annual general meeting minutes -...

Annual General Meeting Minutes

Meeting Date: Tuesday 19th May 2015 Meeting Time: 7:30pm AEST Location of Meeting: Tele Conference Present: Judi Parson, John vanGaalen, Jenny Lord, Kate Renshaw, Kathleen O’Connor, Judith Taylor, Lucinda Mora, Jacki Short, Annette Bex, Jay Anderson, Ruth Turvey, Jo Downs, Laura West, Karen Stagnitti. Apologies: Donna Zander, Donna Bedells, Jeff Bedells, Janet Eales, Maureen Fox, Chris Featherston, Pauline Rubin, Marie Culleton, Elly Levis, Cathy Lucas, Gianna Flocco, Viv Mountain, Mary Cotter, Agenda Item Topic/ Task Minutes

Chair Report Receipt and adoption of Chair report.

Tabled by Judi Accepted by Karen, Seconded by Laura

Previous minutes

Receipt and approval of previous minutes

Tabled by Judi Accepted by Lucinda Seconded by Annette, Laura and John. New organizational structure to be sent with AGM minutes for all to have a copy of.

Treasurer Report

Receipt and adoption of Treasurer report and financial statement

Directors Loan – Question raised by Jacki Short Thanks John Report Tabled by Judi, Accepted by Jo and Seconded by Karen, Judith and Jay.

Committee Chairs

Receipt and adoption of Committee chair reports

Membership - Report tabled by Annette - Accepted by Judi - Seconded by Josephine

Conference/PD

- Tabled by Jo

Ruth raised concern about number of resignations all at once.

Secretary

- Tabled by Laura West - Accepted by Karen - Seconded by Josephine.

Policy/ Ethics

- Report tabled by Kate - Accepted by Judi P - Seconded by Annette

Grievance

- Tabled by Lucinda - Accepted by Judi P - Seconded by Annette

Supervision

- Tabled by Jay - Accepted by Laura - Seconded by Jo Downs

Special Projects

- no report at this time Accreditation

- Tabled by Judi P - Accepted by Lucinda - Seconded by Kate Renshaw

Research

- We have our first PhD student and Masters student completing research with Play Therapy as a topic.

- Masters course work students will be writing thesis’

Information above is: Tabled – Karen Accepted - Judi Seconded – Kate

Judi explained that although the BOD members were resigning from their current position, it did not mean that they would not be involved in the Board moving forward, perhaps some people would shuffle positions, or just be available for consult to those

taking over the position.

State Reps Receipt and adoption of State Representative reports

Victoria - Tabled by Jenny - Accepted by Jo Downs - Seconded by Annette

WA - Tabled by Jay - Accepted by Judi - Seconded by Karen

SA - Tabled by Judi - Accepted by Kate Renshaw - Seconded by Jo Downs

Pacific (no report submitted) Asia (no report submitted) Tasmania (no report submitted) NSW (no report submitted) QLD (no report submitted) NT (no report submitted)

APPTA and APTA

Question raised by Ruth Turvey re: communication between APPTA and APTA

This subject is on the agenda for the next BOD meeting. Response from Judi with the steps that have occurred so far;

- At the last conference, in 2013, the Board met with the then president – Noami Button.

- Since then APTA has had a change of Board, nominating the new President – Donna Berry

- Judi has met with Donna Berry, following this, each President/ Chair discussed with their Board, the questions or concerns they had when discussing merging.

- This occurred at the APPTA extraordinary meeting. These questions were tabled by APPTA and forwarded to Naomi and Donna

- APTA replied with a letter, due to be tabled at next BOD. Outlining that APTA were not

in a position to look at a meger, but further discussions needed to be had.

Fundamental differences are that the models we are working under are quite different.

- The members of APTA are already registered with AHPRA (Australian Health Practitioners Regulation Agency), and already practicing as Mental Health professionals

- And have done a course, or some Play Therapy training.

- APPTA is broader, we consider membership from professionals who may or may not be registered with AHPRA, including teachers, Social Workers and others.

- It is a different model, how is Australia going to cope with that, how can we unite and having conversations around that.

It is in the preliminary stages. It is going to take some time to work through these issues.

Please see pages below for reports mentioned above. In order of minutes.

Prepared for the Annual General Meeting Tuesday 19 May 2015

Chair Report Committee APPTA Board of Directors

Chair Judi Parson

Update Notes Welcome

I wish to welcome all members to APPTAs Annual General Meeting for 2015. Thank you for taking the time to attend.

Election issues for 2015 I wish to advise that due to the change of financial reporting to calendar years in setting meetings schedule this has impacted on electing at the time of the AGM. I propose that APPTA continues to hold an Extraordinary General Meeting during the biennial conference for the purpose of electing the new Board of Directors. Historically, all positions are declared vacant and nominations are invited for all positions. When two or more nominations are offered then APPTA enacts the voting procedure. APPTA needs to consider alignment of the election process which will attract as many members as possible. Postal voting procedures also needs to be put in place. To be discussed at the next BOD. Whilst the timeline for this elections remains the same – the AGM announcements will give all members the time to consider taking up a position on the Board and submit nominations within this 3 month time period.

Resignation as Chair It is my intention that I resign from the position of Chair. I am very proud of the work that has been achieved in my time as Chair. As always it is never just one person doing the work but rather a team effort. I would like to take this opportunity to thank all of the Committee chairs – who together form the

Board of Directors. I also feel that it is important to acknowledge that I must step away from the Board of Directors because of my dual roles in being part of a team developing the Master of Child Play Therapy at Deakin University and it would be a conflict to also engage the APPTA accreditation processes. I look forward to the next BOD to carry forward APPTA to the next iteration of advancement.

