annual report - willum warrain · web viewwelcome everyone to our 2018 agm. it is a time to look...

Organisation Details________________________________________________________________________________________3

Our Vision___________________________________________________________________________________________________4

Our Board___________________________________________________________________________________________________5

Our Staff____________________________________________________________________________________________________9

2016-2017 Minutes of Previous AGM____________________________________________________________________10

President’s Report________________________________________________________________________________________14

Treasurer’s Report 2017-2018____________________________________________________________________________17

Audit Scope_______________________________________________________________________________________________19

Annual Report

Willum Warrain Past, Present and Future…

2017-2018

Audit Report______________________________________________________________________________________________22

Profit & Loss_______________________________________________________________________________________________24

Balance Sheet_____________________________________________________________________________________________28

Contact Information______________________________________________________________________________________30

Appendix 1- 2014-2018 Strategic Plan_____________________________________________________________________1

Willum Warrain acknowledges the traditional owners of the land the Bunurong/ Boon Wurrung Elders past and present on which our Gathering Place is located. We particularly

value the ongoing cultural guidance and support provided by the Bunurong Land Council and Boon Wurrung Foundation.

Organisation Details

Willum Warrain Aboriginal Association Inc. is a not for profit charitable organisation currently registered as follows:

Organisation name : Willum Warrain Aboriginal Association Inc.

Registered : Consumer Affairs Victoria

Act : Associations Incorporation Act 1981

Date registered : 18th June, 2010

Location(s) registered : Victoria, A0054624N

Type : Association

Business structure : Not for Profit Charity/community-based

Aboriginal Association

ABN : 41 179 080 355

DGR Status Granted : 29TH November 2014

Address : 10C Pound Road, Hastings Victoria 3915Postal Address : PO Box 583, Hastings Victoria 3915

Our Vision

“A vibrant and confident Aboriginal community, encouraging cultural strengthening and providing a safe gathering place for all community members”.

Our Board

The Willum Warrain Board are committed to:

Always act in the best interests of the Organisation.

Conduct themselves in a way which is becoming to the Organisation.

Provide, programs services and activities that meet the needs of the community.

Ensure the strategies and tasks outlined in the Strategic Plan are actioned.

Ensuring the Organisation maintains its vision and relevance to the community.

Inform and maintain public awareness of the range of facilities and services available to Aboriginal and Torres Strait Islander people.

PETER ALDENHOVEN PRESIDENT

STEPHEN THORNBURY TREASURER

TANEISHA WEBSTERSECRETARY

Peter is a descendant of the peoples of Quandamooka, Nughi clan

Foundation Board member, Willum Warrain, Public Officer/ Secretary (4 years) President 3 and a half years

NAIDOC community award2012, Mornington Peninsula

Bachelor of Education, Honours Degree (Indigenous Studies)

Held many positions of responsibility in 5 secondary schools in Victoria including International Teaching Fellowship to New Zealand

Aboriginal Communities-Led Philanthropic Fund Coordinator

COMMITTED TO CONSOLIDATING WILLUM WARRAIN OVER ITS FIRST FIVE YEARS. DETERMINED TO ADVOCATE FOR OUR COMMUNITY AND ENSURING WE ARE THE BEST

Descended from Minang Noongar People in Western Australia. My Mother was Stolen Generation.

Refrigeration Mechanic by Trade with own Company operating for 20 years, now retired.

I have had the pleasure of volunteering at Willum Warrain for last 12 months two days per week

Elected to the Willum Warrain Board 2017 and currently the Treasurer

KEEN TO HELP THE YOUNGER GENERATION LEARN ABOUT THEIR CULTURAL HERITAGE

Taneisha Webster is a proud Wathaurong woman

Taneisha currently works for VACCA as the Senior Advisor; Cultural Planning in the east and Team Leader of Kinship Care in the south.

Taneisha completed her Honours in Psychology at the University of Adelaide last year. Her thesis explored lateral violence experienced by Aboriginal and Torres Strait Islander people in the.

Taneisha has been a board member since 2015 and the Vice President for the past year. Prior to this Taneisha was the Secretary of the Board.

Taneisha was the recipient of the Ricci Marks award in 2016.

PASSIONATE ABOUT STRENGTHENING THE ABORIGINAL COMMUNITY THROUGH CULTURALLY BASE

COMMUNITY ORGANISATION WE CAN BE

PROGRAMS AND KNOWLEDGE.

KEN BEAUMONTVICE PRESIDENT

DEBBIE CLIFFORDBOARD MEMBER

JEANETTE KAINDELBOARD MEMBER

Ken is a father of two, a descendent of the Ngarrindjeri Nation on his father's side.

Has been a Board member for just over a year and is currently Vice President.

Works as a self-employed contract service engineer, and is a keen photographer.

INTENT ON SEEING WILLUM WARRAIN CONTINUE TO GROW INTO AN EVEN STRONGER AND MORE ENJOYABLE HOME AWAY FROM HOME FOR OUR LOCAL AND VISITING BROTHERS AND SISTERS, AND A VERY WELCOMING PLACE FOR THE COMMUNITY AROUND US

Proud Palawa woman Employed by VACCA A passionate advocate

for our people and a positive role model

Very interested in cultural practice and knowledge

Respectful and kind person in all her dealings with the mob

A STRONG COMMITMENT TO COMMUNITY

Member Willum Warrain, 5 years

Bachelor Degree Fine Arts and Bachelor Degree of Teaching

Teacher at Woodleigh School currently Head of Media and Director of Community Initiatives, Woodleigh School

Coordinator of The Homework and Learning Club, Frankston, running programs for Sudanese families

ENTHUSIASTIC AND A RESPECTFUL TEAM PLAYER. PASSIONATE ABOUT SOCIAL JUSTICE AND SUPPORTING

LOCAL COMMUNITY

TOM SIPTHORPEBOARD MEMBER

SHIRLEY SLANN BOARD MEMBER

Tom has lived on Mornington Peninsula for the last 7 years.

