the world web of mevlana: a web-based automation system for academic exchange programs in the...

The The World Web of Mevlana: World Web of Mevlana: A A Web-Based Automation System for Web-Based Automation System for Academic Exchange Programs in Academic Exchange Programs in

the Context of the Context of InternationalizationInternationalization

Zekeriya Aktürk, Abdullah Akyol, Hamit Acemoğlu. Atatürk University, Erzurum http://aile.atauni.edu.tr/ 361

Internationalization Introduction to WWM Materials and Methods Results

Cummunication with other systems Generating Reports Data Security Exchange for 2013-2014

Conclusion/ 362

ABOUT THE PRESENTATION

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One School Advertisement:DePaul University

/ 364http://www.depaul.edu/

• Exchange of ideas• Bringing new ideas• Need for being a global

citizen• Cannot ignore outside

world• A career that will benefit

everybody on the planet• Everything is

interconnected• We should not only

accept, we should celebrate divesity

• Internationalization transforms thinking

USA Almost 600,000 international students are enrolled in U.S.

higher education institutions.

/ 365http://www.globalsecurity.org/military/library/congress/

2007_hr/070629-vaughan.htm

UK

/ 366http://www.smuc.ac.uk/international/student-statistics.htm

Netherlands January 2010: 76,000

international students study in the Netherlands

/ 367http://www.eurogates.nl/en_holland_news/id/

7393/

Japan 118,498 international students in Japan as of May 1, 2007

/ 368http://www.jasso.go.jp/statistics/intl_student/data07_e.html

http://www.tut.ac.jp/english/admission/class.html

Turkey

June 10, 2010: Around 17 000 foreign students

/ 369http://www.zaman.com.tr/wap.do?

method=getSondakikaDetay&haberno=994035&sirano=4&sayfa=

/ 3610http://www.sabah.com.tr/Egitim/2012/02/22/turkiyede-yabanci-ogrenci-sayisi-artiyor

February 2012: Around 26 000 foreign students

Internationalization is National Policy

/ 3611http://www.yok.gov.tr/web/guest/uluslararasilasma-toplantisi

Students from 31 countries applied to study medicine at Atatürk University.

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  n %KENYA 45 18.6AZERBAYCAN 39 16.1SURİYE 23 9.5İRAN 19 7.9TÜRKİYE 17 7TÜRKMENİSTAN 13 5.4A.B.D. 12 5ALMANYA 10 4.1FİLİSTİN 10 4.1AFGANİSTAN 9 3.7BULGARİSTAN 7 2.9FAS 6 2.5YEMEN 5 2.1HOLLANDA 4 1.7GÜRCİSTAN 3 1.2URDUN 3 1.2RUSYA 2 0.8

SUUDİ ARABABİSTAN. 2 0.8ANDORRA 1 0.4BİRLEŞİK ARAP EMİRLİ 1 0.4

BOSNA-HERSEK 1 0.4ERİTRE 1 0.4İSRAİL 1 0.4NORVEÇ 1 0.4ÖZBEKİSTAN 1 0.4ROMANYA 1 0.4SOMALİ 1 0.4TACİKİSTAN 1 0.4TANZANYA 1 0.4TUNUS 1 0.4YUNANİSTAN 1 0.4Toplam 242 100

Visiting Professors

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Arunkumar Vasanr Chitre India BiophysicsBasant Kumar Mohanty India EmbryologyB.Vinod Kumar India MicrobiologySherif Karam Canadian histologyKrishna Tadepalli India PathologyUsha Rani Somaraju India BiochemistryAnil Sharma India medical biologyShabbir Ahamd Khan Pakistan Public HealthSeyed Mohammad Akrami Iran medical geneticsGamal Badr Egyptian ImmunologyMohammed Khan Bangladesh MicrobiologyVolodymyr Dvornyk Hong Kong medical biologySyamala Moparthi India PhysiologyHasabelrasoul Mohamedd Saudi Arabia PhysiologyAbderrahman Ibrahim Syria, Paraguay PathologyAnand Sarwottam Deshmukh India Medical MicrobiologyAshwini Deshmukh India PhysiologySarosh Mahdi Pakistan Public healthAlberto Cebrian Serrano Spanish Histology and embr.Diego Liberati Italy bio-physiology Nitin Vishwakarma India AnatomyNasir Ali Afsar Pakistan PharmacologyBrian Mangum Fiji Public HealthShafik Habal Medical Microbiology

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INTERNATIONALIZATIONA Big Vision

Internationalization is the result of a vision

Academic staff from the Nebraska University came to Erzurum in 1962 and supported establishing Atatürk University

Still appreciated! There are countries where

YOU may contribute./ 3619

The World is getting smaller each day Inernationalization has become a

priority New academic exchange programs

emerged ERASMUS (1987) Farabi (2008-2009) Mevlana (2013-2014)

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INTRODUCTION

Aim of MEP: “Enabling academic exchange between

Turkish and international universities worldwide”

Most important features: No geographical boundary Bugdet provided by Turkey

/ 3621

INTRODUCTIONMevlana Exchange Program

(MEP)

Academic exchange programs have to process a lot of actions: Announcements Applications

Learning protocols Acceptance letters Financial issues ...