Governance At the last AGM, held on the 25th November 2014, the following APPTA documents were tabled and ratified. 1. Strategic priorities 2. Constitution, and 3. Clinical competencies and practice standards. The constitution was submitted to ASIC with track changes to compare the original constitution written in 2009 with the current 2014 document. It was acknowledged that these documents are a baseline starting point to progress the professionalization of play therapy practice in Australia. These documents will inform the accreditation and endorsement procedures for university courses and professional development. The membership committee have flagged issues relating to governance which will be addressed at the next Board of Directors meeting. The draft membership policy is still in the development stage and there is currently ongoing debate in relation to specific criteria for each category.

Communication and Public Relations APPTA continues to discuss the implementation of more effective ways to communicate and connect with members and the general public. The website redesign is one way that APPTA hopes to facilitate this process.

The expected date for the website “to go live” is fast approaching and a preview will be showcased at this AGM meeting. The website is being developed by Wellness Connect and each phase of the consultation process has been a team effort, coordinated by Laura West, as part of her role as chair of the public relations committee. To date other members included Kate Renshaw and Judi Parson with technical financial information provided by John van Gaalen. I anticipate that the website will improve communication with online processing of membership applications, a find a therapist search, links to APPTAs public documents, membership only section with storage and archiving of meeting minutes and newsletters. Any members are welcome to become involved with this ongoing and time consuming process. Please email Laura [email protected],au to help generate and maintain the website and current news.

Review of the calendar year 2014 I would like to iterate the report from November 2014 and state that 2014 was a period of consolidation and growth within the structure of the organisation. There is no further reporting required at this stage.

Preview of 2015 As highlighted APPTA will be managing reporting on calendar years now. The first Master of Child Play Therapy commenced at Deakin University in March 2015. APPTA will have a role and responsibility to provide clinical supervision where possible and to welcome a new era of supporting student members. I would like to propose an APPTA member to be nominated and appointed as the student liaison chair who could then focus on communicating between APPTA and students from all tertiary education institutions (private and public) to help nurture and foster a supportive relationship.

The APPTA biennial conference ‘Towards the Future’ has expanded to 9th masterclass followed by welcome drinks on the evening and then the full program on the 10th & 11th of August. Jo Downs, has sought members to assist in the coordination of this event and I encourage all members to take an active part in supporting our major event this year. Jo Downs has also taken over the webinar coordination role. It is anticipated that the webinars will continue to be included in the Conference and PD planning.

Accreditation I would like to call on potential members who would like to become part of the accreditation committee. The accreditation process will require the educational provider institution to provide a comprehensive curriculum document which will be submitted to APPTA. Reviewers would be required to come to Deakin University and prepare a report following site visit in relation to meeting APPTAs Play Therapy practice standards. As stated earlier I need to declare a conflict of interest as I teach into the program at Deakin University.

Items for consideration

Actions

Australasia Pacific Play Therapy Assoc. Inc. (APPTA)

ABN: 12 134 859 171

Financial Year Report for the period: 1 July 2014 to 31 December 2014

As presented to the AGM 19 May 2015

As Treasurer I wish to present the following comments and attached documentation as my financial report for the financial period (1/2 year) ending 31 December 2014. The bank balance for the association at year-end was $9,264.51 in 2 accounts at Bendigo Bank. The opening balance was $9,379.58 I have provided a Balance Sheet, Financial Report (Statement of Income & Expenditure), Detailed Transaction Listings for the statutory period and a separate listing for Quarter 1 2015, and a comparative Budget vs Actual through to Quarter 1 2015. Past: Financial reports for the last 6 months of the reporting period being the 2nd half of the calendar year 2014, are reported here. Major expenditure this 1/2 year was in officer expenses and administration costs, web management fees and MYOB payments totalling approximately $2,000 for the 6 month period. Income was from memberships, webinars and some outstanding debts collected bringing in a total of $1,900 for a net cash deficit of approximately $100. Whilst it has been a quiet period in regards to financials there has been clearly a lot of governance and policy work occurring in the background. Present: Quarter 1 2015 is the period January to March 2015, and resulted in a decrease in funds of $5,100. This was due to deposit paid to the Conference venue $3,200, further work on the website being contractor fees of $3,100 and photos of $550, ASIC fees of $700, ‘Go To Meeting’ payment of $700 and a payment to BAPT of $1,000. Income received was mostly from membership renewal fees of $4,400 Future: Also attached is a ‘Budget versus Actual Report’ which both highlights past activity as well as planned strategies for the rest of 2015 and 2016. The summary highlights the potential achievement of outcomes foreshadowed in the planning meetings and discussions at BoD’s and the last AGM. This shows a clear and positive future for the organisation and industry if we continue to progress towards our planned strategic goals. Areas of attention and current high workloads needing the support of members are policy and governance finalisation, accreditation and completion of the new website. Recent approval by Deakin University of sponsorship for our

conference this year has not been factored into these financial analyses, but is clear recognition of their belief in the future of our organisation and the profession. Finally, I wish to tender my resignation effective 10 August 2015. I remain optimistic that APPTA’s strategic priorities will prevail. I will continue to support, promote and advance the Play Therapy profession through consultancy business analytics and management services. I will be available for handover at and after the conference. I would like to personally thank those who have been supportive of me in my roles as treasurer and business manager in the past 3 ½ years. You know who you are! I now wish to present the financial report for acceptance at the AGM! John van Gaalen FCPA Treasurer 19 May 2015

