welcome to rowan university! agenda

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  • 1.
    • Welcome to Rowan University!

2. Agenda

  • Rowans evolution
  • Respect in the Workplace
  • Public Safety
  • Employee Relations
  • Performance Management
  • Benefits
  • Additional services
  • Next Steps

3. Rowans History

  • 1923- Glassboro Normal School for teachers
  • Eventually the Glassboro Normal School evolved into Glassboro State College

4. History (cont)

  • Glassboro State College added schools of
    • Communication, Business, Liberal Arts & Engineering
  • 1992- Henry Rowan donated $100 million to the college
  • 1997- Rowan College became Rowan University

5. Rowans Make-up

  • 7 academic colleges:
    • Business
    • Communication
    • Education
    • Engineering
    • Fine & Performing Arts
    • Liberal Arts & Sciences
    • College of Professional and Continuing Education and a Graduate School.
  • @10,000 students may pursue degrees in
    • 36 undergraduate majors
    • seven teacher certification programs
    • 26 masters degree programs
    • doctorate in educational leadership

6. Current Rankings

  • US News & World Report -"Top Tier of Northern Regional Universities.
  • Kaplan -The Unofficial, Biased Insiders Guide to the 320 Most Interesting Colleges.
  • Kiplinger's -"100 Best Buys in Public Colleges and Universities

7. Rowans Mission

  • To create a national reputation for excellence and innovation and make Rowan University the public university of choice in the region.

8. Our Vision

  • A continued focus on the commitment to learning & teaching combining liberal education with professional preparation
  • A continued focus on undergraduate, graduate and continuing professional education

9. Where do I fit into the University?

  • We all play a role in the Universitys continued success
    • Student service focus
    • Customer service focus
    • Excellence in everything we do

10. Student-Service Focus

  • Rowan prides itself in a student-service focus
    • We all play a part in this goal by providing the best possible customer service to both internal and external customers.

11. Respect in the Workplace

  • Johanna Velez-Yelin
  • Director, Affirmative Action

12. Public Safety

  • Rich Wadleigh
  • Associate Director, Public Safety

13. Employee Relations

  • Sam Raffa, Manager Employee Relations
    • Provides in-house counseling to employees
    • Works with union reps and employees to resolve complaints
    • Assists in Drug and Alcohol awareness seminars
    • Works with the NJ Employee Advisory Service

14. Performance Management

  • Effective tool to help manage your career
  • Ongoing process that links you to Rowans Mission
  • Evaluation 3 times per year
    • Within the first 30 days Initial PES

15. Benefits Orientation Part 1

  • NJ State Health Benefits Program
  • Tax Savings Programs
  • Long Term Care Insurance
  • Family Leave
  • Additional Benefits & Services
  • Benefits Processing Procedures

16. Rowan University Human Resources http://www.rowan.edu/hr 17. State Division of Pensionsand Benefits http://www.state.nj.us/treasury/pensions http://www.state.nj.us/treasury/pensions/mbos_webx.htm 18. Eligibility

  • Full-time faculty or staff
  • Your legal spouse
  • Your same sex domestic partner
  • Unmarried dependent children under age 23

19. When Coverage Begins

  • Academic year employees (10-month appointment) with September 1 hire date:enrolled September 1st
  • All others: after 2 months of continuous employment

20.

  • Typically ends 30 days after termination date
  • Ten-month employees appointed until June 30th , coverage continues through August 31st

When Coverage Ends 21. Medical Plan Choices

  • Health Maintenance Organizations (HMOs)
    • Aetna
      • www.aetna.com/statenj
    • Cigna
      • www.cigna.com/stateofnj
  • PPO- NJ Direct 15
    • www.horizonblue.com/shbp

Traditional Plan (Horizon Blue Shield Blue Cross of New Jersey One of the local Health Maintenance Organizations (HMOs) NJ Plus (Horizon Blue Shield Blue Cross of New Jersey) 22.

  • Administered by HorizonBlue Cross Blue Shield of NJ
  • Preferred Provider Organization provides option to use in-network or out-of-network providers
  • In network co-insurance payments are required for some services
  • Out of network deductibles & co-insurance required, lifetime maximums

NJ Direct 15 23. Prescription Drug Coverage

  • Caremark: 1-866-881-5605
  • Website:http://www.caremark.com
  • If pharmacy does not participate,pay up front then file claim for reimbursement
  • Retail option: $5 generic/$10 preferred brand/$20 brand with generic available
  • (30 day supply)
  • Mail order program: $5 generic/$15 preferred brand/$25 brand with generic available
  • (90 day supply)
  • No payroll deductions required

24.