Small business owner in the Electrical Industry.

His father is believed to be of the stolen generation and from the Warrnambool area.

Has thoroughly enjoyed spending the last 18 months on the board of Willum Warrain.

Extremely pleased to have assisted in the development of Willum Warrain.

Shirley Slann is from Mount Isa,

North West Queensland and has worked in the area of Domestic & Family Violence for over 20 years. Her mother was an Aboriginal woman from Dajarra and her father a Non Indigenous Australian, originally from Charleville. Shirley has cultural ties to Pitta Pitta in North West Queensland region.

Shirley is employed by VACCA and based at the Orange Door (Family Violence Hub) in Frankston. Shirley is a strong advocate in the area of domestic & family violence and believes that assistance should be available for men, women and children.

Cultural connectedness is what keeps our communities strong and impacts on our social and emotional and spiritual wellbeing.

Our Staff

KARSTEN POLL GATHERING PLACE COORDINATOR

NEIL BREWABORIGINAL CULTURAL PROGRAM OFFICER

NOLA WHITEPROGRAM OFFICER

VICKI DAVIS

BUS DRIVER/CLEANER/EVENT SUPPORT

CARLA LAUCH

BUSH KIDS PLAY FACILITATOR

DAWN CAMPBELL

EVENT SUPPORT

EAMON ROBERTSABORIGITNAL MEN’S SUPPORT

2016-2017 Minutes of Previous AGM

‘WILLUM WARRAIN’ ASSOCIATION INCORPORATION ANNUAL GENERAL MEETING 16/9/17

11a.m. at Willum Warrain Aboriginal Gathering Place, 10C Pound Rd. Hastings

Present:- Peter Aldenhoven, Jeanette Kaindel, Ken Beaumont, Taneisha Webster, Tom Sipthorpe, Tammy Sipthorpe, Matthew Foster, Kirsty Bell, Bev Meldrum, Robert Kelly, Stephen Thornbury, Jenni Ball, Melinda Jackson, Costa Diaz, Wenzel Carter, Dawn Campbell, Nola White, Shirley Slann, Neil Brew, Karsten Poll, Lorraine Parsons, Christa Momot, Peggy Gibson, Tyrone Bloomfield, Rosemary Draper, David Price, Robert Kelly, Jamie Edgerton, Geoff Gielb, Peter Renkin, Robert Lewis, Lynn Alexandra, Lisa Eliot, Bernd Poll, Faye Poll, Margaret Arnott, Kiara Harrison, Melinda Jackson, Lawrence Kirby, Shaydon Ritchie-Bloomfield, Melinda Sipthorpe, Lynne Alexandra, Tim Kendall, Annette Sipthorpe, Hansi Wegner, Markus Ross, Hailey Stewart, Willy Busari.

Apologies: - Barry Wood, Debbie Clifford

(1) Meeting opening

1.1 Quorum established - 10% of Full (Aboriginal) membership present (24 members present).

1.2 Acknowledgement of Traditional Owners by Aunty Lorraine Parsons.

1.3 Introduction of Chairperson

Aunty Lorraine Parsons introduced herself as a Alywarre woman and spoke about her work history.

Lorraine spoke about meeting expectations and the code of conduct of Willum Warrain.

1.4 Confirmation of minutes-

Motion:- That the minutes tabled of the last Annual General meeting September 3 rd 2016 be accepted

as a true account of that meeting.

Moved :- Melinda Jackson Seconded:- Tom Sipthorpe

CARRIED UNANIMOUSLY

(2) Introduction of current Board members

Each board member gave a brief introduction about themselves.

(3) President’s Report – Peter Aldenhoven

Peter thanked everyone for attending and acknowledged the Traditional Owners of the land. Peter

read through President’s report in the AGM report 2017.

Aunty Lorraine acknowledged the importance of having 2 years secure funding for staff and the

reconciliation walk and its success, the loyalty of the staff, the hard work of the board and volunteers.

She commented that Willum Warrain is such a strong organisation.

Motion:- That the President’s report be accepted.

Moved:- Nola White Seconded:- Dawn Campbell

CARRIED UNANIMOUSLY

(4) Treasurer’s Report – Jeanette Kaindel

Jeanette read through the Treasurer’s report in AGM report 2017.

Shaun Rubenstein of Peninsula Partners explained how he is working pro-bono with Willum Warrain to

support the financial operations of the Association.

Motion:- That the Treasurer’s report be accepted.

Moved:- Tom Sipthorpe Seconded:- Wenzel Carter

CARRIED UNANIMOUSLY

(5) Auditor’s report

Motion:- That the Auditor’s report be accepted.

Moved:- Jeanette Kaindel Seconded:- Neil Brew

CARRIED UNANIMOUSLY

(6) Election of Board Members

3 positions vacant – 3 applications received.

Shirley Slann and Stephen Thornbury spoke to their Board candidature – statement from Debbie

Clifford (who was overseas for the AGM) was read out by Aunty Lorraine on her behalf.

Motion:- That Shirley Slann, Debbie Clifford and Stephen Thornbury be voted onto the Board.