Actual Actual Actual Actual Budget Budget

2012/13 2013/14 part 2014* part 2015** 2015 2016

Cheque Account $11,000 $11,800 $9,200 $9,100 $9,100 $19,800

Debit Card Account $200 $200 $200 $200 $200 $200

Opening Balance $11,200 $12,000 $9,400 $9,300 $9,300 $20,000

Income

Membership Fees $4,800 $6,100 $1,100 $4,400 $5,000 $6,000

Conference/ Workshop Proceeds -$3,700 $5,400 $300 -$2,900 $15,000 $10,000

Webinar Proceeds $1,000 $2,300 $500 -$200 $800 $1,200

Other Income $0 -$600 $0 $0 $0 $0

Accreditation Income $0 $0 $0 $0 $0 $10,000

$2,100 $13,200 $1,900 $1,300 $20,800 $27,200

Expenses

Accreditation Expenses $0 $0 $0 $1,000 $1,000 $6,000

New Website - Stage 2 & 3 $0 $3,100 $0 $3,600 $5,100 $0

Wages/ consultancies $2,300 $7,800 $1,600 $0 $0 $0

Website $0 $0 $0 $0 $0 $0

Loans from Directors -$3,500 $3,500 $0 $0 $0 $0

General Expenses (Nett)# $2,500 $1,400 $400 $1,800 $4,000 $4,200

$1,300 $15,800 $2,000 $6,400 $10,100 $10,200

Cheque Account $11,800 $9,200 $9,100 $4,000 $19,800 $36,800

Debit Card Account $200 $200 $200 $200 $200 $200

Closing Balance $12,000 $9,400 $9,300 $4,200 $20,000 $37,000

* part 2014 refers to 6 month period to 31 Dec'14 as part of change to calender year reporting.

** year-to-date actuals to Qtr ended: 31 March 2015

# General Expenses

Australasia Pacific Play Therapy Assoc Inc (APPTA)

Statement of Income & Expenses

ASIC $717, GoTo Meetings $686 - balance: MYOB, stationery, printing, postage, internet, bank, travel

As at 30 June

2013

As at 30 June

2014

As at 31 Dec

2014$ $ $

Current Assets

Cheque Account 11,774 9,180 9,064

Contra Suspense -220 -100 -100

Debit Card Account 200 200 200

Accounts Receivable 1,985 1,710 440

13,739 10,990 9,604

Total Assets 13,739 10,990 9,604

Current Liabilities

Accounts Payable 7,272 550 1,005

7,272 550 1,005

Long Term Liabilities

Other Loan 3,500 0 0

3,500 0 0

Total Liabilities 10,772 550 1,005

Net Assets 2,968 10,440 8,599

EquityCurrent Year Earnings -9,372 7,472 -413

Retained Earnings 4,855 -4,516 1,528

Historical Balancing 7,484 7,484 7,484

Total Equity 2,968 10,440 8,599

Balance Sheet

APPTA Australasia Pacific Play Therapy Association

Asset

Liability

Trans Date Ref Amt $ Balance

1/07/2014 9,379.58$ Opening Balance 1 July 2014

1/07/2014 JCR99 $0.16 9,379.74$ INTEREST

1/07/2014 JDRF1 -$3.00 9,376.74$ DEBIT CARD FEE

1/07/2014 JCR10 $200.00 9,576.74$ DIRECT CREDIT BANKVIC 0538610544 373

1/07/2014 JDR65 -$0.80 9,575.94$ TRANSACTION FEES CHARGED TRANSACTION FEES CHARGED 06/14

1/07/2014 JCR99 $8.65 9,584.59$ INTEREST

4/07/2014 WDL05 -$29.00 9,555.59$ RETAIL PURCHASE MYOB AUSTRALIA, BURWOOD EAST 0207 AUD000000002

18/07/2014 JCR10 $40.00 9,595.59$ DIRECT CREDIT LAMBERTUS HENDRI 0542018792 WEB SIMON KERR

23/07/2014 WDL45 -$660.00 8,935.59$ PAY ANYONE ANZ529842849INV 953 979 0080573665PLAY THE

23/07/2014 WDL45 -$220.00 8,715.59$ PAY ANYONE ANZ286531674APPTA INV 2014 0080573617D ARWIN

28/07/2014 DEP02 $25.00 8,740.59$ DEPOSIT - CHEQUE(S) C MEECH #Chq:1 CAROL MEECH

30/07/2014 JCR10 $200.00 8,940.59$ DIRECT CREDIT KATHERINE MAYGER 0543848382 INV 382


1/08/2014 JCR99 $7.77 8,946.46$ INTEREST

1/08/2014 JCR99 $0.16 8,946.62$ INTEREST1/08/2014 JDRF1 -$3.00 8,943.62$ DEBIT CARD FEE5/08/2014 WDL05 -$29.00 8,914.62$ RETAIL PURCHASE MYOB AUSTRALIA, BURWOOD EAST 0208 AUD0000000019/08/2014 DEP02 $175.00 9,089.62$ DEPOSIT - CHEQUE(S) EALES #Chq:2 Eales

21/08/2014 JDR16 -$10.00 9,079.62$ DISHONOUR FEE Eales

21/08/2014 JDR17 -$150.00 8,929.62$ DISHONOURED CHEQUE Eales


1/09/2014 JCR99 $7.41 8,935.23$ INTEREST

1/09/2014 JCR99 $0.18 8,935.41$ INTEREST1/09/2014 JDRF1 -$3.00 8,932.41$ DEBIT CARD FEE5/09/2014 WDL05 -$29.00 8,903.41$ RETAIL PURCHASE MYOB AUSTRALIA, BURWOOD EAST 0209 AUD0000000010/09/2014 DEP02 $175.00 9,078.41$ DEPOSIT - CHEQUE(S) O'CONNOR #Chq:2

