this project is funded by the euand implemented by a consortium led by mwh rcbi ‘handover’...
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This project is funded by the EU And implemented by a consortium led by MWH
RCBI ‘handover’ meetingLatvia-Lithuania-Belarus ENPI CBC
Programme
RCBI ‘handover’ meetingLatvia-Lithuania-Belarus ENPI CBC
Programme
Vilnius, 19 March 2012
This project is funded by the EU And implemented by a consortium led by MWH
Meeting outlineMeeting outline
• Expectations
• Review of the involvement of PC and what the programme plans to do to facilitate involvement
• Identify what RCBI tools/materials may be needed to help with this including a presentation on some of these, e.g. e-modules + support needed to the end of the project
• Situation at the start of the project (2007) and situation at end. How has it changed
• Review of support from RCBI - what was useful and what could be improved and what might be needed in the future programming phase
• Evaluation and wrap up
This project is funded by the EU And implemented by a consortium led by MWH
BasisBasis
• Quantitative analysis based on statistics on calls, provided by the programme
• Analysis based on questionnaires:
– Programme – JTS
– Belarus – NCP, CSE
• Input from RCBI Experts
This project is funded by the EU And implemented by a consortium led by MWH
No. of Belarus applicants calls 1 & 2No. of Belarus applicants calls 1 & 2
This project is funded by the EU And implemented by a consortium led by MWH
No. of Belarus partners in applications calls 1 & 2No. of Belarus partners in applications calls 1 & 2
This project is funded by the EU And implemented by a consortium led by MWH
No. of Belarus applicants and partners calls 1 & 2No. of Belarus applicants and partners calls 1 & 2
This project is funded by the EU And implemented by a consortium led by MWH
Success rate Belarus & MS applicants calls 1 & 2Success rate Belarus & MS applicants calls 1 & 2
This project is funded by the EU And implemented by a consortium led by MWH
Budget share Belarus – 1st callBudget share Belarus – 1st call
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of BY organisations in applications - 1Involvement of BY organisations in applications - 1
As Applicants
• Low level of representation (JTS, NCP, CSE)
Reasons
• Insufficient human and financial capacities to manage EU-funded projects (JTS)
• Lack of administrative capacities and experience in project implementation (e.g. language barriers, co-financing) (JTS, CSE)
• Insufficient experience with EU financing instruments, national approval procedures (NCP)
• Insufficient linguistic skills of BY organisations (NCP)
• Relatively low visibility of ENPI CBC programmes in Belarus (NCP)
• Late launch of LLB programme branch JTS offices in Belarus (NCP)
• Uncertain actual consequences and benefits (financial, political and institutional) (CSE)
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of BY organisations in applications - 2Involvement of BY organisations in applications - 2
As Partners
- Very well represented (JTS); well represented (JTS); not very well represented (NCP, CSE)
Reasons
• Requirement to have at least one partner from the PC and active position of the partners from the MS (JTS)
• Longstanding cooperation relations with Latvia and Lithuania (JTS)
• Lack of political support from central state (CSE)
• Late launch of LLB programme branch JTS offices in Belarus (NCP)
• Relatively low visibility of CBC programmes in Belarus (NCP)
• Uncertain actual consequences and benefits (financial, political and institutional) (CSE)
• There are opportunities for “easier money” for NGOs (CSE)
• Insufficient experience with EU financing instruments, national approval procedures (NCP)
• Low level of English skills (NCP)
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of BY organisations in awarded projects - 1Involvement of BY organisations in awarded projects - 1
As Applicants
- Low level of representation (JTS, NCP, CSE)
Reasons
- Lack of administrative (also financial) capacities and experience in project implementation (e.g. language barriers, co-financing) (JTS)
- Low level of involvement at the application stage (NCP)
This project is funded by the EU And implemented by a consortium led by MWH
Involvement of BYorganisations in awarded projects - 2Involvement of BYorganisations in awarded projects - 2
As Partners
• Very well represented (JTS); not very well represented (NCP, CSE)
Reasons
• Longstanding cooperation relations with Latvia and Lithuania (JTS)
• Requirement to have at least one partner from the PC and active position of the partners from the MS (JTS)
• Low level of involvement at the application stage (NCP)
This project is funded by the EU And implemented by a consortium led by MWH
Main challenges - 1Main challenges - 1
As Applicants
• Acquire more practical experience with EU financing instruments and
national project approval procedure (NCP)
• Understanding of the project management cycle (JTS)
• Lack of experience (JTS)
• To find and involve qualified project developer (CSE)
• Improve linguistic skills (NCP)
• Additional administrative burden on national level (JTS)
• Low level of support from relevant national authorities (JTS)
This project is funded by the EU And implemented by a consortium led by MWH
Main challenges - 2Main challenges - 2
As Partners
• Understanding of the programme rules (JTS)
• Acquire more practical experience with EU financing instruments and national project approval procedure (NCP)
• Improve linguistic skills (NCP)
• Additional administrative burden on national level (JTS)
• Low motivation due to a complicated project approval procedure in Belarus (JTS)
• Lack of own funds for co-financing (JTS)
• Undeveloped constructive contacts (CSE)
This project is funded by the EU And implemented by a consortium led by MWH
Disadvantage issueDisadvantage issue
Disadvantage (3)
No disadvantage (1)
Reasons:
• See challenges above (JTS)
• Lack of PC’s “ownership” in programme JMAs (NCP)
• Weaker regulatory convergence between PCs and the EU (NCP, CSE)
This project is funded by the EU And implemented by a consortium led by MWH
Balanced participation?Balanced participation?
