrigation season may complete an Early Agricultural Turn on or Late Agricultural Turn off application and submit the application fee.

9. Subject to approval of the application in Section 8, the Early Agricultural Turn on or Late Agricultural Turn off shall not exceed 30 calendar days of the irrigation season turn on of turn off dates and water consumption shall be considered part of the properties annual allocation. Any consumption over the annual allocation shall be billed in accordance with Schedule “A” - Section 1e. Allocation Over Consumption Rate. The Off Season Agricultural Water Use rate shall apply to any consumption beyond the 30 day extension.



Page 42 of 80



Page 43 of 80


1

1 a. Allocation Fee $66.86 per hectare of allocation per fiscal quarter or part

1 b. Allocation Fee Credit $26.72 per fiscal quarter or part up to a maximum of 0.4 hectares

1 c. Minimum Allocation Fee $26.72 per fiscal quarter or part

1 d. Early Agricultural Turn on or Late Agricultural Turn off Fee $75.00 per farm, application required

1 e.

i. Tier A0 to 10% over allocationii. Tier B Over 10 to 30% over allocationiii. Tier COver 30 to 50% over allocation iv. Tier DOver 50 to 90% over allocationv. Tier E More than 90% over allocation

22 a. Application Fee $200.00 per application

2 b. For each 0.1 of a hectare of agricultural allocation or part thereof $600.00 subject to availability

2 c. For each 0.1 litres per second peak flow demand for non-agricultural purposes $770.00 subject to availability

33 a. Based on metered consumption $0.77 per cubic metre

SCHEDULE "A" attached to and forming part of Bylaw No. 2672, 2015

SCHEDULE "A" - RATES AND FEES FOR GREATER VERNON WATER SERVICE

Effective April 1, 2015, in accordance with the Utilities Collection Roll, the following rates shall apply and be levied for water use for the full year or, where applicable, prorated for a portion thereof:

Allocation Fees

Agricultural Over Consumption Rate





Agricultural Water and Non Agricultural Peak Flow Purchase Fees

Off Season Agricultural Water Use




Page 44 of 80


4

4 a. Infrastructure Base Fee for each domestic unit, for 0.78 litres per second maximum flow $101.80 per quarter or part

4 b.

i. Tier A 0 to 10 cubic metresii. Tier BOver 1 Over 10 to 20 cubic metresiii. Tier COver 20 to 40 cubic metresiv. Tier DOver 40 to 80 cubic metres v. Tier EOver 80 cubic metres

4 c.Unmetered fee (where metering is NOT possible as determined by the Regional District) added to Infrastructure Base Fee

$200.00 per quarter or part

4 d.

4 d. i. initial and first full quarter after written warning $300.00 per quarter or part4 d. ii. second and third quarters $500.00 per quarter or part4 d. iii. fourth quarter $1,000.00 per quarter or part4 d. iv. after one year and beyond $2,000.00 per quarter or part

4 e. Hemodialysis consumption rate $0.10 per cubic meter

5

5 a. i. Minimum Fee measuring elements 16 mm and smaller $38.00 per quarter or part

5 a. ii. Minimum Fee measuring elements 17 mm to 21 mm $57.00 per quarter or part

5 a. iii. Minimum Fee measuring elements 22 to 26 mm $84.00 per quarter or part5 a. iv. Minimum Fee measuring elements 27 to 39 mm $208.00 per quarter or part5 a. v. Minimum Fee measuring elements 40 to 55 mm $239.00 per quarter or part5 a. vi. Minimum Fee measuring elements 56 to 80 mm $770.00 per quarter or part5 a. vii. Minimum Fee measuring elements 81 to 110 mm $1,100.00 per quarter or part5 a. viii. Minimum Fee measuring elements 111 to 160 mm $1,440.00 per quarter or part5 a. ix. Minimum Fee measuring elements over 160 mm $2,000.00 per quarter or part

5 a. x. Minimum fee where metering is NOT possible as determined by the Regional District. $300.00 per quarter or part

5 b. Infrastructure Base Fee for each non domestic and mixed use, for 0.78 litres per second maximum flow $101.80 per quarter or part

5 c. Vacant Land Infrastructure Base Fee $101.80 per quarter or part

5 d. Metered Consumption (added to Infrastructure Base Fee) $1.53 per cubic metre

Domestic Fees

Domestic Fees - Metered Consumption Rate per Domestic Unit




Unmetered fee where metering IS possible, added to Infrastructure Base Fee

Non Domestic and Mixed Use Fees





Page 45 of 80


5 e.

5 e. i. Metered consumption (see section E.6.i) $0.92 per cubic metre

5 e. ii. Metered consumption (see section E.6.ii) $1.01 per cubic metre

5 f.

5 f. i. initial and first full quarter after written warning $300.00 per quarter or part5 f. ii. second and third quarters $500.00 per quarter or part5 f. iii. fourth quarter $1,000.00 per quarter or part5 f. iv. after one year and beyond $2,000.00 per quarter or part

6

6 a. Water Meter Cost [includes installation and inspection on new construction and inspection on retrofits]

6 b. Water Meter Inspection Fee $50.00 per occasion

6 c. Meter Re-read Fee $50.00 per occasion

6 d. Meter Testing Fee $84.00 per occasion6 e. Leak Adjustment Application Fee $50.00 per occasion

77 a. 50 mm diameter and smaller $33.00 per quarter7 b. 75 mm diameter $33.00 per quarter7 c. 100 mm diameter $33.00 per quarter7 d. 150 mm diameter $33.00 per quarter7 e. 200 mm diameter $33.00 per quarter7 f. 250 mm diameter $33.00 per quarter7 g. 300 mm diameter $33.00 per quarter

88 a Temporary Fire Hydrant connection $250.00 per hydrant per week or part

8 b. Temporary Fire Hydrant connection - Consumption Rate $2.19 per cubic metre

8 c. Application for new fire hydrant $96.90 per hydrant 8 d.8 d. i. First Test $600.00

8 d. ii. Each additional test in immediate area at the same time $185.00

99 a. Infrastructure Base Fee $200.00 per quarter9 b. Consumption Rate $2.60 per cubic metre

Non Domestic Non-Potable Consumption Rate (added to Infrastructure Base Fee)

Unmetered fee where metering IS possible (added to Infrastructure Base Fee)

MeteringWater meter must be purchased from GVW and includes the installation and/or inspection completed during one site visit.

Unmetered Fire Main Rates

Fire Hydrants

Fire Hydrant Flow Test

Truck Fill Station



Page 46 of 80


10

10 a. Service under 26 mm diameter with a maximum length of 20 metres $5,400.00 plus water meter

10 b. Service 27 to 38 mm diameter with a maximum length of 20 metres $5,500.00 plus water meter

10 c. Service 39 to 55 mm diameter with a maximum length of 20 metres $7,500.00 plus water meter

10 d. Service 56 to 110 mm diameter with a maximum length of 20 metres


10 e. Service 111 to 160 mm diameter with a maximum length of 20 metres


10 f. Service 161 to 210 mm diameter with a maximum length of 20 metres


10 g. Service Disconnection at actual cost, plus 20% overhead

10 h. 150 mm Hydrant

at actual cost, plus 20% overhead unless superseded by bylaw rate of respective Jurisdiction

10 i. Other Construction Services at actual cost, plus 20% overhead

10 j.

10 j. i. Single family dwelling (SFD) $2,180.00 per unit

10 j. ii. Secondary Suites (SFD) $1,090.00 per unit10 j. iii. Multi-family units $1,857.00 per unit10 j. iv. Park Model Recreation Unit Lots or Pads $1,090.00 per lot or pad10 j. v. Recreational Vehicle and Trailer Lots or Pads $545.00 per lot or pad

10 j. vi. Institutional $8.90 per square metre of gross floor area

10 j. vii. Commercial - Residential $1,000.00 per unit

10 j. viii. Commercial - Other $7.27 per square metre of gross floor area

10 j. ix. Industrial $3.63 per square metre of gross floor area

10 k. Water for New Construction - to be billed at the unmetered rate per quarter or part thereof

11 $50.00 per use/per meterShut-Off / Turn-On / Meter In / Meter Out Fee

Water Service Connection and Other Construction Fees

Fee for connection to Greater Vernon Water by:- Existing water utilities that are not managed by or connected to the Regional District; or- Existing buildings or lots not serviced by the Greater Vernon Water Utility; or- Additional service to an existing customer where there is no new subdivision and/or building permits being issued (including secondary suites)



Page 47 of 80


12 $80.00 per hour, minimum $160.00

1313 a. Appeal for Agricultural Water Rates - Application Fee $60.00 per property

13 b. Late Application Fee (after Feb. 15) (charged in addition to application fee under 13.a.) $50.00 per property

1414 a. Development Inquiry Fee $240.00 per inquiry14 b. Subdivision Application Fee $360.00 plus $10.00 per lot created

14 c. Building Permit Review Fee $180.00 plus $10.00 per 200 m2 based on gross floor area

14 d. Water Service Application Fee for existing lots $120.00 14 e. Subdivision and Development Servicing Bylaw Variance $1,200.00 per application

15

15 a. Plan Review $250.00 per sheet. Maximum of 2 reviews.

