university of michigan administrative information services 2/10/06 project management methodology...
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University of
Michigan Administrative Information Services
2/10/06
Project Management Methodology (PMM)
MAIS Project Management Methodology
What is a Project?
“A Project is a temporary endeavor undertaken to create a unique product or service” - PMI (Project Management Institute) Body of Knowledge
(Every project has a definite beginning and a definite end.)
MAIS Project Management Methodology
What is Project Management?
• Application of knowledge, skills, tools and techniques to project activities to meet project requirements. - PMBOK (Project Management Body of Knowledge)
MAIS Project Management Methodology
• Is a detailed definition of an organization’s approach to managing the Project Life Cycle.
• Provides a reusable roadmap to managing and executing projects.
• Provides tools for capturing, analyzing and improving project work efforts.
• Provides a structured approach to creating and sharing project information.
Project Management Methodology(PMM)
MAIS Project Management Methodology
Components of a Project
People
Deliverables
ScheduleBudget
Constraints & Risks
Metrics & Measurements
Communication
MAIS Project Management Methodology
Managing Project Components
• People – Roles & Responsibilities
• Project Deliverables - Acceptance Criteria
• Schedule - Effort, Duration, and Staff Resources to produce specific Project Deliverables
• Budget – Costs and Funding
• Assumptions & Constraints – Issues, Risks to accomplishing objectives of project
• Metrics - Measure progress and success of producing project deliverables within planned schedule and budget
• Communication – Information about Project.
MAIS Project Management Methodology
• A Best-Practices blend of: Existing EAS PMM Methodology
Proven during PS Upgrade. Used with STAT, TAPI, and other projects.
Industry-based PMM Methodologies PMI (Project Management Institute) and the PMI PMBOK (Project
Management Body of Knowledge) model. SEI (Software Engineering Institute) and the CMM-I (Capability
Maturity Model – Integration) model.
Development of MAIS Project Management Methodology (PMM)
MAIS Project Management Methodology
Production Support Planning
Project Management Envelope
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
Project Execution
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
MAIS Project Management Methodology
Refining Definition of Project Deliverables and Outcomes
Project Definition Project Execution
…
MAIS Project Management Methodology
Tools of Methodology
• Process Flows
• Approach Documents
• Templates and Instructions
MAIS Project Management Methodology
Why Use a Methodology?
• Provides a consistent approach to managing projects.
• Provides a predictable roadmap for organizing and storing information on projects.
• Provides a framework for continuous improvement, enabling MAIS to analyze and improve efficiencies of work efforts and resource utilization.
MAIS Project Management Methodology
Project Management Methodology Scalability
Project Management Methodology is “scaled” according to project size, complexity:
Net Result: Not all MAIS Project Management Methodology Deliverables are required all of the time! It varies depending on Project Size!
X-Small (Petite)
Small
Medium
Large
MAIS Project Management Methodology
Next Steps
• Detailed Look at Key Deliverables of MAIS Project Management Methodology
MAIS Project Management Methodology
Questions?
MAIS Project Management Methodology
Project Definition & Startup Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
Project Execution
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
MAIS Project Management Methodology
Project Definition Phase - Overview
• Continues the refinement of initial Proposal deliverables into “working” deliverables.
• Sets in motion the operational framework of the project.
• Builds the integrated, deliverables-based project schedule and plans needed to execute the project on a day-to-day basis.
• Establishes the internal procedures, responsibilities, and activities needed to complete the project.
MAIS Project Management Methodology
Project Definition Phase Deliverables
• Charge/Scope Document
• Schedule
• Budget
• Issues Log
• Risks Log
• Change Control/Scope Log
• Roles & Responsibilities
• Communication Plan
• Deliverables Log
MAIS Project Management Methodology
Project Execution Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
Project Execution
MAIS Project Management Methodology
Project Execution Phase - Overview
• Project Manager, Administrator, Lead(s), Team, and others execute the Plans developed in Definition phase.
• Project Manager Directs Monitors Adjusts Reports Controls
the activities executed as the project progresses.
