271 class 1, 24.09.2012 atatürk university medical faculty time management zekeriya aktürk, prof....
TRANSCRIPT
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Class 1, 24.09.2012Atatürk University Medical Faculty
Time ManagementTime Management
Zekeriya Aktürk, Prof. [email protected] http://aile.atauni.edu.tr
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Aim – Objectives• At the end of this lecture the participants are
expected to have information about effective time management principles.
• Objectives– Mention at least 10 principles of effective time
management– Describe the SMART acronym for setting goals– Explain the importance – urgency matrix– Defend the importance of spending time in planning
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1. Be aware of the importance of time
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2. Begin with the end in mind
• Imagine your funeral and listen to what you would like the Imam to say about you.
• This should reveal exactly what matters most to you in your life.
• Use this frame of reference to make all your day-to-day decisions so that you are working toward your most meaningful life goals.
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3. Set clear goals
• Specific
• Measurable
• Attainable
• Realistic
• Time limited
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How many number of goals?
• Maximum 5-6 projects (goals) at a time
• Each goal demands different tasks to be done
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4. Use a “to do” list
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5. Do not use little pieces of paper
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Use a diary showing the full week
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6. Put your to do list on the right place
• Your study desk
• Fridge
• Toilet door
• Cover of your book
• Outlook
• PDA
• …
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7. Prioritize urgency – importance
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Stephen Covey’s Time Management Matrix (Modified)
Urgent Not UrgentImportant • Dealing with crisis
• Deadlines for assignments
• Urgent tasks• Phone calls, that can't
be delayed
• Daily class • New study planning• Achievements and
results• Routine study / work• Relaxation
Not Important
• Daily Ordinary phone calls
• General meetings
• Chatting with classmates
• Some mail, phone calls
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8. The 80 – 20 (Pareto) Rule
• The first several items (usually 6) account for 80% of the problems
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9. Reserve enough time to study
• Your full time job is studying!
• How much time do you need?
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10. Find out your index learning style
• Active/reflective
• Sensing/intuitive
• Visual/verbal
• Sequential/global
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11. Focus at one thing at a time
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12. Create routines
• Have a plan that you apply each day
• e.g. – Reading before sleeping– Getting up at 7:00– Repeating daily material right after school– Reading lecture notes before lectures
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13. Work in time blocks
• Reserve specific time for each lecture
• Work in blocks of 1-2 hours
• Then give short break or change task
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14. Be persistent from day to day
• Think of the turtle and rabbit tale
• “İyiliğin az da olsa devamlı olanı makbuldür!”
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15. Be flexible
• Allow time of interruptions and distractions• Save larger block of time for priorities• Ask yourself questions and get back to your
goal
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16. Consider your biological time
• Find out which is the best time for you study
• Are you a morning person?
• A night owl?• Late Afternoon?
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Typical Energy CycleTypical Energy Cycle
100%Best
productive time
O 8:00 Noon 17:00
17. Conquer procrastination (postponement)
• Learn to say no– You can’t do everything– Don’t undertake things you can’t complete
• Remain consistent to your goals
• Reward yourself
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18. If you are tired of working relax by getting tired in something
else!• If you get tired of doing something, relax by doing something else (by getting tired in something else)
• “bir işte yorul, bir başka işte dinlen…”
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19. Think and Plan
• Reserve time for planning and reflection• Organize in a way that makes sense to you
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Summary
• What are the principles of effective time management?
• How should one set goals during time management?
• Explain the SMART acronym
• Explain the “importance – urgency matrix”
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