time hacks

Time Hacks@russjhammond

Filter

Learn

Organize

Retain

Use

Build onCommunicate

Information

Knowledge worker:

a person who works exclusively with

information

5 practices

• Management of time

• Choose what you can contribute

• Know how to mobilize strength

• Focus on outcomes vs. work

• Knitting it all together with effective decisions

Time is...

• Finite

• In-elastic

• Un-controllable

Manage information in hopes of making good

use of time.

Basic skills:

How to find info

Keyboard shortcuts

Where to put info

demo

Search from the command line

Search within a page:

Command F

Keyboard Shortcuts

File Management

Docs

Business

Taxes

2010

Federal

Docs

Archive

Basic Tools = Platforms tools are built on top of

Mac

PC

Iphone

Ipad

Android

Web based

Blackberry

Problem case studies

How to manage passwords for

everything

demo

Password:

Login: help@yourdomain.com

Group password mgmt

Manage your network

15 minutes

2x day

Email

Notifications

Use Ifttt.com for peace of mind

Turn off mail sound & icon in dock

Bury icon on phone

File Management

Inbox

Archive

Guaranteed way to get more responses to

your emails.

Ask what you want in 1st line.

...Then write your novel.

Finding time to read

Learn to Speed Read

Calendar Management

If its not a strength find a way to...

Eliminate itDelegate itAutomate it

Gum

Pencils

Staples

Index cards

Shampoo

Toothpaste

File box

Tennis balls

Socks

Lighter fluid

Duct tape

Flashlight

Folders

Binder

Car adapter

Phone case

Dock

!!

!!

delegnation.com

Craigsource

Virtual Assistants

Hiring a VA

• Hire like you have before - ask for referrals

• Put a call out on Twitter & LinkedIn

• US vs. International

• Philippines over India

• Agency vs. Individual

• On demand vs. contract

Interview Questions

• Favorite & least favorite tasks

• How many clients do you currently support

•What’s your computer & Internet setup

• Do you have a blog

• Tech specific questions (word, photoshop, etc)

Interview Questions

• Describe my business

•Walk thru scenarios (customer interactions)

•Why did you choose to be a VA

Freelancers

Hiring Freelancers

• Responses in first hour are SPAM

• Include an open ended question in proposal

• “Please respond in private message” area to filter

• Have them restate in their own words the goal

• Phone interview with top 3

Crowdsourcing

... isn’t a single strategy ... group of approaches that share one obvious attribute in common, they all depend on

some contribution from the crowd.

- Jeff Howe

Contest Management

• Very clear proposal

• Show examples of work you do like

• Be very active with feedback, but keep it private for first half

• At halfway, open up comments to all

• Send messages to those that are getting close

Travel Hacks

Travel Hacks

• Put time in subject line in calendar

• Flash drive on keychain

• Something is going to go wrong, on every trip, plan for it

• $20 bill goes a long way

•Macgyver case

Hotel Hacks

• Ipad as 2nd monitor

• Fax for free print

• Push back reservation 1 day to cancel

• Fax random things to yourself at front desk

•Cell phone recharger lend/lease

•Cardpool for 10% off

Rental Car Hacks

• Always reserve economy

•Don’t pick the big SUV if you don’t drive one

•Credit card or firm likely has insurance

•DO NOT EVER BUY A USED RENTAL CAR

Airline Hacks

•GSO for cheaper flights

• Above & Beyond certificates

• Airline reserve number in cell phone

• If you don’t get want to you want, call back

• Be cool

TSA Hacks

• If you act like you are suppose to be there, most people will believe you

• Friends & family line

•Hotel attached to airport has own line

• International terminal

• Study terminal maps

russjhammond.com