university of michigan administrative information services 2/10/06 project management methodology...

University of

Michigan Administrative Information Services

2/10/06

Project Management Methodology (PMM)

MAIS Project Management Methodology

What is a Project?

“A Project is a temporary endeavor undertaken to create a unique product or service” - PMI (Project Management Institute) Body of Knowledge

(Every project has a definite beginning and a definite end.)

What is Project Management?

• Application of knowledge, skills, tools and techniques to project activities to meet project requirements. - PMBOK (Project Management Body of Knowledge)

• Is a detailed definition of an organization’s approach to managing the Project Life Cycle.

• Provides a reusable roadmap to managing and executing projects.

• Provides tools for capturing, analyzing and improving project work efforts.

• Provides a structured approach to creating and sharing project information.

Project Management Methodology(PMM)

Components of a Project

People

Deliverables

ScheduleBudget

Constraints & Risks

Metrics & Measurements

Communication

Managing Project Components

• People – Roles & Responsibilities

• Project Deliverables - Acceptance Criteria

• Schedule - Effort, Duration, and Staff Resources to produce specific Project Deliverables

• Budget – Costs and Funding

• Assumptions & Constraints – Issues, Risks to accomplishing objectives of project

• Metrics - Measure progress and success of producing project deliverables within planned schedule and budget

• Communication – Information about Project.

• A Best-Practices blend of: Existing EAS PMM Methodology

Proven during PS Upgrade. Used with STAT, TAPI, and other projects.

Industry-based PMM Methodologies PMI (Project Management Institute) and the PMI PMBOK (Project

Management Body of Knowledge) model. SEI (Software Engineering Institute) and the CMM-I (Capability

Maturity Model – Integration) model.

Development of MAIS Project Management Methodology (PMM)

Production Support Planning

Project Management Envelope

finiti

Project Execution

System Development Lifecycle

Infrastructure Project ManagementP

Change Management

Refining Definition of Project Deliverables and Outcomes

Project Definition Project Execution

Tools of Methodology

• Process Flows

• Approach Documents

• Templates and Instructions

Why Use a Methodology?

• Provides a consistent approach to managing projects.

• Provides a predictable roadmap for organizing and storing information on projects.

• Provides a framework for continuous improvement, enabling MAIS to analyze and improve efficiencies of work efforts and resource utilization.

Project Management Methodology Scalability

Project Management Methodology is “scaled” according to project size, complexity:

Net Result: Not all MAIS Project Management Methodology Deliverables are required all of the time! It varies depending on Project Size!

X-Small (Petite)

Medium

Next Steps

• Detailed Look at Key Deliverables of MAIS Project Management Methodology

Questions?

Project Definition & Startup Phase

finiti

Project Execution

Change Management

Project Definition Phase - Overview

• Continues the refinement of initial Proposal deliverables into “working” deliverables.

• Sets in motion the operational framework of the project.

• Builds the integrated, deliverables-based project schedule and plans needed to execute the project on a day-to-day basis.

• Establishes the internal procedures, responsibilities, and activities needed to complete the project.

Project Definition Phase Deliverables

• Charge/Scope Document

• Schedule

• Budget

• Issues Log

• Risks Log

• Change Control/Scope Log

• Roles & Responsibilities

• Communication Plan

• Deliverables Log

Project Execution Phase

finiti

Change Management

Project Execution

Project Execution Phase - Overview

• Project Manager, Administrator, Lead(s), Team, and others execute the Plans developed in Definition phase.

• Project Manager Directs Monitors Adjusts Reports Controls

the activities executed as the project progresses.

Project Execution Phase Deliverables

• Project Administration Meeting Agendas Meeting Minutes

• Project Reporting PlanView Time Reporting Budget to Actual Reports Project Status Score Card Lessons Learned

Project Execution Phase Deliverables Cont’d

• Project Control Issues Log Risks Log Change/Scope Control Log

• Project Health Check Health Check Approach Health Check Plan Health Check Questionnaire

Post Project Phase

finiti

Change Management

Project Execution

Post Project Phase - Overview

• Discontinues activities of the project in an orderly, controlled manner that includes a review of the project processes and outcomes.

• Project Manager Formally acknowledges project conclusion with Sponsor. Closes any outstanding contracts. Resolves any outstanding issues. Participates in a Post Project Health Check. Reviews and summarizes Lessons Learned. Ensures all relevant Project Deliverables are archived.

Post Project Phase Deliverables

• Project Conclusion/Acknowledgement

• Post Project Health Check Post Project Health Check Plan Post Project Health Check Questionnaire

• Lessons Learned Summary

• Post Project Checklist

Methodology Web Page• A Look at the available resources

Next Steps

• A closer look at Project Management Methodology phases & deliverables and a brief overview of the System Development Lifecycle (SDLC), Performance Support Methodology, and Infrastructure Project Management.

Questions?

