ANNUAL REPORT - 2012 SOS VOCATIONAL TRAINING CENTRE, MONARAGALA

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Contents--------------------------------------------------------------------------------------- Page No Our vision and values 3 The year at a glance 4 Introduction to SOS VTC Monaragala 5 Statistics 5 – 6 Selection procedure 7 Required qualifications to follow available courses 8 Profile of operating staff members at the SOS VTC 9 Progress of the courses during the educational year of 2011- 2012 9-10 Highlights of the activities at the VTC: 11-12 Highlights of the general activities at the VTC: 12-13

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OUR VISION

EVERY CHILD BELONGS TO A FAMILY AND

GROWS WITH LOVE, RESPECT, AND SECURITY

OUR MISSION

WE BUILD FAMILIES FOR CHILDREN IN NEED, WE HELP THEM TO SHAPE THEIR OWN FUTURES AND SHARE IN THE DEVELOPMENT OF THEIR COMMUNITIES.

OUR VALUES

COURAGE : WE TAKE ACTION COMMITMENT : WE KEEP OUR PROMISES TRUST : WE BELIEVE IN EACH OTHER ACCOUNTABILITY : WE ARE RELIABLE PARTNERS

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THE YEAR AT A GLANCE

We promised to embrace change…… and we did this by introducing a quality management system, new organizational culture that encourages innovation through employee empowerment.

We promised to increase operating efficiency and this we achieved by introducing procedures and systems which brought about much needed change.

We promised to retain 95% trainees until the successful completion of the training and this we achieved by introducing career guidance department which brought about much needed change through selecting correct trainees from the target group for the correct courses and guiding them until the end.

We promised to maintain TVEC exam pass rate 100%, and maintain an average of 100%, we achieved this utmost important target through sheer commitment, dedication of the Co-workers at the SOS VTC.

All this would not have been possible if not for the efforts, the attitude, the aspirations and the flexibility of our co-workers and the confidence the community had vested in us. Above all this has been made possible through the unstinted efforts of the co-workers that I am privileged to work with The year 2012 began with increased confidence. Well-coordinated and interlinked development programs. Well knitted vision of the SOS VTC attracted well talented underprivileged youth for the program from all parts of Sri Lanka except from North and East, since the courses conducted in Sinhala medium. While the SOS Children’s Villages Sri Lanka assured under the patronage of Hilti organization, monetary stability that enable VTC to conduct training in a predictable manner and helped to gear long term prosperity to underprivileged youth who sought our assistance to shape up their future. We also recognize the need to continuously update our services and information of the SOS VTC to youth of the poor community and to stakeholders of the VTC. To this end we developed a web site which provides wider information with regard to the ongoing programs, statistics and other important information at a fingertip to anyone who wishes to know the information, progress, and other information of the SOS VTC. Hope this would promote due recognition, new opportunities and would lead us sustainable development and increase our ability to create more value to our stakeholders. We thank all our stakeholders, Hilti Management & staff members for their unstinted support and confidence in us. My gratitude and thanks go in full measure to my colleagues and the VTC team for their commitment and dedication in making SOS VTC a world class vocational training center.

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INTRODUCTION TO SOS VTC MONARAGALA SOS Vocational Training Centre, Monaragala was dedicated to public service on 22nd January 2007. Now it’s the sixth consecutive year and the SOS Vocational Training Centre, Monaragala continue its aims to empower underprivileged youth by providing them with competitive employable skill training which in turn leads them to gain dependable employments which help them to shape up their future and thereby to help their communities to develop. SOS VTC Monaragala is registered and accredited its ongoing courses under Tertiary and Vocational Education Commission in Sri Lanka according to the clause No. 14 of Tertiary and Vocational Education Act no. 20 of 1990. The criteria for training institution registration were gazette in the government gazette (extraordinary) No. 887/8 dated 7th September 1995. The purpose of the criteria is to assure the quality and relevance of TVET sector. Adequacy and relevance of infrastructure, training equipment, teacher qualification, curricula and training delivery are evaluated at the assessment for registration. We provide National Vocational qualification level up to levels 3 and 4 for successful trainees of the SOS VTC Monaragala in collaboration with TVEC in Sri Lanka.