Moved:- Ken Beaumont Seconded:- Dawn Campbell

CARRIED UNANIMOUSLY

(7) Special resolution

Motion:- That clause 44 (pertaining to the Composition of the Board) of the constitution of Willum Warrain Aboriginal Association be changed from:-

44 Composition of Board*

(1) The Board consists of—

(a) a President; and

(b) a Vice-President; and

(c) a Secretary; and

(d) a Treasurer; and

(e) up to three Board* members (if any) elected under rule 53.

(2) The Board will be made up of four officers and up to three ordinary members and no more than two Board members may be employed by the same organisation or hold committee or management positions in a volunteer capacity in the same organisation.

to

44 Composition of Board*

(1) The Board consists of—

(a) a President; and

(b) a Vice-President; and

(c) a Secretary; and

(d) a Treasurer; and

(e) up to four Board* members (if any) elected under rule 53.

(2) The Board will be made up of four officers and up to four ordinary members and no more than two Board members may be employed by the same organisation, or hold committee or management positions in a volunteer capacity in the same organisation. Moved:- Peter Aldenhoven Seconded:- Taneisha Webster

CARRIED UNANIMOUSLY

(8) Thank you

The Board thanked Aunty Lorraine Parsons and Karsten Poll for their contributions today.

Meeting concluded at 12.23 pm.

President’s Report

Welcome everyone to our 2018 AGM. It is a time to look back and celebrate.

Willum Warrain has had a fantastic year. We had once again achieved so much for our mob here on the Peninsula. We may not be rich in resources but we know how special our humble gathering place is to so many people. People, Aboriginal and non-Indigenous love us and love coming here. They say this all the time.

We now have over 290 Aboriginal adult (Full) members and by extension 750 kin. This is a telling number when you realise there are 1306 Aboriginal people in total living on the Peninsula according to the last census.

We also have an equivalent number of non-Indigenous (Associate) members so we truly are a destination for reconciliation.

There are a number of reasons why our Gathering Place continues to grow and flourish.I would first of all like to thank our staff, Karsten Poll, Nola White, Neil Brew, Carla Lauch, Vicki White, Dawn Campbell and Eamon Roberts. They make everyone feel so welcome here, go out of their way to in fact to do so and work together harmoniously as a team under Karsten’s grace-under pressure leadership as Coordinator.

The Board that sits behind our operations are wonderfully harmonious and all totally committed to working for community. There are no egos. Taneisha Webster, Shirley Slann, Ken Beaumont, Tom Sipthorpe, Debbie Clifford, Jeanette Kaindel and Steve Thornbury believe in Willum Warrain and are dedicated to its success.

We couldn’t achieve what we have achieved without our invaluable volunteers. Some of the people who have made our place sing are Steve Thornbury, Hansi Wagner, Bundi Hawksworth, Lynda Clark, Gayle Timmer, Emily Spender, Belinda Graham, Indi Taylor-Stevens, Jacinta Williamson, Mark Cook, Jill Fisher, Brianna Webster and Chiara Cardamom.

And finally, thanks to all the mob who turn up each week to Bush Play Group, Men’s and Women’s group and Friday drop in and make the place come alive with friendship, fun and continue the vitality of our cultural traditions. Carla and Kerry have created such a safe and welcoming space for our families to grow our kids up strong in culture; Neil and Eamon have worked with the fellas on the hut, didges and other artefacts and Nola, Vicki and Brianna and the ladies have produced some beautiful weaving, paintings and a youth possum skin cloak in the last twelve months.

Some firsts this year have been our Kup Murri when we cooked a kangaroo in a ground oven with the local fire brigade in attendance because it was a fire ban; more culturally significant was our inaugural Welcome Baby to Country, a special event supported by the Bunurong Land Council which will stay with our bubups and their families forever.

Our Mabo Day Mornington Peninsula Reconciliation Walk was phenomenal with over 750 people in attendance. This calendar event will continue to grow in significance into the future. If you haven’t seen the videos on our website, I encourage you to do so.

As a community, we have participated in some exciting art collaborations, the Too-Roo-Dun (Bunyip) project with Baluk Arts and the Bunjil’s totem project with Peninsula Health and Brahma Kumaris.

On the youth front, we have run culture-based programs with our partners headspace, Oz Child and Southern VACCA.

Other current partners investing in our community include Peninsula Health (Forensic Community Health), RMIT (Urban co-design research project) and the third iteration of OT student placement with Monash University Frankston.

We benefit greatly from our many stakeholder and partner relationships who provide support for our programs and community activities, including importantly IFVRAG/ DHHS (women’s group funding), DHHS (community events) and Department of Justice (youth funding). The Mornington Peninsula Shire in particular continues to be a key partner supporting us with operational funding, staffing for Bush play group and in a variety of other important and ongoing ways. Woor-Dungin, (who has so actively supported and encouraged our development over the last 4 years, including opening up the world of philanthropy for us) continues to provide opportunities for our Board and staff to grow professionally.

We have improved our facilities with fencing grant from MP Shire (we are the Aboriginal mob who wanted a rabbit proof-fence!), a bird hide built by Hansi Wagner and a verandah extension funded by DELWP. Future infrastructure plans include the Aboriginal Men’s Shed (partly funded by DHHS) and an office expansion, both significant additions to our operations.

