welcome to rowan university! agenda

Welcome to Rowan University!

Agenda

Rowan’s evolution Respect in the Workplace Public Safety Employee Relations Performance Management Benefits Additional services Next Steps

Rowan’s History

1923- Glassboro Normal School for teachers

Eventually the “Glassboro Normal School” evolved into “Glassboro State College”

History (cont…)

Glassboro State College added schools of • Communication, Business, Liberal Arts &

Engineering

1992- Henry Rowan donated $100 million to the college

1997- Rowan College became Rowan University

Rowan’s Make-up

7 academic colleges: • Business• Communication• Education • Engineering• Fine & Performing Arts• Liberal Arts & Sciences • College of Professional and Continuing Education and a

Graduate School. @10,000 students may pursue degrees in

• 36 undergraduate majors• seven teacher certification programs• 26 master’s degree programs • doctorate in educational leadership

Current Rankings…

US News & World Report -"Top Tier” of Northern Regional Universities.

Kaplan -“The Unofficial, Biased Insider’s Guide to the 320 Most Interesting Colleges.”

Kiplinger's -"100 Best Buys in Public Colleges and Universities“

Rowan’s Mission

To create a national reputation for excellence and innovation and make Rowan University the public university of choice in the region.

Our Vision

A continued focus on the commitment to learning & teaching combining liberal education with professional preparation

A continued focus on undergraduate, graduate and continuing professional education

Where do I fit into the University?

We all play a role in the University’s continued success• Student service focus• Customer service focus• Excellence in everything we do

Student-Service Focus

Rowan prides itself in a student-service focus• We all play a part in this goal by

providing the best possible customer service to both internal and external customers.

Respect in the Workplace

Johanna Velez-Yelin Director, Affirmative Action

Public Safety

Rich WadleighAssociate Director, Public Safety

Employee Relations

Sam Raffa, Manager Employee Relations• Provides in-house counseling to employees• Works with union reps and employees to

resolve complaints• Assists in Drug and Alcohol awareness

seminars• Works with the NJ Employee Advisory

Service

Performance Management

Effective tool to help manage your career

Ongoing process that links you to Rowan’s Mission

Evaluation 3 times per year• Within the first 30 days Initial PES

Benefits Orientation – Part 1

NJ State Health Benefits Program Tax Savings Programs Long Term Care Insurance Family Leave Additional Benefits & Services Benefits Processing Procedures

Rowan UniversityHuman Resources

http://www.rowan.edu/hr

State Division of Pensions and Benefits

http://www.state.nj.us/treasury/pensions

http://www.state.nj.us/treasury/pensions/mbos_webx.htm

Eligibility Full-time faculty or staff

Your legal spouse

Your same sex domestic partner

Unmarried dependent children under age 23

When Coverage Begins

Academic year employees (10-month appointment) with September 1 hire date: enrolled September 1st

All others: after 2 months of continuous employment

Typically ends 30 days after termination date

Ten-month employees appointed until June 30th , coverage continues through August 31st

When Coverage Ends

Medical Plan Choices

Health Maintenance Organizations (HMOs) Aetna

www.aetna.com/statenj

Cignawww.cigna.com/stateofnj

PPO- NJ Direct 15www.horizonblue.com/shbp

NJ Direct 15

Administered by Horizon Blue Cross Blue Shield of NJ

Preferred Provider Organization provides option to use “in-network” or “out-of-network” providers

“In network” co-insurance payments are required for some services

“Out of network” deductibles & co-insurance required, lifetime maximums

Prescription Drug Coverage

Caremark: 1-866-881-5605 Website: http://www.caremark.com If pharmacy does not participate, pay up

front then file claim for reimbursement Retail option: $5 generic/$10 preferred

brand/$20 brand with generic available (30 day supply) Mail order program: $5 generic/$15

preferred brand/$25 brand with generic available

(90 day supply) No payroll deductions required

Any licensed provider Diagnostic and preventive

services covered 100% Annual deductible, eligible

expenses covered at 80%, 65%, or 50%

$3,000 per person annual benefit maximum

Payroll deductions required Minimum 12 months participation Predetermination of benefits is

required for services costing $300.00 or more

Dental Expense Plan

Dental Plan Organizations (DPOs)

No claim forms Must use network dentists Diagnostic, preventative,

certain restorative and certain surgical procedures are covered 100%

Other services require co-payments

Call dentist’s office to confirm participation

Payroll deductions required Must remain in plan for 12

months

DPOs

Atlantic Southern Dental Community Dental Associates CIGNA Dental Health Healthplex (International Health Care