Also we have established quality management system based on ISO 9001 – 2008 and in association with Tertiary and Vocational Education Commission in Sri Lanka. We have a deliberate policy of bringing in new value addition each year for the benefit of the trainees, in keeping with this policy, we introduced career guidance department in year 2011 in parallel to the quality management system operating at the SOS VTC and have paved a powerful and strong path for the success of the youth who undergo training at the SOS VTC, Also a Management review committee meeting is held once a year with the direct participation of the National Director or the Deputy National Director of the SOS Children’s Villages Sri Lanka to assure the smooth function of the SOS VTC. Besides skill training various activities such as career guidance, productivity, sexual health, entrepreneurship are organized for trainees who will eventually prepare them confidently to take advantage of it in time to come and enhance their career prospects to be leaders in their fields. Academics progress at the SOS VTC too keeps considerably high when compared to other technical collages and vocational training centers operating in the district. Statistics At present Vocational Training Centre has ninety-six (96) residential and non-residential trainees consisting of eighty (80) males and sixteen (16) females. The VTC provided services to one hundred and fifty six (156) trainees’ throughout the year 2012. Over the years, we have seen how youth have benefited through this program and that really gives us joy. They have found employments; some have started self-employments and some have gone for further studies. So far 722 trainees have been registered at the SOS VTC Monaragala and have been qualified to follow on-going courses under SOS VTC out of which 448 have completed the courses and found employments some have started self-employments and others have gone for further studies after they graduated from SOS VTC . 139 trainees have completed the courses but they have not returned SOS VTC from the industrial training places to appear for the final assessments held at the SOS VTC by the supervision of the Tertiary and Vocational Education Commission in Sri Lanka. 23 trainees have been drop out from the courses since the inception of the SOS VTC in 2006. 96 trainees are currently undergoing training at the SOS VTC. 16 trainees have been provided on the job training in the industry as per the instructions of the TVEC (448 + 139 + 23 + 96+16 = 722)

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Statistics of the SOS VTC since 2006

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Course Accredited level NVQ – L 4

NVQ – L 3

NVQ – L 3

NVQ – L 4

Nil NVQ – L 3

Duration of the Course 1 year 1 year

1 year 1 year 6 Months

6 Months

Class Capacity. 18 16 15 15 18 18 100

No of Passed out Batches. (Since 2006)

05 05 05 05 08 09 37

Graduated (since 2006) 76 65 48 27 102 130 448

On the job training 00 00 00 00 16 00 16

Unknown status 14 11 17 39 26 32 139

Enrolled (Since start) 112 95 84 83 168 180 722

Drop out (Since start) 04 04 04 05 06 00 23

Enrolled 2011 18 16 15 12 19 18 98

Enrolled 2012 00 00 15 12 36 18 81

Present number of trainees. 18 15 15 12 18 18 96

Present number of males. 18 15 15 12 17 03 80

Present number of females. 00 00 00 00 01 15 16

Present number of non -residential. 15 08 10 06 10 16 65

Present number of residential. 03 07 05 06 08 02 31

Present number of SOS Youth. 00 00 00 00 06 01 07

Present number of FS Youth. 00 00 00 00 00 01 03

Present number of Samurdi. (Under government subsidy scheme).

08 07 01 04 03 08 31

N/B: 01. Graduated column includes those who sat for the final examinations and obtained certificates.

02. Unknown status column includes those who completed the courses and did not appear for final assessments of the TVEC. 03. Enrolled since start column includes the present batches as well.