15 b.15 b. i. On first $100,000 5% minimum $500.0015 b. ii. $100,001 to $200,000 4%15 b. iii. $200,001 to $500,000 3%15 b. iv. $500,001 to $1,000,000 2%15 b. v. Above $1,000,000 1%

16

16 a. Site inspection Fees where plan review and inspection fees not charged $60.00 per occasion

16 b. Hydraulic Model Inquiry Actual Cost per result $240.00 minimum

1717 a. Grade A $208.08 per hectare per year17 b. Grade B $222.36 per hectare per year17 c. Grade C $114.24 per hectare per year17 d. Grade D $65.28 per hectare per year17 e. Mobile Home $32.64 per pad per year

18 $146.88 per Domestic Unit per quarter

19 $2,400.00

20 $2,400.00

21

21 a. Water System Tampering Fee $ 10,000 maximum as approved by Regional Board

21 b. Hydrant Tampering Fee $1,440.00 per hydrant per day or part21 c. Water Meter Tampering Fee $600.00 per occasion or per day21 d. Obstructed Water Meter Fee $265.00 per occasion

22 $0.60 per cubic metre

23 $25.00 per application

After Hours Call OutDomestic Appeal for Agricultural Land

Development Fees

Plan Review and Inspection Fees

Inspection Fees

Unauthorized Use Fees

Community Garden User FeeProof of Water Form For Connection to a RDNO Water System

Development Fees

South Vernon Irrigation District Fees

Delcliffe Water Utility FeeLatecomer Administration Fee Local Area Service Administration Fee



Page 48 of 80

Vernon Campus7000 College Way

Vernon BC, V1B 2N5 CanadaPhone: 250-545-7291

Fax: 250-545-3277www.okanagan.bc.ca

Tannis Nelson Community Development OfficerRegional District North Okanagan

By Email: [email protected]

Dear Tannis:

Re: Agriculture Water Allocation

I am writing this letter on behalf of Okanagan College and Kindale Developmental Associationwith respect to the sudden change in water rates for the Kalamalka Demonstration Garden/Patchwork Farms site located at Okanagan College – Vernon Campus.

This garden/farm initiative was developed in 2012 from broad community support with a focus on education and community participation to advance the social, economic, environmental aspects of local sustainable agriculture and food systems. There has been considerable community support for this project and over $352,000 has been invested to date.

The development of the activities for this site and the accompanying financial model for the farm and garden were premised on the Greater Vernon Water's granting of the agricultural water rate. Mr. Al Cotsworth granted the minimal agriculture allocation to this site with the support of the District of Coldstream and the Regional District.

This allocation has been in place for two years and the College and Kindale DevelopmentalAssociation have been making operational decisions and contracts based on the continuation of this rate. A review of the last two years of billing information indicates that the garden/farm used considerable less water than the allocation allows. Furthermore, this spring we have invested in a new irrigation system so that additional water conservation can be realized.

The change from an agricultural water allocation rate to the new community garden rate is estimated to increase the cost of water from approximately $110/year to $1500/year based on last year's meter readings. As stated earlier, the College and Kindale Development Association have not developed a financial model for the site that can cover these costs.

At this time we are concerned about the Regional District changing the agreed upon terms for water and the lack of any notice regarding this change. We believe that this site is providing considerable community benefit through the various programs offered, is fulfilling the

Attachment CGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA


Page 49 of 80

Agricultural Land Commission's request for agriculture education/initiatives outlined in the decision on the ALR's alternative use of the sport field area, and reinforces the District of Coldstream and Regional District's support for agricultural.

We are requesting that the Greater Vernon Water and Regional District North Okanagan reconsider its decision and reinstate the agricultural water allocation that was promised to this site.

If you have any questions please do not hesitate to contact me.

Regards,

Jane Lister

Jane ListerRegional Dean

Attachment CGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA


Page 50 of 80

APPLICATION FOR RDNO FARM CLASSIFICATION Greater Vernon Water

NOTE: If your property has BC ASSESSMENT FARM CLASSIFICATION, you are automatically eligible for the agricultural water rate and do not need to submit an appeal.

Name of Property Owner(S): Phone #1:

Phone #2:

Address of Property Applied for:

Mailing Address (if different from above):

Total Property Size (Acres): Existing Water Allocation (Hectares):

Type of Irrigation System (eg. drip, hand set, overhead sprinkler, etc.):

Income from Farming (Previous Year):

PLEASE NOTE: Applications require proof of income unless classified as a RDNO Community Garden. New farms without farms income may apply and submit a New Farm supplemental application

Types of Crop and/or Livestock:

Land Leased: Yes No If Yes, Name of Renter:(the owner or renter can provide proof of income)

Do you have an Agricultural Water Meter: Yes No PLEASE NOTE: water meters must be installed before turn on.

Do you have a Backflow Preventor? Yes No PLEASE NOTE: testable backflow preventors must be installed before turn on and tested annually.

PLEASE SEE REVERSE SIDE FOR ADDITIONAL INFORMATION

THE APPLICANT ACCEPTS THE FOLLOWING TERMS:1. All agricultural water used must be metered separately prior to approval of application;2. All domestic water used must be metered prior to approval of application;3. Only one appeal per property may be filed per calendar year, successful appeals are valid for one calendar year; 4. $60 NON REFUNDABLE application fee made payable to the ‘Regional District of North Okanagan’; 5. Applications received after February 15th will be subject to a $50 non refundable late fee;6. Must meet Cross Connection Control Standards; 7. The applicant will notify Greater Vernon Water (GVW) if farming activity ceases;8. GVW can conduct random audits, including site inspections, to confirm eligibility;9. Eligibility for agricultural water may be withdrawn at the discretion of GVW if land use ceases to meet the criteria for agricultural use or if access for

site inspections is denied; and10. Current water restrictions must be adhered to at all times.

In the event of a successful application, the applicant will install (a) separate water meter(s) at their sole expense to measure all water used on the property. The meter(s) must be installed and inspected before the agricultural water rate comes into effect.

Above fees are per Greater Vernon Water Rates Imposition Bylaw, as amended

Signature of Property Owner(s): Date:

OFFICE USE ONLY

PID File No.: CCC File #:

Compliant: Yes No

Legal Description: Lot: Plan: Sec: Twp:

Approved Valid Until: Ref. No.: Denied

Name Of Authorized Official (Print) Signature Date

Comments: On non-potable water source

$60 Non-Refundable Application Fee$50 Non-Refundable Late Fee (In Addition to the $60 Application Fee After February 15)

Cash Cheque Debit

Receipt #:

REGIONAL DISTRICT OF NORTH OKANAGAN9848 Aberdeen Road

Coldstream, BC V1B 2K9 Phone: 250-550-3700 Fax: 250-550-3701 www.rdno.ca

Attachment DGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA


Page 51 of 80

Revised: 03/31/2015

CRITERIA FOR AGRICULTURAL WATER USE RATES

The following criteria must be met in order for landowners to receive irrigation water at the agricultural rate:

1. An annual application for RDNO Farm Classification must be applied for no later than February 15. Applications submitted after this date will be subject to a non-refundable late fee in addition to the appeal application fee.

2. Properties without BC Assessment Farm Classification with an existing irrigation allocation greater than 0.41 ha (1 acre) can apply annually to receive irrigation water at the agricultural water rate.

3. Properties with an existing irrigation allocation less than or equal to 0.41 ha (1 acre) will not be eligible for an appealRDNO Farm Classification, and will be invoiced at the domestic rate unless they meet the RDNO Community Garden Criteria as set out in Community Gardens in Greater Vernon Policy No. GVPRC-002.

4. Properties without BC Assessment Farm Classification or without a RDNO Farm Classification will be considered domestic. Domestic water use is required to be metered and is charged at the domestic water rate.

5. A successful application must meet the following conditions:

a. Agricultural use of the property is permitted pursuant to the appropriate zoning regulations;b. The property is used for agricultural purposes, comprising at least one of the following uses:

- Apiculture;- Aquaculture;- Christmas tree culture;- Community Garden; - Dairying;- Floriculture;- Forage production;- Forest seedling and

seed production;

- Fruit and vegetable production;

- Herb production;- Horse rearing;- Horse Boarding;- Horticulture;- Populous species and salix

species intensively cultivated in plantations;

- Insects raised for biological pest control;

- Livestock raising;- Medicinal plant culture;- Poultry and egg

production;- Seed production;- Turf production;- Wool, hide, feather or fur

production; and- The raising of crops or

animals for human consumption

The following activities are NOT considered agricultural for the purposes of water billing:- Production of manufactured derivatives from agricultural raw materials;- Production for the occupants’ own domestic consumption,- Irrigation of lawns, gardens and landscaping; - Agricultural support services; and- Breeding and rearing of pets, except horses.

6. The property owner must purchase a second water meter from GVW and install it inside the property line to capture all water use. The cost to purchase and install the meter, pit and appurtenances will be borne by the property owner. The meter must be inspected by GVW before eligibility for the agricultural water rate is instated.

7. Landowners with water allocations less than or equal to 0.82 hectares (2 acres) will be required to meet the income thresholdof $1,000 per year. Landowners with water allocations greater than 0.82 hectares will be required to meet the income threshold of $2,500 per year. Proof of income is required with ALL appeal applications made, except for Community Gardens as defined by Greater Vernon Policy No. GVPRC-002.