• A balanced distribution of funds among participating countries is very important (1)
• Equal treatment of all applicants is more important than balanced participation (1)
• Balanced participation is extremely important for programme success (2)
Explanation:
- Due to the nature of the programme (CBC) all the projects should involve partners from MS and PC seeking to achieve the same objective while implementing the project
- Formal involvement causes disappointment and frustration
Who is responsible for facilitating this?
• JMA/JTS (1)
• Branch offices (2)
• National authorities (2)
This project is funded by the EU And implemented by a consortium led by MWH
What are you doing to facilitate involvement?What are you doing to facilitate involvement?
Programme
• Active JTS and BO position during information campaign
• Active position of the NA in Belarus trying to involve more BY partners
• Partnership of a minimum 1 PC organization (BY) and EU country organization (LV or LT) as a pre-condition
• Equal opportunities and equal treatment for all applicants and beneficiaries
• Extending eligible Programme’s territory in BY by inclusion of adjacent territories
This project is funded by the EU And implemented by a consortium led by MWH
What are you doing to facilitate involvement?What are you doing to facilitate involvement?
NCP
• Coordinate the activity of BY organisations
• Advise on EU financial mechanisms and national project approval procedure
• Contribute to CBC programme visibility events in BY
• Contribute to fair and equal treatment of BY applicants/partners at the JMC and project-selection committee levels
This project is funded by the EU And implemented by a consortium led by MWH
What can/should you do in the future?What can/should you do in the future?
Programme
• To perform active information campaign (e.g. presentation of success stories in media)
• To promote programme on national level
• To ensure equal access to Programme information for all applicants
• To raise administrative capacities of PC organisations (trainings, seminars, partner search forums, consultations)
• Involvement of skilled partners in sharing project preparation and implementation experience
• Use of competent local experts having experience on ground for training sessions is highly appreciated
• To provide assistance through established BO in PC
This project is funded by the EU And implemented by a consortium led by MWH
What can/should you do in the future?What can/should you do in the future?
NCP
• Contribute to the drafting of the next generation ENPI CBC programmes
• Ensure equal treatment of BY organisations
• Encourage more regular participation of JMC members from BY in JMC meetings
• Explore ways of making the national project approval procedure more user-friendly
• Adequate ENPI financing and simplified application procedure
CSE
• Participate in programming and programme management, share responsibility and be interested in programme results
This project is funded by the EU And implemented by a consortium led by MWH
RCBI support to LLB 2007-2011RCBI support to LLB 2007-2011
• Support for programming - contributions from experts from Belarus and other programming experts
• Training on programme management - JMA/JTS/JMC (3)
• Events to support calls for proposals – info seminars (2), project preparation workshop (6), partner search forums (2)
• Support for PC to participate in programme events (11)
• Guide to BY National Requirements for implementing ENPI CBC projects - steps to take when awarded a project
This project is funded by the EU And implemented by a consortium led by MWH
RCBI materials/tools - 1RCBI materials/tools - 1
• Database of partners and contacts in Belarus
• E support for project management and implementation
• Identifying and developing ENPI CBC projects: Tips from RCBI practice of supporting potential applicants and partners
• RCBI Project Implementation Manual (PIM)
• Guide to national requirements for implementing ENPI CBC projects
This project is funded by the EU And implemented by a consortium led by MWH
RCBI materials/tools - 2RCBI materials/tools - 2
• The clock is ticking: Steps for preparing ENPI CBC project proposals
• ‘Who does What When’ Wheel - Responsibilities and tasks for each programme management structure
• Power point presentations from events – Project Preparation workshops, Partner Search forums, Programme Management and Implementation training
• Reports on PC involvement
• Other support?