using txp op

how to create teams and roles

with the new txp Opportunity portal

TALENT PLANNING

CREATE TEAMS AND ROLES ON EXPA

AIESEC YOUNG PERSON

1) Go to the LC level structure 2) Add Team (ensure to edit and add all the

information required) 3) Add Team Leader and Team Members

Position Details

Marketing

finance & legal

international operations

talent development

sales

Departments

team leaders

1) Choose the Department in which the role falls into

2) LCP’s and MCP’s go into “TEAM LEADERS”. Team members position should be allocated

depending on their roles.

VISIBILITY TYPE Internal recruitment -> Only for current

AIESEC members External recruitment -> Available for non

current AIESECers

GEOGRAPHIC VISIBILITY (based on location, if the position is open

for internationals, nationals or locals)

1) Select the Visibility Type and Geographic Visibility for each one of your roles

CREATE PROFILE ON OP

AIESEC YOUNG PERSON

TM/TL OPPORTUNITIES ARE LAUNCHED ON OP

AIESEC YOUNG PERSON

1) When filling all the information for the team and roles, click on “SAVE POSITION”.

1) Go to “EDIT” after and ensure all the extra

required information is completed

2) Click “SAVE”

1) Go to the position and “MARK OPEN” so that the opportunities are reflected on the Opportunity Portal.

APPLY TO TXP OPPORTUNITIES

AIESEC YOUNG PERSON

1) Only positions that have been “MARKED OPEN” will be reflected in the OP where AIESEC and non AIESEC members can see all the Team Opportunities (TMP/

TLP) the global network has available.

APPLY TO TXP OPPORTUNITIES

CONTACT APPLICANT

SELECTION PROCESS

MATCH SELECTED APPLICANTS

AIESEC YOUNG PERSON

1) Contact your applicants 2) Recruitment flow selection process should happen

outside the platforms 3) Select the candidates for each position to match

1) In EXPA, Go to the Role profile 2) Click on “APPLICATIONS” to see all the candidates

for your Role 3) Click on the candidate you want to match

1) Click on button “MATCH” for the chosen candidate (this will send the candidate an acceptance note to confirm the

position) 2) Your other applicants will be marked as “Rejected” once the

position is matched and no longer available

APPLY TO TXP OPPORTUNITIES

CONTACT APPLICANT

SELECTION PROCESS

MATCH SELECTED APPLICANTS

ACCEPT MATCH

AIESEC YOUNG PERSON

1) Candidate will receive an Acceptance Note through their OP profile

2) They will have to sign it 3) They will be able to see their matches in their OP

TALENT PLANNING

CREATE TEAMS AND ROLES ON EXPA

TM/TL OPPORTUNITIES ARE LAUNCHED ON OP

CREATE PROFILE ON OP

APPLY TO TXP OPPORTUNITIES

CONTACT APPLICANT

SELECTION PROCESS

MATCH SELECTED APPLICANTS

ACCEPT MATCH

DIRECT ALLOCATION IN ROLE AND TEAM IN EXPA

AIESEC YOUNG PERSON

1) Member will be directly allocated to their new position and team

TALENT PLANNING

CREATE TEAMS AND ROLES ON EXPA

TM/TL OPPORTUNITIES ARE LAUNCHED ON OP

CREATE PROFILE ON OP

APPLY TO TXP OPPORTUNITIES

CONTACT APPLICANT

SELECTION PROCESS

MATCH SELECTED APPLICANTS

ACCEPT MATCH

DIRECT ALLOCATION IN ROLE AND TEAM IN EXPA

AIESEC YOUNG PERSON

START OF TXP!

Can I allocate members directly in roles now? No, for member allocation you will need to create the team and positions, and the member - if chosen before - will need to apply through OP to be matched

to the position.

Can candidates apply to more than 1 position in different teams, LC’s or entities?

Yes, interested people with OP profiles will be able to apply to as many opportunities as they are interested in.

What if I select a candidate for another position they have not applied to? You will need to ask the candidate to find the position in the OP and apply to it.

Is it possible for a candidate to not accept a position? Yes, they will receive the Acceptance Note. If they don’t agree with the

position offered or change their minds, they can reject and you can match another candidate.

What if something is not working as this flow shows? Because of such a big change in the system, it is possible there are some new

bugs. Please report them support@aiesec.zendesk.com

Frequently Asked Questions

Thank you!