“And Other Duties as Assigned”—Expanding the Boundaries of the E-Resource Life Cycle to Get Things Done

Marcella LesherLouis J. Blume Library

Stacy FowlerSarita Kenedy East Law

Library

St. Mary’s UniversitySan Antonio, Texas

NASIGMay 2015

Image: “Juggle Hurdle Collage” by Mark Stosberg in Flickr under a Creative Commons License

What are we doing here?

Thinking about what we do as it relates to the e-resource life cycle.

How competency standards apply to what we do.

What standards have become the most important for us.

So maybe others have thought about this, too!

Inspiration

Pesch, O. (2009). ERMs and the e-resource life-cycle[Powerpoint slides] Retrieved from http://tinyurl.com/ERLifeCycle 13 May 2015

Image: Jill Emery and Graham Stone under Creative Commons License Attribution 3.0

St. Mary’s UniversityLouis J. Blume Library

• 3,800 students

• 75 programs including two doctoral and two law programs

• Online collection of 120,000 ebooks and 35,000 electronic serials individually purchased or through publisher packages

• Print collection of over 200,000 monographs and 645 print and microform serial titles

• Selective government repository

• Staff of 6 ¾ librarians, 8 full time and 2 part time paraprofessionals

SUMMARY: Responsible for the selection, acquisition, processing, and access to renewable resources in the library including print and electronic serials, databases, and standing orders. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Developing a library serials collection of appropriate size and strength to meet University needs Coordinating collection development liaison efforts for all librarians in the area of serials acquisitions Working closely with other technical services librarians to resolve mutual problems Planning and budgeting for acquiring library materials Supervising library technicians Selecting and evaluating vendors for library materials Managing library software including customization of database interfaces and other serials management

tools Participates in bibliographic instruction as requested and needed by delivering bibliographic classes, and

compiling materials for the classes and to assist library users in general Works with other reference librarians in determining the needs of the reference collection Provides direct reference service on a regular basis as assigned by the Head of Reference Works with faculty members in assigned liaison departments to select and evaluate materials for inclusion

in the Library’s collections; communicates with these departments concerning Library policies, procedures, and issues of concern to their students

Serving on various library and University committees Performing research and scholarship commensurate with the demands of faculty promotion and tenure

Periodicals Librarian Job Description

Starbucks is comingYou’d Better Weed

THEN NOW

Selection-Deselection-Coordination2011-2012

Timeline 2008-2010—Discussions and Planning November 2011—First floor to be cleared September 4, 2012—Charles L. Cotrell Commons opens

Print Serials Management Deselection

Replacement JSTOR

Keeper List

Developed a “Keeper” list based on: a. Moderate usage based on shelving counts b. Mission objectives (Catholic theology,

Texas history and culture) c. Anything needed for accreditation d. Small press publications e. St. Mary’s publications Librarians were asked to look at their subject

areas and fill out a rationale for retention.

Decision TitleHoldings in Print

2010-2011

2009-2010

2008-09

2007-08

2006-07

2005-06

2004-05

2003-04

2002-03

2001-02

2000-01

1999-00

1998-99

1997-98

1996-97

1995-96

1994-95

1993-94

1992-93

partial, 1974-present AMERICAN SCHOLAR 1932-2002 1 1 3 8 5 1 5 8 3 2partial, 1993-present LRC BOOKLIST 1929- 4 3 4 3 3 10 7 12 27 35 51 19 19keep, usage, not online, print CHESTERTON REVIEW 1975- 5 1 1 2 3 3 5 2 1 2 1 5 3 3 3partial, keep 1945-2000, discard 2001-present JSTOR current FILM QUARTERLY 1945- 1 3 1 2 4 2 4 3 1 16 2 29 1unknown, what is this? HOLIDAY (storage) 1946-1974 1 1partial, 1969-1991 only in print, online 1992-present ASC HUMANIST 1969-2004 3 8 17 11 28 36 27 12 15partial, keep 1939-1978, discard 1979-present ASC KENYON REVIEW 1939-2000 1 3 6 1 1 6 1 3 4 2keep, print NEWSWEEK 1934-1973 1 7 3 2 8 13 13 7 18 20 41 28 67 81 58 83 87 68

keep, not online

NORTH AMERICAN REVIEW 1987- 1 4 2 1 2 3 4 7 1 12 8 1 6 14

move to monographs? Mission (3 issues)