MAIS Project Management Methodology
Project Execution Phase Deliverables
• Project Administration Meeting Agendas Meeting Minutes
• Project Reporting PlanView Time Reporting Budget to Actual Reports Project Status Score Card Lessons Learned
MAIS Project Management Methodology
Project Execution Phase Deliverables Cont’d
• Project Control Issues Log Risks Log Change/Scope Control Log
• Project Health Check Health Check Approach Health Check Plan Health Check Questionnaire
MAIS Project Management Methodology
Post Project Phase
Production Support Planning
Pro
ject
De
finiti
on
& S
tart
up
Po
st P
roje
ct
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rel
ease
/Rol
lout
System Development Lifecycle
Infrastructure Project ManagementP
ract
ice
Mov
es
Change Management
Project Execution
MAIS Project Management Methodology
Post Project Phase - Overview
• Discontinues activities of the project in an orderly, controlled manner that includes a review of the project processes and outcomes.
• Project Manager Formally acknowledges project conclusion with Sponsor. Closes any outstanding contracts. Resolves any outstanding issues. Participates in a Post Project Health Check. Reviews and summarizes Lessons Learned. Ensures all relevant Project Deliverables are archived.
MAIS Project Management Methodology
Post Project Phase Deliverables
• Project Conclusion/Acknowledgement
• Post Project Health Check Post Project Health Check Plan Post Project Health Check Questionnaire
• Lessons Learned Summary
• Post Project Checklist
MAIS Project Management Methodology
Methodology Web Page• A Look at the available resources
MAIS Project Management Methodology
Next Steps
• A closer look at Project Management Methodology phases & deliverables and a brief overview of the System Development Lifecycle (SDLC), Performance Support Methodology, and Infrastructure Project Management.
MAIS Project Management Methodology
Questions?
MAIS Project Management Methodology
Project Definition & Startup Phase
EndStart
- Establish Initial PM Control Logs and metrics- Create & Update Project Charge Document- Create list of all Project Deliverables and Acceptance Criteria- Define and Baseline Detailed Project Plan/Schedule- Refine Project Budget- Define Roles & Responsibilities and Training Requirements- Create Project Communications Plan
M 1000A - PM Approach Document(s)Project Proposal Documents from Step 1010
M101 - Project ChargeM102 - Project Plan/Schedule (Planview)M103 - Project BudgetM104 - Issues LogM105 - Risks LogM106 - Change/Scope Control LogM107 - Roles/ Responsibilities and Training RequirementsM108 - Project Communication PlanM110 - Log of Project DeliverablesM111 - Project Kickoff Meeting Agenda
Set UpProject
DocumentRepositories
ProjectDocumentRepository
Review andUpdate PMApproachDocument
M 1000A - PMApproachDocument(Updated)
MAIS Project Management Methodology
Project Execution Phase
End
1220Project
Reporting
1210Project
Administration
1230Project ControlManagement
1300Project Health
Checks
Start2000 - 7000
SDLC
Infrastructure Project
Management
PerformanceSupport
Methodology
MAIS Project Management Methodology
Project Administration Sub Phase
EndStart
Update andMaintain Project
Schedule
Conduct ProjectReview Meetings Meeting Agenda
(Del #131)
Meeting Minutes(Del #132)
Project Plan/Schedule(Del #102)
(maintained)
Review LessonsLearned Lessons
Learned(Del #137)(updated)
Conduct ProjectWorking Team
Meetings
MAIS Project Management Methodology
Project Reporting Sub Phase
Start
Maintain ProjectScore Card
Create Weekly andMonthly Status
Reports
Report Time
Project Score Card(Del #136)
M133 - Project Budget to Actual ReportM134 - Project Variance Report (from Planview)M135 - Project Status Reports
Project Plan/Schedule(Del #102)
(updated-time reported)
Capture LessonsLearned
Lessons Learned(Del #137)(LN DB)
End
MAIS Project Management Methodology
Project Control Management Sub Phase
EndStart
IssuesManagement
RiskManagement
Change/ScopeImpact
Management
M 1000A PM Approach Document
INPUT
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Refine Definitionof New Issues
(including roughCost/Impact)
Acceptnew Issue?
Does Issueintroduce
Risk?
