the connected productive enterprise technology enabled business productivity in the digital decade

The Connected Productive EnterpriseTechnology Enabled Business Productivity in the Digital Decade

Today‘s AgendaToday‘s AgendaWelcome & Introduction Derrick McCourt, Microsoft

09:00 People, Work & Information Clive Ryan, Microsoft

09:20 Streamlining Processes & Collaboration in Irish Local Authorities

Tim Willoughby, LGCSB

10:00 Building an EDRM solution on the Microsoft & Tower Platform

Jonny Chambers, Microsoft & Jason Boswell, Tower Software

10:30 Conquering your Productivity Pirates

William Bruen, Priority Management

11:00 Q&A. Close

Conquering Your

Productivity Pirates

Productivity

presented by

William Bruen

PRIORITY MANAGEMENT

Which Which ‘Productiv‘ProductivityPirates’ ityPirates’ steal steal your your time?time?

Pirates

A

1. Conflicting Priorities/Crisis Management

2. Interruptions & Drop-in Visitors3. Work overload + Stress4. Lack of Self

Discipline/Procrastination5. Attempting Too Much/Inability to

say “No”6. E-mail7. Looking for information8. Ineffective Delegation9. Lack of Priorities/Objectives10. Meetings

Productivity Productivity PiratesPirates

Does Life feel like this?

AA

1 Do it now

2 Defer: Decide When

3 Delegate it

4 Dump/Delete

1

Important/Urgent

Prioritise Work with 4D’s

TouchIt

Once

A

4 D’s= Processto Manage

Information

High Importance

High Urgency

Low Importance

High Urgency

High Importance

Low Urgency

Low Importance

Low Urgency

Urgency

Imp

orta

nce

1

3

2

4 Dump it!Delegate it

Decide whenDo it now

Prioritise Work As It ArrivesPrioritise Work As It Arrives

Exercise Impt vs Urgent

TouchIt

Once

To Do List

Task 1

Task 2

Task 3

Task 4

Task 5

Task 6

Task 7

Task 8

Task 9

Task 10

Task 11

Task 12

Task ..

Task ..

Task ..

Task 50

Completed

Completed

Completed

New TaskNew TaskNew Task

Any problems?

Don’t Think Vertically

A

Day Day Day Day Day Day Day Day Day Day

How much time each day can you PLAN?

Task

Task

Task

Task

Task

Task

Task

Task Task

Task

Task

TaskTask

Task Task

Task

TaskTask

Task

Task .

Routines/Meetings

Reactive/Interruptions

Plannable Capacity Each Day?

How much time each day?

How much time each day?

Next ,lets look at interruptions

Each day - a MANAGEABLE workloadOnly make REALISTIC commitments

A

Does Life Feel Like This?

Auto

AA

Working Sm@rt

Learning Link

A

Microsoft Outlook

© 2003 Microsoft Corporation. All rights reserved.This presentation is for informational purposes only. Microsoft makes no warranties, express or implied, in this summary.