train the technology trainer: creating successful presentations

Train the Technology Trainer:

Creating Successful Presentations

Presenter: Diana Silveira

Novare Library Services

Agenda Writing course descriptions, titles and agendas to help set up realistic expectations from attendees

Creating a logistics pre-training checklist to help ensure you and the location are ready to go

Managing the unexpected - from tech issues to problem participants

Developing basic presentation skills and techniques for successful public speaking

Creating Your Course

Creating Objectives How long is the course?

Who is your audience? What is their goal?

What 1 thing overall should attendees walk away with in this time frame?

Can this be broken down into points?

Creating the description To the point – no more than 3-4 sentences

Bullet Points

Action Verbs Watch language for over-promises “Learn” “Become an Expert”

They can “Listen” “demonstrate” “practice”

Title Denote Tone

Avoid cute names

Title should give an idea of course

5-7 words

Downloading Pride and Prejudice

V

Free Ebooks for Your Kindle

The Presentation Introduction

Key Points Examples, Demonstrate

Summarize Yourself

Call to Action Next Steps Audience Challenge How to follow-up

Creating the Advertising Title

Time

Location

1 sentence at most description

How to get more information

Visual

Activity TimeCreate a Course – you

can present in 10 minutes or less.

Creating a training checklist- Presentation- Tech Requirements

- Props- Handouts- Room Set Up

PowerPoint and Alternatives

Click icon to add picture

PowerPoint, Prezi, SlideRocket, Google Docs

Tips• Graphics

• Don’t Read

• Don’t Print Slides - use slideshare or similar

• Remember it will be big and needs to be clear

Room Set-up

Seating

Chairs should face away from the door and windows if possible, to minimize distractions.

Avoid having the sun in anyone's eyes or having glare interfere with their ability to see any visual materials.

What type of seating? Is the class hands-on?

How many are expected?

What style is the class?

Theatre StyleThis is the most efficient set-up when the attendees will act as an audience. This set-up is not recommended for food events or if note taking is required.

Theatre StylePros Good for large groups when reading/writing are not required

Cons Elevation changes needed for large groups No writing surface Minimal group interaction

Theatre StyleSet-up hints

Rows can be circular, semi-circular, straight, or angled

Offset each row

Narrow chairs – space them

If you have the space, allow for 24” between

U- Style or Hollow SquareA series of conference tables set in the shape of the letter U, with chairs around the outside.

Used for • Meetings• discussion groups • speaker will act as

part of audience. • Not recommended

for food events or if note taking is required.

Image from: http://goo.gl/Q4nir7

U StylePros

Good work space

Good interaction between participants

Ideal when audio-visual or speakers are involved

Cons

Not ideal for larger group

U-Style or Hollow Square A minimum of 2’ of table space per attendee.

Avoid the “U” set-up for groups greater than 25

Classroom Style

Used for

hands-on classes

long sessions

Sessions with refreshments

Rows of conference tables with chairs facing the front of a room (and usually a speaker), providing writing space for each person.

Classroom StylePros Presenter can see all participants Accommodates large groups in less space

Cons Minimal interaction possible Participants only see each other’s backs

Image & More Tips from http://goo.gl/5yB05q

Classroom StyleSet-up hints

• Angle toward the speaker.

• Approximately 2’ of space per person at each table

• Minimum space between tables is 3’.

Technology Plan A Plan B Schedule for testing each

Emergency Kit: - Screen Shots of “Live”

Demonstrations- Presentation on Flash Drive- Power Cords

Classroom Materials Handouts

Follow-up details Help! Contact Information Web Resources Where to get information from today’s

presentation

Basic Presentation Skills

Golden Rules Know Your Audience

Know Your Topic

Bring Your Passion

Tips for Success Practice

Be Prepared

Know Your Material

Get to a Room Early and “Own it”

Visualize Success

Know: Your audience wants you to succeed

Don’t Apologize for nerves

Focus on the message

Dress Comfortable but Professional

Remember: You are the expertYou are awesome

Shake those nerves Math

Breathing Exercises

Don’t forget to eat – and regulate caffeine

ActivityBreak into groups and create a presentation.

Part 2

You will evaluate everybody – on two things:

Liked Best

Next Time

Follow-Up This Course

Managing the UnexpectedThe Audience The Questioner

The Side tracker

The Side-talker

The Distracted

The Technology Remember Plan B

Take a short break if needed

More on – and regroup

Humor

Questions

Contact Information

diana@novarelibrary.com

delicious.com/presenting

slideshare.net/dee987

www.facebook.com/NovareLibraryServices

877-816-9638

Diana Silveira