12/09/2014 JCR10 $150.00 9,228.41$ DIRECT CREDIT JANET EALES 0552385068 JANET EALES MEMB12/09/2014 JCR10 $10.00 9,238.41$ DIRECT CREDIT JANET EALES 0552385067 CHEQUE DISHONOU15/09/2014 DEP02 $125.00 9,363.41$ DEPOSIT - CHEQUE(S) COLE #Chq:1 Liz Cole16/09/2014 WDL45 -$660.00 8,703.41$ PAY ANYONE ANZ529842849INV 989 1011 0082449370PLAY TH30/09/2014 JCR10 $50.00 8,753.41$ DIRECT CREDIT JANET EALES 0555604604 JEALES FINAL 20151/10/2014 JDR65 -$2.90 8,750.51$ TRANSACTION FEES CHARGED TRANSACTION FEES CHARGED 09/141/10/2014 JCR99 $7.14 8,757.65$ INTEREST1/10/2014 JCR99 $0.15 8,757.80$ INTEREST1/10/2014 JDRF1 -$3.00 8,754.80$ DEBIT CARD FEE4/10/2014 WDL05 -$29.00 8,725.80$ RETAIL PURCHASE MYOB AUSTRALIA, BURWOOD EAST 0210 AUD000000007/10/2014 WDL45 -$330.00 8,395.80$ PAY ANYONE ANZ529842849INV 1021 0083168712PLAY TH1/11/2014 JCR99 $0.17 8,395.97$ INTEREST



1/11/2014 JCR99 $7.02 8,399.19$ INTEREST


6/11/2014 JCR10 $40.00 8,410.19$ DIRECT CREDIT LUCINDA MORA 0562684600 IV00000381 LMORA

25/11/2014 JCR10 $50.00 8,460.19$ DIRECT CREDIT ALLAN KAY 0565945133 GRAEME KAY

25/11/2014 DEP02 $50.00 8,510.19$ DEPOSIT - CHEQUE(S) OCONNOR 386 #Chq:1 O'Connor

1/12/2014 JCR99 $0.16 8,510.35$ INTEREST



1/12/2014 JCR99 $6.76 8,513.01$ INTEREST


5/12/2014 JCR10 $50.00 8,534.01$ DIRECT CREDIT WESTPAC CHOICE 0568298458 IV00000269 Jane Stee

8/12/2014 JCR10 $40.00 8,574.01$ DIRECT CREDIT JUDITH TAYLOR 0568444738 was 383 - moved to 4

10/12/2014 JCR10 $170.50 8,744.51$ DIRECT CREDIT PAYPAL AUSTRALIA 0569117880 542J28H8B52YE LOW

18/12/2014 JCR10 $300.00 9,044.51$ DIRECT CREDIT IV00000326 0570637994 IV00000326

19/12/2014 DEP01 $70.00 9,114.51$ DEPOSIT - CASH IV00000197

23/12/2014 JCR10 $150.00 9,264.51$ DIRECT CREDIT KATHERINE OLEJNI 0571776015 KATHERINOLEJNICZA

-$115.07 9,264.51$ Closing Balance 31 December 2014

Transaction Listing Quarters 3 & 4 2014

Trans Date Ref Amt $ Balance 2014 Conf 2015 Conf Webinars Member ADMIN Bank Other

1/01/2015 9,264.51$ Opening Balance 1 January 2015

1/01/2015 JCR99 $0.17 9,264.68$ INTEREST $0.17 $0.17

1/01/2015 JDRF1 -$3.00 9,261.68$ DEBIT CARD FEE -$3.00 -$3.00

1/01/2015 JDR65 -$0.40 9,261.28$ TRANSACTION FEES CHARGED TRANSACTION FEES CHARGED 12/14 -$0.40 -$0.40

1/01/2015 JCR99 $7.38 9,268.66$ INTEREST $7.38 $7.38

5/01/2015 JCR10 $100.00 9,368.66$ DIRECT CREDIT COULL 0573409100 HEATHER COULL $100.00

9/01/2015 JCR10 $150.00 9,518.66$ DIRECT CREDIT 585243 Elly Levis $150.00

14/01/2015 JCR10 $48.50 9,567.16$ DIRECT CREDIT PAYPAL AUSTRALIA 0575241402 542J28KFT8E6L Mills $50.00 -$1.50 -$1.50

14/01/2015 JDRDT -$30.00 9,537.16$ TELEGRAPHIC TRANSFER FEE 0000207118 TT FEE -$30.00 -$30.00

14/01/2015 TDR09 -$975.41 8,561.75$ E-BANKING TELEGRAPHIC TRANSFER 0000207118 BRITISH ASSOCIATION 38991841731 -$975.41 -$975.41

14/01/2015 WDL05 -$686.40 7,875.35$ RETAIL PURCHASE GOTOCITRIX.COM, 1800130712 1301 AUD000000068640 -$686.40 -$686.40

14/01/2015 WDL05 -$29.00 7,846.35$ RETAIL PURCHASE MYOB AUSTRALIA, BURWOOD EAST 1301 AUD000000002900 -$29.00 -$29.00

15/01/2015 JCR10 $150.00 7,996.35$ DIRECT CREDIT RAFTOPOULOS,MARY 0575440655 MEMBERSHIP FEE2015 $150.00

15/01/2015 $0.00 7,996.35$ CONTRA TRANSFER JA. Parson & J. van Gaalen M'Ships & expenses contra $250.00 -$250.00 -$250.00

