styles of business letters
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STYLES OF BUSINESS LETTERS
BUSINESS LETTERS
A business letter is a communication of information on matters of trade and commerce or services. It serves not only as a communication of information but also preserving record of the communication
STYLES OF BUSINESS LETTER
• Indented style• Block style • Complete block style• Semi block style• Hanging indented style
INDENTED STYLE
Oldest form of business letters. This require first line to begin at the margin and the subsequent line to begin five spaces away from the beginning of the previous line. A comma follows each line and a full stop is put after the last line.
SRK TRADE LINKS
40 C, OTTAPPALAM – 630728
8 JUNE 2009
The Paralin Co-operative Bank,
548, peace Lane,
Parali – 611306.
Dear sir,
Please refer to your letter no:3784/27 of may 14, 2010
we are happy that…. ……………………….. …………………………… …… …… ……………….. ………………. …………………………. ……………………………….. ...........
………………………… ………………………… . . …………
Yours faithfully,
K.S.Paul
secretary
BLOCK STYLE
In this style the date line , the complimentary close and the signature are aligned with the right margin. All other parts except the letter head, printed matters starts from the left division. Between the parts and paragraphs of the body of the letter double spacing is given whereas
there is a single spacing within each part and paragraph.
FEROK PAPER INDUSTRIESBridge Nagar
Ferok- 470326
31. June. 2010Your reference: letter no:48 of may
Our reference:KOQ-29
The Genaral Manager
Pattanbi genaral stores ltd
Pattambi-667314
Dear sir,
We are………………………………………………………………………………….. ……….. ……….. ……….. ….. ….
……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ……….. ………
We are really………………………………………………………………………………………………. ….. ….. ….. …..
………………………………………………………………………………………………………………. ….. ….. ….. ….
…………………………………………………………
Yours faithfully,
T.S./SG T.S. George
Encl 1 Sales officer
COMPLETE BLOCK STYLE
The complete block style form has all lines beginning at the margin and no punctuations at the end of any line except in the text of message.
Thiruvilwamala book depot
Palakadu -6412062 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are …………………………………………………………………………………………………….. ….. …….
………………………………………………………………………………………………………….………………..
We hope that ……………………………………………………………………………………….. ….. ….. ….. …
………………………………………………………………………………………………………….………………………………………………….
Yours faithfully,
A.C Ayyapa
Stores manager
ACA/kg
Encl:1
SEMI BLOCK STYLE
This is like the block style except the paragraph of the letters are indented and complementary close are placed at the right margin.
MANKANDA CREAM SUPLIERS
Chittoor – 670 136
2 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are ………………………… ………………………………………………. ………………. …………………………………………………………………………..
………………………… …………………………
We hope that …………………………………………………………..............
……………………………………………………………………………………………………………………………………………………………. ……
Yours faithfully,
A.C Ayyapa
Stores manager
HANGING INDENTED STYLE
In this style the first line of each paragraph is started from the left margin. The remaining lines in each paragraph have four or five spaces.
Wheat Traders
Nenmara - 413
2 July 2009
The finance manager
Chennai book centre
Chennai-614011
Dear sir,
We are ………………………………………………………………………………………………
……………………………………………………………………………………………
…………………………………………
We hope that ……………………………………………………………………………………
……………………………………………………………………………………………
…………………………………………
Yours faithfully,
A.C Ayyapa
Stores manager
REFERENCE
Business communication – Rajendra Pal, J.S. Korlahall, Sultan Chand & sons.
Business Communication – Varinder Kumar, Bodh Raj, Kalyani Publications.