this project is funded by the euand implemented by a consortium led by mwh amman – 23 april 2012...
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This project is funded by the EU And implemented by a consortium led by MWH
Amman – 23 April 2012
RCBI ‘handover’ meetingJordan
RCBI ‘handover’ meetingJordan
This project is funded by the EU And implemented by a consortium led by MWH
Meeting outlineMeeting outline
• Expectations
• Review of the involvement of Jordan and of what the programme and authorities in Jordan plan to do to facilitate involvement
• Identify what RCBI tools/materials may be needed to help with this including a presentation on some of these, e.g. e-modules + support needed to the end of the project
• Situation at the start of the project (2007) and situation at end. How has it changed
• Review of support from RCBI - what was useful and what could be improved and what might be needed in the future programming phase
• Evaluation and wrap up
This project is funded by the EU And implemented by a consortium led by MWH
BasisBasis
• Quantitative analysis based on statistics on calls provided by the programme
• Qualitative analysis based on questionnaires:– Jordan: NCP, CSE, applicants, beneficiaries and partners
– Programme: JMA/JTS
• Input from - RCBI Experts
This project is funded by the EU And implemented by a consortium led by MWH
No. of applicants by country - standard callNo. of applicants by country - standard call
This project is funded by the EU And implemented by a consortium led by MWH
No. of applicants by country - strategic projects No. of applicants by country - strategic projects
This project is funded by the EU And implemented by a consortium led by MWH
No. of partners by country - standard callNo. of partners by country - standard call
This project is funded by the EU And implemented by a consortium led by MWH
No. of partners by country - strategic projects No. of partners by country - strategic projects
This project is funded by the EU And implemented by a consortium led by MWH
No. of applicants and partners by country - standard call
No. of applicants and partners by country - standard call
This project is funded by the EU And implemented by a consortium led by MWH
No. of applicants and partners by country - strategic projects
No. of applicants and partners by country - strategic projects
This project is funded by the EU And implemented by a consortium led by MWH
Success rate of applicants by country - standard callSuccess rate of applicants by country - standard call
This project is funded by the EU And implemented by a consortium led by MWH
Budget share overall by country - standard call Budget share overall by country - standard call
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of MPC organisations in applications-1Involvement of MPC organisations in applications-1
As Applicants:
• Not very well represented (2), low level of representation (2)
Reasons:
NCP/CSE:
• No or moderate experience in managing EU funded projects
• Europeans were usually looking for partners as most of them were interested in being the leader
• The need to work with partners from Europe and the region
Programme:• Lack of experience (incl. in project management)
• Institutional barriers related to procedures and job responsibilities
• Complicated administrative procedures
• High level of bureaucracy of organizations in the MPC
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of MPC organisations in applications-2Involvement of MPC organisations in applications-2
As Partners:
• Very well represented (3), well represented (1)
Reasons:
NCP/CSE:
• Amongst the first countries to sign the financing agreement with EU - allows applicants from EU to involve partners from Jordan
• Organisations were approached by other applicants from other countries
• Many active organizations and entities
• Entities have offered many ideas on projects for building partnerships
Programme:
• Interest in the Programme
• Existing good cooperation with other organisations from EU countries
• Literacy and financial improvement
• Professionalism
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of MPC organisations in awarded projects - 1Involvement of MPC organisations in awarded projects - 1
As Beneficiaries:
• Not very well represented (1), low level of representation (2)
Reasons:
NCP/CSE:
• Lack of experience with big projects with many partners
• Exclusion of the capital Amman from eligible regions
Programme:
• Only one MPC has been awarded due to its longer experience in managing projects
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of MPC organisations in awarded projects - 2Involvement of MPC organisations in awarded projects - 2
As Partners:
• Very well represented (1), well represented (3)
Reasons:
NCP/CSE:
• Excellent cooperation between applicants and partners
• The commitment towards finalizing all project documents
• It is easier to be a partner of a project which other organisation is managing
Programme:
• There is an overall participation of all MPC involved in the Programme at project level
• The number of partners from MPC is very well balanced
• The rule of 50% of activities to be implemented in MPC could have definitely contributed to achieve this equal participation
This project is funded by the EU And implemented by a consortium led by MWH
Main challenges - 1Main challenges - 1
As Applicants:
NCP/CSE:
• Knowledge of EU procedures
• Proven previous experience in managing external funds
• To have the right financial systems in place
• Exclusion of Amman
Programme:
• Enhance knowledge of the Programme rules
• Lack of experience
• Legislation
• To manage funds - that seems to be complicated for some MPC countries
This project is funded by the EU And implemented by a consortium led by MWH
Main challenges - 2Main challenges - 2
As Partners:
NCP/CSE:
• Lack of better understanding about the programme documents (including
documents required in the application form)