8. New farms may apply for an interim approval process as follows:

a. Complete a “New Farm – SUPPLEMENTAL APPLICATION FOR RDNO FARM CLASSIFICATION”. b. Provide receipts for purchases relating to new farm development. c. Provide receipts for gross farm income for previous year (if available), and estimated annual income projections

that can be reasonably expected for the proposed farming operation (will be referenced in future applications). d. New farms will be required to meet and sustain the minimum income threshold (see item 7. above) following two

years of operation. The RDNO Utility Manager may approve an extended interim approval period providing the new farm activity meets the BC Assessment criteria for the classification of land under development as a farm. Receipts will be required annually to demonstrate the income threshold has been met prior to approval of RDNO Farm Classification for the third year of new farm operation.

9. All properties must be assessed for backflow prevention and meet the Cross Connection Control Bylaw including installation of required backflow prevention devices and / or assemblies.

10. Notification regarding approved or rejected appeals will be mailed to the address provided. Rejected appeals will be informed of the reasons.

Greater Vernon Water (GVW) is a function of the Regional District of the North Okanagan, responsible for water supply, treatment and distribution. Please feel free to contact GVW for additional information at:

REGIONAL DISTRICT OF NORTH OKANAGAN9848 Aberdeen Road

Coldstream, BC V1B 2K9Phone: 250-550-3700 Fax: 250-550-3701 www.rdno.ca

Attachment DGREATER VERNON ADVISORY COMMITTEE - REGULAR AGENDA


Page 52 of 80

TO:

REGIONAL DISTRICT of

NORTH OKANAGAN

Greater Vernon Advisory Committee

REPORT File No.: 5720.07.07.02

FROM: Engineering and Finance

DATE:

SUBJECT:

September 17, 2015

Fire Hydrants on Private Property: Policy Endorsement, GVW Water Use and Regulation Amendment Bylaw No. 2695, 2015 and RDNO Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015, and Credit Investigation

RECOMMENDATION:

That it be recommended to the Board of Directors, the Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004 be endorsed.

RECOMMENDATION:

That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation Amendment Bylaw No. 2695, 2015 be given First, Second and Third Readings; and further,

That it be recommended to the Board of Directors, Greater Vernon Water Use and Regulation Amendment Bylaw No. 2695, 2015 be Adopted.

RECOMMENDATION:

That it be recommended to the Board of Directors, Regional District of North Okanagan Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015 be given First, Second and Third Readings; and further,

That it be recommended to the Board of Directors, Regional District of North Okanagan Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015 be Adopted.

BACKGROUND:

At the July 16, 2014 regular meeting, the Board of Directors received a report from Staff (attached) with the following resolutions that were carried:

That the Report "Unmetered Fire Main Rates" dated June 18, 2014 be received for information; and further,

That staff be directed to send a letter to Barb Mitchell, Highlands Golf to advise that the Regional District of North Okanagan will not assume ownership of the private unmetered 150mm fire hydrant located on the property at 7961 Buchanan Road.


Page 53 of 80

Fire Hydrants on Private Property Page 2 of 6

At the October 16, 2014 regular meeting, the Board of Directors received a report from Staff (attached) with the following resolutions that were carried:

That staff be directed to provide options and recommendations for development of a policy and procedure to monitor annual maintenance of private hydrants; and further,

That the information provided in the staff report dated September 18, 2014 titled Review of Private Hydrant Policies and Rates be used in the 2015 Greater Vernon Water rate setting discussion to review the current unmetered fire main rates and adjust the rates appropriately.

At the February 18, 2015 regular meeting, the Board of Directors received a report from Staff (attached) with the following resolutions that were carried:

That the draft Greater Vernon Water Hydrant on private property Policy No. ENG-WTR-004 be received for information and discussion; and further,

That the draft Greater Vernon Water Hydrant on private property Policy No. ENG-WTR-004 be referred to the local Fire Rescue Services that operate in the Greater Vernon Water local service area, the City of Vernon and the District of Coldstream.

At the March 18, 2015 Board of Directors regular meeting during the review of the Greater Vernon Water Rates Imposition Bylaw No. 2672 review, the following resolutions were carried:

That as recommended by the Greater Vernon Advisory Committee, the fee for private fire hydrants be amended to $132. 00 per year and billed quarterly.

That staff be authorized to investigate the options to grant a credit to all Greater Vernon Water customers that were billed for private fire hydrants in 2014.

SUMMARY:

Staff have completed the final referral process of the draft policy respecting hydrants on private property as requested by the Board. Following the referral process, some minor changes to existing bylaws have also been drafted and are being recommended to provide consistency with the proposed policy and to help ensure various regulations are enforceable.

In addition, legal counsel has confirmed that the Regional District is not able to grant a credit to all Greater Vernon Water customers that were billed for private fire hydrants in 2014.

DISCUSSION:

Policy for Fire Hydrants on Private Property

RDNO staff were directed by the Board of Directors to develop a policy to manage fire hydrants located on private property within the Greater Vernon Water (GVW) service area. The Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004 ("the Policy" - Attached) was developed after an extensive review of policies and bylaws to manage hydrants on private property in other water utilities in BC and Alberta.

The Policy was developed in consultation with the City of Vernon and District of Coldstream staff. The Policy was also discussed with various Fire Rescue Services (FRS) representatives during the Policy


Page 54 of 80

Fire Hydrants on Private Property Page 3 of6

development stage. The final draft of the Policy was received for information by the Board on February 18, 2015 and then circulated to the following local FRSs for review and comment:

• City of Vernon Fire Department • BX Fire Department • Coldstream Fire Department • Lavington Fire Department • Spallumcheen Fire Department • RDNO Regional Emergency Services

No comments were received from the FRSs with the exception of the City of Vernon Fire Department who indicated they were fine with the Policy.

After the Policy was circulated to the FRSs, it was realized that minor changes to some GVW bylaws were required in order for sections of the Policy to be enforceable. Hence, the following are recommended amendments to GVW bylaws to ensure GVW has the legislative authority to enforce the Policy:

i. The following definition is to be added to GVW Water Use and Regulation Bylaw No. 2545, 2014:

Fire Hydrant: means a water conveyance device where a hose can be attached and supplied water with typically elevated flows for the primary purpose of fighting fires. This definition includes the hydrant, hydrant connection valve, lead and tee at the main and refers to all fire hydrants connected to the Greater Vernon Water system, including fire hydrants on private property.

ii. The following definition is to be added to RDNO Cross Connection Control Regulation Bylaw No. 2651, 2014:

Fire Hydrant: means a water conveyance device where a hose can be attached and supplied water with typically elevated flows for the primary purpose of fighting fires. This definition includes the hydrant, hydrant connection valve, lead and tee at the main and refers to all fire hydrants connected to a RDNO Waterworks System, including fire hydrants on private property.

The following GVW bylaws also mention hydrants but upon review of all hydrant references, the language was deemed appropriate to provide RDNO legislative authority to enforce the Policy:

• GVW Rates Imposition Bylaw No. 2672, 2015, • GVW Metering Bylaw No. 2678, 2015, • RDNO Ticket Information Authorization Amendment Bylaw No. 1148 and Amendment Bylaw

No. 2627, Schedule "L" and "M", and • GVW Subdivision and Development Servicing Bylaw No. 2650, 2013.

Based on the recommendations, some wording changes from the draft policy provided to the Board on February 18, 2015 and reviewed by the Fire Rescue Services were completed and the definitions reworded to be consistent with the recommended definitions to be included in the bylaw amendments for GVW Water Use and Regulation Bylaw No. 2545, 2014 and RDNO Cross Connection Control Regulation Bylaw No. 2651, 2014.

Notwithstanding changes to the policy, the intent of each section did not change and provides guidance to GVW staff and our contract operators on acceptable uses, operations and servicing of fire hydrants on private property. The Policy is consistent with governance of fire hydrants that are publically owned and connected to GVW.


Page 55 of 80

Fire Hydrants on Private Property Page 4 of6

The following is a summary of the Policy:

Only the local designated Fire Rescue Services (FRS) are authorized to use hydrants on private property for firefighting purposes.

Private properties with one or more fire hydrants require a permit to operate the hydrant(s). The permit will outline the requirement to have backflow protection and a meter during operation of the hydrant.

- An application for a permit can be obtained from the City of Vernon, District of Coldstream or the RDNO office. The application must be filled out by the hydrant owner and the owner must give permission to GVW Operators to access the hydrant to install and remove the backflow prevention device and meter box.

- A fee as per the GVW Rates Imposition Bylaw, will be required for the installation, removal and rental of the backflow prevention device and meter box.

- The Operator will record water use when removing the hydrant meter box and the water use will be charged to the customer account.

- Properties with a meter at the property line still require a permit to use hydrants located on private property and require backflow prevention at the hydrant to protect on-site water quality. The backflow prevention device provided with the permit comes with a water meter; however, the metered amount of water used will be metered at property line and charged to the property owner through the normal billing process.

- The owner is responsible to have the hydrant maintained under the BC Fire Code and National Fire Protection Association as per their private insurance conditions in addition to recommended annual maintenance and record keeping.

- Any hydrant maintenance and/or specific conditions required are between the hydrant owner and the insurance company and does not involve GVW.

- As a public service, GVW may remind the property owners that have private fire hydrants from time to time, that annual maintenance is required and that a permit must be obtained for hydrant use. Notwithstanding, GVW takes no responsibility to ensure the annual maintenance or any other conditions required by private insurance companies are completed.

If any connection to a hydrant on private property is made without a permit, backflow protection and/or a meter, the Owner (and/or Contractor) involved could be subject to fines, confiscation of connection equipment or the requirement to install hydrant security at the owner's expense.