Clarification

Enrolled 722

Graduated 449

On the job training 16

Unknown status 138

Drop out 23

Present number of trainees (male – xx + female xx = xx) 96

Total 722

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SELECTION PROCEDURE OF THE TRAINEES TO PREVAILING COURSES AT THE VTC No. Process QMS reference Responsibility of

1 Distribute course content leaflets among youth CGO

2 Organize awareness programs in the villages and in the feeding area of the SOS VTC

CGO

3 Receive applications and register. R 8/1 MR

4 Sort list applications as per entry qualifications WI 8/1 CGO

5 Inform applicants to appear for the selection test CGO

6 Prepare question papers, model answers and the marking schemes for selection test

WI 8/2 CI

7 Moderate the question papers and model answers MR

8 Pack and store question papers under lock and key MR

9 Conduct selection test. Correct answer scripts as per marking scheme

MR

10 Release results sheet L 8/1 MR

11 Decide the name list of the applicants for calling for the final interview on basis of applicant’s performance and preferences.

MR

12 Call for the final interview CGO

13 Conduct the interview as per work instructions on WI 8/3 and obtain master print out giving results of the test and interview marks F 8/1

WI 8/3 F 8/1

MR

14 Select eligible applicants MR

15 Notify and register selected candidates L 8/2 MR

16 Issue students record books and students admission number to selected applicants.

WI 8/4 MR

17 Maintain student’s personal file by admission number

L 8/3 MR

18 On selection, a scholarship agreement is signed with the trainees and with their parents by the SOS VTC for provision of training, food, uniforms and lodging (if provided). Maintaining discipline is covered under this agreement.

Director SOS VTC,s

19 Check whether there are any drop-outs within the first four weeks

CGO

20 Obtain approval from Director for refilling vacancies and fill the vacancies according to the list approved by the interview panel and inform relevant instructors

CGO

When recruiting trainees a prominence being given to attract the youth from family strengthening program of the SOS Children’s Villages, SOS Youth facilities in Sri Lanka and Youth of the impoverish families in Sri Lanka.

MR : Management Representative

CGO : Career Guidance Officer

CI : Course Instructor

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REQUIRED QUALIFICATIONS TO FOLLOW THE COURSES

No.

Title of the course Required

qualifications to follow the course

TVEC accredited NVQ Level

Duration Class

capacity

1 Automobile mechanic

GCE O/L with seven subjects

NVQ Level - 3 01 year 18

2 Welder

Up to G. C. E. O/L NVQ Level - 3 01 year 16

3 Wood craftsman – furniture

Up to G. C. E. O/L NVQ Level - 4 01 year 15

4 Electrician

G. C. E. O/L passed with Math’s & science

NVQ Level - 3 01 year 15

5 Computer Applications Assistant

G.C.E O/L passed with Math’s & English

NVQ Level - 3 06 months 18

6 Baker

Up to G. C. E O/L Nil 06 months 18

Total 100

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PROFILES OF THE EDUCATIONAL & NON-EDUCATIONAL OPERATING MEMBERS AT THE SOS VTC No. Name Designation Department