16/01/2015 JCR10 $150.00 8,146.35$ DIRECT CREDIT JACQUELINE SHORT 0575759297 IV00000434 $150.00

16/01/2015 JCR10 $200.00 8,346.35$ DIRECT CREDIT LUCINDA MORA 0575716217 IV00000409 LMORA $200.00

19/01/2015 JCR10 $50.00 8,396.35$ DIRECT CREDIT MARISA CHILCOTT 0576040051 MARISA CHILCOTT $50.00

19/01/2015 JCR10 $200.00 8,596.35$ DIRECT CREDIT MYCHILDMYFAMILY 0576033427 IV00000394 JAY $200.00

19/01/2015 JCR10 $50.00 8,646.35$ DIRECT CREDIT DVPCGC INC 0575946772 IV0000421 (Karathanasis) $50.00

19/01/2015 JCR10 $75.00 8,721.35$ DIRECT CREDIT DEBBIE JONES 0575846976 IV00000410 $75.00

19/01/2015 JCR10 $25.00 8,746.35$ DIRECT CREDIT TM BANK 0575854921 M'SHIP 13051 van Sebille $25.00

21/01/2015 JCR10 $150.00 8,896.35$ DIRECT CREDIT RUTH TURVEY 0576481376 RUTH TURVEY REG $150.00

21/01/2015 JCR10 $25.00 8,921.35$ DIRECT CREDIT RUTH TURVEY 0576481375 RUTH TURVEY ADMIN $25.00

27/01/2015 JCR10 $150.00 9,071.35$ DIRECT CREDIT LAURA WEST 0577248655 MEMBERSHIP $150.00

27/01/2015 JCR10 $75.00 9,146.35$ DIRECT CREDIT MARIE CULLETON 0577248654 IV00000436 $75.00

30/01/2015 JCR10 $150.00 9,296.35$ DIRECT CREDIT JUDITH TAYLOR 0578165216 MEMBERSHIP RENEWAL $150.00


1/02/2015 JCR99 $7.45 9,302.60$ INTEREST $7.45 $7.45

1/02/2015 JCR99 $0.23 9,302.83$ INTEREST $0.23 $0.23


2/02/2015 JCR10 $350.00 9,649.83$ DIRECT CREDIT UNITINGCARE NSW. 0578488630 S0051857-UNITINGCA $350.00

2/02/2015 JCR10 $50.00 9,699.83$ DIRECT CREDIT RYANBROWN JOHN G 0578309087 IV0425 RYAN-BROWN $50.00

3/02/2015 JCR10 $50.00 9,749.83$ DIRECT CREDIT R J RENOWDEN, J 0578754581 IV00000412 JILL MU $50.00

3/02/2015 JCR10 $50.00 9,799.83$ DIRECT CREDIT NADINE LITTLEDAL 0578740770 IV00000432LITTLEDA $50.00

3/02/2015 JCR10 $150.00 9,949.83$ DIRECT CREDIT SELDON DEBORAH A 0578667841 4363 $150.00


4/02/2015 WDL45 -$3,075.60 6,845.23$ PAY ANYONE ANZ211936722APPTA INV 0136 0087244471W ELLNESS C -$3,075.60 -$3,075.60

5/02/2015 JCR10 $240.00 7,085.23$ DIRECT CREDIT BTG 0579163899 IV00000429 $240.00

6/02/2015 DEP01 $75.00 7,160.23$ DEPOSIT - CASH IV00000414 - PIP $75.00

9/02/2015 JCR10 $75.00 7,235.23$ DIRECT CREDIT GBS INTERNET 0579687690 IV00000415 (Byrnes) $75.00

9/02/2015 JCR10 $200.00 7,435.23$ DIRECT CREDIT DONNA BEDELLS 0579639273 IV00000395 $200.00

9/02/2015 JCR10 $100.00 7,535.23$ DIRECT CREDIT DONNA ZANDER 0579639272 IV00000396 APPT $100.00

10/02/2015 WDL45 -$3,213.00 4,322.23$ PAY ANYONE BSA155427940APPTA0815 0087471476RY DGES ON -$3,213.00

10/02/2015 WDL45 -$200.00 4,122.23$ PAY ANYONE CBA10331333 REFUND INV 382 0087461460K AT MAYGER -$200.00

12/02/2015 WDL40 -$409.00 3,713.23$ BILL PAYMENT BPAY TO: ASIC 70525473 -$409.00 -$409.00

16/02/2015 JCR10 $200.00 3,913.23$ DIRECT CREDIT TM BANK 0581132054 420 (Renshaw) $200.00