Given the uncertainties of government funding at times, philanthropy continues to play a critical role in our success. Thanks very much to the following for helping us realise our community’s aspirations:-

Ross Trust (staffing)Myer Foundation(Women’s cultural programs)CAGES Foundation (Bush Play Group, women’s cultural programs and Welcome Baby to Country)Golan Family Trust (Bush Play Group and Women’s culture)Helen Macpherson Smith Trust (Koorie Plant Trail)Gandel Philanthropy (Aboriginal Men’s Shed)

Hicks Foundation (Waa Sculpture)Mornington Peninsula Foundation (Women’s cultural programs)Annamila Foundation (office development)St. John of God (Women’s cultural programs)FRRR (community transport)

Finally, I would like to recognise the selfless contributions made by Wenzel Carter to Willum Warrain and our community over many years. Wenzel has volunteered thousands of hours and welcomed hundreds of people to our gathering place and was our Aboriginal Men’s Cultural Program Officer. Thanks for everything you have given our mob Wenzel and all the best in your new positions, as a Respected Person mentoring Aboriginal prisoners in Corrections and working at Woor-Dungin.

Treasurer’s Report 2017-2018

Directors present this report on behalf of Willum Warrain for the financial year ended 30 th June 2018.

The following persons held office of Director during the year or since the end of the financial year (unless otherwise stated):

Peter Aldenhoven – ChairpersonStephen Thornbury Jeanette Kaindel Tenisha WebsterShirley SlannKen BeaumontDebbie CliffordTom SipthorpeNeil Brew (July-December 2017)

NET BALANCE:

Main Account Holding AccountOpening Bank Balance $112,763 $4,661Plus total cash Income $381,767 $7,993Less: Inter Account transfers $13,082 $4,958Less total cash Expenses $216,163Closing Bank Balance $265,286 $7,696Note: A more detailed reconciliation is available upon request

HIGHLIGHTS: Willum Warrain’s operations during the year performed as expected in the opinion of the current

directors Secured significant uplift in state and local government funding - funds used and earmarked for

(including):o Construction of the Men’s Shed in FY19o Strong Women Project – family violenceo Additional staffing

Secured significant lift in contributions to help fund events, including:o Cancer awareness -Cervical, breast, bowl cancer screening o Bush kids playgroup

15% increase in donations and philanthropic contributions

WILLUM WARRAIN WISHES TO THANK: Angela Hose and the team at Business Lighthouse Lionel Arnold and the team at J L Collyer & Partners Shawne Rubinstein, Peninsula Partners

Stephen ThornburyTreasurer

Audit Scope

J L Collyer & Partners 1st Floor, 189 Coleman ParadeGLEN WAVERLEY, VIC. 3150

PO Box 340GLEN WAVERLEY, VIC 3150

Phone: 03 95600211Fax: 03 9561 5497

E-mail: [email protected] SEPTEMBER 2018

THE COMMITTEEWILLUMWARRAIN ABORIGINAL ASSOCIATION INC.10 APOUND ROADHASTINGS VIC 3915

Dear Committee,

You have requested that we audit the financial statements of WILLUM WARRAIN ABORIGINAL ASSOCIATION INC.as of and for the year ending 30th June 2018. We are pleased to confirm our acceptance and understanding of this engagement by means of this letter.

This letter is to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the services we will provide. We will review the balance sheet of WILLUM WARRAIN ABORIGINAL ASSOCIATION INC. as of 30th June 2018, and the related profit and loss statement, and accompanying notes for the year then ended, in accordance with Australian Auditing Standards applicable to review engagements with the objective of expressing an opinion on the financial statements.

Australian Auditing and Assurance Standards require that there must be a clear understanding in writing between the auditor and the client as to the extent of audit duties. Accordingly, in confirmation of our recent discussions with you, we set out below details of our responsibilities as auditors.

Audit of Accounts & StatementsWe will conduct our audit in accordance with Australian Auditing and Assurance Standards to provide reasonable assurance as to whether the financial statements are free of material misstatement. Our procedures will include examination, on a test basis, of evidence supporting the amounts and other disclosures in the financial statements, and the evaluation of accounting policies and significant accounting estimates. These procedures will be undertaken to form an opinion whether, in all material respects, the financial statements are presented fairly in accordance with Accounting Standards and

other mandatory professional reporting requirements so as to present a view, which is consistent with our understanding of the fund's financial position, the results of its operations and its cash flows.

The work undertaken by us to form an opinion is permeated by judgment, in particular regarding the nature, timing and extent of the audit procedures for gathering of audit evidence and the drawing of conclusions based on the audit evidence gathered. In addition, there are inherent limitations in any audit, and these include the use of testing, the inherent limitations of any internal control structure, the possibility of collusion to commit fraud, and the fact that most audit evidence is persuasive rather than conclusive. As a result, our audit can only provide reasonable not absolute assurance that the financial statements are free of material misstatement.

In addition to our report on the financial statements, we expect to provide you with a separate letter concerning any material weaknesses in the internal control structure that come to our notice.

Our audit procedures are designed to gather sufficient appropriate audit evidence to form an opinion on the financial statements. Unless otherwise agreed with you, we assume no responsibility to design audit procedures to identify matters that may be appropriate to report to you. However, if we encounter matters during the course of our audit that we believe should be brought to your attention for consideration or further action, we willcommunicate these matters to you. If no such matters come to our attention, we will report accordingly.

You should not assume that any matters reported to you, or that a report that there are no matters to be communicated, indicates that there are no additional matters, or matters that you should be aware of in meeting your responsibilities.

We remind you that it is the Company’s’ responsibility for the maintenance of adequate accounting records and internal controls, the safeguarding of assets, the selection of accounting policies and the preparation of financial statements.