RiskManagement
Issue NeedsProject Change?(per thresholds)
Change/ScopeManagement
End
UpdateIssue Log(rejected)
Start
Yes
No
Yes
No
Address Issueas action item
UpdateIssue Log
(open/deferred)
Project IssueLog
(Del #104)
Review Open/Deferred Issues(Update Status if
necessary)
NewIssues?
YES
Yes
No
No
Issues Management Process
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Risk Management Process
Review Open/Deferred Risks
(Update Status ifnecessary)
Refine Definitionof New Risks
(including roughCost/Impact/Probability)
New RiskImpacts Project? (per thresholds)
Develop andReview
Risk MitigationPlan
End
Update Risk Log(Rejected)
Start
Yes
No
Update Risk Log(accepted/deferred)
Change/ScopeManagement
Project Risk Log(Del #105)
New Risks?
Input
NO
Yes
MAIS Project Management Methodology
Project Control Management Sub Phase cont’d
Change Control/Scope Management Process
Review Open/DeferredChanges
(Update Statusif necessary)
Refine Definitionof New Changes(including rough
Cost/Impact)
Accept NewChanges? End
UpdateChange Control/
Scope Management Log
(rejected)
Start
Yes
No
New RisksIntroduced?
RiskManagement
UpdateProject Plan/
Schedule
AssignResources toAccomplish
ChangeOrder
UpdateChange
Control/ScopeManagement
Log(Open/defered)
Add NewRisk to
Risk Log
Project ChangeControl/Scope
Management Log(Del #106)
NewChanges?
Input
No
Yes
Yes
No
MAIS Project Management Methodology
Project Health Check Sub Phase
End
Complete theProject
Health CheckPlan
Project HealthCheck Plan(Del #141)
Review ProjectHealth Check
ApproachDocument
Train &Prepare
Project Teamfor Project
Health Check
AdministerProject Health
CheckQuestionnaire
M 1400A ProjectHealth Check
ApproachDocument
ExamineProjectArtifacts
ConductInterviews
AnalyzeInformation
and DevelopCorrection
Action Plans
Prepare &Review
DraftFindings
ConductManagement
ReviewMeeting
Prepare &Publish Final
Findings
Project HealthCheck
Questionnaire &Report
(Del #142)
Start
INPUT
MAIS Project Management Methodology
System Development Lifecycle (SDLC)
The progressive phases of work to develop and deliver the unique product of a project.
Rqm
ts/A
naly
sis
Des
ign
Dev
elop
men
t
Sys
tem
Tes
t
Rol
lout
System Development Lifecycle
Pra
ctic
e M
oves
MAIS Project Management Methodology
MAIS Performance Support Methodology
Relationship Between MAIS PMM, SDLC, & Performance Support Methodologies & Phases
Project Management Methodology
Release/Rollout
PracticeMoves
System Test
Develop/Unit Test
DesignRqmts/
Analysis
Assessment
Design
Development
Delivery
MAISPerformance
Support Phases
MAISSDLC
MAISPMM
Stabilization
MAIS Project Management Methodology
Infrastructure Project Management
• Environment Preparation is executed throughout the project, preparing and configuring the needed environment(s) for each SDLC phase.
• Planning Items: User Technical & Functional Support Requirements. Approach to environment procurement, configuration, delivery, and support. Timeline. System Architecture Diagrams.
MAIS Project Management Methodology
Post Project Phase
Start
Capture final PMInfo -
Issue, Risks,Change/ScopeManagement,
Lessons Learned,Score Card
1400Project Health
Check(for Post Project)
Close ProjectPlan/Schedule
Inputs
Close Out &Archive Project
Repositories
Post-ProjectChecklist
(Del #192)(completed)
ProjectDocument
Repositories
End
CloseContracts
(if needed)
Post-Project Checklist (Del # 192)Lessons Learned LN DB (Del #137)
Review/Evaluate Final
LessonsLearned
ProjectDocument
Repositories
ArchivedProject
DocumentRepositories
Lessons LearnedSummary(Del #191)
CompletePost-Project
Checklist
ProjectConclusionAcknowledgement(Del. #190)
Final ProjectSummaryMeeting
MAIS Project Management Methodology
Project Management Methodology
Questions?