sherry doody director, talent initiatives, human resources & business enhancement amanda avila...

Sherry DoodyDirector, Talent Initiatives,

Human Resources

& Business Enhancement

Amanda AvilaDirector, Talent Initiatives & Business Enhancement

Employer Internship Training Session

• About the Prima Civitas Foundation (PCF)

• Community & Economic Development-

2006

• Non-governmental organization (NGO)

• Project focuses

• Improving quality of life

• Creating jobs in Michigan

Employer Internship Training Session

• Why the Michigan Internship Initiative?

• Started as a partner for Intern In Michigan

• Realized that employers need educated on what to do with interns

• Became advocates for strengthening the relationships between employers and education

Employer Internship Training Session

Today’s Agenda

• Introductions

• Name, organization & what you are looking to gain

from today’s presentation

• New Employer Internship Toolkit

• Interns today

• Employer benefits & challenges

• How to get started

• 5 Steps essential for structuring program

• FAQs

• Resources

Employer Internship Training Session

Who are today’s interns???

Employer Internship Training Session

These are today’s interns?

• High School students

• College students

Traditional

Non-traditional

Employer Internship Training Session

Employer Benefits

• Opportunity to create workforce pipeline

• Add capacity and skill sets

• Bring new ideas and fresh perspectives

• Great way to groom future leadership

• Return On Investment (ROI)

Employer Internship Training Session

Employer Challenges• Difficult to get buy-in from management and

peers• Previous bad experiences

• Limited (or lack of) HR personnel/resources• Not sure how to get started• Not sure where to find interns• Leary of legalities• International students• Paid vs. unpaid

Employer Internship Training Session

US Dept. of Labor 6 Criteria:

1. Interns cannot displace regular employees.

2. Interns are not guaranteed a job at the end of the

internship (though you may decide to hire

them at the conclusion of the experience).

3. Interns are not entitled to wages during the

internship.

4. Interns must receive training from your

organization, even if it somewhat impedes on the work.

5. Interns must get hands-on experience with

equipment and processes used in your industry.

6. Interns’ training must primarily benefit them, not

the organization.

Employer Internship Training Session

How to get started:

Look at what can be completed by an intern

• Review job descriptions for each department

• Highlight things that could be easily

transferred onto an intern JD

• Identify capacity issues

• Do you have projects on your wish list?

Think big!!!

Don’t let confidential info be a barrier

Employer Internship Training Session

• Options

• Paid vs unpaid

• For credit

• Budget

• $10/hour ($7.45 min. wage + payroll

taxes)

x 150 hours

$1500.00

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 1: Set goals and policies for the internship program What is the main goal for your organization’s internship

program? Convert interns into employees Marketing your organization Add temporary capacity

Identify projects: Project/job specific internship Floating internships that include multiple projects

within varying departments Who will supervise and mentor the intern? Create a job description

Sample Job

Description

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 2: Write a plan for the internship opportunity Can the intern be involved in other areas?

Meetings Training/Seminars

Create Work Plan

Employer Internship Training Session

Prima Civitas Website with a Style Guide…

Jan10Workshop on Creating an Intern Program for Your Arts or Culture Organization Join Amanda Avila, CBSP, Talent Development Manager at Michigan's Prima Civitas ...

Employer Internship Training Session

Prima Civitas Website without a Style Guide…

Workshop on Creating an Intern Program for Your Arts or Culture

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 2: Write a plan for the internship opportunity Create Work Plan Can the intern be involved in other areas?

Meetings Training/Seminars

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 3: Recruit a qualified intern• Contact local high school, college or university• Local networking groups• Michigan Economic Development Corporation (MEDC) Michigan Shifting Gears program

Interview interns as you would employees Send offer letter or MOU to chosen candidate Notify candidates who were not selected Communicate with intern between interview and start

date

Employer Internship Training Session

MEDC’sMichigan Shifting Gears Program (MiSG)

• Program overview• How can you benefit?• Talent Connect Events• Detroit• Ypsilanti• East Lansing• Grand Rapids• Flint

Scan the QR code for more info

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 4: Manage the intern• Orientation-without overload

• Don’t make assumptions• Talk about attire, perfume, schedule, etc.

• Expectations• Entry & exit presentations (optional)• 30-60-90 day touch points

• Give the intern resources needed to function• Computer• Phone• Access to server/share drive

• Monitor & evaluate interns progress

Employer Internship Training Session

Employer Internship Training Session

Five-Steps to Developing a Quality Internship Program

Step 5: Conduct exit interviews and follow-up• Exit presentation (optional)• Use feedback to track/improve your internship program• Communicate with Career Advisor

FAQ’s

What is required of the employer if the internship is for

credit?

What is the standard length of an internship?

How many employees do you have to have in order to use

interns?

What should I do if the intern is not working out?

How do you prevent an intern from getting unemployment

and is this a potential issue?

Michigan Career Employer & Educator Alliance (MCEEA)

Mission Statement:

The mission of MCEEA is to promote and maximize career potential and the advancement of internship, cooperative education, and employment within the state of Michigan through collaborative relationships among employers, colleges and universities.

http://www.mceea.org/

Michigan HR Day

Michigan HR was created to develop and implement opportunities to connect HR professionals in Michigan in order to provide a forum to exchange information, ideas and experiences.

• Networking • HRCI workshops

www.michiganhr.org

Resources

Resources mentioned today can be found on the Prima Civitas website at

http://bit.ly/UCd1Jv

Amanda Avilaa.avila@primacivitas.org

Sherry Doodys.doody@primacivitas.org

517-999-3382http://www.primacivitas.org/

@AmandaPCF@Sherrydoody

Amanda AvilaSherry Pfaff-Doody