presentation speaking skills

H O W T O P R E P A R E

H O W T O P R E S E N T

SHL1013 Professional English 5 October 2012

Presentation Skills

Presentations

5 October 2012 SHL1013 Professional English

Can be ideas, concepts, or issues

Can be recorded for transmission or presented in person

Can be transmitted to a person or group

Includes the sender and the medium

Good presentation skills can be developed.

Presentation Skills

5 October 2012 SHL1013 Professional English

Planning is the first step Preparation or practice is the second step Aspects in the development of a good

presentation Self Centered (Self) Audience Centered (Audience) Subject Centered (Material)

“I want (who) to (what) (where, when and how) because (why)”

Presentation Guide Questions

5 October 2012 SHL1013 Professional English

What do you want to present (content)?

Why do you want to present (purpose)?

Where will you be presenting (place)?

How do you want to present (words to be used or not, number of words or slides to be used)

What does your audience need?

Analyze Target Receivers

5 October 2012 SHL1013 Professional English

What are they interested in?

What do they want?

What do they already know?

What do they need to know?

What are their expectations from this presentation?

How will they benefit from this presentation?

Hierarchy

5 October 2012 SHL1013 Professional English

State the objective of the presentation

Collect material from a variety of sources

Select the content to meet their needs

Arrange the content to meet their needs

Arrange points logically and sequentially

Anticipate questions; prepare answers

Print or prepare to email handouts

Structure

5 October 2012 SHL1013 Professional English

For a 30-minute presentation 2 to 2.5 minutes for the opening/beginning 20 to 21 minutes for the middle section 2 to 3 minutes for the closing/end 5 minutes for the questions

Sequence: logical and easy to understand Interim summaries: Recaps Clear separation of each section or topic Value of visuals, charts, handouts

The Beginning

5 October 2012 SHL1013 Professional English

Should be carefully designed

Well-rehearsed yet natural

Get attention Shock or humor

Question or short anecdote

Amazing facts or figures

Motivate the audience to listen Listen to their needs

The Closing

5 October 2012 SHL1013 Professional English

Prepare Closing

Last 2 to 2.5 minutes are as critical as the first five minutes for a successful presentation

Summarize- highlight important points

Suggest action- what to do and when, where and how to do it

Stage Fright

5 October 2012 SHL1013 Professional English

Stage Fright

Everyone has it to some degree

Can be used constructively

Key issue is not elimination of fear

Instead channel the energy it generates for an effective presentation

Delivery

5 October 2012 SHL1013 Professional English

Effective Delivery

Be active - move

Be purposeful - controlled gestures

Variations – vocal (pitch, volume, rate)

Be natural

Be direct – don’t just talk in front of the audience talk to them

Verbal Communication Barriers

5 October 2012 SHL1013 Professional English

Speaking too fast

Using jargon

Tone and content

Complicated or ambiguous language

Physical state of the audience

Audience Sensitivity

5 October 2012 SHL1013 Professional English

“see” the audience

Take non-verbal feedback:

congruent body language

incongruent body language

Modify to meet audience needs

Don’t just make it as a presentation

Handling Questions

5 October 2012 SHL1013 Professional English

Do not get confused

You are not supposed to know everything

Anticipate and keep answers ready

Sometimes questions can give you a lead to highlight your point of view

Visual Aids

5 October 2012 SHL1013 Professional English

Always face the audience while talking

Ensure clear visibility for large audiences

The colors, fonts, images should never take attention away from the message

Everything in the visual aid should strengthen, clarify, or add to the message

To Conclude

5 October 2012 SHL1013 Professional English

Always prepare

Channelize your fear

Interact with your audience