Project Definition & Startup Phase

EndStart

- Establish Initial PM Control Logs and metrics- Create & Update Project Charge Document- Create list of all Project Deliverables and Acceptance Criteria- Define and Baseline Detailed Project Plan/Schedule- Refine Project Budget- Define Roles & Responsibilities and Training Requirements- Create Project Communications Plan

M 1000A - PM Approach Document(s)Project Proposal Documents from Step 1010

M101 - Project ChargeM102 - Project Plan/Schedule (Planview)M103 - Project BudgetM104 - Issues LogM105 - Risks LogM106 - Change/Scope Control LogM107 - Roles/ Responsibilities and Training RequirementsM108 - Project Communication PlanM110 - Log of Project DeliverablesM111 - Project Kickoff Meeting Agenda

Set UpProject

DocumentRepositories

ProjectDocumentRepository

Review andUpdate PMApproachDocument

M 1000A - PMApproachDocument(Updated)

Project Execution Phase

1220Project

Reporting

1210Project

Administration

1230Project ControlManagement

1300Project Health

Checks

Start2000 - 7000

Infrastructure Project

Management

PerformanceSupport

Methodology

Project Administration Sub Phase

EndStart

Update andMaintain Project

Schedule

Conduct ProjectReview Meetings Meeting Agenda

(Del #131)

Meeting Minutes(Del #132)

Project Plan/Schedule(Del #102)

(maintained)

Review LessonsLearned Lessons

Learned(Del #137)(updated)

Conduct ProjectWorking Team

Meetings

Project Reporting Sub Phase

Maintain ProjectScore Card

Create Weekly andMonthly Status

Reports

Report Time

Project Score Card(Del #136)

M133 - Project Budget to Actual ReportM134 - Project Variance Report (from Planview)M135 - Project Status Reports

Project Plan/Schedule(Del #102)

(updated-time reported)

Capture LessonsLearned

Lessons Learned(Del #137)(LN DB)

Project Control Management Sub Phase

EndStart

IssuesManagement

RiskManagement

Change/ScopeImpact

Management

M 1000A PM Approach Document

Project Control Management Sub Phase cont’d

Refine Definitionof New Issues

(including roughCost/Impact)

Acceptnew Issue?

Does Issueintroduce

RiskManagement

Issue NeedsProject Change?(per thresholds)

Change/ScopeManagement

UpdateIssue Log(rejected)

Address Issueas action item

UpdateIssue Log

(open/deferred)

Project IssueLog

(Del #104)

Review Open/Deferred Issues(Update Status if

necessary)

NewIssues?

Issues Management Process

Risk Management Process

Review Open/Deferred Risks

(Update Status ifnecessary)

Refine Definitionof New Risks

(including roughCost/Impact/Probability)

New RiskImpacts Project? (per thresholds)

Develop andReview

Risk MitigationPlan

Update Risk Log(Rejected)

Update Risk Log(accepted/deferred)

Change/ScopeManagement

Project Risk Log(Del #105)

New Risks?

Change Control/Scope Management Process

Review Open/DeferredChanges

(Update Statusif necessary)

Refine Definitionof New Changes(including rough

Cost/Impact)

Accept NewChanges? End

UpdateChange Control/

Scope Management Log

(rejected)

New RisksIntroduced?

RiskManagement

UpdateProject Plan/

Schedule

AssignResources toAccomplish

ChangeOrder

UpdateChange

Control/ScopeManagement

Log(Open/defered)

Add NewRisk to

Risk Log

Project ChangeControl/Scope

Management Log(Del #106)

NewChanges?

Project Health Check Sub Phase

Complete theProject

Health CheckPlan

Project HealthCheck Plan(Del #141)

Review ProjectHealth Check

ApproachDocument

Train &Prepare

Project Teamfor Project

Health Check

AdministerProject Health

CheckQuestionnaire

M 1400A ProjectHealth Check

ApproachDocument

ExamineProjectArtifacts

ConductInterviews

AnalyzeInformation

and DevelopCorrection

Action Plans

Prepare &Review

DraftFindings

ConductManagement

ReviewMeeting

Prepare &Publish Final

Findings

Project HealthCheck

Questionnaire &Report

(Del #142)

System Development Lifecycle (SDLC)

The progressive phases of work to develop and deliver the unique product of a project.

MAIS Performance Support Methodology

Relationship Between MAIS PMM, SDLC, & Performance Support Methodologies & Phases

Project Management Methodology

Release/Rollout

PracticeMoves

System Test

Develop/Unit Test

DesignRqmts/

Analysis

Assessment

Design

Development

Delivery

MAISPerformance

Support Phases

MAISSDLC

MAISPMM

Stabilization

Infrastructure Project Management

• Environment Preparation is executed throughout the project, preparing and configuring the needed environment(s) for each SDLC phase.

• Planning Items: User Technical & Functional Support Requirements. Approach to environment procurement, configuration, delivery, and support. Timeline. System Architecture Diagrams.

Post Project Phase

Capture final PMInfo -

Issue, Risks,Change/ScopeManagement,

Lessons Learned,Score Card

1400Project Health

Check(for Post Project)

Close ProjectPlan/Schedule

Inputs

Close Out &Archive Project

Repositories

Post-ProjectChecklist

(Del #192)(completed)

ProjectDocument

Repositories

CloseContracts

(if needed)

Post-Project Checklist (Del # 192)Lessons Learned LN DB (Del #137)

Review/Evaluate Final

LessonsLearned

ProjectDocument

Repositories

ArchivedProject

DocumentRepositories

Lessons LearnedSummary(Del #191)

CompletePost-Project

Checklist

ProjectConclusionAcknowledgement(Del. #190)

Final ProjectSummaryMeeting

Project Management Methodology

Questions?

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