time management
DESCRIPTION
TRANSCRIPT
Viet Huynh - Communications Team – 1st Training Workshop
TABLE OF CONTENTS
• Identify time wasters and adopt strategies for eliminating them
• Recognize the benefits of planning the use of one’s time
• Learn practical techniques for organizing workloads
• Be assertive in dealing with unexpected demands.
THEORIES ON TIME
THEORIES ON TIME
THEORIES ON TIME
TIME STEALERS
List down several time wasters?
EFFECTIVE TIME MANAGMENT
8:00 AM 10:00 AM 12:00 AM 3:00 PM 5:00 PM0
20
40
60
80
100
120
140
Typical Energy Cycle
Energy line
PLANNING
1. Set a realistic target
PLANNING
2. Identify
3. Schedule the work process
PLANNING
PLANNING
4. Inform to people who are involved
PLANNING
4. Implement
PLANNING
5. Evaluate & Review
PLANNING
Achieve Goal / Set goals
Formulate Action Item
Set milestone
Frame WorkflowBreak Items into to do lists
Action to do list
Evaluate Progress
Work flow techniques
PLANNING
SYSTEMATIC APPROACH
Information
What has to be done
Planning
Action
Review
CLASSIFY PRIORITIES
Urgent Not Urgent
A
DO NOW
C
REJECT AND
EXPLAIN B
PLAN TO DO
D
RESIST AND
CEASE
Important v/s Urgent
Important
Not important
TIME MANAGEMENT TIPS
People
To-do list
Subordinate (staff)
TIME MANAGEMENT TIPS
Paperwork
Messages
Writing notes
TIME MANAGEMENT TIPS
Meetings
TelephoneEmails
ACTION PLAN
WHAT?
HOW?
WHEN?
TIME’S UP!!
TABLE OF CONTENTS