Investigation to Grant a Credit for Private Hydrants Rates billed in 2014

With respect to fees and charges, Regional Districts are only able to provide credits or refunds in very limited situations. Section 363 of the Local Government Act (Imposition of Fees and Charges) applies to the discussion around a potential credit or refund for Greater Vernon Water customers that were billed for private fire hydrants in 2014.

As discussed in the March 18, 2015 Board meeting and the prior GVAC meeting, a credit is certainly not possible by Board resolution, and if there is a legal ability to provide the credit it would need to be done by bylaw. The S. 363(2) of the Act states:

A bylaw under this section may ... provide for the reduction, waiving or refund of a fee or charge if, as specified in the bylaw, a person:

i. Has already paid towards the costs to which the fee or charge relates,


Page 56 of 80


ii. Does not require the service to which the fee or charge relates, iii. No longer undertakes the activity or thing for which a licence, permit, or approval was

required, or iv. Has prepaid towards the costs of the service to which the fee or charge relates and use of the

service by the person is discontinued.

In discussing the specific issue with legal counsel, the Regional District's lawyers confirm that a credit is not possible. None of the conditions that allow for a credit or refund within the legislation apply in this case; thus, the RDNO is not able to adopt a bylaw that retroactively provides a credit for 2014.

It should be noted that municipalities have somewhat more broad powers under the Community Charter in this circumstance. Section 194(2) of the Charter, which is not applicable to Regional Districts, allows that a bylaw may provide for the refund of a municipal fee, and more relevantly, the section does not include conditions that need to be met for such a refund.

LEGAL/STATUTORY PROCEDURAL REQUIREMENTS:

Section 363 of the Local Government Act governs the imposition of fees and charges by Regional Districts. Legal advice confirms that a potential bylaw to credit GVW customers that were billed for private fire hydrants in 2014 is not possible and is contrary to the statute.

FINANCIAL/BUDGETARY CONSIDERATIONS:

Without the ability to provide a credit to customers billed in 2014, there is no impact on 2015 revenue, and thus no budgetary implication.

EXTERNAL AGENCY/PUBLIC COMMENTS:

Input from GVW operators (City of Vernon and District of Coldstream) and all FRS departments within the GVW Service Area were provided the opportunity to review and comment on Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004 and comments received were incorporated into the Policy.

COMMUNICATIONS CONSIDERATIONS:

Upon approval of the recommended bylaw amendments and the Policy, GVW will send a letter to owners of fire hydrants on private property to inform them of the Policy and recommend they implement routine fire hydrant maintenance as per their private insurance requirements.

Submitted by:

Sfo~-.:-~--------......,_, rnon Water General Manager, Finance

~Eng General Manager, Engineering


Page 57 of 80


Attached: Staff report dated June 18, 2014 - Unmetered Fire Main Rates Staff report dated September 18, 2014 - Review of Hydrant on private property Policies and Rates Staff report dated February 3, 2015 - Private Fire Hydrants Draft G VW Water Use and Regulation Amendment Bylaw No. 2695 Draft RDNO Cross Connection Control Regulation Amendment Bylaw No. 2696 Greater Vernon Water Fire Hydrants on Private Property Policy No. ENG-WTR-004


Page 58 of 80


NORTH OKANAGAN REPORT

File No.: 5770.01

TO: Greater Vernon Advisory Committee

FROM: Engineering

DATE: June 18, 2014

SUBJECT: Unmetered Fire Main Rates

RECOMMENDATION:

That the Report "Unmetered Fire Main Rates" dated June 18, 2014 be received for information; and further

That it be recommended to the Board of Directors that Barb Mitchell, Highlands Golf be advised that the Regional District of North Okanagan does not wish to assume ownership of the private unmetered 150mm fire hydrant located on the property at 7961 Buchanan Road.

BACKGROUND/HISTORY:

At the May 8, 2014 Greater Vernon Advisory Committee meeting the Committee considered a request received from Barb Mitchell, Highlands Golf to donate the private unmetered 150mm diameter fire hydrant located on the Highlands Golf Course lands. Following discussion the following recommendation was passed:

That it be recommended to the Board of Directors, staff be directed to report back to the Committee on the number of private hydrants that exist and the breakdown of costs.

DISCUSSION:

Staff advise that the number of existing unmetered fire mains in use on the Greater Vernon Water Utility system (GVW) number approximately 123. These unmetered fire mains were typically required on private lands as a requirement of development to meet the requirements for fire protection.

The current rates in the Greater Vernon Water Utility Rates Imposition Bylaw No. 2622, 2014 for Unmetered Fire Main (hydrants and/or standpipes) rates are as follows:

7. Unmetered Fire Main Rates

a. 50 mm diameter and smaller $ 155.00 per annum

b. 75 mm diameter $220.00 per annum

c. 1 00 mm diameter $280.00 per annum


Page 59 of 80

Report to: Greater Vernon Advisory Committee From: Engineering Re: Unmetered Fire Main Rates

d. 150 mm diameter

e. 200 mm diameter

f. 250 mm diameter

g. 300 mm diameter

$ 560.00

$1 ,130.00

$2,260.00

$4,530.00

per annum

per annum

per annum

per annum

File No.: 5770.01 June 18, 2014

Page 2 of3

The Unmetered Fire Main Rates are consistent with the current residential Unmetered fee where metering IS possible (added to Infrastructure Base Fee) rates in the Greater Vernon Water Utility Rates Imposition Bylaw No. 2622, 2014 which are as follows:

4.d. Unmetered fee where metering IS possible (added to Infrastructure Base Fee)

i. initial and first full quarter $300.00 per quarter or part $1 ,200/annum after written warning

ii. second and third quarters $500.00 per quarter or part $2,000/annum

iii fourth quarter $ 1,000.00 per quarter or part $4,000/annum

iv after one year and beyond $2,000.00 per quarter or part $8,000/annum

GVW has established a policy whereby unmetered water is paid through a flat rate. Currently, the rate for an unmetered fire main is significantly less than unmetered residential properties for similar sized service connections. With regard to unmetered fire mains the water consumption can vary significantly and it is unknown how much water is consumed through these services. The residential unmetered fee where metering IS possible was set high as an incentive to encourage property owners to install water meters on their premises and have all consumption metered.

In addition to the above, staff consulted both the City of Vernon and District of Coldstream fire departments with respect to the use of private fire hydrants to fight fires. Both fire departments advised that they use a universal principal that they have the author:ity to use any equipment, access roads and/or fire hydrants that are available to fight a fire. With that said, they noted the following with regard to private fire hydrants:

- The majority of private fire hydrants are set back a considerable distance from the road and to fight a fire on an adjacent property a public fire hydrant would typically be used.

- Private hydrant bonnet and caps are not painted to indicate the available flow and pressure available.

- Fire departments are not as confident that private hydrants receive the same level of service as public fire hydrants.

- The RDNO provides base mapping to the fire departments with locations of all hydrants including private hydrants.

An option for properties with an "Unmetered fire main rate" would be to allow the property to pay a flat rate (status quo) or install a water meter and pay a base infrastructure fee and consumption rate for water supply availability. While this may provide provide a net savings to those properties that have an unmetered fire main and only use minor volumes of water, staff note that the cost to supply water to an unmetered fire main is not known at this time. Staff note that the annual revenues must be achieved throughout the entire GVW system for the budgets to balance. Should rates be reduced for one customer base, then to achieve the overall budget, increases would be required to another customer base.


Page 60 of 80

Report to: Greater Vernon Advisory Committee From: Engineering Re: Unmetered Fire Main Rates

File No.: 5770.01 June 18, 2014

Page 3 of 3

Staff recommend that that there is no benefit to GVW customers to assume ownership of private fire hydrants and therefore recommend that a letter be forwarded to Bard Mitchell, Highlands Golf advising of same.

Submitted by:

~~Eng General Manager, Engineering


Page 61 of 80

TO:

FROM:

DATE:

SUBJECT:

REGIONAL DISTRICT of NORTH OKANAGAN

REPORT


Engineering

September 18, 2014

Review of Private Hydrant Policies and Rates

RECOMMENDATION:

File No.: 5720.07.07

That it be recommended to the Board of Directors that staff be directed to develop a policy and procedure to monitor annual maintenance of private hydrants; and further

That the information provided in the Staff report dated September 18, 2014 titled Review of Private Hydrant Policies and Rates be used in the 2015 Greater Vernon Water rate setting discussion to review the current unmetered fire main rates and adjust the rates appropriately.

BACKGROUND/HISTORY:

At the July 3, 2014 Greater Vernon Advisory Committee meeting the Committee received a report from Staff (attached) with the following resolution was carried:

That the Report "Unmetered Fire Main Rates" dated June 18, 2014 be received for information; and further,

That it be recommended to the Board of Directors that Barb Mitchell, Highlands Golf be advised that the Regional District of North Okanagan does not wish to assume ownership of the private unmetered 150mm fire hydrant located on the property at 7961 Buchanan Road.

The report outlined the current fees we charge for Unmetered Fire Main Rates and why these fees are charged. During the discussion, Committee members requested a review of what the maintenance policies for private hydrants are for other water utilities and fee charged.