1/03/2015 JCR99 $3.84 3,915.07$ INTEREST $3.84 $3.84

1/03/2015 JCR99 $0.15 3,915.22$ INTEREST $0.15 $0.15


2/03/2015 JCR10 $75.00 3,987.22$ DIRECT CREDIT ONISZCZUK 0583899207 404 $75.00

2/03/2015 JCR10 $75.00 4,062.22$ DIRECT CREDIT DEANNE WAINWRIGH 0583762893 PLAY THERAPY $75.00

2/03/2015 JCR10 $150.00 4,212.22$ DIRECT CREDIT LAMBERTUS HENDRI 0583684639 MEMBERSHIPANNETBEX $150.00

3/03/2015 JCR10 $200.00 4,412.22$ DIRECT CREDIT BANKVIC 0584080174 Jo Downs $200.00

3/03/2015 JCR10 $50.00 4,462.22$ DIRECT CREDIT ALLAN KAY 0584010974 GRAEME KAY $50.00


5/03/2015 JCR10 $150.00 4,583.22$ DIRECT CREDIT JENNY LORD 0584721276 IV00000411 $150.00

6/03/2015 JCR10 $150.00 4,733.22$ DIRECT CREDIT MARY COTTER 0584938740 PT MEMBERSHIP $150.00

6/03/2015 JCR10 $25.00 4,758.22$ DIRECT CREDIT MARY COTTER 0584938739 NEW MEMBER FEE $25.00

10/03/2015 DEP01 $150.00 4,908.22$ DEPOSIT - CASH IV00000435 S DENNING $150.00

13/03/2015 WDL05 -$548.90 4,359.32$ RETAIL PURCHASE WWW.GETTYIMAGES.,61-2-90042209 1103 AUD000000054890 -$548.90 -$548.90

17/03/2015 JCR10 $100.00 4,459.32$ DIRECT CREDIT MICHELLE MCMANUS 0586730944 PROVISIONAL MEMBER $100.00

20/03/2015 JCR10 $50.00 4,509.32$ DIRECT CREDIT PAULINE RUBIN 0587350718 PARUBIN MEMBERSHIP $50.00

24/03/2015 WDL40 -$308.00 4,201.32$ BILL PAYMENT BPAY TO: ASIC 71479398 -$308.00 -$308.00

30/03/2015 DEP02 $25.00 4,226.32$ DEPOSIT - CHEQUE(S) COLLINS ADMIN #Chq:1 $25.00

-$5,038.19 4,226.32$ Closing Balance 31 December 2015 $350.00 -$3,213.00 -$200.00 $4,390.00 -$6,365.19 $5.12 -$6,370.31

-$5,038.19 -$6,365.19

Transaction Listing Quarter 1 2015

Banking Summary:

Opening Bank Balance: 1 July 2013 11,974.23$ 1 July 2014 9,379.58$

Nett Income:Administration 15,840.18-$ 2,030.07-$ Memberships 6,140.00$ 1,065.00$ Conference - current 1,365.93$ 300.00$

Conference - next 4,009.60$ -$ Webinars 2,290.00$ 480.00$ Other 560.00-$ 2,594.65-$ 70.00$ 115.07-$

Current Balance: 30 June 2014 9,379.58$ 31 Dec 2014 9,264.51$

Bendigo Bank: Cheque AccountMain Account 9,179.58$ 9,064.51$

Add Deposits -$ -$ Less Withdrawals -$ 9,179.58$ -$ 9,064.51$

Debit Card Account 200.00$ 200.00$

Closing Bank Balance: 30 June 2014 9,379.58$ 31 Dec 2014 9,264.51$

Notes:A/c's Receivable 1,710.00$ 440.00$

A/c's Payable 550.00-$ 1,005.41-$ Loans Payable -$ -$ Other 100.00-$ 100.00-$

1,060.00$ 665.41-$

Memberships 6,140.00$ 1,065.00$

WebinarsIncome 3,370.00$ 480.00$

Expenses

Presenters 1,080.00-$ -$ GoTo Meetings (*incl in admin expenses below) -$ 1,080.00-$ -$ -$

Current Net Return 2,290.00$ 480.00$

Administration Expenses Detail: 2013/14 1/2 Yr 2014Banking Nett of Interest, fees & paypal for misc items 18.32$ 13.93$

Paypal# now included in above or conf expenses -$ -$ Wages/ Consult 7,758.50-$ 1,650.00-$ Phone -$ -$

ASIC -$ -$ Printing -$ -$ Web page mangement 220.00-$ 220.00-$ Internet addresses 34.95-$ -$ GoTo Meetings* 957.95-$ -$ MYOB 348.00-$ 174.00-$ Postage 18.50-$ -$ Freight -$ -$

Stationery -$ -$ Loans from Directors (interest free) 3,500.00-$ -$ Other 55.00$ -$ New Website 3,075.60-$ -$

15,840.18-$ 2,030.07-$

Australasia Pacific Play Therapy Association Limited (APPTA)

Financial Report as at: 31 December 2014 (CASH)

Year 2013/14 1/2 Year 2014

Committee Chair Report Template Committee Membership

Chair Annette Bex

Update Notes

The membership committee currently consists of 4 committee members, including the chair. The committee meets monthly to discuss membership matters, new developments, new applications, renewals and upgrades of memberships.

Currently we have 61 members:

7 RPT-S, 19 RPT, 19 Associate/Student/Provisional, 15 Affiliate, 1 Organisational Total 61 members Voting members: 45

All RPT-S and RPT members have submitted documentation.

With APPTA growth and development and with the vision of further professionalization of Play Therapy in Australia, the membership committee has been looking more closely at the membership credentials in assessing new applications. We have clarified some criteria and added some. This document is still being developed and a draft is attached for future discussions.

It has become very clear that communication towards current and new members about these changes and the expectations for new applications needs to happen urgently. This is being worked on.

Membership policy.

An email was received regarding the rationale for requirement of personal therapy. Questions were asked about accounting of previous personal therapy (eg during previous studies). An answer is being formulated and will be part of the membership policy.

Membership policy needs to include a reference to Grievance and complaints procedures.

As the Chair of the membership committee, I would like to put forward my resignation.

