time management, multi tasking & other myths - wmccai managers luncheon 1-29-13

Time Management, Multi-Tasking & Other Myths

Presented byThomas L. Willis, PCAM®

Zalco Realty, Inc./Association Bridge, LLC

WMCCAI Manager Luncheon ProgramJanuary 29, 2013

This is about introspection… this is about mindset more than skillset… this is about analysis… this is about CHANGE

“Progress is a nice word. But change is its motivator. And change has its enemies.” 

- Robert Kennedy

When all is said and done…

• Myths?• Planning the Work• Working the Plan• When Work Actually Works…

For You• Yes You Can!

Myth #1 - You Can Manage Time

Ready…….GO!

Myth #2 - You CAN’T Management Time (Events)

“Bummer of a birthmark, Hal.” (Thank you, Gary Larson)

PLANNING THE WORKIt’s a brave new day!

How do you know what you are going to do today?

Prioritized Task List

Oh decisions, decisions• What’s important?• Chronological factors• Weeklies, monthlies & other

periodic tasks (wanna stay out of trouble?)

• Time blocks > creating milestones

• When do I plan to plan?• Means & methods

Prioritized Task List – Why??

WORKING THE PLANGreat…now the day actually starts

Working the planThis is this when mediocre managers give up and generally tell me I am full of certain organic matter. Photo Credit: Adam Tinsworth

External Obstacles

“Life is what happens to you while you are busy making other plans.”

-John Lennon

External Obstacles

Manager’s Quiz: Which law has the

greatest impact in the way we do

our business?

a. Federal Lawb.County/City Ordinancesc. Condominium/HOA/POA Actsd.Case Lawe. Murphy’s Law

External Obstacles

When stuff happens, the excellent

manager practices the art of reprioritization while

remembering that the important things are

rarely urgent, and urgencies are rarely important.

Internal ObstaclesThe hard truth is……

You don’t have time?Tasks are not necessarily static

Attitude may not be everything, but it sure makes a difference! "If you think you can, or if you think you can't, either way, you're right." 

-Henry Ford 

Can you “save time” by increasing productivity? Of course you can…

• Think of time in terms of blocks• “Single Handling Concept”• Think efficiencies all the time –

seconds>minutes>hours• Beware of Myth #5……

Multi-Tasking!

A plethora of tips & strategies

No, I’m not going to put them on a

slide. That would be too much like

PowerPoint Bullet Hell. You really

should write them down so you can

make them your own anyway.

A plethora of tips & strategies

Myth #6 – It is more effective to work long blocks of time and even cut back on sleep to get things done.

Myth #7 – You have to stay tethered to your electronics to be responsive

WHEN WORK REALLY WORKS –

FOR YOU

This is the really cool part…

Want to actually make these happen?Weaving your values and goals into everyday life turns your dreams into realities

How many people are you?A segmented life leads to inner conflict

A unified life mitigates inner conflict

Reality of allowing urgencies to rule

WHY?

You want some more “why”?

This year has the potential to be the

best year of your life. Time does not

care about you. It is constant. It is

relentless. Own your life. Add value

to time. Add quality to time. Only

you can do this. Of course you can

do it.

THANK YOU for your time today. I sincerely hope you consider it an investment.

I would love to hear how any of the things we shared together today may have worked for you. Please feel free to

connect with me and keep the dialogue going. 

Thomas L. Willis, PCAM®

twillis@zalco.comassociationbridge@gmail.com

Facebook: http://on.fb.me/muiltoTwitter: @ideaguypcam

Linkedin: http://linkd.in/sxLgwsTomasuarus Rex Blog: http://thomaslwillis.blogspot.com/