As part of our audit process, we may request from the Company and its’ Directors written confirmation concerning representations made to us in connection with the audit.

Quality ControlThe conduct of our audit in accordance with Australian Accounting Standards means that information acquired by us in the course of our audit is subject to strict confidentiality requirements. Information will not be disclosed by us to other parties except as required or allowed for by law or professional standards, or with your express consent. Our audit files may, however, be subject to review as part of the quality control review program

of (CPA Australia and/or Chartered Accountants Australia and New Zealand) which monitors compliance with professional standards by its members. We advise you that by signing this letter you acknowledge that, if requested, our audit files relating to this audit will be made available under this program. Should this occur, we will advise you. The same strict confidentiality requirements apply under this program as apply to us as your auditor.

OtherThis letter will be effective for future years unless we advise you of its amendment or replacement, or theengagement is terminated.

Please sign and return the attached copy of this letter to indicate that it is in accordance with your understanding of the arrangements for our audit of the financial statements.YOURS FAITHFULLY,

Lionel R. ArnoldDirectorJ L Collyer & Partners

ACKNOWLEDGED ON BEHALF OF WILLUM WARRAIN ABORIGINAL ASSOCIATION INC.

…………………………………………………………………/…………/2018

Audit Report

J L Collyer & Partners 1st Floor, 189 Coleman ParadeGLEN WAVERLEY, VIC. 3150

PO Box 340GLEN WAVERLEY, VIC 3150

Phone: 03 95600211Fax: 03 9561 5497

E-mail: [email protected] AUDITOR'S REPORT

TO THE MEMBERS OFWILLIAM WARRAIN ABORIGINAL ASSOCIATION INC

OpinionWe have audited the accompanying financial report, being a special purpose financial report, of WILLIAM WARRAIN ABORIGINAL ASSOCIATION INC., which comprises the financial position as at 30th June 2018, and the statement of comprehensive income, statement of changes in equity and statement of cash flows for the year then ended, and notes to the financial statements, including summary of significant accounting policies and managements assertion statement. In our opinion, the accompanying financial report presents fairly, in all material respects, the financial position of WILLIAM WARRAIN ABORIGINAL ASSOCIATION INC. as at 30th June 2018, and its financial performance and its cash flows for the year then ended in accordance with Associations Incorporation Reform Act 2012.

Basis for OpinionWe conducted our audit in accordance with Australian Auditing Standards. Our responsibilities under those standards are further described in the Auditors Responsibilities for the Audit of the Financial Report section of our report. We are independent of the Entity in accordance with the ethical requirements of the Accounting Professional and Ethical Standards Board’s APES 110 Code of Ethics for Professional Accountants (the Code) that are relevant to our audit of the financial report in Australia. We have also fulfilled our other ethical responsibilities in accordance with the Code. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Emphasis of Matter-Basis of AccountingWe draw attention to Note 1 to the financial report, which describes the basis of accounting. The financial report has been prepared to assist WILLIAM WARRAIN ABORIGINAL ASSOCIATION INC. to meet the requirements of Associations Incorporation Reform Act 2012. As a result, the financial report may not be suitable for another purpose. Our opinion isnot modified in respect of this matter.

Responsibilities of Management and Those Charged with Governance for the Financial ReportManagement is responsible for the preparation and fair presentation of the financial report in accordance with the financial reporting requirements of the applicable legislation and for such internal

control as management determines is necessary to enable the preparation and fair presentation of a financial report that is free from material misstatement, whether due to fraud or error. In preparing the financial report, management is responsible for assessing the Entity's ability to continue as a going concern, disclosing, as applicable, matters relating to going concern and using the going concern basis of accounting unless management either intends to liquidate the Entity or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Entity's financial reporting process.

Auditor's Responsibilities for the Audit of the Financial ReportOur objectives are to obtain reasonable assurance about whether the financial report as a whole is free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with the Australian Auditing Standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of this financial report.

J. L. Collyer & PartnersAccountantsDated in Glen Waverley on 4th September 2018

Lionel R. Arnold

Profit & Loss

Profit & LossWillum Warrain Aboriginal Association Inc

1 July 2017 to 30 June 2018Cash Basis

30 Jun 18 30 Jun 17

IncomeBuilding Fund $317 $0Bus Hire $7,035 $1,800Donations $23,533 $19,384Event Reimbursements $1,059 $3,036Fundraising Income $0 $366Government Local $92,884 $13,793Government State $95,207 $0Merchandise $302 $0NAIDOC Sponsorship $3,000 $22,500NAIDOC Ticket Sales $4,645 $15,960Organisational Memberships $2,727 $0Other Revenue $36,134 $4,472Philanthropic $41,140 $36,913Philanthropic - RsT $30,000 $30,000Room Hire $770 $826Total Income $338,753 $149,051

Less Cost of SalesActivity Catering $4,890 $4,600Community Outings $0 $109Materials for activities $5,962 $2,957NAIDOC Week $23,619 $55Total Cost of Sales $34,471 $7,722

Gross Profit $304,282 $141,329

Less Operating ExpensesAdministration Costs $62 $186Bank Fees $103 $76Charitable Support $3,089 $999Cleaning $501 $485