  • Any licensed provider
  • Diagnostic and preventive services covered 100%
  • Annual deductible, eligible expenses covered at 80%, 65%, or 50%
  • $3,000 per person annual benefit maximum
  • Payroll deductions required
  • Minimum 12 months participation
  • Predetermination of benefits is required for services costing $300.00 or more

Dental Expense Plan 25. Dental Plan Organizations (DPOs)

  • No claim forms
  • Must use network dentists
  • Diagnostic, preventative, certain restorative and certain surgical procedures are covered 100%
  • Other services require co-payments
  • Call dentists office to confirm participation
  • Payroll deductions required
  • Must remain in plan for 12 months

26. DPOs

  • Atlantic Southern Dental
  • Community Dental Associates
  • CIGNA Dental Health
  • Healthplex (International Health Care Services)
  • Horizon Dental Choice
  • Aetna DMO

27. Vision Care Reimbursement Plan

  • Administered by Rowan University
  • No cost
  • Benefit covers employees, eligible dependents and registered same sex domestic partners
  • Reimbursement for exam and prescription lenses only no allowance for frames
  • Once every 2 year contract period
  • Maximum reimbursement for exam = $35.00
  • Maximum reimbursement for single vision corrective lenses = $40.00
  • Maximum reimbursement for bifocal or trifocal lenses = $45.00
  • Claim form available in HR or online

28. Flexible Spending Accounts

  • Premium Option Plan
  • Unreimbursed Medical Spending Account
  • Dependent Care

29. The Premium Option Plan

  • Health and dental insurance premiums are deducted from your paycheck pre-tax
  • This option is automatic unless yousign a waiver form within 15 days of your hire date

30. The Unreimbursed Medical Spending Account

  • Voluntary program
  • Administered by Fringe Benefit Management Company
  • Set aside pre-tax dollars to pay for eligible medical and dental expenses not paid by insurance
  • Must use contributions by March 15 thof the following plan year or funds will be forfeited if not claimed for reimbursement
  • Maximum election is $2,000 per year

31. The Dependent Care Spending Account

  • Voluntary program
  • Administered by Fringe Benefit Management Company
  • Use it or lose it by March 15th
  • Any unused benefits at the end of the year will be forfeited if not claimed for reimbursement
  • Maximum election $5,000 per household, per year

32. New Jersey Long Term Care (LTC) Insurance Plan

  • Voluntary program
  • Administered by Prudential
  • Covers broad range of services for anyone who has lost ability to function independently
  • Can help protect assets
  • Eligible family members include: spouse, children, parents and grandparents
  • (includes step and in-law relationships)
  • Cost determined by age at time of enrollment
  • Payroll deductions available

33. LTC Insurance Underwriting Rules

  • Full-time employees who apply within 90 days of hire date, will complete short-form application (requires limited health information)
  • After 90 days will be required to completelong-form application (with medical questionnaire)
  • Call Prudential LTC Customer Service Center:
  • 1-800-732-0416
  • LTC website:https://gltc.prudential.com/gltc/

34. Temporary Disability Insurance

  • Coverage begins 8 thday after sick time is exhausted
  • Employees must use all accrued sick time before receiving this benefit
  • Provides income replacement up to 66% of average weekly wage up to an annual maximum limit
  • Maximum benefit of 26 weeks
  • File claims within 30 days of the start of the disability
  • http://www.lwd.dol.state.nj.us/labor/tdi/tdiindex.html

35. Rowan Faculty and Staff Assistance Program

  • Service offered at no cost to all University faculty and staff and their family members
  • Services include a hotline, individual or group counseling, crisis intervention and referral assistance
  • Call: 609-292-8543

36. END OF PART ONE 37. Benefits Orientation - Part 2

  • Pension Plans
  • Optional Investment Plans
  • Tuition Benefits

38. Public Employees Retirement System (PERS)

  • Defined benefit retirement plan
  • Employee contributes 5.5% (pre-tax)
  • Employee contributions are tax deferred from fed withholding
  • Vesting: 10 years
  • Purchase of service credit
  • 4-6 weeks for processing

Public Employees Retirement System (PERs) 39.

  • Years in system : xFinal
  • 55Average Salary*
  • *average of 3 highest years
  • of base salary

PERS Formula: 40. PERS Group Life Insurance

  • Group life insurance underwritten by Prudential
  • Payable to a named beneficiary
  • Noncontributory portion: 1-1/2 times actual salary paid
  • Contributory portion:additionalbenefit of 1-1/2 times annual base salary
  • Employee contribution rate = .0050 of salary
  • May cancel contributory portion after one year (irrevocable decision)
  • May require a physical exam

41. ACTS Program

  • Additional Contributions Tax-Sheltered Programs (ACTS)
  • Employees in PERS or PFRS may participate
  • Additional retirement savings and tax shelter
  • May not exceed IRS legal maximum contribution amount
  • Salary Reduction Agreement
  • Complete voluntary part of carriers unique enrollment form
  • Must complete enrollment forms
  • Employees set up accts directly w/investment carriers

42. SACT Program

  • Supplemental Annuity Collective Trust (SACT)
  • Employees in PERS or PFRS may participate
  • Additional retirement savings and tax shelter
  • Common stock portfolios
  • Pre-tax or Post-tax contribution programs available
  • Enrollments processed quarterly

43. Alternate Benefit Program (ABP)

  • Defined contribution plan
  • Employees contribution = 5% of base salary (pre-tax)
  • Rowans contribution = 8% of base salary
  • Noncontributory life insurance 3-1/2 times the prior 12 months base salary(note: if age 60 or more additional eligibility requirements may apply
  • Vesting after 1 year of contributions