OCCASIONAL PAPERS ON CATHOLIC HIGHER EDUCATION 1995-1996

keep?, local interest

REVIEW: LATIN AMERICAN LITERATURE AND ART 1968-2003 1 1 1

Keeper List

TitleOCLC

NumberYears to Remove

Removed (A or

P)bindery

card

no. of volume

sMilleniu

m atozebsco admin oclc

Complete

AAUP Bulletin 1934-1978 a x 45

ABA Banking Journal 1979-1999 a x 21A C M Transactions on Graphics 1989-2004 a x 16

AI & Society 1994-1997 a x 4

AIIE Transactions 1969-1979 a x

A L A Bulletin

1928-1931,1933-1969 a x 40

A M H C A Journal (American Mental Health Counselors Association 1980-1987 a x 8

ANQ 1988-1996 a x 9

A S A I O Journal (American Society For Artificial Internal Organs) 1987-2000 a x 14

Abside 1943-1945 a x 3

Abstracts of Folklore Studies 1963-1975 a x 13

Academe 1979-1996 a x 18

ACADEMIA ST. MARY'S JOURNAL OF GRADUATE STUDIES KEEP

Providing Access—Otherwise Known as Database Clean Up

Title Reshelving (1992-2011) JSTOR Downloads (2012- April 2015)

American Anthropologist 71 304

College Mathematics Journal 7 32

English Historical Review 37 68

History and Theory 29 67

Social Forces 156 108

Novel: A Forum on Fiction 32 62

British Journal of Political Science 18 50

Print Reshelving vs. JSTOR Downloads

“And Other Duties as Assigned”

Acquire

Process

Access

Rattler Inventory

User Feedback

Excerpt from “The Rattler”, March 26, 2015, pg. 8

• 900 students

• Open to the bench and bar as well as the public

• New programs of study including Master’s of Jurisprudence and special centers of study

• Servicing the entire South Texas area from San Antonio to Corpus Christi

• Print/microfiche collection of over 400,000 volumes

• Selective government depository

• Current staff of 5 librarians and 7 support staff

Sarita Kenedy East Law Library

All About That Space – Big Trouble!

Weeding using the E-Resource Cycle

User Feedback

Print vs. Digital NumbersAcademic Law Libraries

County/Court Law Libraries

Law Firm Libraries

PrintElectronic

PrintElectronic

PrintElectronic

Percentage of materials budgets

Gold: PrintGreen: Digital

Motivations for choosing digital over print

Academic: Budget Move towards cancelling print when

overlap with electronic occurs. Firm: Convenience

Ability to access items on the fly in court. Shift towards a “bring your own device”

environment. County and Court: Space

Many had to shift to more digital materials when space was severely downsized.

eBooks in Academic

Law Libraries

Academic (13 surveyed): Two use ProQuest (for Cambridge and YBP

eBook packages), one has the Lexis Digital Library, and one uses Ebsco’s Ebrary. Two have also purchased West’s Study Aids package.

Firm (12 surveyed): Three use the Lexis Digital Library, one has

the Ebsco Ebrary, and three are able to access eBooks through the New York Law Institute (NYLI). Several also subscribe to firm-wide access to the electronic Bluebook.

County and Government (9 surveyed): Two use the Lexis Digital Library.

Getting Things Done

The transition to the e-resource life cycle Space, space, and more space Budget Learning from the User

Those competency standards Keeping up with Technology Research and Assessment And the Big Ones

Personal Qualities

Flexibility

Open-Mindedness

Tolerance of Complexity and Ambiguity

Image: yogaforsoul.wordpress.com

Concepts taken from NASIG Core Competencies for Electronic Resources Librarians, points 7.1 and 7.2

Resources Pesch, O. (2009). ERMs and the e-resource life-cycle[Powerpoint

slides]. Retrieved from http://tinyurl.com/ERLifeCycle.

Terms: Techniques for Electronic Resource Management . Retrieved from https://library3.hud.ac.uk/blogs/terms/.

NASIG Core Competencies for Electronic Resources Librarians (July 22, 2013). Retrieved from http://www.nasig.org/site_page.cfm?pk_association_webpage_menu=310&pk_association_webpage=1225.

NASIG Core Competencies for Print Serials Management (Draft 4/7/15)

Digital Projects Unit, University of North Texas. Retrieved from http://www.library.unt.edu/digital-projects-unit.