Community Support $350 $160Consulting & Accounting $655 $2,924Equipment Lease $2,244 $1,795Event Costs $17,974 $25,088General Expenses $6,053 $5,436Gifts $0 $618Insurance $2,167 $3,860Insurance - Work Cover $3,723 $0Kitchen Supplies $220 $21Light, Power, Heating $22 $0Marketing and Promotion $2,697 $4,539Meeting Expenses - Board $328 $282Meeting Expenses - Networking $62 $75Motor Vehicle Expenses $828 $0Motor Vehicle Expenses - Fuel for Bus $3,689 $0Office Supplies $308 $269Photocopier Useage $1,270 $640Postal Expenses $1,929 $817Property Enhancements $6,093 $22,447Property Maintenance $1,123 $1,091Rates $196 $213Rent $546 $535Repairs and Maintenance $2,054 $348Staff Training $0 $477Subscriptions $472 $17Superannuation $9,540 $4,631Telephone & Internet $5,075 $5,741Travel – National $260 $1,439Wages & Salaries - Dept Justice $16,257 $0Wages & Salaries - Koolin Balit $721 $0Wages & Salaries - Korin Korin Balit-Djak $3,059 $0Wages and Salaries $44,379 $40,363Wages and Salaries - RsT $42,321 $16,291Total Operating Expenses $180,369 $141,863

Net Profit $123,913 -$533

Profit & LossWillum Warrain Aboriginal Association Inc

1 July 2017 to 30 June 2018Accrual Basis

30 Jun 18 30 Jun 17

IncomeBuilding Fund $317 $0Bus Hire $3,630 $5,205Donations $23,533 $17,684Event Reimbursements $1,059 $3,036Fundraising Income $0 $366Government Local $19,693 $13,793Government State $79,844 $50,000Merchandise $302 $0NAIDOC Sponsorship $1,500 $24,000NAIDOC Ticket Sales -$185 $20,790Organisational Memberships $1,364 $1,364Other Revenue $25,359 $14,525Philanthropic $8,317 $37,233Philanthropic - RsT $30,000 $30,000Room Hire $740 $456Total Income $195,474 $218,453

Less Cost of SalesActivity Catering $4,921 $4,526Community Outings $0 $109Materials for activities $6,133 $2,014NAIDOC Week $24,615 $55Total Cost of Sales $35,669 $6,704

Gross Profit $159,805 $211,749

Less Operating ExpensesAdministration Costs $62 $186Bank Fees $103 $76Charitable Support $3,089 $999Cleaning $651 $485Community Support $350 $110Consulting & Accounting $655 $2,874Depreciation $4,847 $5,171Equipment Lease $2,244 $1,795

Event Costs $16,823 $26,760General Expenses $6,736 $5,436Gifts $0 $618Insurance $2,167 $3,860Insurance - Work Cover $3,723 $0Kitchen Supplies $220 $21Light, Power, Heating $22 $0Marketing and Promotion $2,697 $4,539Meeting Expenses - Board $328 $282Meeting Expenses - Networking $62 $75Motor Vehicle Expenses $828 $0Motor Vehicle Expenses - Fuel for Bus $3,707 $0Office Supplies $308 $269Photocopier Useage $1,232 $649Postal Expenses $1,929 $817Property Enhancements $5,350 $13,967Property Maintenance $1,193 $1,113Rates $196 $213Rent $546 $535Repairs and Maintenance $2,054 $300Staff Training $0 $477Subscriptions $472 $17Superannuation $9,540 $4,631Telephone & Internet $5,075 $5,430Travel - National $260 $1,439Wages & Salaries - Dept Justice $32,098 $0Wages & Salaries - Koolin Balit $10,809 $0Wages & Salaries - Korin Korin Balit-Djak $3,059 $0Wages and Salaries $18,450 $40,363Wages and Salaries - RsT $42,321 $16,291Total Operating Expenses $184,207 $139,797

Net Profit -$24,403 $71,952

We, two current Board members, certify that the above financial statements give a true and fair view of the financial position and performance of the Association.

_____________________________ ______________________________Peter Aldenhoven Taneisha Webster

Balance Sheet

Balance SheetWillum Warrain Aboriginal Association Inc

As at 30 June 201830 Jun 2018 30 Jun

2017Assets Bank Debit Card $896 $387 Holding Account $7,696 $4,661 Main Account $265,286 $112,764 Petty Cash $23 $23 Total Bank $273,901 $117,836

Current Assets Accounts Receivable $88,330 $82,289 Total Current Assets $88,330 $82,289

Fixed Assets Artworks Asset $2,112 $1,397 Less Accumulated Depreciation on Motor Vehicle -$9,247 -$5,040 Motor Vehicle Asset $53,333 $53,333 Office Equipment Asset $608 $0 Less Accumulated Depreciation on Plant & Equ -$1,491 -$883 Property Equipment Asset $7,366 $4,968 Total Fixed Assets $52,681 $53,775

Total Assets $414,912 $253,899

Liabilities Current Liabilities Accounts Payable $11,624 $6,054 GST $5,112 $6,955 Income in Advance $181,666 $0 Superannuation Payable $2,434 $2,444 Total Current Liabilities $200,836 $15,453

Total Liabilities $200,836 $15,453

Net Assets $214,076 $238,447

EquityCurrent Year Earnings -$24,403 $71,952Retained Earnings $238,447 $166,495Total Equity $214,044 $238,447

Contact Information

Willum Warrain Aboriginal Association Incorporated PO Box 583 Hastings Victoria 3915

Tel: 03 5979 1391Email: [email protected]

LIKE US ON FACEBOOKwww.willumwarrain.org.au

Appendix 1- 2014-2018 Strategic Plan

WILLUM WARRAIN INC

THREE YEAR STRATEGIC AND BUSINESS PLAN JULY 2015 - DECEMBER 2018

REVISED DOCUMENT AUGUST 1ST 2017

Page 1

PREAMBLE

Willum Warrain (WW) was registered as a Not for Profit Association in 2010, and achieved Charitable (Designated Gift

Recipient) status in 2015. The focus of WW is to operate an Aboriginal Gathering Place on the Mornington Peninsula.