44. Investment Companies

  • AIG-VALIC
  • AXA Equitable
  • The Hartford
  • ING Financial
  • TIAA-CREF
  • Met Life

Investment Companies 45. ABP Enrollment Forms

  • Mandatory
  • ABP Enrollment Application
  • (provided)
  • Carrier Allocation Form
  • (provided)
  • Carriers unique enrollment application (not provided, contact carrier directly or Human Resources)

46. 403(b) Program(ABP cont) Provides additional Tax shelter retirement savings

  • Optional Salary Reduction Agreement
  • Complete voluntary (TSA403-b) part of carriers unique enrollment form
  • If enrolling in TIAA-CREF, complete separate SRA enrollment form
  • May not exceed IRS limits ($15, 500)
  • Employees set up accounts directly w/investment carriers
  • Complete enrollment forms & payroll deduction form
  • Can enroll anytime!

47. Long Term Disability (ABP)

  • Effective after one year of participation in ABP
  • Enrollment is automatic for ABP members
  • Noncontributory
  • Underwritten by Prudential
  • Benefits paid are 60% of base monthly salary (reduced by social security)
  • Benefits start after 6 months of disability in a non paid status

48. NJ State Employees Deferred Compensation Plan (457)

  • Employees in PERS, PFRS and ABP may participate
  • Administered by Prudential Retirement (1-866-657-3327)
  • http://www.retirement.prudential.com/njsedcp
  • Additional retirement savings and tax shelter
  • Contribute a percentage of salary up to a maximum limit
  • Broad array of investment options

The Deferred Compensation Plan 49. Optional Investment Plans

  • Voluntary additional contributions- 403(b), ACTS, SACT
  • NJ State Deferred Compensation Plan (457)

50. Tuition Benefits

  • Full time faculty and staff may qualify for tuition remission
  • Dependent children must be enrolled full or part- time in anundergraduate program
  • Employee must be regularly appointed on a full-time basis as of the first day of class

51. END OF PART TWO 52. Benefits Orientation Part 3

  • Additional Benefits

53. Family Leave

  • The New Jersey Family Leave Act and the Federal Family and Medical Leave Act entitles eligible employees to unpaid family leave in certain circumstances
  • May be taken up to 12 weeks in a 12 or 24 month period
  • Health coverage continues as long as employee contributions are paid in advance to Human Resources

54. Benefit Processing Procedures

  • Qualifying life event changes (marriage/divorce/birth of child) must be made within 30 days of event
  • Other changes can be made only duringopen enrollment
  • Coordination of benefits
  • COBRA

55. Enrollment Forms

  • NJ State Health Benefits Program, Health and Dental Applications
  • Required Attachments:
    • Copy of marriage license, if applicable
    • Affidavit of Dependency, if applicable
    • Certificate of Domestic Partnership/Civil Union, if applicable

56. Paid Time Off Vacation, Sick Time, Jury Duty

  • Vacation- based on classification
  • Jury Duty- time off for jury duty with pay; must provide documentation
    • If jury duty does not require attendance for the full day, it is expected that the employee will return to work
  • Sick Time- 1 day per month first year, then 15 days thereafter (non faculty)
    • can be used for self or dependent
    • Unused days carried over

57. Donated Leave Program

  • Donated leave is available for eligible employees who experience a catastrophic health condition and have exhausted their earned paid leave
  • Eligible employees may request donated leave by completingRecipient Affidavitform
  • Eligible employees may donate paid leave by completingDonor Transfer Certificationform
  • Forms are available on the Universitys Human Resources website:
  • http://www.rowan.edu/hr/Pension/index.htm

58. Information Resources (IR) Online Training Center

  • Training Opportunities include:
  • Banner
  • Blackboard Campus Edition (Bb-CE)
  • Guest Instructor sessions
  • Microsoft Office 2007
  • Special topics such as working with Blogs, Podcasts, and iMovie
  • www.rowan.edu/irtraining

59. Campbell Library

  • Largest library in South Jersey
  • Houses more than 350,000 books, documents and other multi-media resources
  • Also provides on-line access to book, periodical and selected newspapers

60. Rec Center

  • State-of-the art health club open seven days a week.Memberships are also available for faculty, staff, and alumni.
  • Features:
    • three-court gymnasium
    • indoor track
    • 25-yard pool
    • four racquetball courts
    • a cycling room
    • a group exercise studio
    • fitness and free weight room areas
    • full locker/shower facilities, and a juice/smoothie bar.
  • http://www.rowan.edu/studentaffairs/rec/facilityhours/index.cfm

61. Employee Discounts - classified/civil service employees only

  • http://www.state.nj.us/personnel/discounts/index.htm
    • Verizon
    • Anheuser-Busch amusement parks
    • Barnes and Noble
    • Jenny Craig
    • NJ manufacturers car insurance
    • And more!

62. Next Steps

  • Meet with Buddy
  • Meet with Manager
  • Benefit Paperwork- due in 2 weeks!
  • Initial Performance Evaluation