time management

Viet Huynh - Communications Team – 1st Training Workshop

TABLE OF CONTENTS

• Identify time wasters and adopt strategies for eliminating them

• Recognize the benefits of planning the use of one’s time

• Learn practical techniques for organizing workloads

• Be assertive in dealing with unexpected demands.

THEORIES ON TIME

THEORIES ON TIME

THEORIES ON TIME

TIME STEALERS

List down several time wasters?

EFFECTIVE TIME MANAGMENT

8:00 AM 10:00 AM 12:00 AM 3:00 PM 5:00 PM0

20

40

60

80

100

120

140

Typical Energy Cycle

Energy line

PLANNING

1. Set a realistic target

PLANNING

2. Identify

3. Schedule the work process

PLANNING

PLANNING

4. Inform to people who are involved

PLANNING

4. Implement

PLANNING

5. Evaluate & Review

PLANNING

Achieve Goal / Set goals

Formulate Action Item

Set milestone

Frame WorkflowBreak Items into to do lists

Action to do list

Evaluate Progress

Work flow techniques

PLANNING

SYSTEMATIC APPROACH

Information

What has to be done

Planning

Action

Review

CLASSIFY PRIORITIES

Urgent Not Urgent

A

DO NOW

C

REJECT AND

EXPLAIN B

PLAN TO DO

D

RESIST AND

CEASE

Important v/s Urgent

Important

Not important

TIME MANAGEMENT TIPS

People

To-do list

Subordinate (staff)

TIME MANAGEMENT TIPS

Paperwork

Messages

Writing notes

TIME MANAGEMENT TIPS

Meetings

TelephoneEmails

ACTION PLAN

WHAT?

HOW?

WHEN?

TIME’S UP!!

TABLE OF CONTENTS