Doing all the procedures by hand has some limitations: Time consuming, workforce

requirement, open for mistakes.../ 3622

INTRODUCTIONThe Need

The project was supported by the Scientific Reaseach Projects funding unit (BAP) of Atatürk University

A system was developed to automate the following processes:1. Determination and agreement of available

exchange quota by coordinators from host and guest universities.

2. Making announcements via the World Wide Web.

3. Application of local and international students to the announced seats.

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MATERIALS AND METHODS

4. Application of local and international academic staff to the announced seats.

5. Collection of Grade Point Average (GPA) and foreign language scores of students.

6. Matching and selection of students and academic staff eligible for exchange.

7. Preparation and transfer of acceptance letter for those who are accepted for exchange.

8. Matching of lectures and preparation of the learning protocols.

9. Collection of final reports of students and staff who successfully participated in the exchange.

10.Fast communication via mass e-mails and SMS11.Production of different reports.

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The automation system developed was named as The World Web of Mevlana

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MATERIALS AND METHODS

The system was hosted at http://mevlana.atauni.edu.tr

Technical features: main interface programming language:

asp.net (C# .net) database programming language: MSSQL Additionally: Ajax technologies, Java script,

Jquery, and CSS were implemented as necessary.

the software was developed based on a layered architecture.

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MATERIALS AND METHODS

The WWM has eight levels of authorization:1. System manager2. Local coordinators3. International coordinators4. Local students5. Local academic staff6. International students7. International staff8. Guest users / 3627

RESULTSUser Levels

Data related with the competencies, courses, curriculum content, and ECTS credits are automatically retrieved from the Course Information Package portal of the university

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RESULTSCommunicating with Other

Systems

http://eobs.atauni.edu.tr/Default.aspx

Student information including GPA is automatically retrieved from the Student Information System upon logging in with national Turkish ID.

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RESULTSCommunicating with Other

Systems

http://obs.atauni.edu.tr/auth

Students, academic staff and coordinators can generate reports as they need.

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RESULTSGenerating Reports

The WWM is hosted in the servers of Atatürk University

Security poicy and firewalls of the university apply also for WWM

Regular backups are taken every week with more frequent ones during the high traffic periods.

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RESULTSData Security and Back-up

Added in Google-Maps Detailled visitor statistics

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RESULTSAdditional Information

http://www.webtemsilcisi.com/

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RESULTSExchange Planned

2013-2014 (before WWM)

2014-2015 (after WWM)

Available agreements

16 45

Outgoing students 19 23

Incoming students 47 39

Outgoing staff 18 29

Incoming staff 12 27

Total Exchange Planned

96 118

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CONCLUSION

The Mevlana Exchange Program automation system was successfully developed and implemented for the 2014-2015 exchange period.

The system is working smoothly with mostly positive user feedbacks. Minor bugs encountered during operation are fixed instantly.  

The need for being continually engaged in some form of learning activity will force the development for new educational settings and infrastructure removing the boundaries created by time and space.

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CONCLUSION

As to our knowledge, the WWM is the first automation system for exchange programs in Turkey.

Utilization of information technologies has been widely expanded during the recent years.

Even governments started to accomplish many of their procedures through electronic government (e-government) systems, which will probably trigger the transformation of “university” to “e-university”.

Gürbüz, T. Eğitimde Değişim: Bilgi Yönetimi ve e-öğrenme.

Satı, Z. E., Karataş, E. K., Özen, Z., Koçoğlu, F. Ö., & Erol, Ç. “E-Üniversite” ye Yolculuk.

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CONCLUSION

The World Web of Mevlana will facilitate the Mevlana Exchange Program procedures for all stakeholders, including Mevlana Exchange Office workers, local and international coordinators, sudents, and academic staff.

It will also help to promote the Mevlana Exchange Program by enabling fast access to all resources via the internet .

Using the experience accumulated at Atatürk University, we expect other institutions to implement the WWM for their universities. Since the processes are fairly similar, the system can be applied to other exchange programs such as ERASMUS and Farabi too with some modifications.