1 E. Rohan J. de Silva Director Educational

2 M. Maharage Senior Co-worker Educational

3 Rasika Manjula Somathilake Educator/Career guidance Educational

4 K. Dinesh Kumara Educator / Internal auditor Educational

5 M. P. K. Jayasinghe Accounts Assistant Administrative

6 Dilani Lasanthika Junior Secretary Administrative

7 D. W. Hemal Yasantha Instructor Educational

8 H. G. Lakshman Instructor Educational

9 V. K. R. R. Manjula Instructor Educational

10 P. G. Chandana Laksiri Instructor Educational

11 J. M. Nandasiri Bandara Instructor/ MR Educational

12 K. M. Karunarathne Instructor Educational

13 Randima Heshani Instructor Educational

14 E. K. D. Niroshan Lalith Jayawardane Maintenance Officer Maintenance

15 Nadaraja Ilangovan Maintenance Assistant Maintenance

16 R. P. S. Wasantha Kumara Driver Maintenance

17 Kanthi Chandralatha Junior Co-worker Maintenance

18 R. M. Anurasiri Junior Co-worker Maintenance

19 S. Sureshan Junior Co-worker Maintenance

20 S. M. S. Premakumara Junior Co-worker Maintenance

21 Marudai Wijekumar Junior Co-worker Maintenance

EDUCATIONAL PROGRESS OF THE COURSES DURING THE EDUCATIONAL YEAR OF 2011 - 2012: AUTOMOBILE MECHANIC COURSE, NVQ LEVEL – 4 The sixth (6th) batch of the Automobile Mechanic Course commenced in-house training on 27th December 2011. Fourteen trainees of the fifth (5th) batch appeared for the final assessment on 16th June 2012 after completing their industrial training & all the trainees got through the final NVQ assessment successfully. The trainees of the sixth (6th), batch who completed their in-house training left for industrial training on 21st December 2012. WELDER COURSE, NVQ LEVEL – 3 The sixth (6th) batch of the Welder Course commenced in-house training on 26th December 2011. Fifteen trainee of the fifth (5th) batch who completed their

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industrial training appeared for the final assessment on 16th June 2012. All the trainees got through the final assessment. The trainees of the sixth (6th), batch, who completed their in-house training on 21st December 2012, appeared for final NVQ level assessment of the TVEC on 21st December 2012. Seventh (7th) batch was recruited on 26th December 2012. WOOD CRAFTSMAN – FURNITURE COURSE, NVQ LEVEL-4 The fifth (5th) batch of the Wood Craftsman- Furniture course commenced their in-house training on 8th March 2011. The trainees of the fifth (5th), batch who completed their in-house training left for industrial training on 28th February 2012. Six trainees of the fifth (5th) batch who completed industrial training appeared for the final assessment on 3rd September 2012. All the trainees got through the final assessment. The trainees of the sixth (6th), batch commence their in-house training on 1st March 2012. ELECTRICIAN COURSE, NVQ LEVEL – 3 The fifth (5th) batch of the Electrician course commenced their in-house training on 2nd February 2011. The trainee of the fifth (5th), batch who completed their in-house training left for industrial training on 19th January 2012 after appearing foe final assessment of the TVEC. Thirteen trainees from the fifth (5th) batch and two trainees from the fourth (4th) batch appeared for the final assessment and all of them (15) trainees got the final assessment successfully. The trainees of the sixth (6th), batch commenced their in-house training on 2nd February 2012. COMPUTER APPLICATIONS ASSISSTANT COURSE, NVQ LEVEL – 3 The ninth (9th) batch of the Computer Applications Assistant Course commenced in-house training on 3rd November 2011. Fifteen trainees of the ninth (9th) appeared for the final assessment on 30th June 2012. All the trainees got through the final assessment. The trainees of the tenth (10th) batch of the Computer Applications Assistant Course commenced their in-house training on 23rd July 2012. BAKER COURSE The ninth (9th) batch of the Baker course commenced in-house training in 17th January 2012. Eighteen trainees of the ninth batch who completed their in-house training left for industrial training on 27th July 2012. Tenth (10th) batch commenced their in house training on 9th August 2012.

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HIGHLIGHTS OF THE ACTIVITIES AT THE SOS VTC: 1st January 2012: The staff members both educational and non-educational and trainees of the all trade courses at the SOS VTC Monaragala gathered at the community house to celebrate the down of the New Year 2011. Having warmed the house; the traditional oil lamp was lighted by the Director of the VTC. The VTC Director while addressing the gathering reminded of the achievements, and growth of the VTC. He also reminded, that he takes immense pride in members of the VTC and said that he aims to harness the richly diverse abilities that are prevalent within our VTC, develop talents of the co-workers and gear our team to meet global standards on skill delivery level, productivity and professionalism. Further said that he treats our staff and trainees with respect and dignity enabling them to work in empowering work environments, which encourage them to think creatively, act responsibly and work ethically. He said that he believes that our loyal team stays with us because of their passion for personal fulfillment and because they realize that their contribution creates sustainable development for the VTC and the youth who are in the underdeveloped, underprivileged communities. Finally he wished everyone a very happy and a prosperous new year. 3rd February 2012: an attitude development programme was organized at the VTC to help trainees to develop their attitudes in order to shape up their future and be good citizens of the country. The programme was conducted by Mr. Premachandra Konara, Director of the Entrepreneurship developments of the Uva provincial council. 13th March 2012: Programme on first aid was conducted at the VTC. The resource person was Roshan Janaka Perera of the Sri Lanka Red Cross Society branch at Monaragala. Successful trainees were awarded with certificates by the Red Cross society. 27th March 2012: Disaster Management programme was organized at the SOS VTC to educate trainees on disaster management. The programme was conducted by Mr. A. H. Ravindra Kumara officer in charge of the disaster management unit in Monaragala district. 29h March 2012: Educational programme on the theme of personal productivity and why productivity is important for trainees, who are aspiring to gain employment in the industry, was conducted at the SOS VTC. Trainees were educated as to why they should be productive and the benefits of the productiveness. Programme was conducted by Anura Krishantha and his team from the ministry of labour and human empowerment. 10th April 2012: Tamil, Sinhala New year was celebrated at the SOS VTC. Student’s forum of the SOS VTC organized the event. Forum had introduced several attractive traditional games to the event and had it was more colorful than in previous years. Parents and old students too were invited to the occasion. They all participated with a great enthusiasm in celebrating the New Year with the trainees of the VTC. 25th & 26th April 2012: A Buddhist preaching and an alms giving was held to invoke blessings to late founder of SOS KDI Dr. Hermann Gmeiner. The programme was organized by the student’s forum at the VTC.