DISCUSSION:

Currently, GVW does not monitor annual maintenance of private hydrants. The following provides a summary of policies and rates from other BC communities, including:

- City of Vancouver - City of Kelowna - City of Abbotsford


Page 62 of 80

Review of Private Hydrant Policies and Rates Page2of3

- City of Penticton - Glenmore-EIIison Irrigation District - City of Kamloops - City of Prince George - City of Pembroke, Ontario

In general, there were four common private hydrant policies followed by the jurisdictions reviewed: - Metering - Hydrants are placed after the property's water meter to account for any water

consumption. Also requires backflow prevention for private hydrants. Limiting Use - Private hydrants are only to be used for fire fighting and briefly for annual testing/flushing. Enforcement measures (fines) required to discourage uncontrolled use. Permitting - A permit is required prior to use of public or private hydrants to ensure the utility is aware of the use and can prepare accordingly to manage demand spikes and aid the fire department in removing equipment is the hydrant is needed to fight a fire. Owner's Responsibility - Private hydrants are the property owner's responsibility, which includes paying for the costs of annual maintenance (as outlined in the B.C. Fire Code).

Sample Fees:

Water Utility Bylaw Fees Comments City of Vancouver 50mm $210 Annual fireline rates based on

75mm $314 pipe size (mm) 100mm $434 150mm $500 200mm $587 250mm $622 300mm $667

City of Kelowna $301.44 Annual Fire Protection Use - a flat fee for all diameter fire mains.

City of Pembroke, Ontario $5/cubic meter plus HST Charge for water used from a hydrant. (All hydrants metered)

City of Abbotsford Range from $0.92 to $1.15 All private mains metered at depending on customer property line. Rate includes class/tier domestic water consumption

and fntdrant water use. Glenmore-EIIison Irrigation Approximately $0.40/cubic Estimated consumption charge District meter based on excess consumption

charge in domestic fees bylaw. $25/day Hydrant use fee (primarily

applies to public hydrants1 City of Prince George $200 permit fee plus $25/day of Hydrant use fee.

use $150 Annual private hydrant

maintenance fee.

To discourage non-fire fighting uses, several jurisdictions require a permit for hydrant use and require a staff person be present during testing/maintenance work to monitor and ensure hydrant use is performed according to standards (in particular backflow prevention) to protect the public water supply. The permit often requires that a meter box with backflow prevention device be used. This is a requirement tor public hydrant use in the GVW service area.


Page 63 of 80

Reviau of Privata Hydrant Policies and Rates Page 3 of 3

Other jurisdictions allow for certified private contractors to do annual maintenance but the annual maintenance reports must be submitted to the utility and tracked. Some jurisdictions require that annual maintenance reports be submitted for review by the local Fire Chief or Plumbing/Building inspection Department. In Kamloops, maintenance reports won't be accepted unless the work was pre-approved (permitted) by City staff as part of annual March 15 - May 15 maintenance period. Other deterrents include significant fines ($10,000 in Abbotsford) and potential confiscation of any equipment found attached to a hydrant.

Upon researching this topic, staff has received reports from City of Vernon and District of Goldstream operators who have observed private hydrants being used by persons other than the fire department. They note it is common for the private hydrant owner's to contract parking lot, road and sidewalk cleaning and these contractors connect to the private hydrant. Not only is this unmetered water use but also puts the drinking water supply at risk from cross connection contamination. Contractors that want to connect to a GVW hydrant must apply for a permit and rent a backflow/metering box, which allows GVW to recoup water use revenue and protects the supply from backflow Issues.

For the protection of the water system and for fire protection, it is proposed that staff develop policies and procedures on use and maintenance of private hydrants. The policy would include (but not be limited to) developing methodology to track annual maintenance of private hydrants, outline acceptable uses and conditions (ie. require backflow prevention), educate private hydrant owners and develop enforcement measures for non compliance. Based on the direction of the policy, rates for unmetered use can be reexamined in 2015 based on the conditions of the policy.

PERSONNEL IMPLICATIONS:

Staff time will be required to develop a policy with procedures on the use and maintenance of private hydrants. In addition, staff time would be required to track annual maintenance, liason with the private hydrant owners and provide education on the GVW policy and carry out enforcement when required.

Sub !fled~: Reviewed and endorse by:


Page 64 of 80

REGIONAL DISTRICT

of NORTH OKANAGAN

REPORT

File No.: 5720.07.07

RECOMMENDATION: That it be recommended to the Board of Directors that the draft Greater Vernon Water Private Hydrant Policy No. ENG-WTR-004 be received for information and discussion and referred to the local Fire Rescue Services that operate in the Greater Vernon Water local service area, the City of Vernon and the District of Coldstream. BACKGROUND/HISTORY: At the July 3, 2014 Greater Vernon Advisory Committee regular meeting the Committee received a report from Staff (attached) with the following resolution that was carried:

That the Report “Unmetered Fire Main Rates” dated June 18, 2014 be received for information; and further,

That it be recommended to the Board of Directors that Barb Mitchell, Highlands Golf, be advised that the Regional District of North Okanagan does not wish to assume Ownership of the private unmetered 150mm fire hydrant located on the property at 7961 Buchanan Road.

The report outlined the current fees Greater Vernon Water (GVW) charges for Unmetered Fire Mains and why these fees are charged. During the discussion, Committee members requested a review of private hydrant maintenance policies and fees charged by other water utilities. At the October 2, 2014 Greater Vernon Advisory Committee regular meeting the Committee received a report from Staff (attached) with the following resolution that was carried

That it be recommended to the Board of Directors that staff be directed to develop a policy and procedure to monitor annual maintenance of private hydrants; and further That the information provided in the Staff report dated September 18, 2014 titled Review of Private Hydrant Policies and Rates be used in the 2015 Greater Vernon Water rate setting discussion to review the current unmetered fire main rates and adjust the rates appropriately.

TO: Greater Vernon Advisory Committee

FROM: Engineering

DATE: February 3, 2015

SUBJECT: Private Fire Hydrants


Page 65 of 80

Private Fire Hydrants Page 2 of 9 SUMMARY: A draft GVW Private Hydrant Policy has been prepared to guide the use of private hydrants connected to GVW and assist in setting appropriate fees. In developing the draft GVW Private Hydrant Policy, a review of private hydrant policies from other communities was completed. The discussion below provides a detailed analysis of the review and rationale for the policy recommendation. The recommended GVW Private Hydrant Policy is attached and the following is a summary of the Policy:

− Only the local designated Fire Rescue Service (FRS) are authorized to use private hydrants for fire fighting purposes.

− Private properties with one or more private fire hydrants require a permit to operate the hydrant(s). The permit will outline the requirement to have backflow protection and a meter during operation of the hydrant.

− An application for a permit can be obtained from the City of Vernon, District of Coldstream or the RDNO office. The application must be filled out by the private hydrant Owner and the Owner must give permission to GVW Operators to access the hydrant to install and remove the backflow protection device and meter box.

− A fee as per the GVW Rates Imposition Bylaw, will be required for the installation, removal and rental of the backflow prevention device and meter box.

− The Operator will record water use when removing the hydrant meter box and the water use will be charged to the customer account.

− Properties with a meter at the property line still require a permit to use the hydrant and backflow prevention at the hydrant to protect on-site water quality. However the metered amount of water used will not be charged to the property owner.

− The Owner is responsible to have the hydrant maintained under the BC Fire Code and NFPA and as per their private insurance conditions in addition to recommended annual maintenance and must keep a maintenance record.

− Any hydrant maintenance and/or specific conditions required are between the hydrant owner and the insurance company and does not involve GVW.

− As a public service, GVW may remind private hydrant Owners from time to time, that annual maintenance is required and that a permit must be obtained for hydrant use. Not withstanding, GVW takes no responsibility to ensure the annual maintenance or any other conditions required by private insurance companies are completed.

− If any connection to a private hydrant is made without a permit, backflow protection and/or a meter, the Owner (and Contractor) involved could be subject to fines, confiscation of connection equipment or the requirement to install hydrant security at the Owner’s expense.

DISCUSSION: RDNO staff was directed by the Board of Directors to review GVW private hydrant management and clarify policy on private hydrant use, operations and servicing. This report makes recommendations that have been incorporated into a formal policy entitled “GVW Private Hydrant Policy (Draft)” (The Policy). Specific areas reviewed include:

1. Private hydrant use overview 2. Illegal use


Page 66 of 80

Private Fire Hydrants Page 3 of 9

3. Monitoring consumption 4. Maintenance tracking 5. Rates paid by customers 6. Impact on insurance rates

1. PRIVATE HYDRANT USE OVERVIEW The primary purpose of any hydrant is to provide water for fire fighting. Hydrants in the GVW service area are also used for flushing pipes to improve water quality, construction purposes, and various municipal operation and maintenance activities. There is strict oversight on public hydrants owned and operated by GVW where only Fire Rescue Service (FRS) personnel and authorized GVW Contract Operations Crews from the City of Vernon or District of Coldstream (Operator) are permitted to operate a public hydrant without a permit. Contractors may apply for a permit to connect to a GVW public hydrant and are required to pay a fee that covers the rental of a backflow protection and meter box and to have GVW operations connect it to the specified hydrant prior to use. Operators are the only designated people that can operate a public hydrant other than the fire department crews. The contractor then must pay for the water used according to the meter read after their work is completed. A review of other jurisdictions indicated that the policies governing the use of private hydrants are split – some have mixed uses similar to GVW and some limit hydrant access to only fire fighting use to ensure a hydrant is in good working order in the event of an emergency. In these cases, street cleaning and other activities are usually aided by water trucks filling at fill stations provided by the water utility/municipality. GVW does have one filling station, located near the City of Vernon Operations Services building, used by water hauling trucks. However, GVW also allows the use of public hydrants by contractors as outlined above. According to the information collected for this report, the purpose of a permitting process is to ensure the utility or FRS staff is aware of who is using private hydrants, for what purpose, for how long, hydrant is properly serviced after use and to ensure backflow protection is installed to protect water quality. Several jurisdictions also require that a staff person be present during testing/maintenance work to monitor and ensure hydrant use is performed according to standards (in particular backflow prevention) to protect the public water supply. The private hydrant Owner is required to be the permit holder and their permission for staff to access private property is obtained at the permit application time. The permitting process is beneficial to ensure the utility is aware of the use and operations can prepare accordingly to manage demand spikes and aid the Fire Department in removing equipment if the hydrant is needed to fight a fire. However, permitting requires staff time for managing applications, monitoring the use and to ensure the hydrant is ready for fire fighting purposes after use. While there are standards with respect to the installation and water supply to private hydrants, there is currently no GVW policy regarding the use of private hydrants for any activity. It has been reported by Operators that they have observed private hydrants being used for filling water hauling and street cleaning trucks, presumably hired by the private hydrant Owner to clean their parking lots and/or private roads or for other uses. Private hydrant owners will also hire contractors to flush their private pipes for water quality purposes. Concerns with respect to this non-regulated use of private hydrants include:

− There is a contamination risk to the GVW water system from lack of backflow protection, especially considering that the water hauling or street cleaning trucks connecting to the hydrants may be used for other purposes and are likely not cleaned before connection.


Page 67 of 80


− Risk to public safety from potential unreported damage to the hydrant. GVW only allows Operators to operate GVW equipment as the risk of damaged valves is high and when damage occurs, it goes often unreported. Hence, if the hydrant valves are damaged on private hydrants, they likely won’t be repaired and may be non-operational if required to fight a fire.

− There is likely no post-use servicing. GVW requires that all public hydrants are checked by an Operator and serviced as required after every use to ensure the hydrant is fully functional when required by a FSR.

− GVW does not collect revenue for the water used as most private hydrants are not metered. However, GVW does collect an unmetered fire main rate in lieu of water use fees being charged directly.

It is impractical to restrict the use of private hydrants to strictly fire fighting purposes as the private hydrant Owner is required to complete annual maintenance, flushing for water quality (GVW often recommends that condo owners have their system flushed via their private hydrants), and potentially other uses. However, due to the backflow and contamination risks, it is prudent that any use other than that for fire fighting requires backflow protection. As GVW already has a system in place for the use of public hydrants requiring the installation of a backflow and meter box, it is recommended that the current GVW public hydrant use permitting policy be extended to include private hydrants. We are not recommending at this time that increased monitoring of hydrant use is required. However, if increased staff time is required, rates would need be adjusted to cover those costs to the utility. Policy Recommendation

That the GVW public hydrant use policy be extended to private hydrants, which include the following:

− Only allows FSR to use private hydrants for fire fighting purposes without a permit.

− A permit is required for all other uses. The permit application would be obtained from the City of Vernon, District of Coldstream or RDNO office. The application must be filled out by the private hydrant Owner and the Owner will be required to provide access permission for Operators to install and remove the backflow and meter box, both of which are a requirement for hydrant use.

− A fee as per the GVW Rates Imposition Bylaw will be required for permit processing, meter box/backflow installation and removal by an Operator, and rental of the equipment.

− When the equipment is removed, the Operator will record the water used as per the meter reading and a water use fee will be charged to the customer account.

− The Owner will be responsible to have the hydrant serviced as required in addition to recommended annual maintenance and must keep a maintenance record.

. 2. ILLEGAL USE The illegal use of hydrants has similar issues to that outlined in Section 1 above. Unauthorized use of hydrants is considered theft and is taken very seriously as it can impair the ability of the FSR to fight fires. For instance, the illegal use of a GVW hydrant in the BX area caused 4 frozen hydrants in 2013 and in one case; one hydrant was not available for use when there was a fire in the area. Many jurisdictions use the threat of significant fines ($10,000 in Abbotsford) and potential confiscation of any equipment found attached to a hydrant to deter theft. Some jurisdictions require that a meter or Double Check Detector Assembly (backflow protection and water use detection device) be installed at the customer’s cost if they are caught using a hydrant illegally and have found this to be an effective deterrent. If all non-fire fighting use was to be prohibited by GVW, an increase in enforcement activity


Page 68 of 80

Private Fire Hydrants Page 5 of 9 would be required to address illegal use, preceded by an education campaign to inform customers of the change in policy. Until 2014, GVW relied strictly on the Hydrant Tampering Fee in the GVW Rates Imposition Bylaw, requiring that the fee would be imposed through the courts. Bylaw No. 2622, as adopted by the Board in 2014, allows GVW to issue tickets by an RDNO Enforcement Officer. GVW staff is currently developing Enforcement Procedures that will outline the response of Operators and Enforcement Officers. These staff members will be trained in 2015 to complete these duties. Long time Operators that use to work for the Vernon Irrigation District also report that any equipment attached to a hydrant illegally was confiscated. GVW will be updating the current metering bylaw and will include provisions for the confiscation of equipment. Staff also completed a review on products that are available to deter water theft, which are listed in the table below:

Security Device Price (excl. Tax) Mueller Hydrant Defender Security Device $232.72 2 ½” Security Cap plus Wrench $323.10 KingLock™ Hydrant Lock $168.00 Universal Hydrant Lock $130.00 KingLock™ K2 Hydrant Lock $ 94.95 Double Check Detector Assembly (DCDA) $7000.00

* Also see attached specifications for a Double Check Detector Assembly used for both backflow protection and illegal use detection.

The illegal use of hydrants must be taken very seriously due to the potential public safety consequences; hence staff recommends that all tools available be used to deter this practice, including fines, confiscation of equipment, and education. Although none of the products above are currently used, staff will continue to investigate the possible use of the devices listed above for both public and private hydrants. Policy Recommendation With the criteria of use outlined in Section 1 above, illegal use of private hydrants will include anyone that uses a private hydrant without a permit with the exception of the FSR for fire fighting purposes and RDNO contracted Operators; the following Enforcement Procedures should be implemented to deter illegal use:

− Fines, as outlined in the Municipal Ticket Information (MTI) and GVW Rates Imposition bylaws will be extended to include private hydrants.

− Confiscation of any hoses or other equipment not authorized to be connected to the hydrant.

− If available and approved for use by the local FSR, installation of a hydrant security device if unauthorized use of private hydrant at the expense of the Owner.

− Education of private hydrant Owners. 3. MONITORING CONSUMPTION

Metering hydrant use ensures that water used is paid for and accounted in annual water consumption records. Currently, most private hydrant use is not accounted for and contributes to uncertainty about how much water supplied by GVW is lost to illegal use or leaks. Other jurisdictions often require metering at the property line before private hydrants so that any water use is included in the property


Page 69 of 80

Private Fire Hydrants Page 6 of 9 Owners water bill. However firefighters may raise the concern that a meter jam may impede flows and prevent effective hydrant operation during a fire. This may be a valid concern with positive displacement meters that have a propeller to measure water consumption; however, recent metering advancements may resolve this issue with new metering produces. Nonetheless, it is the hydrant Owner’s responsibility to ensure that any water meter used on a fire service must be approved by Underwriters Laboratory (UL) Listed and Factory Manual (FM) for fire service use. GVW requires all domestic, industrial, institutional, commercial and agricultural/irrigation customers to install meters to measure water consumption. Historically, GVW generally does not enforce metering for fire fighting applications due the high cost of the larger meters required and installation issues that arise from hydrant locations typically being far away from a building where the meter is normally located. Under GVW Subdivision Bylaw No. 2650, 2014, water used for fire hydrants, fire sprinklers or other fire control facilities may not require metering. However, Bylaw No. 2650 has provisions within this bylaw that requires “where there is more than one dwelling per legal lot and the length of service is greater than 50 metres, or in other site specific cases, a meter vault will be required on the Owner/Developer's property within one meter of property line at the Owner/Developer's cost.” This allows GVW to ensure that new private hydrants that meet these conditions will be metered at the property line. In addition, the property Owner will be required to install the appropriate backflow device to protect the GVW system. However, there are many existing private hydrants that are not metered and will remain unmetered unless there is direction for a policy change to install meters at the property line. To monitor consumption when a permanent meter is not present, many jurisdictions require that a meter box with backflow prevention device be put in place while a hydrant is used. There is a concern that the backflow devices within the metering boxes may not provide adequate velocities to complete flushing. Although all the meter boxes currently used by Operations include backflow protection, the District of Coldstream is testing a new flushing meter that allows flushing velocities without impeding flow. This flushing meter can only be used for applications where the risk of backflow is low, such as where an air gap is maintained between the hose end and the ground and the hose can not be connected to anything (i.e. water hauling truck). Policy Recommendation If the policy recommendation outlined in #1 is approved, then the permit process should include requirements for backflow protection and a metering box so that water consumption will be accounted for and paid for by the Owner. However, the policy should include provisions that the temporary backflow protection and metering box is not required for properties that have a vault at the property line with a permanent meter and backflow protection. 4. MAINTENANCE TRACKING GVW’s current policy is similar to the municipalities reviewed in that private hydrants are considered the property Owner’s responsibility, which includes paying for the costs of annual maintenance. The maintenance requirements are set by the B.C. Fire Code and NFPA in order to ensure that hydrants are maintained in a condition useful to fire fighters. GVW Bylaw No. 2650 has the following hydrant requirements:

− New waterworks must be designed to take fire protection into consideration. This includes assuring sufficient flow to meet the Fire Underwriters Survey, Insurers’ Advisory Organization, and National Fire Protection Association requirements.