I have enjoyed the developments and growth within the committee and have had great pleasure in sharing a group

of very dedicated and committed people I want to take a step back and am still happy to be part of a committee within APPTA. I belief it is time for me to have a change and be part of a different area within APPTA I will continue to chair the committee until the conference. I will be available to support the new chair as needed. I would like to invite others to consider to take on this position.,


Achieving RPT and RPT-S membership: 1. Draft of membership credentials to be discussed and

finalized.

2. APPTA will be providing accreditation and endorsement to Play Therapy courses from 2019.

3. The committee has been discussing how to support members during and after the transition period before and after 2019 in terms of recommendations with regards to appropriate education/study options. It has been proposed a list of APPTA approved courses is put together. Further consideration has to be given to this. A proposal will be put forward to the BOD.

The Membership committee have discussed pathways into full membership: 1. Masters 2. Grad dip and or 3. Alternative endorsed courses. 4. Grandparent clauses. The membership committee recommend future BOD Discussion of pathways for membership. It is clear that all criteria need to be met as per membership credentials to become a Registered Play Therapist. The attached documents highlight the process. The Membership committee is clear that the Play Therapy profession includes a range of professionals with differing qualifications and backgrounds/experience. As such, the Membership committee see that it is important that APPTA continue to accept a range of qualifications to meet the membership criteria. It was proposed to put this forward for discussion with BOD or to

table for AGM, whichever is appropriate.

The committee will aim to set a date for further discussion of pathways with BOD before the conference.

Actions

Conference Committee Chair Report Template Committee Conference/ PD

Chair Josephine Downs Update Notes - Conference 2015 we are on the way we have

sponsorship from Deakin. - We have draft agenda and are working toward getting

it out to public. - Conference committee and supporters will be meeting

this coming Thursday to clarify some matters, as per matters for consideration.

- Shaping up to be a big conference, with increased interest in attendance.

Conference 2016 Training

- Sydney and WA (Perth). - Judi and Myself me with Kevin O’Connor and he is

happy to undertake training in both locations. He is willing to offer 2.5 days in each the .5 day being a master class.

- Ecosystemic Play Therapy - Dares to come soon, advertised in conference

booklet. - Prior to his workshops there will be some webinars

run to ensure that all wanting to attend are up to speed.

Need to seek venues and supporters for these trainings. 2017 Conference in Darwin.

- 10 years - Something big will be happening

This will be my last conference as Conference Committee Chair. Happy to assist but would like someone to come forward to begin learning and undertaking role. Webinars:

- Have had one Webinar this year – Katherine O. Thanks to her. We had pretty good attendance.

- We need presenters asap for end of May and mid June.

- Mid July and End August - Struggling to have presenters confirm, please email

any information or people interested in speaking. - Please email Jo at [email protected]

Finally July 1st is 5 years of Play Therapy Day.


- Have had a request for cheaper attendance by one

individual who is as yet not a member but would like to come and support with registration and other needs. We have offered these people student membership are we still going to do this.

- Two need supporters to assist with seeking donations and stalls.

- Timetable of conference re BOD and Extraordinary General Meeting also need to be clearer.

Actions

Secretary Committee Chair Report Template Committee Secretary, Newsletter & PR

Chair Laura West Update Notes

Resignation - I would like to resign my position as Secretary of APPTA

as of the election period - I would like to be nominated again for the position of

Newsletter/ PR, but will follow the correct procedure when it occurs.

Newsletter

- The last newsletter received multiple compliments from members, it is great to know that you are reading it.

- 1st June Newsletter deadline - Need some stuff to put in it, if you would like to submit, please send through to [email protected] Webinars

- Due to difficulties with email and making contact with speakers webinars were not ran as anticipated last year.

- We were able to run 2 webinars; Kevin O’Connor and Simon Kerr Edwards

- APPTA also hosted 2 webinars for the Australian Association of Hospital Play Specialists.

APPTA emails - We have had some trouble with the APPTA emails

across the year, with many emails not sending, or being received. We are hopeful that this will be cleared up

with the new server and emails with the new website.

Website - Live presentation of current website status to occur at

meeting - We are in the second phase of the website, where we

are building functionality. Find a therapist, members login and profiles, mail outs, events (booking, payments and receipts) and blog spaces which will make our site much more user friendly and functionally effective.

- We have not been able to get a solid date of release of the website, but hoping to have the information asap.

Facebook

- APPTA facebook has become a great location for conversations about play therapy.

- We have recently closed the group to ensure privacy and confidentiality when talking about Play Therapy.

- We are looking at modifying the International Play Therapy privacy policy for our page and have permission to use theirs as a basis, to make sure that the space is used in the most ethical and appropriate ways.

- At the end of 2014 the group had 214 members. That has now increased again to 256 this year to date.


Actions

Policy and Ethics Committee Chair Report Template Committee

Policy & Ethics Chair

Kate Renshaw Update Notes

Appta Strategic Plan updated & tabled at BOD and AGM Appta Constitution updated & tabled at BOD and AGM Appta Clinical Competencies & Practice Standards

developed & tabled at BOD and AGM Grievance Procedure and policy developed and in Draft

form Membership policy in development Supervision policy and guidebook for supervisors in

development Accreditation & professionalisation of Play Therapy

documents obtained from BAPT and used to inform policy development across all areas of policy


Further work on membership, supervision & grievance

policies Further updates to policies to be in line with

accreditation of university courses in Australia and working towards professionalisation for Play Therapy in Australia

Actions For the Chair of the Policy & Ethics Committee to work closely with the chairs of relevant other committees to develop policies further

For the Chair of the Policy & Ethics Committee to work closely with the Chair & Vice Chair to ensure APPTA documentation is ready for the accreditation process and professionalisation

Grievances Committee Chair Report Template

Committee Grievances (Complaints and resolutions) Chair Lucinda Mora Update Notes Have been researching Australian context relating to

health professional complaints policies Other associations and organisations use the term

‘Complaints’ as opposed to grievances. The literature discusses complaints resolution. Pairing the idea of ‘resolutions’ with complaints in our title may invite a culture of resolution.