• Need for further information sessions and partnership search forums
• Long procedures of the evaluation
• Exclusion of Amman
Programme:
• Many organisations are not familiar with working in partnership
• To achieve common objectives in a coordinated way
• To improve knowledge of the management rules
• Low level of initiatives
This project is funded by the EU And implemented by a consortium led by MWH
Success factors - Jo applicants, beneficiaries and partners - 1 Success factors - Jo applicants, beneficiaries and partners - 1
Reasons for success:
• Cooperation and working as a team where every partner has a certain role
Main Challenges to be overcome
• Long distance between partners
• Miscommunication;
• Strict deadlines
How they were overcome
• Good follow-up skills and cooperation with partners
This project is funded by the EU And implemented by a consortium led by MWH
Reasons for not applying/not being successful – Jo applicants, beneficiaries and partners
Reasons for not applying/not being successful – Jo applicants, beneficiaries and partners • Lack of partners from the European countries
• Long proposal preparation and evaluation process
• Project activities not much related to the EU policy and objectives
• Lack of coordination between partners
This project is funded by the EU And implemented by a consortium led by MWH
Level of involvement in applications – Jo applicants, beneficiaries and partners
Level of involvement in applications – Jo applicants, beneficiaries and partners
• Active involvement that is also equal to the involvement of other Partners (1)
• Member State partners have higher involvement than Partner Country partners (2)
• The Lead Partner has been doing almost all of the work, partners being passive (1)
• The level of our involvement is in line with what was planned (2)
• We expected to be more involved in the project (1)
• So far, we have had very little or no involvement in the project (1)
This project is funded by the EU And implemented by a consortium led by MWH
Are MPC at a disadvantageAre MPC at a disadvantage
Yes (3) – No (1)
Reasons:
NCP/CSE:
• Lack of experience in participating in such programme as a lead partner
Programme:
• Less experience and resources to compete
• Financial and legislative barriers
This project is funded by the EU And implemented by a consortium led by MWH
Balanced participationBalanced participation
• As long as the PC are represented in some way in all projects, this will be enough (1)
• A balanced distribution of funds among participating countries is very important (2)
• Balanced participation is very important but there is not much that
can be done about this (2)
• Balanced participation is extremely important for programme success (4)
Explanation:
• Balanced participation underlines a true and real co-ownership of the Programme
This project is funded by the EU And implemented by a consortium led by MWH
What are you doing to facilitate involvement? What are you doing to facilitate involvement?
NCP/CSE:
• Motivates to build partnerships
• Facilitation of the programme implementation
• Nothing, except some attempts to expand the database of organisations who receive info on calls and updates
Programme:
• Providing rules that boost MPCs participation in the call (50% rule for instance)
• Awareness-raising and technical events
• Any kind of communication actions
• Programmes are not the main player to stimulate involvement
This project is funded by the EU And implemented by a consortium led by MWH
What can/should you do in the future What can/should you do in the future
NCP/CSE:
• Allocate the right team of human resources for the international cooperation programmes
• Simplify the programme documents, requirements and the guidelines
• Training and support to the team
• Awareness and partnership search forums
• Engage applicants and partners together in creative information sessions
• Government and local authorities, universities are all qualified but they have not been assisted to be more involved in projects
Programme:
• Provide for technical assistance funds to National Contact Points
• Reconduct a similar RCBI experience
• Programmes are not the main player to stimulate involvement
This project is funded by the EU And implemented by a consortium led by MWH
RCBI materials/tools - 1RCBI materials/tools - 1
• Database of partners and contacts in MPC
• E support for project identification and development and project implementation
• Identifying, developing and implemention ENPI CBC projects: Tips from RCBI practice of supporting potential applicants and partners
• RCBI Project Implementation Manual (PIM)
• Guides to national requirements for implementing ENPI CBC projects
This project is funded by the EU And implemented by a consortium led by MWH
RCBI materials/tools - 2RCBI materials/tools - 2
• The clock is ticking: Steps for preparing ENPI CBC project proposals
• ‘Who does What When’ Wheel - Responsibilities and tasks for each programme management structure
• Power point presentations from events – Project Preparation workshops, Partner search Forums, Project Management and Implementation training
• Reports on PC involvement
• Other support?
This project is funded by the EU And implemented by a consortium led by MWH
RCBI support to Jordan 2007-2011RCBI support to Jordan 2007-2011
• Support for programming – contributions from expert from Jordan and other programming experts
• Training on programme management - JMC (1)
• Events to support calls for proposals - info seminars (4), project preparation workshops (3), Partner Search Forum in Jordan (1) and contribution for participation at Partner Search Forums outside Jordan (3)
• Training in project management & implementation - NCP (1), beneficiaries and partners (3)
• Support to participate in programme events (5)
• Guides to National Requirements for implementing ENPI CBC projects - steps to take when awarded a project
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