− The construction completion report should include a Fire Hydrant Flow Test and Test Report for all new hydrants (The Consulting Engineer or RDNO at the Owner/Developer's cost must complete a hydrant flow test on all new hydrants in accordance with NFPA 291 and submit). However, no requirement is made for annual testing.


Page 70 of 80


− The hydrant(s) must also be color coded based on the available flow and an identification number, as provided by GVW be stamped on the hydrant.

− Hydrants may serve a dual purpose as a blow-off for flushing purposes.

The review of other jurisdictions conducted indicates the following key maintenance requirements:

− Fire hydrants on private property are to be maintained by the Owner of the private property.

− Fire hydrants should be serviced annually by a certified technician.

− Proof of this service, in the form of a written certification by the certified technician that the hydrant has been serviced within the current year is required (some utilities require a copy and others require that the Owner maintain proof for their own files).

− Some utilities monitor or restrict the timing of maintenance activities to manage impacts on the distribution (flow spikes).

Many jurisdictions do not track private hydrant maintenance due to the liability risk. For example, if the utility misses that a private hydrant is not maintained, and it fails during a fire, would the water utility be liable for damages? Currently, annual maintenance is not tracked by GVW or the local FRS. For water utilities that do track annual maintenance, either the utility tracks the maintenance records or this is done by the local FRS. If maintenance records are to be collected, the following issues must be considered:

− Staff time to manage the data entry.

− Staff time to enforce the requirement, either in the form of a reminder letter or more stringent enforcement such as fines. In other jurisdictions, fines have been set as the charge to have the maintenance completed by the local government (or their contractor).

− Possible enforcement consequences of denying fire service coverage (in the form of refusal to use hydrants with an unknown maintenance history).

− Determining which staff would be tasked with maintaining the records. Some FRS have taken the task on to ensure they are aware of which hydrants are available for their use. In other jurisdictions the private maintenance records are maintained along with public hydrants so that the records are stored in one location for easy access by the FRS.

If a private hydrant tracking system was implemented by GVW, there are two systems that GVW currently uses to track operations that could be used:

1. The BPMS Cross Connection Control Program (CCCP) database, which tracks annual testing of back flow protection devices (a requirement under the BC Drinking Water Protection Act).

2. Cityworks, a GIS based work order system that is currently used to track the maintenance requirements of GVW public hydrants.

Policy Recommendation Although GVW could implement a maintenance tracking procedure, it is not being recommended by staff due to the increased liability risk that may be assumed and the increased staffing requirement to implement. Nonetheless, staff recommend that annual letters be sent to private hydrant Owners to remind them of their requirement to complete annual maintenance and to outline the GVW private hydrant policy.


Page 71 of 80

Private Fire Hydrants Page 8 of 9 5. RATES Currently, the GVW Rates Imposition Bylaw No.2622 lists the following charges with respect to fire hydrants:

7. Unmetered Fire Main Rates a. 50 mm diameter and smaller $ 155.00 per annum b. 75 mm diameter $ 220.00 per annum c. 100 mm diameter $ 280.00 per annum d. 150 mm diameter $ 560.00 per annum e. 200 mm diameter $ 1,130.00 per annum f. 250 mm diameter $ 2,260.00 per annum g. 300 mm diameter $ 4,530.00 per annum 8. Fire Hydrants C. Temporary Fire Hydrant connection $ 246.00 per hydrant per week or part d. Temporary Fire Hydrant connection- Consumption Rate

$ 2.15 per cubic metre

e. Application for new fire hydrant $ 95.00 per hydrant f. i. Fire Hydrant Flow Test - First Test $ 600.00 f. ii. Each additional test in immediate area at the same time

$ 185.00

This fee reflects the lifecycle costs to maintain and replace the piping infrastructure required to support fire flow standards set for fire fighting. For example, a 40 year lifespan would require approximately $250 annually for the repair/replacement cost on a 150mm main. Additional costs to support flow levels must also be recovered. For comparison, the Infrastructure Base Fee charged to Domestic and Non-Domestic customers is approximately $400 per year. Lastly, consumptive costs are considered as part of this fee to reflect that the hydrant provides unmetered water flows.

Sample Fees from Other Jurisdictions: Water Utility Bylaw Fees Comments City of Vancouver 50 mm $210

75 mm $314 100 mm $434 150 mm $500 200 mm $587 250 mm $622 300 mm $667

Annual fireline rates based on pipe size (mm)

City of Kelowna $301.44 Annual Fire Protection Use - a flat fee for all diameter fire mains.

City of Pembroke, Ontario $5/cubic meter plus HST Charge for water used from a hydrant. (All hydrants metered)

City of Abbotsford Range from $0.92 to $1.15 per cubic meter, depending on customer class/tier

All private mains metered at property line. Rate includes domestic water consumption and hydrant water use.

Glenmore-Ellison Irrigation District

Approximately $0.40/cubic meter

Estimated consumption charge based on excess consumption charge in domestic fees bylaw.

$25/day Hydrant use fee (primarily applies to public hydrants).


Page 72 of 80

Private Fire Hydrants Page 9 of 9 City of Prince George $200 permit fee plus $25/day of

use Hydrant use fee.

$150 Annual private hydrant maintenance fee.

Policy Recommendation Once the GVW Private Hydrant Policy has been set, appropriate rates can be determined to reflect the requirements for staff and infrastructure resources to support the operation of private hydrants. 6. INSURANCE RATES In addition to the benefits of having access to a hydrant for flushing and property maintenance, distance to a hydrant can impact property insurance rates. A private hydrant may give the property Owner the benefit of reducing annual insurance rates by 30-50% (depending on the insurance company). For example, an insurance policy sold within the RDNO may vary between $1100/year and $2500/year based on the property being with the 1000 ft of a hydrant area, resulting in an annual savings to the property Owner of $1400. However, if a hydrant isn’t considered usable by the FRS, its value diminishes and is reflected in higher insurance rates. Policy Recommendation Input from all FRS departments within the GVW Service Area will be sought to review the draft GVW Private Hydrant Policy requirements and provide input into their requirements. Submitted by: Reviewed and endorsed by: Zee Marcolin, P.Eng. Dale McTaggart, P.Eng. Manager, Greater Vernon Water General Manager Engineering Approved for inclusion: David Sewell, Chief Administrative Officer Attached: Staff report dated June 18, 2014 - Unmetered Fire Main Rates

Staff report dated September 18, 2014 - Review of Private Hydrant Policies and Rates Draft GVW Private Hydrant Policy


Page 73 of 80


POLICY NO. ENG-WTR-004

GREATER VERNON WATER FIRE HYDRANTS ON PRIVATE PROPERTY POLICY Approval Date: Approved by the Board of Directors ________________

PURPOSE This policy is to regulate the use of fire hydrants on private property with the intent of reducing backflow and contamination risks to the Greater Vernon Water (GVW) system and to ensure that GVW collects fees that are in line with the services provided by allowing fire hydrants on private property to connect and use the GVW system for uses other than fire protection purposes. POLICY 1. For the purposes of this policy:

Fire Hydrant: means a water conveyance device where a hose can be attached and water supplied with fire flows as per the GVW Subdivision and Development Servicing Bylaw No. 2650, 2013, as amended, for the primary purpose of fighting fires. This definition includes the hydrant, hydrant connection valve, lead and tee at the main and refers to all fire hydrants connected to GVW, including fire hydrants on private property.

Fire Hydrant on Private Property means a fire hydrant that was required to be located on private property as a condition of development, that is owned and maintained by the property owner.

2. As per the Regional District of North Okanagan Cross Connection Control Regulation Bylaw No. 2651, 2014, as amended, and the Greater Vernon Water Use and Regulation Bylaw No. 2545 as amended, only local designated Fire Rescue Services (FRS) are authorized to use all fire hydrants, including fire hydrants on private property, for firefighting purposes without a permit.

3. Properties with one or more fire hydrants on private property are required to have a

permit to operate the fire hydrants for all other uses other than firefighting purposes by FRS personnel. The permit outlines the requirement to have backflow protection as per the Regional District of North Okanagan Cross Connection Control Regulation Bylaw No. 2651, 2014, as amended, and a meter as per the Greater Vernon Water Metering Bylaw No. 2678, 2015, as amended, during operation of the fire hydrant.

4. A permit application for using a fire hydrant can be obtained from the City of Vernon,

District of Coldstream or the RDNO office. To use a fire hydrant on private property, the application must be filled out by the fire hydrant Owner and the Owner must give permission to GVW Operators to access the fire hydrant to install and remove the backflow protection device and meter box.


Page 74 of 80

Greater Vernon Water Private Fire Hydrant Policy - 2 - ENG-WTR-004

5. A fee as per the Greater Vernon Water Rates Imposition Bylaw No. 2672, 2015, as

amended, will be required for permit processing, the installation, removal and rental of the backflow prevention device and meter box.

