time hacks

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Presented to the BIG Council in Charlotte, NC on March 26th, 2013.

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Time Hacks@russjhammond

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Filter

Learn

Organize

Retain

Use

Build onCommunicate

Information

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Knowledge worker:

a person who works exclusively with

information

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5 practices

• Management of time

• Choose what you can contribute

• Know how to mobilize strength

• Focus on outcomes vs. work

• Knitting it all together with effective decisions

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Time is...

• Finite

• In-elastic

• Un-controllable

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Manage information in hopes of making good

use of time.

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Basic skills:

How to find info

Keyboard shortcuts

Where to put info

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demo

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Search from the command line

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Search within a page:

Command F

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Keyboard Shortcuts

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File Management

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Docs

Business

Taxes

2010

Federal

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Docs

Archive

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Basic Tools = Platforms tools are built on top of

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Mac

PC

Iphone

Ipad

Android

Web based

Blackberry

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Problem case studies

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How to manage passwords for

everything

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demo

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Password:

Login: [email protected]

Group password mgmt

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Manage your network

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15 minutes

2x day

Email

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Notifications

Use Ifttt.com for peace of mind

Turn off mail sound & icon in dock

Bury icon on phone

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File Management

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Inbox

Archive

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Guaranteed way to get more responses to

your emails.

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Ask what you want in 1st line.

...Then write your novel.

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Finding time to read

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Learn to Speed Read

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Calendar Management

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If its not a strength find a way to...

Eliminate itDelegate itAutomate it

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Gum

Pencils

Staples

Index cards

Shampoo

Toothpaste

File box

Tennis balls

Socks

Lighter fluid

Duct tape

Flashlight

Folders

Binder

Car adapter

Phone case

Dock

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!!

!!

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delegnation.com

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Craigsource

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Virtual Assistants

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Hiring a VA

• Hire like you have before - ask for referrals

• Put a call out on Twitter & LinkedIn

• US vs. International

• Philippines over India

• Agency vs. Individual

• On demand vs. contract

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Interview Questions

• Favorite & least favorite tasks

• How many clients do you currently support

•What’s your computer & Internet setup

• Do you have a blog

• Tech specific questions (word, photoshop, etc)

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Interview Questions

• Describe my business

•Walk thru scenarios (customer interactions)

•Why did you choose to be a VA

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Freelancers

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Hiring Freelancers

• Responses in first hour are SPAM

• Include an open ended question in proposal

• “Please respond in private message” area to filter

• Have them restate in their own words the goal

• Phone interview with top 3

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Crowdsourcing

... isn’t a single strategy ... group of approaches that share one obvious attribute in common, they all depend on

some contribution from the crowd.

- Jeff Howe

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Contest Management

• Very clear proposal

• Show examples of work you do like

• Be very active with feedback, but keep it private for first half

• At halfway, open up comments to all

• Send messages to those that are getting close

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Travel Hacks

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Travel Hacks

• Put time in subject line in calendar

• Flash drive on keychain

• Something is going to go wrong, on every trip, plan for it

• $20 bill goes a long way

•Macgyver case

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Hotel Hacks

• Ipad as 2nd monitor

• Fax for free print

• Push back reservation 1 day to cancel

• Fax random things to yourself at front desk

•Cell phone recharger lend/lease

•Cardpool for 10% off

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Rental Car Hacks

• Always reserve economy

•Don’t pick the big SUV if you don’t drive one

•Credit card or firm likely has insurance

•DO NOT EVER BUY A USED RENTAL CAR

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Airline Hacks

•GSO for cheaper flights

• Above & Beyond certificates

• Airline reserve number in cell phone

• If you don’t get want to you want, call back

• Be cool

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TSA Hacks

• If you act like you are suppose to be there, most people will believe you

• Friends & family line

•Hotel attached to airport has own line

• International terminal

• Study terminal maps

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russjhammond.com