Services) Horizon Dental Choice Aetna DMO

Vision Care Reimbursement Plan

Administered by Rowan University No cost Benefit covers employees, eligible

dependents and registered same sex domestic partners

Reimbursement for exam and prescription lenses only – no allowance for frames

Once every 2 year contract period Maximum reimbursement for exam =

$35.00 Maximum reimbursement for single vision

corrective lenses = $40.00 Maximum reimbursement for bifocal or

trifocal lenses = $45.00 Claim form available in HR or online

Flexible Spending Accounts

Premium Option Plan Unreimbursed Medical Spending

Account Dependent Care

The Premium Option Plan

Health and dental insurance premiums are deducted from your paycheck pre-tax

This option is automatic unless you sign a waiver form within 15 days of your hire date

The Unreimbursed Medical Spending Account

Voluntary program Administered by Fringe Benefit

Management Company Set aside pre-tax dollars to pay

for eligible medical and dental expenses not paid by insurance

Must use contributions by March 15th of the following plan year or funds will be forfeited if not claimed for reimbursement

Maximum election is $2,000 per year

The Dependent Care Spending Account

Voluntary program Administered by Fringe

Benefit Management Company

“Use it or lose it” by March 15th

Any unused benefits at the end of the year will be forfeited if not claimed for reimbursement

Maximum election $5,000 per household, per year

New Jersey Long Term Care (LTC) Insurance Plan

• Voluntary program • Administered by

Prudential • Covers broad range

of services for anyone who has lost ability to function independently

• Can help protect assets

• Eligible family members include: spouse, children, parents and grandparents(includes “step” and “in-law” relationships)

• Cost determined by age at time of enrollment

• Payroll deductions available

LTC Insurance Underwriting Rules

Full-time employees who apply within 90 days of hire date, will complete short-form application (requires limited health information)

After 90 days – will be required to complete long-form application (with medical questionnaire)

• Call Prudential LTC Customer Service Center:1-800-732-0416

• LTC website: https://gltc.prudential.com/gltc/

Temporary Disability Insurance

Coverage begins 8th day after sick time is exhausted

Employees must use all accrued sick time before receiving this benefit

Provides income replacement up to 66% of average weekly wage up to an annual maximum limit

Maximum benefit of 26 weeks File claims within 30 days of the

start of the disability http://www.lwd.dol.state.nj.us/labor/tdi/

tdiindex.html

Rowan Faculty and Staff Assistance Program

• Service offered at no cost to all University faculty and staff and their family members

• Services include a hotline, individual or group counseling, crisis intervention and referral assistance

• Call: 609-292-8543

END OF PART ONE

Benefits Orientation - Part 2

Pension PlansOptional Investment PlansTuition Benefits

Public Employees Retirement System (PERS)

Defined benefit retirement plan

Employee contributes 5.5% (pre-tax)

Employee contributions are tax deferred from fed withholding

Vesting: 10 years Purchase of service credit 4-6 weeks for processing

Years in system : x Final 55 Average Salary*

* average of 3 highest years of base salary

PERS Group Life Insurance

Group life insurance underwritten by Prudential Payable to a named beneficiary Noncontributory portion: 1-1/2 times actual

salary paid Contributory portion: additional benefit of 1-1/2

times annual base salary Employee contribution rate = .0050 of salary May cancel contributory portion after one year

(irrevocable decision) May require a physical exam

ACTS Program

Additional Contributions Tax-Sheltered Programs (ACTS)

Employees in PERS or PFRS may participate

Additional retirement savings and tax shelter

May not exceed IRS legal maximum contribution amount

Salary Reduction Agreement

Complete voluntary part of carrier’s unique enrollment form

Must complete enrollment forms

Employees set up accts directly w/investment carriers

SACT Program

Supplemental Annuity Collective Trust (SACT)

Employees in PERS or PFRS may participate

Additional retirement savings and tax shelter

Common stock portfolios Pre-tax or Post-tax contribution

programs available Enrollments processed quarterly

Alternate Benefit Program (ABP)

Defined contribution plan Employee’s contribution =

5% of base salary (pre-tax) Rowan’s contribution = 8%

of base salary Noncontributory life

insurance 3-1/2 times the prior 12 months base salary (note: if age 60 or more additional eligibility requirements may apply