WW officially opened on the 28th March 2014. This facility provides a safe cultural space for Aboriginal and Torres

Strait Islander people to gather together and form a supportive community. It aspires to be both a healing place and a

place of cultural strengthening. It aims to provide relevant services, activities and programs in a culturally appropriate

setting. Health, social and emotional well-being and community support are particularly important elements in this

regard.

Page 2

VALUES

Willum Warrain’s core values include:

Everyone (both Indigenous and non-Indigenous) will be welcome and respected at Willum Warrain.

Willum Warrain is a place of belonging for Aboriginal and Torres Strait Islander peoples.

Everyone should feel culturally safe at Willum Warrain.

Willum Warrain is a place of healing and support for its Aboriginal and Torres Strait Islander members.

Willum Warrain acknowledges the deep connection the Traditional Owners have to the lands and waters of the

Mornington Peninsula.

Willum Warrain celebrates the richness and diversity of all Aboriginal and Torres Strait Islander peoples and

their cultures.

WILLUM WARRAIN’S VISION

Willum Warrain’s Vision: A vibrant and confident Aboriginal community, encouraging cultural strengthening, promoting health, and providing a safe gathering place for all community members.

Its key features will include:

Page 3

A thriving Gathering Place, incorporating a multi-purpose building on our own land, for a wide range of community events.

A diverse range of programs with an emphasis on cultural strengthening, healing, health and wellbeing, employment, education and community engagement.

A strongly recognisable organisation that represents the voice and aspirations of the local Aboriginal community,

Significant organisational infrastructure, including highly skilled Board members and staff, and a strong, recurrent financial base.

A range of agency partnerships that will enable the delivery of a significantly broadened range of diverse programs and activities.

Page 4

We aim to achieve this by:

Maintaining our core focus on cultural strengthening as our guide for all future development.

Seeking recurrent government and philanthropic financial support, as well as exploring a range of possible social enterprises.

Strengthening our overall community engagement and profile, ensuring we are seen as adding significant value to the lives of the local Aboriginal population.

Diligently building our internal capacity, ensuring transparent processes and open and honest accountability.

Building a range of strong organisational partnerships to enhance the opportunities and programs available for the Aboriginal community.

KEY STAKEHOLDERS AND AUDIENCES

To achieve this Vision, Willum Warrain will engage with the following audiences and stakeholders:

Aboriginal community members in the Mornington Peninsula and the surrounding areas.

Aboriginal community organisations and Traditional Owners in the Mornington Peninsula and the surrounding areas.

Key mainstream community organisations.

Relevant Federal, State and Local Governments and their departments.

Philanthropic trusts;

The wider Mornington Peninsula community.

Page 5

THREE YEAR GOALS

For the next three years, Willum Warrain’s goals are as follows:

1. Goal One - Cultural Strengthening and Community Engagement: We will prioritise cultural strengthening of

and engagement with the ATSI community as our core focus.

2. Goal Two - Gathering Place: We will continue to strengthen our Gathering Place as a place of safety and

belonging, where community can participate in a wide range of cultural activities, programs and enterprises.

3. Goal Three - Community Profile: We will be well known and respected throughout the Aboriginal and Torres

Strait Islander and mainstream communities, driven by a powerful marketing and promotion strategy.

4. Goal Four - Organisational Infrastructure: We will build our organisational infrastructure through the

competency and skills of our Board and staff, the comprehensiveness of our policies and procedures, and the

creation of a strong recurrent cashflow.

5. Goal Five - Partnerships: We will have a range of partnerships and collaborative relationships that will

enhance our vision and broaden the range of opportunities available to our community.

Page 6

OBJECTIVES AND OUTCOMES

Goals Objectives Outcomes Portfolio Responsibility

Update October 2016

Update August 2017

1. Goal One: Cultural Strengthening and Community Engagement.

1. Identify and define the specific cultural areas for prioritisation by Willum Warrain.

2. Enhance the relationship with Traditional Owners, Elders and local Indigenous organisations.

3. Identify and map out the priority range of programs and activities, and processes for their implementation, including staffing and funding.

4. Develop a broadly targeted membership strategy, to considerably build up the Willum Warrain membership.

1. Agreed cultural areas for prioritisation specified.

2. Strong mutually respectful relationships with local Elders and local Indigenous organisations.

3. An agreed outline of programs and activities, their required staffing and funding levels, and a phased timetable for their implementation.

4. 500 members by the end of 2018.

Board (Objectives 1-3); Coordinator (Objective 4)

Much of this strategy has been on hold pending the uncertain outcome of funding applications. Now that we have heard about the success of these applications, our attention can now be focused on this strategy.

We currently have funding for our Men’s group, partial funding for our women’s and bush play groups.

Bus Driver position is partly funded by FRRR grant and Headspace.

Still need funding for administration position and Aboriginal Projects Officer to run women’s group.

We have also implemented an Organisational membership category.

Page 7


Update October 2016

Update August 2017

2. Goal Two: Gathering Place.

1. Undertake a consultative process to identify the level of support, and needs and parameters for the Gathering Place (incorporating a multi purpose building), ensuring it is primarily aligned to cultural strengthening.

