project management (x470)
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Module 01 : Foundational Concepts
*Project Management (x470)
2
*Class Road Map
Session 1
Foundational Concepts
Sessions 2 & 3
Knowing WHAT the
Project Is
Session 4
Knowing WHERE the Project Is
Session 5
Closure, Group
Presentation, Advance
Topics
3
*Session 1 Agenda
1st Day Housekeepi
ng
• Introductions• Course objectives, outline, logistics• First session sign-up sheet
Foundational
Concepts
• What and Why of Project and Project Management• Successful Project Management• Project Manager Role• PMBOK Guide Process Groups
Team Sessions
• Team Charter • Project Proposal Approval• Stakeholder Satisfaction• Initial Project Elaboration
4
Stakeholder Satisfaction
*What is a Project?*Temporary endeavor
undertaken to create a unique product, service or result
Deliverable ‘a’
Deliverable ‘d’
Deliverable ‘n’
$$$$$
PrimaryObjective
Time
CostScopeTime
5
*Deliverable – What & Why
WHAT: Tangible, measurable work outputMetric/s for considering work completion. How do you know you’re done?
WHY: (a) Clarity and validation of project requirements, (b) Assured project monitoring and controlYou cannot manage what you cannot measure!
PROJECT OUTPUTS ARE PRESCRIBED BY ITS DELIVERABLES!
6
*Team Work
5 minutesTeam Formation
20 minutesTeam Charter• Use the template in the Workbook as a guide.
15 minutesProject Proposal
• Major product deliverables at the end of the project
5 minutesTeam Name• Team assignment if unfinished
7
*Organizational Context of Project Management
Mission and Vision, Strategy and Objectives
• Knowing What is Best
Project Portfolio Management
• Alignment of projects with strategic business objectives
• Prioritization• Organizational Capacity Planning
• Doing the right work!
Programs and Projects
• Scientific Methodology (Product Delivery and Project Management Best Practices)
• Doing the work right!
8
*Why Project Management?
Project Succes
s!
Stakeholders
Satisfaction
Scientific Methodology (Doing the work right!)
Project Management (PMBOK Guide): The application of knowledge, skills, tools, and techniques to project activities to meet project requirements
9
*Stakeholders
StakeholdersProject (Scope,
Duration, Cost)
Individual and organizations that are actively involved in the project, or whose interest may be affected as a result of the project
WHO Usually exert influence over the project’s objectives and outcomes
Need to be identified, needs and expectations determined, managed and influenced to ensure a successful project
WHY
10
*Stakeholder Satisfaction
Deliverables
Needs Expectations
Items required by the stakeholder to successfully contribute to the project (ex.: resources, roles, information, …)
What project “success” looks like to the stakeholder(ex.: Recognition, bonus, enhanced prestige, on-time, product feature, reports…)
Stakeholder satisfaction largely depends on managing their needs and expectations.
11
*Stakeholder ManagementIdentify the stakeholdersAssess their knowledge and skills
Identify their needs and expectations
Get and keep them involved in the project
Get their sign-off and formal acceptance
Stakeholder satisfaction largely depends on managing their needs and expectations.
12
*Stakeholder Satisfaction Exercise
Stakeholder
Needs Expectations
Deliverables
13
*Nature of Project Management
Science•“Project Management Best Practices”•Application area knowledge, standards, regulations•Project environment•General management knowledge and skills
Art•Effective communication•Influencing the org.•Leadership / Motivation•Negotiation and conflict management•Problem solving / Team building
14
*Team Work
Identify three stakeholders
for your project
For each stakeholder, identify three project needs
and three project
expectations
Determine deliverable/s
that will address the stakeholder needs and
expectations
20 minutes!
15
*Scientific Project Methodology Aspects
StrategicData Driven Mgm’t Actions• Investment allocation• Project pipeline• Change request• Rewards / incentives• Resource allocation• Promise vs
performance analysis
TacticalClarity in ‘what’ and ‘where’ the project is• “Knowing WHAT the project is”• “Knowing WHERE the project
is”• Enterprise-level concerns:
• Clear / common terminologies and methodology
• Methodology maturity / process improvement
16
*Essence of Tactical Project Management
Project Management •Clear project definition•Clear project status
Product Deliverables•Meet requirements
Knowing WHAT the project is
• Scope, Time, Cost• Stakeholder
management • Change
management / corrective actions
Knowing WHERE the project is
• Status monitoring• Stakeholder
management
Project management processes are for control and monitoring of product deliverables!
17
*Project Phase and Life Cycle
Phase 1 Phase 2 … Phase n
Phase• Sub-division of a project for improved monitoring and control • Conclusion marked by a review of key deliverables (milestones) and
project performance to date (phase-exits, stage gates, kill points)• Usually takes the name of their primary deliverable (requirements,
design, build, test)
Project Life Cycle
• Sum of all project phases• Define start and end of the project• Define deliverables in each phase and who
should be involved• Define control and approval for each phase
18
*Linear Project Life Cycle Model (PLCM)
Requirements
• Approved documents that specifies deliverables that will meet product and project goals.
• What deliverables need to be completed so the phases are considered complete?
Planning
• Approved finalized documents that specifies deliverables, schedule, and cost that will meet project goals.
• What are the major milestones and/or review points?
Implementation
• Completion of deliverables per the planning documents
• Project status reporting
• Corrective actions to stay on track
19
*Steps for Creating Your Project Life Cycle
20
*Team Work (30 minutes)
* Create the life cycle for your project
* Specify deliverables under each phase. Concentrate on product deliverables only.
Lecture Completed: 1:45 PM
21
*Project Manager Role
Project Success
Stakeholder Satisfaction
Scientific MethodologyClear Project Definition
Clear Project Status
22
* Areas of Expertise Needed for Successful Project ManagementProject
Management “Best Practices”• PMBOK Guide
Application Area Knowledge
Interpersonal Skills
General Management Knowledge
Understanding the Project
Environment
23
*PMBOK Guide: Process Groups
Initiate•Objective: Formal authorization to start a project
Plan•Objective: Validation and approval of clear project baseline
Execute•Objective: Completion of deliverables per the project management plans
Close•Objective: Formal end of all project work
Monitoring and Control
• Objectives: (1) Clear project definition, (2) Clear project status, (3) Keep the project on track
Knowing what the project is. Knowing where the project
is.
24
*Project & Product ProcessesMonitoring and Control
Initiate Plan Execute Close
Semiconductor
Construction
Information Technology
Research and Development
Project Management
ProcessesProduct / Service Processes
An inverse relationship exists between project and product process needs.
25
*LPLCM & Project Process Groups Mapping
Requirements
Planning
Implementation
Turn-Over / Closing
Knowing what the project is. Knowing where the project
is.
26
*For Next Meeting
*Bring 3x5 Post-It-Notes
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