Time

Management

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• Define what is time management

• Knowing how you spend your time

• Setting priorities

• Using a planning tool

• Getting organized

• Scheduling your time appropriately

• Not procrastinating

• Managing external time wasters

BY THE END OF THIS LESSON

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You can’t save it You can’t borrow it

You can’t lend it You can’t leave it You can’t take it

You can only do two things with it… Use it or Lose it

What is it? (Rupured, et.al., 1998)

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• You only have 24 hours, 1,440 minutes or 86,400 seconds each day

• There are 168 hours per week

• Average lifespan is about 4000 weeks

How do you use that time?

FACTS ABOUT TIME

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“Time management is the process of organizing and planning how to divide your time between specific activities. Good time management enables you to work smarter – not harder – so that you get more done in less time, even when time is tight and pressures are high. Failing to manage your time damages your effectiveness and causes stress.”

What is Time Management?

https://www.mindtools.com/pages/article/newHTE_00.htm

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WHAT HAPPENS WHEN YOU ARE

NOT PRACTICING GOOD TIME

MANAGEMENT?

1. Stress

2. Fatigue

3. Illness

4. Tasks take longer

5. Disorganized

6. Lack of accomplishment

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Time vs Money

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Strategy 1: Know how you spend

your time

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Look for patterns. Are you spending too much time on routine tasks? Are there things you can simplify? Are you spending too much time doing something that could be done more succinctly or streamlined? Are there times during the day when you are busier? Is it possible to reorganize your schedule so that you are able to work more consistently? When are you most and least productive? Are you doing work that should be delegated? Or work that shouldn’t even be done? Do tasks take longer than they should?

Do you use “down time” effectively? Do you have time to think?

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Strategy 2: Set Priorities

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Time Management Matrix

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Strategy 3: Planning Tools

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Strategy 4: Getting Organized

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De-Clutter Your Life

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Strategy 5: Schedule Your Time

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Reflect….

When are you most

productive and alert?

When do you tend to

overcommit?

When can you more easily

balance responsibilities?

When do you make time for

YOURSELF?

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Schedule your most productive

time

1. Block out time for

your high priority

activities first

2. Only schedule

about 70% of your

time to leave

opportunity for

creativity

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JUST SAY NO

Be honest

Use non-verbal language

Don’t be defensive

Be brief

Don’t use an excuse

Use positives

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Strategy 6: Stop Procrastinating

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How to stop Procrastinating

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Strategy 7: Identify Time Wasters

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Case Study :

Can Time Management Skills Be Taught?

http://www.acaciahrsolutions.com/teaching-time-management-

case-study/

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• Don’t do it yourself…Delegate

• Focus on quality…Avoid Multitasking

• Take care of yourself…Exercise

Some more tips…

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• No, time is made of 24 hours and we can’t change that.

• What we can change is our FOCUS!!

Can we really manage time?

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The Gorilla Effect

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ANYTHING ELSE???

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ANYTHING ELSE???

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Collect in your INBOX

Get a moment to COLLECT all the things you have to do.

Use always the same SYSTEM to do it, or the same INBOX.

Get ready to EXAMINE.

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Now you have your

TO DO LIST

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ANYTHING ELSE???

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AND NOW WHAT?

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