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19th May 2012: Educational programme on sexual health was conducted at the VTC to educate trainees on current developments and after effects of bad sexual health to trainees. The program was conducted by Dr. Sunil Udunuwara of the General hospital in Monaragala. 25th May 2012: A programme on live demonstration of First Aid, firefighting and evacuation procedure in the event of fire was conducted with the assistance of Firetech (private) Limited at the VTC to educate trainees on this important area of their field. The resource person was Nimal Jayawardana, Director of the Firetech (private) Limited. 23rd June 2012: Organized certificate ward ceremony to give away NVQ certificates to graduated trainees of the educational year 2010 – 2011. In parallel to certificate ward ceremony a survey was conducted to track foot prints of the past students. They were called back to VTC and discussed their progresses and drawbacks. An independent survey panel was appointed to carry out an effective survey of the trainees. Most of them appreciated this stand of the SOS VTC and they had really come out in their feedbacks. 9th September2012: Industrial educational trip was organized to visit Pelwatta Sugaer Industries Ltd at Buttala. Trainees had the opportunity to visit automobile, welder, carpentry, electrical and Sugar manufacturing section at the sugar factory. 5th October 2012: International teacher’s day was celebrated at the VTC. The programme was organized by the student’s forum at the SOS VTC. 12th October 2012: a career guidance & entrepreneurship programme was conducted at the SOS VTC to educate trainees on planning their future prospects with regard to selecting their career and to be self-reliant.

HIGHLIGHTS OF THE GENERAL ACTIVITIES AT THE SOS VTC: NEW APPOINTMENTS;

1. Mr. K. Dinesh Kumara (CB 888) was appointed as the educator at the SOS VTC on 1st January 2012.

2. Ms. Randima Heshani (CB 891) was appointed as instructor of the Baker course at the SOS VTC on 1st January 2012.

CONFIRMATIONS IN SERVICE;

1. Ms. R. M Dilani Lasanthika, (CB 841) Junior Secretary was confirmed in service on 1st June 2012.

RESIGNATION FROM SERVICE;

1. H. G. Jayarathne Bandara (CB 468) Junior Co-worker resigned from service on 24th April 2012.

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TRANSFER:

1. Dhammika Suranga (CB 631) Accounts Assistant was transferred from SOS VTC Monaragala to SOS Children’s Village Monaragala with effect from 1st June 2012.

2. M. P. K. Jayasinghe (CB 605) Accounts Assistant was transferred from SOS CV to VTC Monaragala with effect from 1st June 2012.

An integral programme of regular checking of youth houses and their cleanliness is carried out by the Co-workers regularly. Monthly co-worker and parents meetings were conducted regularly. Mr. Ananda Karunarathne, National Director, Deputy National Director, Mr. Divakar Ratnadurai, Ms. Earline Bartholot Senior Project Director made their regular visits to SOS VTC.