6. The Operator will record water use from the fire hydrant meter box and the water use

as per the Greater Vernon Water Rates Imposition Bylaw, as amended, will be charged to the Owners’ customer account.

7. The Owner will be responsible to meet any requirements of their private insurance

coverage for the fire hydrants on private property in addition to recommended annual maintenance. Any hydrant maintenance and/or specific conditions required by their insurance company are between the fire hydrant owner and their insurance company and is not the responsibility of GVW.

8. Properties that have a meter at the property line still require a permit to use the fire

hydrant on private property and are required to have the backflow prevention device and meter box installed at the fire hydrant to protect on-site water quality; however, the metered amount of water used will be charged to the property owner through the normal water billing process. It is also the Owner’s responsibility to ensure that the fire hydrant on private property is serviced after each use and that they meet all conditions of their insurance company and keep records of all fire hydrant servicing.

9. As a public service, GVW may remind owners of fire hydrants on private property

from time to time, that annual maintenance is required and that a permit must be obtained for use of any fire hydrant other than for fire fighting purposes. Notwithstanding, GVW takes no responsibility to ensure the annual maintenance or any other conditions required by private insurance companies are completed.

10. If any unauthorized connection to a fire hydrant is made without a permit, backflow

protection and/or a meter, the Owner of the fire hydrant on private property and/or the Contractor connected to any fire hydrant may be subject to the following:

• Fines, as outlined in the Regional District of North Okanagan Ticket Information

By-Law No. 1148, 1993 and the Greater Vernon Water Rates Imposition Bylaw No. 2672, 2015, as amended from time to time.

• Confiscation of any hoses or other equipment not authorized to be connected

to the hydrant; and/or • The requirement to install a hydrant security device at the expense of the

Owner.


Page 75 of 80


BYLAW No. 2695 A bylaw to amend the text of Greater Vernon Water Use and Regulation Bylaw No. 2545 to add a

definition for fire hydrants. WHEREAS the Regional District of North Okanagan has adopted Bylaw 2545, 2014 being “Greater Vernon Water Use and Regulation Bylaw No. 2545, 2014” to Regulate the Use of Water in the Greater Vernon Water Service Area;

AND WHEREAS the Regional Board is desirous to amend the text of Greater Vernon Water Use and Regulation Bylaw No. 2545 to add a definition for fire hydrants;

NOW THEREFORE the Board of the Regional District of North Okanagan in an open meeting assembled, hereby ENACTS AS FOLLOWS:

CITATION

1. This Bylaw may be cited as “Greater Vernon Water Use and Regulation Amendment Bylaw No. 2695, 2015”.

TEXT AMENDMENT 2. That the following definition be added to Section D., Definitions, of Bylaw 2545, 2014:

Fire Hydrant means a water conveyance device where a hose can be attached and supplied water with typically elevated flows for the primary purpose of fighting fires. This definition includes the hydrant, hydrant connection valve, lead and tee at the main and refers to all fire hydrants connected to the Greater Vernon Water system, including fire hydrants on private property.

Read a First, Second and THIRD Time this day of , 2015 ADOPTED this day of , 2015

Chair Deputy Corporate Officer Rick Fairbairn Paddy Juniper


Page 76 of 80


BYLAW No. 2696

A bylaw to amend the text of Regional District of North Okanagan Cross Connection Control Regulation Bylaw No. 2651 to add a definition for fire hydrants.

WHEREAS the Regional District of North Okanagan has adopted Bylaw 2651, 2014 being “Regional District of North Okanagan Cross Connection Control Regulation Bylaw No. 2651, 2014” to Protect Public Health by Controlling Cross Connections to Water Utilities Owned and Operated by the Regional District of North Okanagan;

AND WHEREAS the Regional Board is desirous to amend the text of Regional District of North Okanagan Cross Connection Control Regulation Bylaw No. 2651 to add a definition for fire hydrants; NOW THEREFORE the Board of the Regional District of North Okanagan in an open meeting assembled, hereby ENACTS AS FOLLOWS:

CITATION

1. This Bylaw may be cited as “Regional District of North Okanagan Cross Connection Control Regulation Amendment Bylaw No. 2696, 2015”.

TEXT AMENDMENT 2. That the following definition be added to Section D., Definitions, of Bylaw 2651, 2014:

Fire Hydrant means a water conveyance device where a hose can be attached and supplied water with typically elevated flows for the primary purpose of fighting fires. This definition includes the hydrant, hydrant connection valve, lead and tee at the main and refers to all fire hydrants connected to the Greater Vernon Water system, including fire hydrants on private property.

Read a First, Second and THIRD Time this day of , 2015 ADOPTED this day of , 2015

Chair Deputy Corporate Officer Rick Fairbairn Paddy Juniper


Page 77 of 80

TO:

FROM:

DATE:


NORTH OKANAGAN


Engineering

September 15, 2015

REPORT File No. : 5770.06.05

SUBJECT: Results of the Second Petition for the South Vernon Irrigation District - East

RECOMMENDATION:

That the report dated September 15, 2015 from the Manager, Greater Vernon Water regarding the results of the second petition for the South Vernon Irrigation District - East be received for information.

BACKGROUND:

At the regular meeting of the Board of Directors held on May 20, 2015 the following motion was carried due to the failure of the Swan Lake weir during freshet and increased costs to continue the SVID-E service:

"That the Water Licenses supported by storage on Swan Lake (F008601 and C021424) be officially abandoned immediately; and further,

That staff be directed to undertake a petition process for the South Vernon Irrigation District- East (SVID-E) to decide between two options for the future of the irrigation district:

Option 1 - That the existing irrigation network be upgraded and connected to the Claremont Well (with a temporary connection to Greater Vernon Water) . The cost of these improvements and operation and maintenance to be reflected in new revised rates, or

Option 2 - That the irrigation district be dissolved."

SUMMARY:

The Regional District of North Okanagan (RDNO) petitioned the property owners in the South Vernon Irrigation District - East (SVID-E) service area a second time in order to determine the future direction of the SVID-E after the Swan Lake weir was overtopped in the spring of 2015. The two options for the property owners were to have RDNO continue as owner of the SVI D - E and the users pay for upgrading the system and connecting to the Claremont well or to dissolve the system. The petition results indicated that 94% were in favour of RDNO continuing to own and operate the system with completing upgrades and connecting to the Claremont well.


Page 78 of 80

Report to: GVAC From: Engineering Re: Second Petition Results for SVID-E

DISCUSSION:

File No.: 5770.06.05 Date: September 15, 2015

Page 2 of 3

In the early spring of 2015, the Swan Lake weir was overtopped due to high flows during an early freshet. In response, the Wildlife Branch of the Ministry of Forests, Lands and Natural Resource Operations (MFLNRO) was ordered by the Dam Safety Branch of MFLNRO to complete an assessment to repair the Swan Lake weir with a potential cost of up to $1 Mor more. The SVID-E water supply was supported by two (2) storage water licenses on Swan Lake; therefore, the expected contribution would be 22% (based on water license volumes) of any repairs or weir replacement in addition to long term operations and maintenance commitments.

In response, staff investigated connecting the SVID-E irrigation system to the Claremont Well/Reservoir which was a viable option after the Claremont neighbourhood was connected to GVW; however, it resulted in higher costs to the SVID-E users. Due to the uncertainty of costs, liability and long term maintenance requirements attributed to the Swan Lake weir and the higher costs to connect to the Claremont well, the Board endorsed abandoning the Swan Lake licenses and petitioning the SVID-E users again to gauge interest in the connecting to the Claremont well/reservoir or dissolving the system.

A second petition was sent to the SVI D-E users on July 2, 2015 that outlined two (2) options:

Option 1 asked if the participants would like RDNO to continue to manage the system, which included upgrading the aluminum pipe and connecting the system to the Claremont Well with rate increases of approximately 372% to cover the costs, or

Option 2 asked if the participants would like to dissolve the service and no longer be charged for the service.

The petition letter provided a deadline for petition submissions of July 24, 2015. However, at the request of the participants, an extension was granted to July 31, 2015. An open house was conducted on July 14, 2015 at the RDNO office to discuss concerns and answer any questions. In addition, staff also fielded numerous calls and email inquiries.

Petition Results:

Of the 26 parcels within SVID-E, 16 parcels (62%) provided the RDNO with returned petition forms. Of the 16 parcels, fifteen (15) properties (94%) returned petitions in favour of Option 1, with RDNO continuing to operate the SVID-E including connection to Claremont Well and agreed to the rate increase, while one (1) property (6%) voted for Option 2, to dissolve the system. Therefore, the majority of property owners support Option 1.

FINANCIAL/BUDGETARY CONSIDERATIONS:

There are significant costs associated with connecting the Claremont Well/Reservoir but these costs are more predictable with much less long term liability and operational issues and will need to be reflected in their future user rates. The proposed works will be included in the 2016 Budget.


Page 79 of 80

Report to: GVAC From: Engineering Re: Second Petition Results for SVID-E

Submitted by:

Approved for agenda:

File No.: 5770.06.05 Date: September 15, 2015

Page 3 of 3

Reviewed and endorsed by:

~~ Dale McT~. P.Eng. General Manager, Engineering


Page 80 of 80

· regional district of north okanagan greater vernon advisory committee meeting thursday, october...

Documents