styles of business letters

STYLES OF BUSINESS LETTERS

BUSINESS LETTERS

A business letter is a communication of information on matters of trade and commerce or services. It serves not only as a communication of information but also preserving record of the communication

STYLES OF BUSINESS LETTER

• Indented style• Block style • Complete block style• Semi block style• Hanging indented style

INDENTED STYLE

Oldest form of business letters. This require first line to begin at the margin and the subsequent line to begin five spaces away from the beginning of the previous line. A comma follows each line and a full stop is put after the last line.

SRK TRADE LINKS

40 C, OTTAPPALAM – 630728

8 JUNE 2009

The Paralin Co-operative Bank,

548, peace Lane,

Parali – 611306.

Dear sir,

Please refer to your letter no:3784/27 of may 14, 2010

we are happy that…. ……………………….. …………………………… …… …… ……………….. ………………. …………………………. ……………………………….. ...........

………………………… ………………………… . . …………

Yours faithfully,

K.S.Paul

secretary

BLOCK STYLE

In this style the date line , the complimentary close and the signature are aligned with the right margin. All other parts except the letter head, printed matters starts from the left division. Between the parts and paragraphs of the body of the letter double spacing is given whereas

there is a single spacing within each part and paragraph.

FEROK PAPER INDUSTRIESBridge Nagar

Ferok- 470326

31. June. 2010Your reference: letter no:48 of may

Our reference:KOQ-29

The Genaral Manager

Pattanbi genaral stores ltd

Pattambi-667314

Dear sir,

We are………………………………………………………………………………….. ……….. ……….. ……….. ….. ….

……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ………

We are really………………………………………………………………………………………………. ….. ….. ….. …..

………………………………………………………………………………………………………………. ….. ….. ….. ….

…………………………………………………………

Yours faithfully,

T.S./SG T.S. George

Encl 1 Sales officer

COMPLETE BLOCK STYLE

The complete block style form has all lines beginning at the margin and no punctuations at the end of any line except in the text of message.

Thiruvilwamala book depot

Palakadu -6412062 July 2009

The finance manager

Chennai book centre

Chennai-614011

Dear sir,

We are …………………………………………………………………………………………………….. ….. …….

………………………………………………………………………………………………………….………………..

We hope that ……………………………………………………………………………………….. ….. ….. ….. …

………………………………………………………………………………………………………….………………………………………………….

Yours faithfully,

A.C Ayyapa

Stores manager

ACA/kg

Encl:1

SEMI BLOCK STYLE

This is like the block style except the paragraph of the letters are indented and complementary close are placed at the right margin.

MANKANDA CREAM SUPLIERS

Chittoor – 670 136

2 July 2009

The finance manager

Chennai book centre

Chennai-614011

Dear sir,

We are ………………………… ………………………………………………. ………………. …………………………………………………………………………..

………………………… …………………………

We hope that …………………………………………………………..............

……………………………………………………………………………………………………………………………………………………………. ……

Yours faithfully,

A.C Ayyapa

Stores manager

HANGING INDENTED STYLE

In this style the first line of each paragraph is started from the left margin. The remaining lines in each paragraph have four or five spaces.

Wheat Traders

Nenmara - 413

2 July 2009

The finance manager

Chennai book centre

Chennai-614011

Dear sir,

We are ………………………………………………………………………………………………

……………………………………………………………………………………………

…………………………………………

We hope that ……………………………………………………………………………………

……………………………………………………………………………………………

…………………………………………

Yours faithfully,

A.C Ayyapa

Stores manager

REFERENCE

Business communication – Rajendra Pal, J.S. Korlahall, Sultan Chand & sons.

Business Communication – Varinder Kumar, Bodh Raj, Kalyani Publications.