Vesting after 1 year of contributions

Investment Companies

$ AIG-VALIC$ AXA Equitable$ The Hartford$ ING Financial$ TIAA-CREF$ Met Life

ABP Enrollment Forms

Mandatory• ABP Enrollment

Application (provided)• Carrier Allocation Form (provided)• Carrier’s unique

enrollment application (not provided, contact carrier directly or Human Resources)

403(b) Program (ABP cont)Provides additional Tax shelter retirement savings

OptionalSalary Reduction Agreement

Complete voluntary (TSA 403-b) part of carrier’s unique enrollment form

If enrolling in TIAA-CREF, complete separate SRA enrollment form

May not exceed IRS limits ($15, 500)

Employees set up accounts directly w/investment carriers

Complete enrollment forms & payroll deduction form

Can enroll anytime!

Long Term Disability (ABP)

Effective after one year of participation in ABP

Enrollment is automatic for ABP membersNoncontributoryUnderwritten by PrudentialBenefits paid are 60% of base monthly

salary (reduced by social security)Benefits start after 6 months of disability

in a non paid status

NJ State Employees Deferred Compensation Plan (457)

Employees in PERS, PFRS and ABP may participate

Administered by Prudential Retirement (1-866-657-3327)

http://www.retirement.prudential.com/njsedcp

Additional retirement savings and tax shelter

Contribute a percentage of salary up to a maximum limit

Broad array of investment options

Optional Investment Plans

$ Voluntary additional contributions-403(b), ACTS, SACT

$ NJ State Deferred Compensation Plan (457)

Tuition Benefits

Full time faculty and staff may qualify for tuition remission

Dependent children must be enrolled full or part- time in an undergraduate program

Employee must be regularly appointed on a full-time basis as of the first day of class

END OF PART TWO

Benefits Orientation – Part 3

Additional Benefits

Family Leave

The New Jersey Family Leave Act and the Federal Family and Medical Leave Act entitles eligible employees to unpaid family leave in certain circumstances

May be taken up to 12 weeks in a 12 or 24 month period

Health coverage continues as long as employee contributions are paid in advance to Human Resources

Benefit Processing Procedures

Qualifying life event changes (marriage/divorce/birth of child) must be made within 30 days of event

Other changes can be made only during open enrollment

Coordination of benefits

COBRA

Enrollment Forms

NJ State Health Benefits Program, Health and Dental Applications

Required Attachments:• Copy of marriage license, if applicable• Affidavit of Dependency, if applicable• Certificate of Domestic Partnership/Civil

Union, if applicable

Paid Time OffVacation, Sick Time, Jury Duty

Vacation- based on classification Jury Duty- time off for jury duty with pay; must

provide documentation• If jury duty does not require attendance for the full day,

it is expected that the employee will return to work

Sick Time- 1 day per month first year, then 15 days thereafter (non faculty)• can be used for self or dependent• Unused days carried over

Donated Leave Program

Donated leave is available for eligible employees who experience a catastrophic health condition and have exhausted their earned paid leave

Eligible employees may request donated leave by completing Recipient Affidavit form

Eligible employees may donate paid leave by completing Donor Transfer Certification form

Forms are available on the University’s Human Resources website:

http://www.rowan.edu/hr/Pension/index.htm

Information Resources (IR)Online Training Center

Training Opportunities include:

Banner Blackboard Campus Edition (Bb-CE) Guest Instructor sessions Microsoft Office 2007 Special topics such as working with Blogs,

Podcasts, and iMovie www.rowan.edu/irtraining

Campbell Library

Largest library in South Jersey Houses more than 350,000 books,

documents and other multi-media resources

Also provides on-line access to book, periodical and selected newspapers

Rec Center

State-of-the art health club open seven days a week. Memberships are also available for faculty, staff, and alumni.

Features:• three-court gymnasium• indoor track• 25-yard pool• four racquetball courts• a cycling room• a group exercise studio• fitness and free weight room areas• full locker/shower facilities, and a juice/smoothie bar.

http://www.rowan.edu/studentaffairs/rec/facilityhours/index.cfm

Employee Discounts- classified/civil service employees only

http://www.state.nj.us/personnel/discounts/index.htm

• Verizon• Anheuser-Busch amusement parks• Barnes and Noble• Jenny Craig• NJ manufacturers car insurance• And more!

Next Steps…

Meet with Buddy Meet with Manager Benefit Paperwork- due in 2 weeks! Initial Performance Evaluation