2. Seek funding to undertake a feasibility study on all aspects of the possible development of the Gathering Place, including a permanent location and associated facilities, governance requirements, staffing and funding.

1. A strongly supported outline of all parameters of the future Gathering Place.

2. Funding in place to undertake a feasibility study.

3. Completed feasibility study, mapping all key elements for the Gathering Place, including location, ownership, governance, staffing, financing, general infrastructure, and range of programs and activities.

Board

As for Goal One. We have applied to DH&HS for funding for a men’s shed.

Community house funding ($13,000 per annum) has been achieved.

Page 8


Update October 2016

Update August 2017

3. Goal Three: Organisational Infrastructure.

1. Map out all requirements for a fully developed organisational infrastructure to support a vibrant Gathering Place.

2. Develop a financial and fundraising strategy (including potential social enterprises) aiming at securing recurrent funding and financial stability.

3. Continue to develop all organisational policies and procedures.

1. A clear outline of the required organisational infrastructure for a fully developed Gathering Place.

2. A completed funding strategy (including potential social enterprises) with associated targets, the nature of their requirements, and an outline as to how to best approach them.

3. Complete set of organisational policies and procedures.

Objective One: Board

Objective Two: President + Coordinator

Objective Three: Coordinator

Significant efforts have been made to raise funds for a health worker and a Gathering Place Coordinator. These have now been funded for a 18 months and a two year period respectively, ensuring a period of agency stability. This will enable the further development of the organisational structure, policy and be a platform for securing additional funding.

We currently have funding for a GPC (Karsten’s position) for another 16 months; the position of Aboriginal Cultural Programs Officer (Wenzel’s) is for the next 2 years.

Shawne Rubenstein of Peninsula Partners is developing a financial plan for us.

We are currently applying for a fund-raising licence.

Russell Jaffe (Volunteer) has drafted a fund-raising and bequest policy.

Page 9


Update October 2016

Update August 2017

4. Goal Four: Community Profile.

1. Confirm the key stakeholders and audiences for a strong Willum Warrain community profile.

2. Create a Willum Warrain Marketing Strategy, including all types of promotion and marketing, especially social media, with an associated budget and personnel for implementation.

1. Agreed audience for a strong Willum Warrain community profile.

2. An agreed budgeted Marketing Strategy with an associated process for implementation.

Coordinator

With a full complement of staffing, this goal will now take priority.

We now have a website up and running, We have been receiving some local newspaper coverage.

A marketing policy is yet to be developed but will follow on from the financial plan.

Woor Dungin to be asked to assist with the marketing strategy.

5. Goal Five: Partnerships.

1. Identify the areas Willum Warrain needs for partnerships and collaborative partnerships.

2. Map out Willum Warrain’s approach to partnering and collaborative partnerships, ensuring that targeted organisations and groups will add value to the Willum Warrain vision and strategy.

1. Agreed areas where partnerships and/or collaborative relationships will assist Willum Warrain to build its vision and expand the opportunities available to the Indigenous community.

2. An agreed approach (with supported information) to discussions and negotiations with selected agencies.

President + Coordinator

With a full complement of staffing, this goal will now take priority.

With the organisational membership policy in place and our expanding local community connections, we need to have in place effective communication and partnership strategies.

New students beginning August 2017.

Page 10

IMPLEMENTATION OF STRATEGIC PLAN

The persons named as ‘responsible’ in this Strategic Plan have overall portfolio responsibility for their particular goal,

and will develop action plans to map out what will specifically happen to ensure progress against each goal and

objective. They will draw in whatever personnel they need to affect this outcome. They will then report to the Board on

a six monthly basis.

Page 11

WILLUM WARRAIN DEVELOPMENT AND PRIORITY MATRIX 2016-2018

Development Area Strategic Goal Timeline Priority Funding Target/s

1. Staffing Infrastructure: Coordinator. In place Bookkeeper. Pro bono

Business Lighthouse Administration/ Meet & Greet Worker. Office Trainee. Seconded Workers.

Organisational Infrastructure

Early 2017 (expand to 5 days’ operation by mid 2017).

Not achievedMonday – GPC work day and meetings by appointment Programs operate Wed to Frid and on some weekends

5 days a week by start of 2018

High 1. Ross Trust ($30k).2. Dept of Justice

($55,000 per year next two years)

3. Mornington Shire (Community Grant). ($13,000)

4. Various Trusts (specific projects).

5. DHHS Men’s shed6. Applications in place

for Women’s worker and Admin worker

7. Fundraising Strategy Organisational Infrastructure

Late 2017 High Donations and Bequests – members; general public; targeted benefactors.

Development Area Strategic Goal Timeline Priority Funding Target/s

8. Multi Purpose RoomSee DHHS Men’s Shed

Gathering Place Mid 2017Late 2017

High DHHS

9. Cover over Veranda Gathering Place End 2017 High Funded. Partly (not

Page 12

building costs)

10.Development of a Marketing Strategy

Community Profile Mid 2018 Medium Supported by Woor Dungin.

11.Gardening and Sculpture Park

Gathering Place Mid 2018 Medium Some funding re Men’s group

12.Bus Funding + Carport Gathering Place Early 2018 Medium Trusts.

13.500 Members Community Profile End 2018 Medium N/A could get to 420 by end of year

14.Active Education, Tourism and Horticulture Business

Cultural Strengthening; Partnerships

End 2018 Medium Innovation Funds; government.

Page 13

annual report - willum warrain · web viewwelcome everyone to our 2018 agm. it is a time to look...

Documents