Have had discussions with OT at Australian OT Council about their process

Have reviewed COAG document on Code of Conduct for unregistered health professionals

Have contacted OT Board of AHPRA and was referred to review AHPRA notification of complaints policy for AHPRA processes

Jay Anderson assisting by liaising with colleagues regarding grievance policy issues and will assist in reviewing policy

Writing Complaints policy – adapting BAPT’s existing policy to make it fit within Australian context.

Currently this document suggests the Chair of

Grievances is not on the BOD. We are in the process of creating an official email

address for complaints Items for consideration

Change name from Grievances to Complaints and Resolutions

Need to create and share official email address for complaints

That we discuss if the Chair of Grievances should be independent or not independent to the BOD

Actions

Name of committee has changed Tabled by Lucinda to keep the role independent, throughout the development of the guidelines and policy have being ratified by BOD. The Chair of Complaints and Resolutions can be invited to attend the BOD for her allocated item. Title name will need to change to be Complaints and Resolution Officer (CRO).

Supervision Committee Chair Report Template

Committee

Supervision Chair

Jay Anderson Update Notes There are now 8 Supervisors

A number of issues have been discussed in Membership Committee Meetings that have been referred through to the Supervision Committee for the next meeting.

A few queries have come through in relation to issues for Supervisors/Members – eg personal therapy, supervision hours requirement, interest in group supervision and models of play therapy

Supervisors have been collaborating in relation to the upcoming conference and submitting abstracts to present a Masterclass on Supervision for members.


There are no items to table for discussion at this meeting

Actions There are no actions to table for discussion at this meeting

Accreditation Committee Chair Report Template

Committee Accreditation

Chair Donna Beddells

Update Notes ACCREDITATION

- I would like to start off by saying that regretfully I have had to withdraw from the position of Chair of the Accreditation Committee for family health and personal health reasons, but I would be happy to help out as a committee member if needed. Accreditation of training organisations is an exciting new area for APPTA and this is still under development, so it would be an ideal time to be involved. I would encourage anyone interested in becoming the chair or a member of the Accreditation Committee to make it known, especially if you have experience developing courses, experience in accreditation, enthusiasm AND/OR computer skills.

- The Master of Child Play Therapy at Deakin University is now up and running.

- The next step is to meet to work out the paperwork on: self-reporting, accreditors report and the accreditation process.

- We have a mentor from the British Association of Play Therapists (BAPT) to step us through the accreditation process. We also have some access to the OT’s accreditation process as a guide.

- By the end of the year APPTA needs to advise Deakin of the accreditation process for 2016.

- Deakin will provide a self report on their accreditation capacity

- We will need to visit Deakin University to interview stakeholders and obtain an overview of curriculum to see if it meets competencies.

- APPTA will be charging Deakin University for the accreditation procedure and this would be approximately $10,000. This will cover the costs of the accreditation documentation from BAPT, mentorship, and travel of two assessors to visit Deakin (we may consider one of the assessors to be an internationally recognised Play Therapist).


Actions

VIC State Representative Report Template State Victoria

Reps Name Jenny Lord

Update Notes Peer Support Group dates have been sent out for the year.

Last Peer Support Group was in March and there was an interest in case presentations being used as a way of offering peer support in play therapy practice.

There is a need for play therapy to be professionalised and viewed as a specialised therapeutic approach in the community.

The Play Therapy Collective is starting to look at establishing therapeutic camps in Victoria in association with Camp Kiah.

Information has been provided to members about training and conference updates.


Filial therapy training opportunities in Australia Process of becoming a supervisor through APPTA

Actions

WA State Representative Report Template

State

Western Australia Reps Name Jay Anderson

Update Notes

Continuing to raise awareness of play therapy amongst mental health professionals (eg Highlighting the existence and role of APPTA during a presentation to a Counselling Association – presentation on child therapy to counsellors by Jay Anderson)

A number of non members had inquired about future collaboration or merging of the 2 Associations and hence the query to BOD for more information.

Awaiting to hear about the proposal for a paper presentation at the National Rural Mental Health conference (October) and hope to collaborate with other play therapists to do this.

Looking forward to planning for the PD next year with Kevin O’Connor coming to WA


There are no items to table for discussion at this

meeting

Actions Continue to progress the plans for Play Therapy Day on

July 1 Continue to raise awareness of APPTA to gain more

members Collaborate further with APTA

SA State Representative Report Template State South Australia

Reps Name Michael Oniszczuk

Update Notes Nothing new to table Items for consideration

Federal funding cuts impacting on children in the North of Adelaide. Services to children impacted by trauma/sexual abuse now have to close with no new services replacing them. How may APPTA advocate for the children disadvantaged by funding cuts resulting in long-standing services to children having to close? (These services were not PT specific but utilized play and PT theoretical principles as part of their services).

Centacare site in Adelaide looking to remodel and equip current play room and engage more in working with children within the Family & Relationship Counselling Unit.

Question: How with the merging of AAPTA and APTA resolve the differences of providing services to the Australasian demographic?

Actions

annual general meeting minutes -...

Documents